Hindley ARLFC - Trustees Annual Report (TAR) for 2021 22
Objectives
As always, this year’s main objective was to increase participation by young people and adults of the town to build and further benefit the community to increase our cooperation with St Peters Pavilion to provide a safe and welcoming environment for all.
This year summary of objectives and achievements.
Our aim is to replace all playing kits bi annually, this year was a year to swap, this is a substantial outlay for the club supported by our brilliant sponsors, due to this amazing sponsorship and retained club funds from previous years this year we provided not only a new playing kit for every player but also a leisurewear pack containing a Polo Shirt, T-Shirt, Shorts, Tracksuit Pants, Hoodie and a Kitbag the value of this was over £200 a player given to them free of charge. We felt this gives each child an equal identity and again meet ‘s our social obligations of inclusion everyone feels a valuable member of our club. The social cohesion coming from this is good to see and giving the youth of today a positive and health activity in their spare time is very important.
The kit and leisurewear purchase was around £50,000 and we managed to bring in over £20,000 in sponsorship, the shortfall was made up from and slight increase in the membership and registration fees and also previous years retained funds.
This year we worked hard on our continued growth in terms of playing numbers and successfully added a girl’s section creating 2 new girl’s teams and U12s and U14s and also a Women’s Openage.
The club's objectives to be the best at the lowest cost are being achieved. This as a non-profit organisation run by unpaid volunteers is our proud achievement.
Development of the remaining playing areas is planned and much fund raising, and bids are being applied for.
Continued development of our coaches and volunteers providing L2 coaching qualifications along with first aid and food hygiene courses.
The facilities are being well maintained and further works to improve the facilities are in progress.
Local business still support the club, their contributions help the club immensely and we aim to reciprocate this with exposure to all our members of their services.
Financial review
Starting the year with a balance over £16000 and gaining many grants / sponsorships allowed us to invest in new equipment providing each team with new balls and first aid equipment, we substantially increased our expenditure due to the outlay for the new kits and leisurewear, we were aware it was going to be a negative year in terms of P/L given the substantial outlay. This shortfall was met with our surplus funds from previous years.
Opening Lloyds Balance: £ 16,429.36 Closing Lloyds Balance £ 5,778.74 Total income: £ 67,647.34 Total expenditure: £ 78,297.96
Increase / (decrease) of funds on year (£ 10,650.62)
Projections
The year ahead I expect to be of less expenditure to the current year, along with an increase in our membership fees we are hoping to end making a profit rebuilding the club funds that we have used over the past couple of years.
We are now established with GOCARDLESS to collect our memberships by DD pay these monies directly into the Lloyds account (for a small collection fee per transaction). This has reduced the admin charges to collect memberships as previously PitchHero also took a percentage of collections, the increase in efficiency of collection and the reduction in unpaid volunteer’s time is seen as an acceptable and affordable expense to have. This system has also seen a significant improvement with delinquent fees being unpaid in previous years now being paid.
Cash payments in future will be allowed only in exceptional circumstances or if the full amount due is paid in one go.
Risk Management
Insurances are maintained via the RFL and coaches informed how to stay compliant with the rules to ensure coverage is maintained.
STATEMENT OF TRUSTEES RESPONSIBILITIES
Charity law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the Charity and of the profit and loss of the Charity for that period. In preparing these accounts, the trustees are required to: -
-
Select suitable accounting policies and then apply them consistently.
-
Make adjustments and estimates that are reasonable and prudent.
-
Prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
-
The trustees are responsible for keeping adequate accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Acts. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that the accounts comply with current statutory requirements and those of the Charity’s trust deed.
Approved by the Board of Trustees on:
and signed on its behalf by:
Person:
Position: CHAIRMAN
HINDLEY ARLFC 2021122 ACCOUNTS RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022 Income Expenditure £238.58 Bank Interest / Go Cardless Fees Club Membership Fees Coaching Courses Donations Entertainment Equipment / Maintenance External Training Facilities Fines First Aid / Physio Insurance Kit Sponsorship Kitchen Income / Exp Laundry League Fees / Software Subscriptions Merchandise / Kits Sales Miscellaneous Expenses Petty Cash Expenses Referee Fees Sponsorship / Grants Travel £41,440.22 £880.00 £235.15 £1,813.90 £946.60 £5,070.00 £240.00 £1,377.37 £1,042.07 £20,085.00 £556.48 £3,222.62 £276.00 £770.00 £58,255.47 £908.35 £800.00 £712.00 £3,759.30 £1,571.19 £1,745.00 £67,647.34 £78.297.96 Lloyds Opening Balance Lloyds Closing Balance £16,429.36 1st April 2021 £5,778.74 31st March 2022 Overall P/L for Year -£10,650.62 I have examined the above receipts and payments account for the year ended 31 March 2022 together with supportive documents and vouchers and i am of the opinion that it represents a true and fair view of the club's accounts. Witness:. PAOL Qfv(LthJEK- Chairman: Treasurer:. Date: 31-01-2025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trusteesl members of Pl I OLkY Afg Qfrn L It oof On accounts for the year ended 31- 03-2021 Charlty no (If any) 1110435 Set out on pages (rf'riif ill It Ir.,1 If) If lf.li If1(, 11 Ic, [lil(l(; 111 Iri IliC.r< fif ff Irlf Iitlfifiril Ii(If I, ) I report to the trustees on my examination of the account of the above charity ("the Trusy,) for the year ended 31 0 3, , zoz/ As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibilltles and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement u an mem am qua ero Inse ie I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements Conrning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: J- ZoZ3 Name: UL ArtMeTT IER Oct 2018
Relevant professlonal quallflcatlon(s) or body (If any): Address: sr QrLntrfS FAVIUoh/ rrtrtÉ-4 JVOLR Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brlef detalls of any items that the examiner wishes to dlsclose. IER Oct 2018