Friends of Southfield Park
Accounts & Trustees, Report
for the period
I" April 2023- 31" August 2024
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Friends of Southfield Park
Trustees, Report
For the period 1st April 2023- 31" August 2024
Friends
The trustees present their annual report and financial statements of the charity for the
st
period from l April 2023- 31 August 2024.
si
st
The charity's accounting period used to be l April- 31 March, but it was changed to
st
st
I September- 31 August to align with the school year after being approved at the
previous AGM. This report and accounts therefore cover a period of 17 months: the "gap"
st
st
from 1st April 2023- 31 August 2023 in addition to the financial year from I September
st
2023- 31 August 2024.
Full name of association: Friends of Southfield Park School
Registered with the Charity Commission under number: 1110233
Registered address: Southfield Park Primary School
Long Grove Road
Epsom
Surrey
KT19 8TF
Trustees:
Lauren Banyard
Fiona O'Rooke
th
Alison Morgan- from 24 April 2023
th
Laura Lawson (Treasurer)- from 24 April 2023
th
Laura Sell- until 24 January 2024
th
Somprathay Nhouvanisvong (Treasurer)- until 24 April 2023
Objerts of the Association
The objects of the Friends of Southfield Park School are to advance the education of pupils
in the school in particular by:
(l) developing effective relationships between the staff, parents and others associated
with the school; and
(2) engaging in activities or providing facilities or equipment which support the school and
advance the education of the pupils.
Financial review and review of achievements and erformance
We have produced two sets of accounts to cover the extended 17-month period- one for
st
1st April to 31st August 2023 and one for the full year 1st September 2023 to 31 August
2024- and here will review those periods separately.
Page2of8

thFiol(y
Friends of Southfield Park
Trustees, Report
st
st
Friends
For the period l April 2023 - 31 August 2024
A brief summary of the main activities and achievements of the PTA during the period
st
st
from l April to 31 August 2023
Total raised during that period: £8,512 (before any expenses)
Total spent: £7,813
Net income: £699
We had a balance of £20,242 in our bank account and petty cash at the end of this period.
Fund-raising activities and events
The Summer Fair in June 2023 raised £4,872 which was £1,000 more than the previous year.
The refreshments at the end-of-year school production of High School Musical made £220-
a nearly identical amount to the previous year.
In this period, we also had successful Doughnut Sales, Pre-loved Uniform Sales and
Bag2School (second-hand clothes donations). We also made a good amount from "passive"
sources, including Your School Lottery, Easyfundraising Easy2Name name label commissions
and had our last payment from Amazon Smile which ended in February 2023. There was
also a £250 donation from an employer via matched giving.
Donations to school
We paid further instalments towards the Grow Cook Enjoy project in which the children
grow food in the raised beds (which were provided by the Friends in the previous year) and
go on to cook a dish with the ingredients. We also contributed watering cans to this project.
We also again paid for Pond Dipping sessions to help the children learn about wildlife and
habitats.
To mark the occasion of the Coronation of Charles111 in May 2023, we gave each child a
commemorative bookmark. We also paid for art supplies for related projects at school.
We funded a visit by the author Lucy Noguera in June which was very well-received.
We were really pleased to be able to fund nearly £400 worth of equipment for the school's
new Sensory Room. This included a white noise machine, bean bags, weighted blanket,
clock, glitter tubes, lights, flipchart, craft equipment, as well as curtains, storage units and
extension leads.
We again paid for the DJ for the Year 6 Leavers, Party (£180).
We also hosted a coffee morning in July for those who would be new starters at the school
in September 2024.
Page3of8

