2023-02-28-accounts - Malawi Orphan Fund

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Interim Chair’s report for 2022-23

The past year has been a welcome return to a more normal way of life, similar to prepandemic. It has been a blessing to resume a blend of meetings being in person and online. The trustees of Malawi Orphan Fund, and a number of faithful volunteers, have met throughout the year, very ably assisted & supported by Margaret our Charity Secretary and Chris maintaining our website.

We sadly accepted Mathew’s resignation due to work commitments and it was a delight to welcome Alex, Gillian and Kathy as Trustees and Chris to manage our website.

Covid restrictions and its threats lifted sufficiently for Alex, Phil & Ruth to travel to the Home of Hope in September 2022. We had very good, insightful and exciting discussions with the leadership team at the Home of Hope. While Rev Chipeta is still very much involved, Lucy has taken over the day-to-day management along with a fantastic team. We thoroughly enjoyed getting to know Joseph and Chisomo who joined the team during the Covid pandemic as well as reconnecting with Lucy, Linda, Thompson, Shinghai, Rev & Mrs Chipeta and the children who live at the Home of Hope.

In January 2023 it was a delight to have our first major fundraising activity for some time with a Malawi themed lunch at Christ Church Bedford, together with opportunity to speak to over 100 people about the wonderful work the Home of Hope undertake, transforming the lives of the most disadvantaged children in Malawi.

We are so very grateful to all who support Malawi Orphan Fund, without you the Home of Hope would not be able to so wonderfully nurture the children and young people in their care. Please continue to pray for the trustees, volunteers and all supporters that we may serve the Home of Hope in the best way possible.

Ruth Janes

Finance - Notes on Malawi Orphan Accounts for Financial year 1st Mar 2022 – 28th Feb 2022

Please see attachments “Accounts overview as of 28th Feb 2023” and “End of Year 2022-23 Accounts”

In total we have had an income of £89,573 (£38,026 Unrestricted and £51,548 Restricted / Designated Funds) and an expenditure of £80,105 (£34,598 Unrestricted and £45,507 Restricted / Designated Funds). We started the financial year with £26,533 in Barclays bank and have ended the year with £36,000 in the bank.

INCOME

This year the unrestricted income has come from mainly from child sponsorship, a number of one-off donations to general funds from various churches, and the Gift Aid we are able to reclaim on these donations.

Since 1st March 2022 there have been several donations to restricted funds, primarily towards providing bursaries for those students accepted into a Malawi State University. Other donations have been made to explicitly help with VTC staff house

construction, baby milk provision, buying items requested by the Home of Hope which Alex, Phil & Ruth took out with them, and most recently our 2022 Christmas Project of Sleep Safe, Sleep Well (providing mosquito nets, blankets and replacement mattresses). We have also received a large donation which has been placed in a designated fund for Disaster Relief. The war in Ukraine and cost of living increases are impacting the Home of Hope with their day to day running costs and we anticipate this will only worsen and when planning time comes around the cost of fertilizer is likely to be much more than in previous years. It is hoped that we will be able to top up the Disaster fund when extra funds come in so that we can keep a “pot” to have the funds quickly available when the Home of Hope are in great need.

EXPENDITURE

We have been able to send grants from our Unrestricted funds in May 2022 - £7,000, August - £8,000, October - £8,000, December - £5,040 and January 2023 - £2,000. This is a total of £29,040. The other expenses from Unrestricted funds, £5,559 total, have been £5,000 in October 2021 specifically to help pay a debt for fertiliser, £544 to allow the schools to buy a minimum of 1 textbook for each subject with the balance being the Global Web Pay money transfer charges.

Additional money from restricted funds was also transferred to the Home of Hope, sent with grants where possible to minimise fees taken by the Bank of Malawi.

In 2021 we started the exciting scheme of sending money to be used as university bursaries to help students with their subsistence and travel costs, and to be equipped a new laptop to help with their studies. We continued this in 2022-23, sending ~£5,800 to support those going into their second year as well as those heading off for the first time.

We were able to use the Disaster fund to quickly send funds enabling the Home to buy Maize at a subsidised price from the Government, to buy 1500kg of Beans and make repairs to the road to the farm – vital for getting the harvest back to the storerooms at the Home.

