Charfty registration number 1110644 CHILDREN WITH CANCER FUND (POLEGATE) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2024 Caladine Chartered Certified Accountant5
CHILDREN WITH CANCER FUND (POLEGATE) LEGAL AND ADMINISTRATIVE INFORMATION Trustees Christopher Downton Sylvia Daw Bruce Campbell James Denny Ursula Downton Diana Mulkeirins Kayleigh Da Silva Kevin Gilbert (Appointed 4 November 2023) (Appointed 4 November 2023) (Appointed 4 November 2023) Charlty number 1110644 Prfn¢lpal addr888 5 INestern Avenue Polegate East Sussex BN26 6EP Offlce addre88 4 The Triangle Willingdon Eastbourne East Sussex BN20 9PH Independent examlner John Caladine FCCA CTA FCIE Caladine Limited Chantry House 22 Upp8rton Road Eastboume East Sussex BN211BF Bankers Metro Bank 59 Terminus Road Eastboume East Sussex BN213NN
CHILDREN WITH CANCER FUND (POLEGATE) CONTENTS Page Trustees, report Independent examinevs report Statement of financl81 activitle8 statement of financial positlon 10 Notes to the financial statement8 11-22
CHILDREN WITH CANCER FUND (POLEGATE) TRUSTEES. REPORT FOR THE YEAR ENDED 5 APRIL 2024 The Trustees present their annual report and financial statements for the year ended 5 April 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's goveming document, the Charities Act 2011 and "Accounting and Reporting by Charities.. Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financi81 Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102). (effective 1 January 2019). ObJ8ctlv68 and activltles Children with Cancer Fund (Polegate) exists to provide relief and assistance to children up to the age of eighteen and their familieslcareers suffering or recovering from cancer and cancer-related conditions, by granting feasible wishes to these children and their families. we also strive to advance education among medical professionals, carers and the families of these children. The trustees have paid due regard to guidance issues by the Charity Commission In deciding which activities the charity should undertake and are currently r&writing their objectives to include. not only grants, but events, respite and welfare of beneficiaries. This has been long winded due to the Charity Commission technical problems but Is due to be sorted soonl!I Publlc benefit The Trustees have pald due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake, and they are currently in the process of re-writing their objectives to include, not only grants, but events, respite and welfare to beneficiaries. Achlevements and performance Significant activities and achievements against objectives 2023-2024 has again been a very busy year. The flat above the charity office is fully occupied, and the safety rails have been installed at 1 .2metres so we know everyone will be safe using the outsida area now, instead of them not being allowed to use it. Kevin Gllbert, one of our parents, has joined the board and hopes to bring the famlly knowledge and Ideas to tha table along with Bruce who is already on the board. Kayleigh De Silva is another new trustee, with her speciality being events, to hopefully support the events tearns and Diane Mulkeirins has also joined the board of trustees in her specialist role of H.R. to support the charity in that field. One of our blggest achievements has been to secure the famous author and playwrlght Jacquline Wlson as one of the patrons of Children with Cancer Fund. She has wooed the children and parents by attending events and 'just being one of the gang, especially at the 25 year ball, where she danced the night away with everyone. NeorkIng In general has proved to be very successful with contacts being made for grants and relieving the companies of their 'social corporate responsibilty, reserves. NeOrkIng has also increased help in other ways with some volunteers from companies supporting u5 in fundraising and others assisting in the office with their skills, by training us in areas that we perhaps lack in, like Exce5 spreadsheets, etc. Through different avenues we have been able to build great relationships with local schools doing culture days. running stalls at their summer fairs and Christmas fairs which has helped in the integration with tFE communty and often leads onto being invited to do talks or become the charity of the year for parenl's companies. We are so proud of being in the position to offer our families access to a 'Cost of Living Fund,. This pot of money is from one of our larger sponsors and has been set up to help with the little things that our families struggle with, like fuel to the hospitals or extra heating bills, because they must keep the house warm during treatment.