Friends of Southfield Park
Trustees, Report
sl
si
Friends
For the period l April 2023 - 31 August 2024
In addition to this, we were also able to buy new equipment that the Friends needed-
tables, uniform storage chest and a gazebo (£666). We also bought a gazebo for the school
(£190) which will, we hope, last for years to come!
A brief summary of the main activities and achievements of the PTA during the period
st
st
from I September 2023 to 31 August 2024
Total raised during that period: £17,646 (before any expenses)
Total spent: £30,494
Net loss:_£12,848
We had quite a surplus of funds as project requests seemed to have slowed since Covid and
so we were glad to be able to fund some large projects again and spent more than we made
this year! This still left us with a balance of £7,299 at the end of the year.
Fund-raising activities and events
We made an effort to hold more Pre-loved Uniform Sales this year and made £955 over the
year from these. This of course is good for us to make more money and to help keep the
stock to a manageable level, and it is a benefit to parents to get very reasonably priced
uniform at £1 per item.
In November 2023, we held the Friends, Quiz Night, which was the first one since before
Covid. We had a brilliant quiz master, Tony, who gave his time (and questions!) for no
charge and the event raised just short of £500. As with all these events, it is also hoped that
it contributed to bringing the school community together and forging closer links between
the school and parents.
Christmas Cards raised £539 - these provide a consistent level of income every year.
The Christmas Jumper Sale was a useful addition, giving £60.
The Christmas Fair made just over £3,600. This was a good result, but was a bit down on the
previous year. It was a bitterly cold day (approx-2°C) which may have put some off
attending! In addition, we had to make a last-minute decision to move the Fair inside the
school due to the cold, which meant that the layout was not quite as we would have
preferred and crowding may have stopped so much money being spent. It was decided in
future years to plan for the Christmas Fair to be inside to avoid having to make last-minute
decisions based on the weather.
As in previous years, we requested second-hand books and a donation of £1 per child for
World Book Day in March 2024. All children could then choose a new-to-them book. It is
always a popular event. We raised £268, meaning nearly two-thirds of the pupils made the
donation.
Page4of8

Friends of Southfield Park
Trustees, Report
si
Friends
For the period l April 2023 _ 31st August 2024
We had the Easter Disco at the end of the spring term- always a popular event- which
raised just over £1,000.
At the Summer Fair in June 2024, we wanted to do something new and so had Manor Farm
bring animals for the children to see and pet which was very popular! The Fair took £2,700
which was a good amount, but, again, a bit down on previous years. Attendance was
affected by local events which clashed with the dates (eg scout and dance events) and the
rainy weather. The farm increased our expenses and we only charged a low price for this
attraction as we didn't want to exclude any child.
The refreshments at the end-of-year production of Mary Poppins made £148- our expenses
increased from last time.
Our Doughnut Sales are still popular and raised £730.
Your School Lottery provided nearly £700 over the year, but this has gone down compared
to previous years as we have fewer supporters. We perhaps need to promote this more to
get numbers up again as it is an easy source of income for the Friends. Other sources of
funding included Easyfundraising, Stikins (name label commission) and Bag2School. We also
received £240 from Matched Giving.
We also were able to benefit from interest income by keeping the majority of funds in our
savings account and only moving amounts to our current account (which pays no interest)
when needed and made £227 in interest over the year.
Donations to school
We were delighted to be able to fund some big projects for the school this year and put our
income to good use.
In September, we paid for new tokens equipment- token tubes and the tokens themselves
at a cost of £695. We also bought further lights and posters for the Sensory Room for £40.
As usual, we bought the crackers for Christmas lunch so every child had one (£181) and paid
for the Pantomime (£1,469).
In December and January, we paid £4,663 for the new Music Room equipment- which
included instruments (mostly percussion), plus storage units and extension leads.
The school had its first Arts Week in June 2024- we paid £3,580 for dance, theatre and
photography workshops and an extensive amount of craft supplies. This meant that the
school didn't have to ask for any contributions from parents.
Page5of8