During this year we helped the Home of Hope purchase a replacement truck. The previous one had given many years of service and needed to be replaced. We also transferred a donation to help build Vocational Training Centre staff housing and we saw the semi-detached bungalows being built during our visit in September. The Malawi government will in time supply qualified teachers so long as the Home of Hope has accommodation for them. The Home of Hope has a number of enthusiastic supporters in the Midlands who have made donations via MOF to help with areas such as the provisions of medicines and celebration meals. In total £45,507 from Restricted Funds has been forwarded to the Home of Hope.

As of 28[th] February 2023, there is £14,282 in unrestricted funds and £21,719 across the restricted & designated funds in our bank account, total £36,001.

During the past year I have kept our financial records up-to-date, recommended the amount we could send as a grant and issued accounts overview for each Malawi Orphan Fund meeting. In addition, I set up the bank transfers from Barclays to Global Web Pay who then transfer the money to the Home of Hope’s US Dollar bank account. Many thanks to Margaret & Jane for second signing the bank transfers so promptly! I have been WhatsApped and emailed many times during the past year by Shinghai, Lucy and Rev Chipeta, as has Jane, asking for our quarterly grants to be sent early

due to financial hardships they are facing, which has not been easy to deal with. Generally, we have been able to transfer money, but we need to continue working with the Home of Hope for them to understand the range and limitations of our activities, and that we cannot quickly, or easily, replace their other funding streams which are reducing.

Ruth Janes

13/05/2023

Accounts overview as of 28th Feb 2023 Non restrleted Balance start FY22-23 Ineome Spend Posltlon as f 28102123 21 165 16869 4.053 Other Info Child S onsorshi General Donations GIftds onsorshi & General Grants to Mchinji Children's Home. Malawi Home of Ho Fundraisin Ex enses Posta e & Statione Trust ex enses Funds raised b sho World Walk Contributions 10854 11,573 £5k lorfertilEer bill, £545 Textbooks, rest GWP transfer lees 29,040 29,040 online 91 63 91 63 Charit Runnin Ex enses Christ Church n4ission Lunch 2911r23 TOTAL 1.081 38.026 1081 14.282 not inc GA 10.854 34,598 R•strict•d l Designat•d Fund nam• Balanc• @ start FY21-22 Position as of as of Oth•r infc+ 28102123 Incom• Sp•nd D Francis fLJndraisin Farm l Tractor Pro ects Truck Disaster Fund Science Unwers Buildin Milk Seeds & lertilizer for Autumn 2021 lantin C Staff Houses Sheff Aled Pro ects Protection for Educat Christmas 2Q21 11 hls & Loos Ghrislmas 2Q21 GA Mala%vi 2023 tri fundraisin Se 12022 HOH visit Christmas 2022 Slee Nuts tbc 1.850 1063 - 3.440 4 000- 4.000 17 000 - 6.550 1.544 5815 1.000 Tractor repairs Sheff Med projects from 21-22 added £4k 10.45ri Bursaries Maintenance 2.417 800 1.417 10000- 10.000 truck along wrth £4k other restncted donations 20 20 893 893 48 297 4 205 - 4.205 297 safe slee TOTAL 15,678 51,548 - 45,507 21,719 TOTAL 26,533 89,573 80,105 36,001

Non restricted income £63 £1,081 £91 £4,053 Child Sponsorship Contributions General tknnations Gift Aid Sponsorship & General Funds raised by shopping online ,573 £21 Worfdwalk Christ Church Misson Lunch 29/1123 Restricted Income £0.02 £0.01 £0.02 D Francis fundrai&ng FarrD /Trattor Project5 Truck £0.00 £0.08 £0.00 Disastsr FurMI Science £0.00 UniVertY Bursaries Building MaintenatKe l Milk £th19 5ee(ts & lerbliierforAutumn 2021 plantin8 vrc staff Houses Sheff Med Projetts Protection for Educ3tion I Christmas 2021- lights& Loos £0.04 Christmas 2021 GA £0.00 Sept 2022 HOH vIt £o.(M) £0.15 Ill Chri5trnas 2022 Sleep Safe, sleep well Fish Nutstbc

