Hindley ARLFC - Trustees Annual Report (TAR) for 2022 23
Objectives
As always, this year’s main objective was to increase participation by young people and adults of the town to build and further benefit the community to increase our cooperation with St Peters Pavilion to provide a safe and welcoming environment for all.
This year summary of objectives and achievements.
Our aim is to replace all playing kits biannually, this year was a gap year however we had a new team at Girls 16s and a new U7s team, due to the amazing sponsorship and retained club funds from previous years we provided these new kits a new playing kit for every player. We continue to promote inclusion for all allowing all our players and parents to feel a valuable member of our club. The social cohesion coming from this is good to see and giving the youth of today a positive and health activity in their spare time is very important.
This year we worked hard on our continued growth in terms of playing numbers and successfully added another girls team at U16s and a new U7s team along with growth in most other teams resulting in us now running 2 teams at several age groups.
The club's objectives to be the best at the lowest cost are being achieved, indeed we dropped our monthly subscriptions to help our members with the cost of living crisis. This as a non-profit organisation run by unpaid volunteers is our proud achievement.
Development of the remaining playing areas is planned and much fund raising, and bids are being applied for.
Continued development of our coaches and volunteers providing L2 coaching qualifications along with first aid and food hygiene courses.
The facilities are being well maintained and further works to improve the facilities are in progress.
Local business still support the club, their contributions help the club immensely and we aim to reciprocate this with exposure to all our members of their services.
Financial review
Starting the year with a balance over £5,778 the focus was to build our funds back up through increased membership and sponsorships allowed us to continue to invest in new equipment providing each team with new balls and first aid equipment, we was pleased to see us return a profit for the year placing us in an excellent position to move into the next season.
Opening Lloyds Balance: £ 5,778.74 Closing Lloyds Balance £ 16,519.37 Total income: £ 78,232.11 Total expenditure: £ 66,404.20
Increase / (decrease) of funds on year £11,827.91
Projections
The year ahead I expect to be less expenditure to the current year, as we won’t be replacing kits, membership fees will remain the same we are hoping to end making a profit further rebuilding the club funds in readiness to replace the clubs kits in 2024.
We continue to use the GOCARDLESS system to collect our memberships by DD who then pay these monies directly into the Lloyds account (for a small collection fee per transaction). This the increase in efficiency of collection and the reduction in unpaid volunteer’s time is seen as an acceptable and affordable expense to have. This system has also seen a significant improvement with delinquent fees being unpaid in previous years now being paid.
Cash payments in future will be allowed only in exceptional circumstances or if the full amount due is paid in one go.
Risk Management
Insurances are maintained via the RFL and coaches informed how to stay compliant with the rules to ensure coverage is maintained.
STATEMENT OF TRUSTEES RESPONSIBILITIES
Charity law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the Charity and of the profit and loss of the Charity for that period. In preparing these accounts, the trustees are required to: -
-
Select suitable accounting policies and then apply them consistently.
-
Make adjustments and estimates that are reasonable and prudent.
-
Prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
-
The trustees are responsible for keeping adequate accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Acts. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that the accounts comply with current statutory requirements and those of the Charity’s trust deed.
Approved by the Board of Trustees on: 31/01/2024
and signed on its behalf by:
Person: Barry Taylor
Position: Chairman
HINDLEY ARLFC 2022123 ACCOUNTS RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023 Income £10.17 £42,944.50 £5,271.00 £15,384.61 £397.03 Expendlture £664.17 Bank Interest / Go Cardless Fee5 Club Membership Fee5 Club Registration Fees Donations FundraSsing Coaching Courses Equipment Entertainment Repairs / Maintenance External Trainin8 Facilities Flnes First Aid I Physio Insurance Kit Sponsorshlp Kitchen Income / Exp Laundrv League Fees / Software Subscriptions Merchadise / Klts Sales Misc Expenses Trophies / Awards Referee Fee5 Sponsorship / Grants Travel £4,191.00 £1,300.00 £6,402.94 £535.95 £735.10 £2,850.00 £440.00 £1,105.00 £ioo.00 £2,625.00 £1,514.51 £4,680.16 £854.00 £502.50 £31,383.60 £8.20 £5,765.00 £2.235.02 £7,850.27 £4,886.58 £78,232.11 £66,404.20 Overall PIL for Year £11,827.91 Lloyds Openlng Balance Lloyds Closing Balance £5,778.74 1st Aprll 2022 £16,519.37 31st March 2023 I have examined the above receipt5 and payments atcount for the year ended 31 March 2023 together with supportive documents and voucher5 and i believe that it represent5 a true and fair view of the club's accounts. Witness'.- Paul Barnett Chairman:. Barr Treasurer:_ GT hame Bentle Date:. oi 2024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts SeGtion A Independent Examiner's Report Report to the trusteesl members of HINDLEY ARLFC On accounts for the year ended 3110312023 Charity no lif any) 1110435 Set out on pages I report to the trustees on my examination of the accounts of the abov8 charity {"the Trust") for the year ended 3110412023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's a¢counts carri8d out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5}Ibl of the Acl. Independent I have completed my examination. I confirm that no material matters have examiner'8 Statement comé to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the a¢¢ounts did not accord with the accounting records; or the accounts did not comply with Ihe applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirem8nl that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other rnatters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 3110112024 Name: PAUL BARNETT Relevant professional qualificationls) or body lif any): Address: St Peters Pavilion 11ER Oct 2018
Hurst st Hindley, Wigan, WN2 3DN Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examinèrs). Give here brief details of any Items that the èxaminer wlshes to disclos8. 21ER Oct 2018