Friends of Southfield Park
Trustees, Report
st
Friends
For the period l April 2023 - 31" August 2024
In July 2024, we paid just over £10,000 for new playground equipment which consisted of a
large set of big outdoor wooden construction blocks and durable outdoor games and
equipment (chess, dominoes, tunnels etc).
We also paid for further Grow Cook Enjoy workshops (and necessary compost) at a cost of
£2,940.
We again contributed £800 towards the coach expense for Year 5's PGL trip and paid for the
DJ for the Year 6 Leavers, Disco (£295).
Our final event of the school year was the new starters, coffee morning in July for parents of
children starting at the school in September 2025.
For the Friends, we also bought an additional Sumup machine after one of ours stopped
working (unfortunately out of warranty) and cases to protect all five of our machines at a
cost of £88.
POLICIES
Risk management, financial controls and trustee expenses
The principal risks faced by the Friends are a lack of volunteers to run events (which could
mean events are smaller and less profitable or cannot be run at all) and the risk of loss of
money due to fraud or theft.
Volunteers are essential to our running and are actively sought in a number of ways and
efforts are made to keep existing volunteers engaged. Communication is mainly through
our Friends of Friends WhatsApp group and messages are sent to individual classes through
our Friends, class reps. At the new starters, events, we now speak to new parents about
the Friends and have a sign-up sheet for the WhatsApp group to encourage participation.
Our information page on the school website is actively maintained. We also post
information on our Facebook page.
Cash is banked as soon as possible after it is collected. All petty cash is locked securely
away.
Trustees are required to submit receipts for all expenses to the Treasurer, who retains
paper and/or electronic copies of these on file. Any unusual or large items of expenditure
need to be approved in advance by the trustees.
Previously, payments (to suppliers and for the reimbursement of expenses) were mostly
made by cheque or cash, but we have now transitioned to making virtually all payments by
Page6of8

thPIW¢Y
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Friends of Southfield Park
Trustees, Report
st
Friends
For the period l April 2023 _ 315t August 2024
bank transfer. As a safeguard against fraud, two trustees must approve every payment on
the bank's website. This is proving far more efficient.
Trustee conflicts of interest
The trustees have a legal duty to act only in the best interests of the Friends. They must not
put themselves in any position where their duties as trustee may conflict with any personal
interest they may have. If any conflict or potential arises, this should be brought to the
attention of the trustees who will determine how to deal with the conflict, seeking external
advice if deemed necessary. A record should be made of any such conflict arising and the
action taken.
Serious incident reporting policy
A serious incident is an actual or alleged incident which results in or risks significant harm to
the Friends, beneficiaries, volunteers or others, loss of the Friends, money/assets, damage
to its property or harm to its work or reputation. If a serious incident takes place, it is the
trustees, responsibility to report this to the Charity Commission.
Safeguarding
Our safeguarding policy follows the school's requirements.
Financial reserves
The trustees aim to maintain free reserves in unrestricted funds (i.e. that are available to
spend on any of our charitable purposes) at a level which equates to approximately three
months of unrestricted charitable expenditure. The trustees consider that a level of £3,000
will satisfy this requirement and will provide sufficient funds to respond to immediate
financial requests from the school.
The charity generally has very low administrative costs (such as a small amount of stationery
and the lottery licence from Epsom & Ewell Borough Council for £20 per year) and the only
governance costs are for membership of Parentkind, which includes our insurance (this was
£153 per annum in
January 2024).
The balance of our bank accounts and cash in hand held as unrestricted funds at the end of
st
the financial year on 31 August 2024 was £7,299, all of which is regarded as free reserves (at
st
the end of the last accounting period, 31 March 2023, it was £19,578).
Structure, governance, and management
The charity is a registered charity.
The committee must hold at least three meetings every academic year. Meetings can be held
physically or virtually. These meetings must comply with all other rules in the constitution,
including chairing, taking of minutes and quorums. The trustees agree policies and
Page7of8

Park
711••
Friends of Southfield Park
Trustees, Report
st
Friends
For the period l April 2023 - 31" August 2024
procedures or change of bankers etc as required and consider periodically the risks and their
management.
Trustees shall be elected at the AGM and shall hold office until the next AGM.
Because of the simplicity of the charity, the induction process involves downloading and
reading guidance available from the Charities Commission website.
Trustees, responsibilities in relation to the financial statements
The trustees are responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the charity and to enable them to
ensure that the financial statements comply with the Charities Act 2011, the applicable
Charities (Accounts and Reports) Regulations and the provisions of the constitution. They are
also responsible for safeguarding the assets of the charity and taking reasonable steps for the
prevention and detection of fraud and other irregularities.
Signed for and on behalf of the trustees:
Signed:
Date:
12
aura Lawson
Trustee & Treasurer
Signed:
Date:
Name:
Trustee
Page8of8