CHILDREN WITH CANCER FUND (POLEGATE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 stephen Gilbert. Chartered Governance Professional (FCG) specializing in the not for profit sector for over 25 years, has given his support and we have continued to improve our charity's governance levels. This has been achieved by doing things like trustee's planning days and organising for a risk register to be done with the support of Diane and Kayleigh (trustees), standardising the agenda for trustee meetings and we've also done a lot of things to fall in line with governance recommend8tions and increased our credibility as we grow. As we achieve things the strategy plan is constantly becoming thinner on things we need to do. In previous years we have been so lucky with sponsorship to complete things like acquiring the building and this tear we have also been able to keep up to date by installing solar panels and an air conditioning unit. This helps with both our sustainability and the wellbeing of our staff. Famil Ev This year we have fluctuated between 148 & 153 families with children becoming 18 and so having to leave the CWCF family due to our constitutional requirements, but as always, we have been able to signpost those families to other charities we work with, so they are not on their own. th this number of families, whlch is approximately 500 individuals, and grant providers becoming more demanding on valuation reports, etc, time on administrative duties increased and price increases to put on events meant that we were down by some £4,000. But the families didn't miss out. with an average of 2 to 3 events each month they have Still had the time and facilitation to get together. We also looked al the teenagers and continued to do special events just for Ihem which is a growing area within the charity. The famlly events we held In this year included: LoIng to Knockhatch, Sharnfold Farm, Abbots Wood, and many more including the maln event we do for ALL which is the Panto and after paty when we take over the Devonshire Park Thealre Eastbourne for their Christmas Panto and then treat the families to a huge party with entertainment, activities, Father Christmas and even the cast from the panto come in to say hello. asy0ThiS is when we do events just for a particular area of East SussexlBrighton & Hove. These can vary from taking over a cinema in Uckfield, doing pizza making in Hailsham, pottery painting in Holmes Hdl, ice skating in Brighton and Ea5tbourne and crazy golf in Hastings. These events bring closeness to families in one particular area and help make friendships with each other who didn't even realise there was someone nearby who had a child going through cancer, which we know about, but couldn't divulge. Ye We target this group due to requests from the families to do sornething lust for the older ones. This year they have included events such as indoor rock climbing, banger racing, 10 pln bowlin9 and a meaj out at Christrnas. These events have always been organised and hosted by us with the children and parents getting the benefits of having space to talk with others of their own age and for the parents to have time nearby to chat amongst themselves while keeping an eye on their children. At these events, we always give the children post it notes for ideas on 'things to do, so we know we are doing events they want to do. This year we have seen 6 of our young adults tum 18 so they have had to leave the CWCF family in accordance with our constitution, although some of them. Just to quantify, wishes are what we grant to each member of the family when they first come onto our books and are often practical things like an ipad for long hours in waiting rooms or car journeys to hospitals for relieving the boredom. Random acts of kindness are things we grant to families or individuals when we get offered them from the public or companies. Items include things such as an unwanted washing machine, child's bike or un-used football match tickets. Other times it's because the nurses have said the family or individual is on a low and at this point we will send a bunch of flowers, a day pass to a local zoo or even some shopping vouchers for food. During this year of 2023-24 some of the
CHILDREN WITH CANCER FUND (POLEGATE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Wishes were a weekend break, iPad, James Arthur tickets, pair of Nike trainers, a wooden play kitchen, Cineworld passes, a show in London, a Nintendo switch, a pink electric car, garden vouchers so a dad could finish off his garden and a helmet, gloves and a jacket for a young lad who had just got a moped. Random acts of klndness have been a flight from a local flying club, extra school lessons to get a child through his exams, a few dolls houses, a laptop, a family photo shoot, eating out vouchers and even a holiday in a French gite that was given to us for a family who hadn't been able to afford a holiday. We have three caravans,. two in Hastings and one at Pevensey Bay, Caravan costs were slightly up, but when we get feedback like this from families it's well worth it. We had a lovely week and according to the girls, it has been th8 best holiday EVER., "From the bottom of our hearts thank you so much for the most incredible holiday, it truly was special" & "Thank you for the stay, despite the weather being rubbish we had precious family time together, which is so Valuable.. Overall the caravan accommodated a total of 224 guests at a cost of £132 per guest per week, £18 a day, which when you see and hear about the fun they have it works out as an invaluable break for them. The Isle of Wight trip was again a resoundlng success, creating lifetime friendships and support neorkS for those who attended. This break is for selected families who have children of the same ages, same diagnosls and families from the same area. Normal events are for an hour or two, but where this break is for 4 nights15 days it allows a true bond beeen the families and creates new found friends. 