## Interim Chair’s report The past year has been a challenging one for Malawi Orphan Fund as the worldwide Covid pandemic persists and its effects have affected everyone in differing ways. The four trustees of Malawi Orphan Fund, and a number of faithful volunteers, have continued to meet online throughout the year, very ably assisted & supported by Margaret our Charity Secretary. The five meetings held during the 2021-22 year have been invaluable to continue the support for the Home of Hope and we are hopeful that we may be able to move to a blend of meetings being in person and online soon. The major impact to MOF has been the effect Covid has sadly had on Jane’s health resulting in Ruth temporarily chairing meetings since February 2021 and then becoming Interim Chair when Jane indicated that she could not continue with the Chair role as well as her other MOF involvement with Home of Hope. We thank God that Jane is able to keep on helping MOF. As Covid restrictions have eased we have welcomed the opportunity to once more spread the news of the Home of Hope’s excellent work, for instance at the Biggleswade Deanery Service in September 2021. Over the past few months we have also been able to undertake several fundraising activities which also raise the Home of Hope’s profile. During this year we have welcomed Kathy Priddin, Phil Loudon and Alex Mnatzaganian to our meetings and are very grateful for their talents and the time they give. We were delighted to receive a significant donation from SheffMed, who have a long association with Malawi, and we look forward to their continuing involvement. We are so very grateful to all who support Malawi Orphan Fund, without you the Home of Hope would not be able to so wonderfully nurture the children and young people in their care. Please continue to pray for the trustees, volunteers and all supporters that we may serve the Home of Hope in the best way possible. Ruth Janes Finance - Notes on Malawi Orphan Accounts for Financial year 1st Mar 2021 – 28th Feb 2022 Please see attachments “Accounts overview as of 28th Feb 2022” and “End of Year 2021-22 Accounts” In total we have had an income of £62,571 (£45,650 Unrestricted and £16,921 Restricted) and an expenditure of £52,291 (£40,381 Unrestricted and £11,910 Restricted). We started the financial year with £16,252 in Barclays bank and have ended the year with £26,533 in the bank. ## **INCOME** This year the unrestricted income has mainly come from child sponsorship, a number of one-off donations to general funds from various churches, and a very generous donation from a Corporate Sponsor. Back in February 2021 we launched our fundraiser, Walk 10 Miles for Malawi, and while some funds were banked in the previous financial year, the majority, £4,358 + gift aid, were received during this financial year. Child sponsorship has brought in £23,416 from 57 donors giving regularly. In May we received £3,691 for Unrestricted funds from our Gift Aid claim on donations made in the financial year 2020-21. Since 1st March 2021 there have been several donations to restricted funds, primarily towards providing bursaries for those students accepted into a Malawi State University. Other donations have been made to explicitly help with building maintenance, baby milk provision, seeds and fertilizer for the main growing season, support for an irrigated harvest (growing crops after the main growing season) and most recently our 2021 Christmas Project of Lights & Loos (providing additional solar lighting around the Home of Hope site for increased safety & security and upgrading the Secondary School toilets). The continuation of Covid means that toilets with hand washing facilities are especially needed. The May Gift Aid claim also brought in income for various restricted funds. ## **EXPENDITURE** We have been able to send grants from our Unrestricted funds in March 2021 - £10,000 including Walk 10 Miles proceeds, July - £9,000, September - £3,000, October - £6,000, December - £4,250 and February 2022 - £8,000. This is a total of £40,250. The other expenses from Unrestricted funds, £131 total, have been the Global Web Pay money transfer charges, the fee for Independent Examination of our 2020 – 21 accounts and a trustee’s phone expenses incurred when liaising with the Home over the sad death of a supporter whilst in Malawi. Additional money from restricted funds was also transferred to the Home of Hope, sent with grants where possible to minimise fees taken by the Bank of Malawi. April 2021 saw the start of an exciting scheme when we sent £3,400 to the Home of Hope to provide the 7 students, who were heading off to university, with bursaries to help with their subsistence costs and to be equipped a new laptop to help with their studies. The plan is to repeat this every year for each intake of university