Cli11 Nulli Malawl Orphan Fund 1110640 Recelpts and payments accounts Forihe period from 01103120 2810212023 Section A Receipts and payments Unrestricted funds Restrictsd I D•signatod fund8 Total funds 2022.23 Totsl funds 2021 .22 A1 R*cgipts Chikl Sponsorship Contribthons tothe neare5t£ tothe neare51£ tothe neare5t£ tothe nearest£ 21,165 21,165 23,416 General Donations 11,573 11,573 18,387 Gift Aid Sponsorship & Geneial 4,053 4,053 Funds raised by shopping online 91 91 Wodd Walk 63 63 Chiist Church Mission Lunch 2911123 1,081 1,081 D Francis lundiaising 1,850 1,850 Faim l Tra(lor Proie(Is 1,063 1,063 645 Truck 4,000 4,000 Disastei Fund 17,000 17,000 University Butsanes 7,614 7,614 3,953 Milk 1,838 1,838 1,350 Seeds & fertilizer loi Autumn 2021 planting 500 VTC Staff Houses 10,000 10,000 Protection loi Educatson 20 20 150 Christmas 2021 lights & Loos 606 Christmas 2021 GA 48 Malawi 2023 trip fundraising 297 297 Sept 2022 HOH wsit 4,205 4,205 Christmas 2022 sep sale. Sep well 1,162 1,162 Fish Nuts tbc 2,451 2,451 Christmas 2020 Appeal 288 Buikling Maintenance 929 Medicines & Meal 2,500 CLM Church funds 1,500 Girt's Technical College 500 Shefftvled donation for Projects 4,000 Sub total 38,026 51,548 89,573 62,571 A2 Asset and investment sales. etc. Totalr8ceipts 38,026 51,548 89,573 62,571 End of Year 2022-23 Accounts

Unr88trictod funds Restrictod I Deslgnated funds Total fund8 2022 -23 Total funds 2021-22 A3 Payments Grants to Mchinji Chiklien'5 Home, Mala (Hotne of Hopèl General Expenses tothe neare5t£ tothe neares1£ tothe nearest£ tothe nearest£ 29,040 29,040 35,892 5,569 6,659 28 Tiustees, Expenseslsee note 21 Postage and Stationery Isee note 31 FutKliaising Expenses (see note 41 Charity Runniw Expen5e5 D Franci5 futKliaising 1,860 1,850 Faim ITrador Prqects 3,440 2,806 Trud 4,000 4,000 Disastei FurKI 6,660 6,650 Science Unive15ify Bursaries 5,816 6,816 3,406 Bulkli Maintenance 1,000 1,000 Milk 1,000 1,000 650 Seeds &fertilizei foi Autumn 2021 planting 600 vtc Staff Houses 10,000 10,000 Sheff Med Piojed5 4,000 4,000 Protection foi Education 150 Christmas 2021 lights & L005 893 893 Christmas 2021 GA 48 Sept 2022 HOH w51t 4,206 4,206 Christmas 2022 Sleep safe, Sep well 1,162 1,162 Woikl Walking- Walk 10 tniles to Malawi 4,358 Medicine5 & Meal 2,600 CLM Church furKIs 1,600 Girt'5 Technical College 600 Sub total -34,598 45,507 -80,105 -52,291 A4As8•t and inv•sfm•nt purchas88, •tc. Tofalpaymon -34,598 45,507 0,105 -52,291 Nffl ofreceiptsl(payments) 3.428 9,468 10280 A6 Transf8r8 betW8en funds A6 Cash funds last year end 10,854 15,678 26,533 16,252 Cash funds thls year end 14,282 21,719 36,001 26,533

Charity Name: Malawi Orphan Fund

No (if any): 1110640

Receipts and payments accounts

Period start date Period end date For the period from To 01/03/2022 28/02/2023

Section B Statement of assets and liabilities at the end of the period

Categories Cash funds Balance on Bank Current Account Liabilities None *Total cash funds (see note 5)* (agree balances with receipts and payments account(s))	Unrestricted funds to nearest £	Restricted funds to nearest £
	14,282	21,719
	14,282	21,719
	OK	OK
		Amount due to nearest £
		-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name	Date of approval
		Ruth Janes	13/05/2023

Notes to the Accounts

1. Foundation and Constitution

This charity is a trust, founded on 6 February 2005 with a donation of £10.00 by the founding trustees, and became a Registered Charity in England and Wales on 29 July 2005.

2. Trustees' Expenses

Trustees do not receive any remuneration for their services. Expenses incurred in the performance of the activities of the charity, such as travelling expenses for any visits to Malawi, can be reimbursed out of the charity's funds although in fact they are often not claimed.