2023-24 has seen a continued raise In income from our fundraising team, covid Is a thing of the past and the income from fundraising events is showing a rise from £8,000 to £18,000, a step in the right direction. This has meant we have been able to step up the family events a bit more. Irene our fundraiser, has continued to make good connections with schools and fed off the connections Chris (FounderlDirector) has made within the business world. This has led to being asked to join in school fairs and company raffles or sponsored runs. A lot of the fundraising has been from people doing the event, but W8 have supported them by promoting the event on our media sites, supplying stationery and t-shirts as well as setting up Just Giving, Go Fund Me and Amazon Ilnks for them. Just Giving saw a rlse of £18,0001580/0l this year and income from local lotteries was up 100'k compared to last year, so from running a tombola to sorting out an on-line donation page we covered our costs and even made a profrt to help go towards the cost of a new caravan and the continued running of CWCF. in Media has helped keep the profile of CWCF up and donations coming in. It Is a ro18 we have been looking at expanding as everyone is booking events and activities online. During this year Claire our media staff member alongside Fountain Digital, has brought us right up to date with a brand new website, that does all the things we wanted, easing the workload of event bookings and giving the general public a chance to keep up to date with what we are doing and the childrenlfamilies we are doing it for. Alongside the new website, we are bringing the children's stories up to date, showing the positivity and pleasures our families have shared on their journey with us and beyond. These stories of previous young children now grown up with their own young families, or walking when they were told they may not, or in good jobs, can help new families to understand that it isn't all bad and what they think can't happen, CAN. We set out with three main targets during this period, to increase the donations, volunteering and fundraising. And we are glad to say that we have achieved all three. Slaff d Volunteers Staff wages are around the 400/0 mark of our turnover but with new upcoming minimum wage figures the fear is that it's likely to go up again in the future. This figure doesn't show the percentage of grants received to fund wages, so although it is 400h of turnover, a proportion of the £62,000 we got in grant5, was to cover the wages specifically.
CHILDREN WITH CANCER FUND (POLEGATE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 With Chloe our Operations Manager being in post, we have been able to support the staff with 1-1's on a regular basis making sure emotive phone calls from parents in stressful situations are debriefed so it is not on one call handler's shoulders. staff training is an ongoing project both with individuals and team training. For example, first ad and mental health training being done and mentoring programs with Sussex Mentor Association being rolled out. This has given the staff more confidence and direction in their work. Chloe has also been on a staff to management course which proved to be very worthwhile. During this period, Jess our events c¢>ordinator, went on maternity leave and left a bit of a hole. but Janette jumped into her role and kept continuity on the events side of things. Janette has been a lon*term supporter of CWCF and knows how we do things, so we are grateful to her for joining the team for a year. The staff have started a central database to map our stakeholders and help in moving forward with marketing and support. This is all part of the work Claire and Chloe have been working on to streamline the charity and make things easier in the future. Since Covid, things have certainly changed withln the 3rd sector. Grants, and money in general, is harder to get and volunteers are less willing to come out and help, this is why we consider ourselves lucky, because en it comes to volunteers, we are able to call on many different people to do a great variety of jobs, but one main thing we do each year and use plenty of the volunteers for is the Blueb811 Walk at Arlington, as pictured. We have connections with companies that prefer instead of giving money, to give their staff time to help fundraise, have a m(Yning or day off like Chaffins Works who help organise and marshal our Run to Run, a fun run event that we hold each year on the Cuckoo Trail at Polegate. We also have a great repour with other charities and organisations like the Rotary Club, who come and help out on numerous activities. INhilst on the volunteer section, we would like to give a huge thank you to the regular volunteers who come into the office and help counvbank the money, write the thank you letters, collect penny pots, book th8 caravan holidays, do the scanning, drive the van and help keep the charity ticking over. Flnanclal revlew Grants were down this year on last, but a lot of time has been spent on trying to get some larger ones, for which we are waiting on the outcome. This said, we still completed the year on a plus with around £15,000 surplus, but as the caravans get older and grants become harder to gel, we know we are going to need every penny in the reserves to be able to carry on giving the level of service we do and have done to the families we support. This £15,000 surplus has been down to a few things like increased Irtrhouse fundraising, more corporate sponsorship and an increase in platforms such as Just Giving and local lottery incomes. The noticeable decrease has been something we have been expecting, which is the penny pot donations. We believe this is due to people using cards more and not having loose change in their pockets, but we are working on that with card readers at events and QR codes on the penny pots, so people can sts'll donate rf they wish. Although there Is a lot of negatives around finances for charitias. we still tend to work the old fashion way of if we have the money we can do it, but until then we wait and don't spend what we don'l have. Working on that ethos, it may look like there is a large amount of money in our St James Place investment account, but that is part of our forward planning. To explain.. To explain: replacement of the caravans is what we see as an ongoing benefit fr)r our families and this is why we have the large sum of money put aside. Vlihen needed we will need to reple three caravans. at an approximate cost of £240,000, so this is what we are working towards. We also still put our families flrst. with fun activities, parties and ways they can meet each other, with small, medium and Ige events to lessen the isolation they often feel and to help them build lifelong friendships with other famili8s who 'just get it, and who understand what they have and often are still going through. Then, and only then, do we put any excess into the said savings for the future.