students whilst continuing to support existing students with a subsistence bursary for each year of their studies. While laptops are a similar cost in Malawi to the UK, the subsistence bursaries are approximately £85 per student per year. We were able to help the Home finance another “out of season” crop planting which they irrigate as it's their dry season. This year they essentially sold the fresh vegetables to the Home and in the local market for a similar amount as the grant sent thus showing that it is both a cost effective and highly nutritious project. The Home of Hope has a number of enthusiastic supporters in the Midlands who have made donations via MOF to help with areas such as the provisions of medicines and celebration meals. In total £11,910 from Restricted Funds has been forwarded to the Home of Hope. As of 28[th] February 2022, there is £10,854 in unrestricted funds and £15,678 across the restricted funds in our bank account, total £26,552. During the past year I have kept our financial records up-to-date, recommended the amount we could send as a quarterly grant, or at other times and issued accounts overview for each Malawi Orphan Fund meeting. In addition, I set up the bank transfers from Barclays to Global Web Pay who then transfer the money to the Home of Hope’s US Dollar bank account. Many thanks to Margaret & Jane for second signing the bank transfers so promptly! I have been WhatsApped and emailed many times during the past year by Shinghai, Lucy and Rev Chipeta, as has Jane, asking for our quarterly grants to be sent early due to financial hardships they are facing, which has not been easy to deal with. Generally, we have been able to transfer money, but we need to continue working with the Home of Hope for them to understand the range and limitations of our activities, and that we cannot quickly, or easily, replace their other funding streams which are reducing. Ruth Janes Mala￿1 0￿han Fund Accounts Ovaview of asof ftJrYÈ rais￿1 [￿lir RLnr TOTPL Of￿ of hri 41 f￿1]lIZ 21 ffm Girls Tecthcal Col T(yfoL T(rrpL Charlty ￿rt￿: Malawi O han Fund Recei CtrwrSty ￿nthr. 111( accounts FUMDLI PenoKI start date PencKI ￿￿1 date Olm3I2021 To 28mzo022 Section A Receipts and pa Total funts Totsl fuN15 2)21.22 2020.21 Is Is Al Recel Childs rs0￿1) Ge￿IBl DorBtior6 ChristsiBs 2021- Li ChristnBs 2020 A FL￿1raIsi actiiities Buldi MairtETh3rce Ca i￿rLake Malaw IAsit Medici￿5 & Meal Food CLM Cmrchfvttls Seeds & feitiliTrrforAL￿rffl 2021 larti P￿tec￿Onfor Ed￿ation Pads Milk Uti￿151 C liric Tree Nu5e FamiP Gid's Tecliical Coll S feflmed dorab'on for Pru IDts marnst£ CorlJibLIio Its & Li)os al BLJ5aries A ro Fores ects GiftAid Subts 45 921 615 611 11 nds nds 2021.22 2020.21 b)trErE4we5t£ lott￿ I￿restE Gran15 tsj Mcky .1 CFildren's Horre Malaw GerEral P ￿tectiOn for EdLration Milk Cliric World Walkn. CFBri Medicires & Meal TOl￿ts Ur)￿r51 Bu5aries CLM CFLrch ftJKJs FannPrD Buldi malrtero￿e Food Ca i￿rLake Maki¥M Msit Tn6tees' E r6es see rK)le 2 F LfKlraisi r6es s* rot£ 4 F lood Posts e al￿1 Ststiore seemÈ3 Seeds & fertiliTrrforALttmi 2021 larli Un￿r51 Bu5aries Girl's TecFncal Colle Pads - Walk 10 tL) Mala r6es Sub fD -IL9 -u291 -IL9 -X291 s￿11 A6Cash ￿ndS kstyWSKI 667 252 noEA ## Sponsorship ## 2021/2022 The past year has seen Gillian Lindley taking a huge role in Sponsorship and communicating directly with Home of Hope. We have gained 2 new sponsors and sadly lost 1 sponsor due to them passing away. Chisomo Chipeta and Linda Chilundu are the staff on the ground at Home of Hope who encourage the children who are sponsored to write letters and Chisomo has been taking pictures for the sponsors. We currently, as of end of financial year 2021/2022 have 64 sponsors and 78 children being sponsored. Gillian has done wonderful work and all sponsors are now once again receiving photos and letters from their sponsored children. A number of children have been reintegrated and so we are in the process of matching the sponsors whose sponsored children have left with new children. We still need to improve sponsorship and get it back to where it was before the Covid lockdowns happened. But it is moving along well and is very slowly growing. Jane Lambert Mason ## Secretary’s report I have received Agendas from our Interim Chair. Agendas and associated papers have been put together and sent out by the Interim Chair. I have prepared for and taken Minutes at Meetings and distributed when finalised. I have dealt with any incoming mail either to registered address, or via email, or forward letters or email to those who can deal with it, and assume that this will be done! (Which it usually is) Paid in any cash or cheques which come to the registered address and informing the Treasurer of what has been paid in and what for (if for any specific purpose) and whether it is covered by a Gift Aid Declaration (new or existing). I now do this at the Post Office, which makes it a lot easier. Kept databases up to date with change of address, etc. when notified to us Kept Charity Commission details up to date i.e., Trustee details Margaret Lambert ## Protection for Education We have continued to support the amazing work Cynthia and Piriani are doing at Home of Hope with the sanitary pad project. They continue to ensure that no girl at the home or school must miss school during their periods by making reusable pads. They have sourced locally all the fabric and other items needed to make the pads and keep very careful accounts. Whilst we have still been able to support from the UK with enough money to make the pads and soap, due to the pandemic we haven’t any money coming in from fundraising to help buy the other items eg individual buckets for washing their pads, extra fabric to make items to sell locally. During the pandemic they have continued to educate the girls in personal hygiene and the sewing room remains a safe, girl only space where they can come to chat or to learn how to sew and make the pads. The relationship Cynthia and Piriana have with these girls is so important. In the past few months, we have raised some more funds by selling cakes, children’s parties and a new regular monthly donation. We are hoping soon to set up an etsy shop to sell the many items we have made in the past and to sell memory bears to remember a loved one or an important stage in life. Massive thank you for your support, hopefully one day we will reach our dream that the group in Malawi is totally self-sufficient, selling items they have made to fund the pads. If you would like any more information we would love to hear from you. Jo Addis protectionforeducation@virginmedia.com **Charity Name:** **Charity Number: 1110640** Period start date Period end date 03/01/2021 02/28/2022 ## **Malawi Orphan Fund Receipts and payments accounts** **For the period from To** ## **Section A Receipts and payments** **----- Start of picture text -----**
Total funds 2021 Total funds
Unrestricted funds Restricted funds
-22 2020 -21
A1 Receipts to the nearest £ to the nearest £ to the nearest £ to the nearest £
Child Sponsorship Contributions 23,416 23,416 17,943
General Donations 18,387 18,387 27,617
Christmas 2021 - Lights & Loos 606 606 122
Christmas 2020 Appeal 288 288 3,539
Fundraising activities 0 892
Building Maintenance 929 929 7,528
Caregiver Lake Malawi visit 600
Medicines & Meal 2,500 2,500 0
Food 0 1,000
CLM Church funds 1,500 1,500 0
Seeds & fertilizer for Autumn 2021 planting 500 500 0
Protection for Education (Pads) 150 150 0
Milk 1,350 1,350 0
University Bursaries 3,953 3,953 2,133
Clinic 0 1,000
Tree Nursery / Agro Forestry 0 0
Farm Projects 645 645 3,940
Girl's Technical College 500 500 0
SheffMed donation for Projects 4,000 4,000 8,188
0 97
Gift Aid 3,848 3,848 6,013
Sub total 45,650 16,921 62,571 80,611
A2 Asset and investment sales, etc. 0 0 0 0
45,650 16,921 62,571 80,611
Total receipts
Total funds 2021 Total funds
Unrestricted funds Restricted funds
-22 2020 -21
A3 Payments to the nearest £ to the nearest £ to the nearest £ to the nearest £
Grants to Mchinji Children's Home, Malawi -35,892 -35,892 -56,146
General -28 -28 -38
Protection for Education (Pads) -150 -150 0
Milk -550 -550 -500
Clinic 0 -1,000
World Walking - Walk 10 miles to Malawi -4,358 -4,358 0
Charity Running Expenses -50 -50 0
Medicines & Meal -2,500 -2,500 -3,539
Toilets 0 -9,432
University Bursaries 0 0
CLM Church funds -1,500 -1,500 0
Farm Projects -2,805 -2,805 -13,099
Building Maintenance 0 -6,040
Food 0 -1,000
Caregiver Lake Malawi visit 0 -600
**----- End of picture text -----**
**----- Start of picture text -----**
Trustees' Expenses (see note 2) -53 -53 0
Fundraising Expenses (see note 4) 0 0
Flood repairs 0 -1,020
Postage and Stationery (see note 3) 0 0
Seeds & fertilizer for Autumn 2021 planting -500 -500 0
University Bursaries -3,405 -3,405 0
Girl's Technical College -500 -500 0
0 0
Sub total -40,381 -11,910 -52,291 -92,414
A4 Asset and investment purchases, etc. 0 0 0 0
Total payments -40,381 -11,910 -52,291 -92,414
Net of receipts/(payments) 5,269 5,011 10,280 -11,802
A5 Transfers between funds 0 0 0 0
A6 Cash funds last year end 5,585 10,667 16,252 28,055
Cash funds this year end 10,854 15,678 26,533 16,252
**----- End of picture text -----**
**Charity Name: No (if any): Malawi Orphan Fund 1110640** ## **Receipts and payments accounts** Period start date Period end date **For the period from To** 03/01/2021 02/28/2022 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**||**Unrestricted funds**||**Restricted funds**|| |---|---|---|---|---|---| |||**to nearest £**||**to nearest £**|| |**Cash funds**|||||| |Balance on Bank Current Account||**10,854**||**15,678**|| |(agree|balances with receipts and payments account(s))
**_Total cash funds_**_(see note 5)_|**10,854**
OK||**15,678**