3. Postage and Stationery

Expenses incurred by trustees on such items as telephone, postage, and stationery have also not always been claimed, which means the expenditure reported may be less than the true cost of the charity's activities.

4. Fundraising Expenses

Fundraising expenses may include travel within the UK for a visiting member of the HOH staff to speak to existing sponsors/donors as well as potential new donors about the work at HOH

5. Restricted vs Unrestricted Funds

Where a specific purpose is defined for the funds they will be held as restricted until spent for that specific purpose

Charity Name: Charity Number: Malawi Orphan Fund 1110640 Receipts and payments accounts Period start date Period end date For the period from To 01/03/2022 28/02/2023

Section A Receipts and payments

Section A Receipts and payments
D Francis fundraising Farm / Tractor Projects Truck Disaster Fund University Bursaries Milk Seeds & fertilizer for Autumn 2021 planting VTC Staff Houses Christmas 2021 - lights & Loos Christmas 2021 GA Medicines & Meal A2 Asset and investment sales, etc. *Total receipts* Building Maintenance Christmas 2020 Appeal Gift Aid Sponsorship & General Funds raised by shopping online World Walk Christ Church Mission Lunch 29/1/23 Malawi 2023 trip fundraising Sept 2022 HoH visit Christmas 2022 Sleep safe, sleep well Fish Nuts tbc Girl's Technical College SheffMed donation for Projects CLM Church funds Child Sponsorship Contributions A1 Receipts General Donations Protection for Education *Sub total*	Unrestricted funds to the nearest £ 21,165 11,573 4,053 91 63 1,081 38,026	Restricted / Designated funds to the nearest £ 1,850 1,063 4,000 17,000 7,614 1,838 10,000 20 48 297 4,205 1,162 2,451 51,548	Total funds 2022 - 23 to the nearest £ 21,165 11,573 4,053 91 63 1,081 1,850 1,063 4,000 17,000 7,614 1,838 10,000 20 48 297 4,205 1,162 2,451 89,573 0 89,573	Total funds 2021 -22 to the nearest £ 23,416 18,387 3,848 645 3,953 1,350 500 150 606 288 929 2,500 1,500 500 4,000
				62,571
				0
	0	0
	38,026
		51,548		62,571

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Restricted / Total funds 2022 - Total funds
Unrestricted funds
Designated funds 23 2021 -22
A3 Payments to the nearest £ to the nearest £ to the nearest £ to the nearest £
Grants to Mchinji Children's Home, Malawi
29,040 29,040 35,892
(Home of Hope)
General Expenses 5,559 5,559 28
Trustees' Expenses (see note 2) 53
Postage and Stationery (see note 3)
Fundraising Expenses (see note 4)
Charity Running Expenses 50
D Francis fundraising 1,850 1,850
Farm / Tractor Projects 3,440 3,440 2,805
Truck 4,000 4,000
Disaster Fund 6,550 6,550
Science 1,544 1,544
University Bursaries 5,815 5,815 3,405
Building Maintenance 1,000 1,000
Milk 1,000 1,000 550
Seeds & fertilizer for Autumn 2021 planting 500
VTC Staff Houses 10,000 10,000
Sheff Med Projects 4,000 4,000
Protection for Education 150
Christmas 2021 - lights & Loos 893 893
Christmas 2021 GA 48 48
Sept 2022 HoH visit 4,205 4,205
Christmas 2022 Sleep safe, sleep well 1,162 1,162
World Walking - Walk 10 miles to Malawi 4,358
Medicines & Meal 2,500
CLM Church funds 1,500
Girl's Technical College 500
Sub total -34,598 -45,507 -80,105 -52,291
A4 Asset and investment purchases, etc. 0 0 0 0
Total payments -34,598 -45,507 -80,105 -52,291
Net of receipts/(payments) 3,428 6,040 9,468 10,280
A5 Transfers between funds 0 0 0 0
A6 Cash funds last year end 10,854 15,678 26,533 16,252
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Cash funds this year end

14,282

21,719

36,001

26,533

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Charity Name: No (if any):
Malawi Orphan Fund 1110640
Receipts and payments accounts
Period start date Period end date
For the period from To
01/03/2022 28/02/2023
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