CHILDREN WITH CANCER FUND (POLEGATE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Reserves policy The charity needs to hold reserves for several reasons., a. To operate day to day and meet expenses on a temporary basis where costs may f811 due presently. For example, payment of staff falls due on a monthly basis. Incoming funds are not always consistent so an operating reserve becomes nessary. This reserve should be around 3 months, worth of operating costs. b. To remain financially secure throughout the forthcoming year. That is, Trustees will want to ensure that should income from fund raising dry up, then commitments made to families can be honoured and the charity will have time to recover financially and look to alternative strategies. To meet this objective a reserve of 12 months operating costs has been set, albeit that much of this may have been committed at any one time. c. Sufficient funds must also available at any time, to, at the very least, close the charity in an orderly fashion. An accepted level of reserves for this purpose is 3 months total operating costs. d. To cover the above three needs a total reserve of 12 months operating costs Is therefore required. e. To secure the longer term financlal health of the Children with Cancer Fund and ensure it can continue to dellver on the charitable objects for many years to come. That is, to meet known or unforeseen costs such a5 caravan replacement, where a significant lump sum has to be accumulated over several years. This reserve can also be for income generation through an appropriate investment policy. At presenl, reserves equating to 4.6 months operating costs have been set aside in a deslgnated fund, to meet the requirements of point c ot our reserves policy. It is the trustees, hope that we can build this up to 12 months operating costs to be in full compliance with our reserves policy and to avoid any immediate disruption to the children if our incorne were to unexpectedly drop. Plans for future p8rlod$ wth a recent grant we are hoping to replace the carpets and have a shift around with the desk layout, giving a better and more spacious working environment for the staff. We would like to Increase the fundraisirKJ team giving Irene more support to continue the personal touch she gives to our independent fundraisers who normally just need bit of time and help setting up Just Giving pages or designing a poster to do this. Sylvia, the fundralslng trustee, and Chris think the first direction is to bring in a volunteer as a volunteer c(>ordinator. This will increase the support for not only Irene on fvndraising but would be an extra line of support for the events team when they need an extra volunteer. As an extension to the volunteers, we would also like to get a corporate member of staff to do the blgger fundraising events, which would allow Irene extra time to concentrate on the community side of things. Storage is always an issue and with the outside shed beginning to rot already, we have put in planning permission, and had it granted, to make this a solid 8Xtension. All we have to do now is raise the money to build it, which w8 are working on and hopefully next year we will be able to report that it is built. As previously said, the families, our beneficiaries, is why the charity was set up and we are pleased to say that we have many exciting plans for the future. Depending on the grants and donations, we would like to increase all events - that's the Parent events, 13-18 year olds, Mums only, Dads only, area group events and whole family events. We hope to achieve these events with the partnerships we have built, like Wet Wheels, a charty that has specially adapted speed boats to take wheelchairs, who we hope to use again this coming year for an experience some of our children would never be able to experience. We also hope to have a session ice skating for the families. another activity that is expensive for a family, but thank5 to a great partnership with LiJhtning Fibre they normally offer us the opportunity to have the whole skate rink for just our families at no cost, which makes Christmas fr)r everyone. Structure, governance and management The charity is a trust registered in England under charity number 1110644.
CHILDREN WITH CANCER FUND {POLEGATE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 The Trustees who served during the year and up lo the date of signaturè of the financial slatemenis were= Christopher Downlon Sylvia Daw Bruce Campbell James Oenny Ursula Downton Diana Mulkeifins Kayleigh Da Silva Kevln Gilbert Recrnitm8nt and appointment of trus188S TnJst88s are appolnted based on th8 skills that they can bring to the Board. {Appointed 4 November 20231 {Appointed 4 November 2023} {Appointed 4 November 20231 The trustees, report was approved by the Board of Trustees. Christopher Downton Trust80 Dale..