OK|| |**Liabilities**|**Amount due to**
**nearest £**| |---|---| |None|**-**| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name
**Ruth Janes**|Date of approval
**04/28/2022**| |---|---|---|---| ## **Notes to the Accounts** ## **1. Foundation and Constitution** This charity is a trust, founded on 6 February 2005 with a donation of £10.00 by the founding trustees, and became a Registered Charity in England and Wales on 29 July 2005. ## **2. Trustees' Expenses** Trustees do not receive any remuneration for their services. Expenses incurred in the performance of the activities of the charity, such as travelling expenses for any visits to Malawi, can be reimbursed out of the charity's funds although in fact they are often not claimed. ## **3. Postage and Stationery** Expenses incurred by trustees on such items as telephone, postage, and stationery have also not always been claimed, which means the expenditure reported may be less than the true cost of the charity's activities. ## **4. Fundraising Expenses** Fundraising expenses may include travel within the UK for a visiting member of the HOH staff to speak to existing sponsors/donors as well as potential new donors about the work at HOH ## **5. Restricted vs Unrestricted Funds** Where a specific purpose is defined for the funds they will be held as restricted until spent for that specific purpose **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** MALAWI ORPHAN FUND **members of On accounts for the** 01 Mar 2021 to 28 Feb 2022 **Charity number** 1110640 **year ended Set out on pages** 1 - 3 **Respective** The charity's trustees are responsible for the preparation of the accounts. The charity’s **responsibilities of** trustees consider that an audit is not required for this year under section 144 of the **trustees and examiner** Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: · examine the accounts under section 145 of the Charities Act, · to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and · to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given by the **examiner’s statement** Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: · to keep accounting records in accordance with section 130 of the 2011 Act; and · to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met ; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date: Name: Relevant professional qualification or body: Address:** ## **Malawi Orphan Fund Accounts Overview** **----- Start of picture text -----**
Position as
Balance @
Not restricted Income Spend of as of
start FY21-22
28/02/22
General 5,585 13,939 -28 19,497
Sponsorship 23,416 23,416
Gift Aid Sponsorship & General 3,848 3,848
Grants -35,892 - 35,892
fundraising expenses 0 -
postage & stationery 0 -
Trustee expenses -53 - 53
spare - -
funds raised by shopping online 90 90
World Walk 4,358 -4,358 -
to alloc - 0 -
Charity Running Expenses -50 - 50
TOTAL 5,585 45,650 -40,381 10,854
Position as
Balance @
Restricted Fund name Income Spend of as of
start FY21-22
28/02/22
Christmas 2020 288 £0 288
Dorcas Medicine / Meal 2,500 -£2,500 -
Farm Projects 5,502 645 -£2,805 3,343
Flooding - £0 -
CLM Church funds - 1,500 -£1,500 -
Science 1,544 £0 1,544
University Bursaries 2,133 3,953 -£3,405 2,681
Building Maintenance 1,488 929 £0 2,417
Milk 1,350 -£550 800
Seeds & fertilizer for Autumn 2021 planting 500 -£500 -
Sheff Med Projects 4,000 £0 4,000
Protection for Education 150 -£150 -
Christmas 2021 - lights & Loos 606 606
Christmas 2021 GA - -
Protection for Education -
Girls Technical College 500 -£500 -
-
-
TOTAL 10,667 16,921 -£11,910 15,678
**----- End of picture text -----**
Page 4 of 4 Independent examinerfs report on the accounts Section A Independent Examiner 5 Report MALAWI ORPHAN FUND On a¢¢ounts for th• y 01 Mar 2021 to 28 Feb 2022 Ch•rlty num 1111WO Respective rosponslbilltl•s of trustees and examin•r ¢hanV$ tnjstees ¢￿s￿lef that an audit 15 not required for this year under sectK)n 144 of the Chaithes Ad 2011 (thè Charilies Adl •)d that w) Inde[￿dent examination is It ks my resrth*"bdty to.. to fdkwth& Wetedu￿ dwn in the general Direclbms gNon ty tho Charity commiss￿ under sectK)n 145(SMbl ofthe Chawts Act. and Basis of indgp8nd•nt •xamln•e$ $t•tsmgnt My examinalKffl caThi&l out vAlh geneTal Threclions gpMI ty the kept by the charity arKJ 8 t￿p¥T￿n ofthe ￿nts wesented with those [￿)rds. It also indudes cortsKleral>)n of any unusual rtems disdosures in the ac￿unts, and undertaken do not 811 the evkyence that 7h*JuhJ te requwed in an audit. arKI consequenlty no cyink)n is gi¥en as to present a Irue an¢J fairf Ind•p•nd•nt examlnefs ststomont to keep a)))unliNJ re(x)rds in 8c(xxdw with 8e(a¥)n 130 of the 2011 kt", and the •>x)ullting requKwnents ofthe 2011 fvA SIgn￿. Relevant prof￿$lana1 qu•lifi¢ation or body: