|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||1st|April|2022||31st|March|2023| ## Section A ## Reference and administration details **Charity name**[Abbey Fields Community Centre - Winchcombe] **Other names charity is known by** **Registered charity number (if any)**[1110668] **Charity's principal address** |Back Lane|Back Lane| |---|---| |
Winchcombe|| |Gloucestershire|| |**Postcode**|**GL54 5QJ**| ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---| |||John Gerrard|Chair||| |||Paul Clark|Treasurer||| |||Annie Brooks|Secretary||| |||Janet Bell|||| |||Pippa Bowyer|||| |||Tim Petchey|||| |||Sue Sturgeon|V. Chair||| |||Mark Paddison|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**|| |---|---|---|---| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Section B**|**Structure,**|**governance and management**|| ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) The Charity was established by Winchcombe Town Council in 2005. It has How the charity is constituted 8 Trustees 5 of whom are local residents and 3 of whom are Town Council (eg. trust, association, company) nominees. Election by the Trustees or appointment by Winchcombe Town Council Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
relevant, about:

policies and procedures
adopted for the induction and
training of trustees;

the charity’s organisational
structure and any wider
network with which the charity
works;

relationship with any related
parties;

trustees’ consideration of
major risks and the system
and procedures to manage
them.|We have a Risk Assessment policy with regular reviews.
Regular independent fire checks are carried out by representatives of the
local Fire Authority and all smoke alarms are regularly tested.
We review all safety notices and maintain first-aid boxes in all halls and
keep accident report books.
Our booking form has full details of all fire exit arrangements and we
ensure that these exits always conform to acceptable fire prevention
standards.
The Trustees meet on a bi-monthly basis and review all aspects of the
running and control of the Centre.
We have a paid Bookings Clerk who deals with all booking arrangements.
We also have a paid bookkeeper, who deals with day to day accounts.|| |---|---|---| **Section C Objectives and activities** To provide good recreational and meeting facilities for local residents and organisations that are compatible with other local halls in terms of facilities, quality and charge levels. **Summary of the objects of the** We remain financially independent. **charity set out in its governing document** March **2012** **TAR** 2 We have provided three halls, kitchens, toilets, a meeting room and other facilities for a wide range of local Community based organisations during the year. These included: Art Club, Boogie Beat, Dance with Parkinsons Drama workshops, Film Club Gardening Club Greet W.I, Homeopathy, Knit and Natter Group Music, Theatre and film group Mini-Supastrikers, Morris Dancers Patchwork Quilting Pilates classes **Summary of the main** Probus ( 2 groups) **activities undertaken for the** Quilters, **public benefit in relation to** Scottish Country dancing, **these objects (include within** Slimming World, **this section the statutory** Patchwork Quilting **declaration that trustees have** Tangent Club **had regard to the guidance** Tango classes, **issued by the Charity** Tea Dances, **Commission on public** Townswomen’s Guild **benefit)** U3A, Various exercise classes, Winchcombe Arts Festival. Winchcombe Community Choir Winchcombe Garden Club Winchcombe History Society Winchcombe Town Council meetings, Winchcombe Walking Festival Yoga groups, ( 4 No.) We provide an office and facilities for our local Police Force and a further office for our Local Authority, Tewkesbury Borough Council, who give information and advice to local residents. In addition, we have provided, free of charge, an outdoor area at the rear of our premises to facilitate a “Forest School” play area for those young children who attend the Playgroup located on our premises. ( but not owned or controlled by us) ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 Other than a £10,000 donation given to our Town Council in 2016 to help cover the cost of major external drainage and surfacing improvements at the Centre we do not make any grants to other bodies. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; The Trustees ensure that cleaning and decoration of the premises is maintained to a high standard and employ the services of a cleaner. One particular Trustee has specific responsibility for carrying out a detailed monthly check of the entire premises and submits a full report and action list. A significant number of day to day maintenance jobs are carried out voluntarily by the Trustees. - contribution made by volunteers. ## Section D ## Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** We have continued to provide good quality hall and meeting facilities for a wide range of users throughout the year Including: Statutory Fire checks Boiler maintenance Repairs to damaged chairs and regular checks on chair and table feet. Restoration of all wood block flooring areas Improvements to I.T network and associated Website . Annual statutory testing of all Electrical apparatus. Maintenance of external garden areas. Complete redecoration of interior of main hall and exterior of Cleeve Room. Preservation of large main front fence. Provision of new kitchen items such as kettles, teaspoons and drinking mugs March **2012** **TAR** 5 ## **Section E** ## **Financial review** **Brief statement of the charity’s policy on reserves** We are self financing and since inception in 2005 have not required any financial support from Winchcombe Town Council ( who own the premises ). Our current reserve funding stands at £ 60,000 and we intend to maintain this level to cater for unforeseen problems such as boiler replacement, Solar Panel / Inverter replacement, major roofing repairs and / or improvements to building fabric etc **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. - Our funding is generated primarily by the rental that we charge our users. In addition we have a valuable income derived each year from the electricity generated by our 54 solar panels that were installed in 2011 as part of a major investment in improving the sustainability of our premises. This scheme involved the replacement of all old windows and the installation of modern energy efficient PVC double glazing, and major improvements to the insulation of our various buildings. The work cost around £75,000 and was covered by grants received from a variety of local charitable sources together with some internal funding from our own reserves. The solar panels have generated over 128,000 Kwh of power since installation. More recently we have replaced our aged gas fired boiler in the main building with a new, highly efficient modern version. Each year we ensure that all of our facilities are carefully maintained for the benefit of our users. In the last year we have greatly Improved our insulation in all buildings to offset the dramatic increase in utility charges and will be looking to install additional Solar generation linked to battery storage to eventually be carbon neutral. Since start up in 2005 we have invested over £100,000 in environmental improvements. ## **Section F** ## **Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** John Gerrard (Chair) Paul Clark (Treasurer) March **2012** **TAR** 6 **Position (eg Secretary, Chair,** Chair **etc) Date** 18th January 2024 March **2012** **TAR** 7 ## **THE TRUSTEES OF ABBEYFIELDS COMMUNITY CENTRE REGISTERED CHARITY NUMBER 1110668** ## **BALANCE SHEET AS AT 3!st MARCH 2023** ||**2023**|**2022**| |---|---|---| ||**£**|**£**| |**Current Assets**||| |**Debtors**|**835**|**439**| |**LloydsBankAccount**|**4771**|**13525**| |**Coventry Building Society**|**56672**|**60670**| ||**62278**|**74634**| |**Creditors falling due within one year**|**244**|**820**| |**NET ASSETS**|**62034**|**73814**| |**Funds of the Charity**||| |**Unrestricted Income Funds**|**62034**|**73814**| |**These financial statements were approved by the board of trustees and authorised**||| |**for issue on 28th November 2023 and are signed on behalf of the board by:**||| |**.............................................**||**.........................................**| |**J.G. Gerrard**||**P. Clark**| CHIIRITY COMMISSION FOR ENGLANO AND WAIES Independent exain iner's reporl on the aci:Ciunts Riyiiort to the trustees Abbey Fields Community Centre Cin accountis for tho year ended 31° March 2023 Charity no (if any) 1110E', Sel out on pages I report to the trustees on my examinatior. of the ai-counts of Ili? iil*ive charity 1.the Trusf) for the year ended 3 Rii¢;ponslbllltli!s and basis As the charity's trustees, you are respons bl(: for Ilie preparatii)n i)1 '.'he of report accounts in accordance with the requirerrents of Ilie Charities Act 2,J11 ('Ihe Act"). I report in respect of my examination of tlie frust'4> accounts lyjll'fif b(: 3uI under section 145 of the 2011 Act and in ,.-arrying b)Ut my exariin¥ltii.'Iri, I have followed all the applicable Direction..; given b'rf the Charibi Ci)ITiriission under section 145{5){b} of the Act. Iiidependent examinerfs statement [ l if not ai'pliGable. I have completed my examination. I confirm that rio malerial rTral'.'É.r.'> have come to my attention in connection wilh tlie xamination lolher thar Ihat disclosed below ') which gives me cause to believe that in. any rrictijiial respect.. I have no concems and have come aciDSS no other mattepi> 111 ccir.nection with the examination to which attention sFiould be drawn in t*i<." I'f'.POrt in order to enable a proper understandin(i o,, the accounts to l)e reached. Please delete the words in the brackets if t￿eY d<) not apply. Signed: Name: LXNFTrJ£ SmTkk Relevant professional qLialification(51 or body (if any): IER Oct 2018