CHILDREN WITH CANCER FUND (POLEGATE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHILDREN WITH CANCER FUND (POLEGATE) I report lo the Tru51ee5 on my examination of the financial statements of Children with Cancer Fund (Polegalel (the charity) for the year ended 5 April 2024. Responsibilities and basis of report As the Trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charitie5 Act 2011 {the 2011 Acll. I report in respect of my examination of the charity's financial slalements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by Ihe Charity Commission under Section 145{5}Ib} of the 2011 Act. Independent axarninor's statement Since the charity's gross income exceeded £250.000 your examiner musl be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified lo undertake the examination because l am a member ofAssociatson of Chartered Certified Accounlanls, which is one of the listed bodies. Your allenlion is drawn lo the fact that the charity has prepared financial statements In accordance with Accountlng and Reporting by Charities preparing their accounts in accordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) in preference lo the Accounting and Reporting by Charities.. Slalemenl of Recommended Practice issued on 1 April 2005 which is referred lo in the exlanl regulations bul has now been withdrawn. l understand that this has been done in order lor financial statements lo provide a Irue and fair view In accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I conflm that no matters have Come lo my altenlion in connection with the èxamination givlng me cause to believe that in any material resp8Ct'. accounting records were not kept in respect of the charity as required by secbon 130 of the 2011 Act., or the financial statements do not accord with those records., or the financial slalements da not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a maller considered as part of an independent examination. I have no concerns and have come across no other matter5 in connection with the examination lo which allenlion should be drawn in this report in order lo enable a proper understanding of Ihe financial slalemenls lo be reached. John Caladi CA CTA FCIE Caladine Limited Chantry House 22 Upperton Road Easlboume East Sussex BN21 1BF
CHILDREN WITH CANCER FUND (POLEGATE) STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2024 Current financlal y8ar Unrestrfctsd Unrestrfcted funds funds general designated 2024 2024 Restrlcted funds Total Total 2024 2024 2023 Notes Income and endowments from: Donations and legacies Charitsble activities Investments other income 180,560 35,421 4,721 2,696 63,030 243,590 35,421 4,721 2,696 262,836 27,489 3.107 1,004 Total Income 223,398 63,030 286,428 294,436 Expendlture on: Raising funds Charitable activities Other expenditure 9,816 90,141 1,582 1,299 77,920 11,115 275,608 1,582 5,277 237,334 107,547 13 Total expendlture 101,539 107,547 79,219 288,305 242,811 Net gain81{losses) on investments 14 17.165 17,165 (10,354) Not Incomel(expondlture) 139,024 (107,547) {18,189) 15,288 41,471 Transfers btheen funds 21 (86,733) 103,524 (16,7911 Net movement In funds 10 52.291 (4,023) (32,980) 15,288 41,471 Reconclllatlon of funds: Fund balances at 6April 2023 87,223 575,059 54,869 697,151 655,680 Fund balances at 5 Aprll 2024 119,514 571,036 21,889 712,439 697,151 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
CHILDREN WITH CANCER FUND {POLEGATE) STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2024 Prlor flnancial year Unrestricted Unrestricted funds funds general deslgnated 2023 2023 Restricted funds Total 2023 2023 Notes In¢ome and endowmants from: Donations and legacies Charitable activitie8 Investments Other income 149,725 27,489 3.107 1,004 113,111 262,836 27,489 3,107 1,004 Totsl Income 181,325 113,111 294.436 Expendlture on: Raising funds 4,277 1,000 5,277 Charitable activits'es 76,003 84,875 76,456 237,334 Total axpendlture 80,280 84,875 77.456 242,811 Net gainsl(lossesl on investments 14 (10,354) (10,354) Net Incomel{expenditure) 90,691 {84,875) 35,655 41,471 Transfers btheen funds 21 (49,786) 80,852 (31,066) Net movement In funds 10 40,905 (4,023) 4,589 41,471 Re¢onclllatlon of funds.. Fund balances at 6 April 2022 26,318 579,082 50,280 655,680 Fund balances at 5 Aprll 2023 67,223 575,059 54,869 697,151
CHILDREN WITH CANCER FUND (POLEGATE) STATEMENT OF FINANCIAL POSITION ASAT 5APRIL 2024 2024 2023 Notes Fixed assots Propety. plant and equipment 16 321,848 321,921 Investrnents 17 179,651 159.138 501.499 481,059 Curranl assets Tfade and other receivables 18 27,892 24,232 Cash 81 bank and in hand 197,476 222,780 225,368 247,012 Curroni liabilit108 19 {14,4281 130,9201 Not curr8nt assets 210,940 216092 712,439 897,151 Total a$$•ts less current Ilabilities The funds of the chaflty Restricted income funds 21 21,889 54,869 Unrestricted funds - general 119,514 67,223 Unrestricted funds - designated 22 571,036 575,059 697.151 712,439 The financial statements wefe approved by the Trustees on .. Christopher Downton Truslee Sylvia Daw Trustee 10-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2024 Accounting policles Charity informatlon Children with Cancer Fund (Polegate) is a charty registered in England and Wales with the charity number 1110644.The charity operates from the principle address of 5 Western Avenue, Polegate, BN26 6EP. 1.1 Accounting conventlon The financial statements have been prepared in accordance with the charity's goveming document, the Charities Act 2011, FRS 102 'The FinanGial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102.) and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provlslons in the SORP for charities not to prepare a Statanent of Cash Flows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The financial statements are prepared in slerling, which Is the functional currency of the charity. Monetary amounts in these financial statemenls are rounded to the nearest £. The financial statements have been prepared under the historical cost convenb'on, {modified to include the revaluation of certain finanaal instruments at fair value]. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existen for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charltable funds Unrestricted funds are avallable for use at the dlscretion of the Trustees in furtherance of thelr charitsble objectives. Designated funds are used to separate monies which tha trustees wish to set aside for specific purposes. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity. 1.4 Income Income is recognised when the charty is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that incom8 will be reived. Cash donations are recognised on receipt. other donations are recognised once the charity has been notified of the donation, unless performan conditions require deferral of the amount. Income tax recoverable in relats.on to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 11
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Accountlng policies (Continued Legacies are recognised on receipt or otheiSe if the charity has been notified of an impending dbstribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third paty, It is probable that a transfer of economic beneffts will be required in settlement, and the amount of the obligation Can be measured reliably. Expenditure Is classified by actlvity The costs of each actlvity are made up of the total of dir&t costs and shared cost5, including support costs involved in undertaking each activity. Direct costs attributable to a sing18 activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's Use. 1.6 Property, plant and equlpment Property, plant and equipment are Initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following basis: Freehold land and buildings Caravan Office equipment 50 years Straight line on building cost only 7 years straight line (fully depreciated) Computers and equipment- 3 years straight line Fumiture and fixtures- 250 reducing balan 250h reducing balance Motor vehicles The gain or loss arising on the disposal of an asset is detemiined as the difference beeen the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. The property purchased is being used primarily for the charity's offices. The upstairs space is currently being rented out as a resldential flal, whilst this space Is not needed for the charities actlvities. It is hoped that our activitles will expand and we may be able to use the full property to provide respite activities. as well as our offices. For this reason, the full asset has been included as Property, plant and equipment, with no apportionment to Investment properties. 1.7 Non-current investments Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net incomel(expenditure) for Ihe year. Transacts'on costs are expensed as incurred. 1.8 Impairment of non-current assets At each reporting end date. the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 12-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Accounting pollcles (Continued) 1.9 Cash and cash equlvalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or les5. and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.10 Flnanclal Instruments The charity has elected to apply the provisions of Sedion 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise tha asset and settle th& liability simultaneously. Baslc ffnanclal assets Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carrled at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Baslc financial Ilabilitles Basic financial liabilities, including trade and other payables and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liablllts'es classified as payable within one year are not amortised. Debt instruments are subsequentty carried at amortised cost, using the effective interest rate method. Trade payables are obligatlons to pay for goods or services that have been acquired In the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if paymenl is due within on8 year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derncognitlon of financial liablllties Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.11 Employee beneflts The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.12 Retlrement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. 13-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Critical accountlng estimates and Judgèments In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual resutts may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Income from donatlons and legacles Unrestricted Restrfcted funds funds 2024 2024 Total Unrestrlcted Restrlctsd funds funds 2023 2023 Total 2024 2023 Donations and glfts Legacies Grants 180,560 831 181,391 147,725 2,000 2,150 149,875 2,000 110,981 62,199 62,199 110,961 180,580 63,030 243,590 149,725 113,111 262,836 Donatlons and glfts Donations Donations- charities Gift ald recovered 169,199 4.955 6,406 831 170,030 4,955 6,406 119,867 24,635 3,223 2,150 122,017 24,635 3,223 180,560 831 181,391 147,725 2,150 149,875 Income from charltable actlvltles Unrestrlcted funds 2024 Unrestrlcted funds 2023 Charitable actlvities Penny boxes Charitable rentsl income Event income 7,041 9,925 18,455 7,812 10,909 8,768 35,421 27,489 14-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Income from Investments Unrestricted Unrestricted funds funds 2024 2023 Income from Ilsted investments Interest receivable 3,348 1,373 2,887 240 4,721 3,107 other Incoma Unrestrlcted Unrestricted funds funds 2024 2023 Eastbourne lottery Insurance payout 2,111 585 1.004 2,696 1,004 Ral8lng fund8 Unrestrlcted Restrlcted fund8 funds general 2024 Total Unrestricted Restricted funds funds general 2023 Total 2024 2024 2023 2023 raisin Grant application assistance Advertising Other fundraising costs 5,120 777 3,919 5,120 2,078 3,919 1,299 1,157 3,120 110 890 1,267 4.010 9,816 1,299 11,115 4,277 1,000 5,277 15-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Expenditure on charitable activltles Charltable activitles 2024 Charltable activities 2023 Dlrect costs Granting wishes Caravan running costs Group events Hardship fund 40.152 29,831 52,385 3,426 29,089 27,390 50,819 2,348 125,794 109,646 Share of support and governance costs (see note 9) Support Govemance 135,446 14,368 115,197 12,491 275,608 237,334 Analysts by fund Unrestricted funds - general Unrestricted funds - designated Restricted funds 90,141 107,547 77,920 76,003 84,875 76,456 275,608 237,334 Support costs allocated to actlvltles 2024 2023 Staff costs Deprecialion Office expesnes Motor and travel expenses Telephone and computer consumables Printing, postage and stationery Insurance 99,436 15,774 7,762 2,789 993 1,470 885 1,993 4,338 84,494 14,264 4,068 1.714 3,205 1,189 657 2,099 3,497 10 12,491 Repairs and maintenance Sundry Governance costs 14,368 149,814 127,688 Charitable activities 149,814 127,688 16-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 Support costs allocated to actlvltles (Continued) 2024 2023 Governance costs comprlse: Accountancy Legal and professional Bank charges Bookkeeping 2,280 2,354 2,985 6,749 2,640 633 1,904 7,314 14,368 12,491 10 Net movement In funds 2024 2023 The net movement In funds Is stated after chargingllcrediting).. Depreciation of owned property, plant and equipment Loss on disposal of property, plant and equipment 15,774 1,582 14,264 11 Trustees Trustee Christopher Downton received a salary of £20,280 (2023,. £20,280) and employer pension contributions of £435 (2023.. £421) for his role as Director during the year. Jessica Downton, daughter of trustees Christopher and Ursula Downton received a gross salary of £14,117 <2023.. £12,660) during the year Donations received from trustees and their related parties during the year amounted to £183 (2023: £nil). 12 Employees The average monthly number of employees during the year was: 2024 Number 2023 Numbor Fundraising Charitable activities Goveman Total Employment costs 2024 2023 Wages and salaries other pension costs 98,074 1,362 83,503 991 99,436 84,494 17-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 12 Employees (Contlnued) There We no employees whose annual remuneration was more than £60,000. Remuneration of key management personnel The remuneration of key management personnel (which indudes salary, employer pension contributions and employers national insurance) is as follows. 2024 2023 Aggregate compensation 22,245 22,326 13 other expendlturo Unrestrlcted Unrestrlcted funds funds 2024 2023 Net loss on disposal of tangible fixed assets 1,582 14 Galns and108808 on Investments Unrestrlcted Unrestrlcted funds funds 2024 2023 Gainsl{108ses) arlsing on.. Revaluation of Investment8 17,165 (10,354) 15 Taxatlon The charity is 8xempt from taxation on Its activities because all its income Is applied for charitable purposes. 18-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 16 Property, plant and equipment Freehold land and bulldlngs Caravan Office equiwient Motor vehicles Total Cost At 6April 2023 Additions Disposals 301,722 76.244 15,093 17,282 35,314 428,373 17,282 (4,000) (4.000) At 5 April 2024 301,722 78,244 32,375 31,314 441.655 Depreclatlon and Impalrnient At 6 April 2023 Depreciation charged in the year Eliminated In respect of disposals 8,046 4,023 76,244 12,021 5,774 10,140 5,977 (2,418) 106,451 15,774 (2,418) At 5April 2024 12,069 76,244 17,795 13,699 119.807 Carrylng amount At 5 April 2024 289,653 14,580 17,615 321,848 At 5 April 2023 293,676 3,072 25,173 321,921 17 Flxed asset Investments Llsted investments Cost or valuatlon At 6 April 2023 Additions Valuation changes 159,138 3,348 17,165 At SAprll 2024 179.651 Carrylng amount At 05 April 2024 179,651 At 05 April 2023 159,138 19-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 18 Trade and oth&r receivables 2024 2023 Amounts falling due wlthin one year: Other receivables Prepayments and accrued income 6,800 21,092 3,901 20,331 27,892 24,232 19 Current Ilabilltles 2024 2023 other tsxation and soclal security other payables Accruals and deferred income (1,342) 13,490 2,280 26,343 4,577 14,428 30,920 20 Retlrement beneflt 8chemes 2024 2023 Deflnad contrlbutlon schemes Charge to profit or loss in respect of defined contribution schemes 1,362 991 The charity operates a defined contribution penslon scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 21 Re8trlcted funds The restried funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. At 6 Aprll 2023 Incomlng Resources resources expended Transfers At 5 Aprfl 2024 Other smaller restricted funds 54,869 63.030 (79,219) (16,791) 21,889 Prevlous year: At 6 Aprll 2022 Incomlng resources Resources expended Transfers At 5 Aprfl 2023 Other smaller restricted funds 50,280 113.111 <77,456) (31,066) 54,869 -20-
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 21 Restricted funds (Continued) Other smaller restrlcted funds this contains a significant number of smaller grants received, all of which were for towards our main charitable activities (for example, towards wages costs or hosting an event for families). The transfers out in the year represent a van and computer bought in the year. As these items were capitalised to the balance sheet rather than expensed in the accounts a transfer is necessary to show that the funds have been used. 22 Unrestrlcted fund$ . deslgnatsd These are unrestricted funds which are materlal to the charitys activlties. At 6 Aprfl 2023 Resources 8xpendad Transfers At S Aprll 2024 Replacement caravans Admin fund Building fund ReseNes fund 240.000 240,000 (107,547) 107,547 {4,023) 293,676 41,383 289,653 41,383 575,059 {107,547) 103,524 571,038 Prevlous year". At 6 April 2022 Resources exponded Transfers At 5 Aprll 2023 Replacement caravan Admin fund Building fund ReseNes fund 240,000 240,000 (84,8751 84,875 (4,023) 297,699 41,383 293,676 41,383 579,082 184,875) 80,852 575,059 Replacement caravans - this fund Is used to set aslde the monies that wlll be needed to repla our existing caravans when they are beyond repair. These caravans are use to provide respite to families and form a core part of our activities, hence the trustees feel that it is essential that funds are available to replace these when needed. The transfer in the prior year is to increase this reserve balance to the level needed to replace the three caravans, based on the latest advice that we have received. Admln fund The admin fund represents monies ringfenced by the trustees for the purpose of meeting the administrative costs of the charity. The charity's current policy is to transfer 10% of unrestricted receipts in the year to this fund. Building fund following the purchase of the office premises in 2022, the Irustees have agreed to designate this asset. The trustees wish to avoid any need to realise this asset, as this would impede our ability to operat8 effectively. Reserve fund - this fund is holding the monies identified by our Reserves Policy, as being needed to meet our commitments if income were to unexpectedly cease. This currently represents 3 months running costs, which is the minimum level that trustees wish to hold. Ideally, the trustees wish to increase this reserve balance to 12 months expenses. This would mean that if income stops, the commitments of support made to local families can still be delivered whilst alternative funding sources are found. 21
CHILDREN WITH CANCER FUND (POLEGATE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2024 23 Analysls of net assets between funds Unrestrlcted Unrestrlcted funds funds general deslgnated 2024 2024 Restrlcted funds Total 2024 2024 At 5 Aprll 2024: Property, plant and equipment Investments Current assetsl(liabilities) 32,195 289,653 179,651 101.732 321,848 179,651 210,940 87,319 21,889 119,514 571,036 21,889 712,439 Unre8trl¢tod Unre8trlcted funds funds general de81gnated 2023 2023 Re8trlcted funds Total 2023 2023 At 6 April 2023: Property, plant and equipment Investments Current assetsl(liabilities) 28,245 293,676 159,138 122,246 321,921 159,138 216,092 38,978 54,869 87,223 575,059 54,869 697,151 24 Related party tran8actlon$ There were no related party transactions during the year, other than those already disclosed in the Trustees note. -22-