. FRIENDSOF SOLMIFIELD PARK
Statement of Assets and Llabllltles
Asat 31st August 2023
Asat
31/08/2023
Asat
31/03/2023
Current Assets
Cash at bank
Cash in hand
20,067
175
19,290
288
Llabilltles
Creditors. amounts falling duewithin oneyear
Net Current Assets
20,242
19,578
Accumulated Funds
Surplus/ (Deficit) b/fwd
Net incoming/ (outgoing) resources for period
19,578
664
9,376
10,202
Surplus / (Deflclt) carrled forward
20,242
19,578
11
11
Theaccounts were approved by theTrustees and signed on their behalf by:
a Lawson
Treasurer
Date

FRIENDS OF SOUTHFIELD PARK
Statement of Financial Actlvity
For the period 1st April to 31st August 2023
1st MPr-
31st Aug
2023
Note
INCOMING RESOURCES
Actllflti•s for upner?tjna fund
Fundraising Events & Commissions
See(i)
8,499
Other Incoming Resources
Interest
13
TOTAL INCOMING RISOL'RCCS
8,51?
RESOURCES EXPENDED
Cost of Generating Funds
Fundraisina Activities: Cost of fJoods
Sold and Other Costs
See(i)
-2,339
Charitable Activities
Donationsto school
Grow Cook Enjoy project
Watering cans
Coronation bookmarks
Pantomime (deposit)
Coronation art supplies
Pond dipping
Author visit
Gazebo
Contribution to Y6 Leavers, Party
New starters, coffee morning (supplies)
Sensory Room equipment (white noise machine, storage etc)
-1,920
40
420
-206
464
450
-533
-190
-180
-396
4,800
Governance Costs
Administration
Stamps
Other resources expended
Equipment
Tables, speaker batteries, clipboards
Storaggchest fcr ?nd hand Liniform
Padlock for storage chest
BBQstorage unit
Gazebo & fire bucket
~140
-148
-11
-145
-222
-666

Finance costs
TOTAL RESOURCES EXPENDED
-7,813
NEf itMiutviilN(i / (uu l (301 iN(ij
RESOURCES BEFORETRANSFERS
699-
*Asthe flnanclal year has been changed to 1st September-31st August (from
1st April-31st March), these accounts cover only a 5-month period and so the
figures are not being compared with a previous full year.

FR1EP￿s (% S(XITTrlnELD PARK
pthrt•s to tlx Acccwnts
For t￿ porlod 1st Awl to 31rt AUVAI 2023
IllThe rn•n ￿￿￿"￿91￿ erntslofth• y•V ￿t￿MMar510d ¥ bllow
P•rlod fr•J
IstAsYto
31 Auc 2023
Profit/Lo
202243
ProfiVLos• Pkns
D•xrl
IrKorn•
n9e
Your School Lotl Yv
Arn￿0￿ Smile
Easyfvndr•lsl r
Easy2N*ne
Oothsdonatiws Wschool)
Match•J Gmni
P￿40Ved Unlfo Tn
Dou•knut ￿leS
ou*TthIrts
Worfd Book Day 6oa* swap
Eastu DIKO
Summer Falr
School Producl ,In RefrUhrn￿tl
Misc Ireplxernfflt ol oldldarpayd no'eslcolns)
4CO.3)
9392
252.M
1255
ICK) o)
250
328 31
4W30
9392
252 34
1235
100 00
250 00
328 31
Last PVrnfflt-Arnazon Srnlleffld￿ In Feb 2023
2621
4D)
358 37
6,301.12
364 55
402 91
-376 70
Purcha￿ ofT-thlrts ￿nCorne s on 2022 23 Kcounls)
Late pwmient
Most o, the Incorne ft>r theD Ko Is thown on 2022 .3 KcouTrls
3,874.30 A Ireal total
220.27
-353 48
.1.428 48
-153 68
489
4.872 64.
210 87
.498.67
-2.338.55
6,160.12
•Asth• flnmclal Ixs b••nchmpd to 1st s•pt•rnb•r-31stAU￿ (from 1st Awll - 31st the9• xcowtscovar only a 54TMmth p•rlod and
only th• fl¢ur*s two Jp•clflc •rnual rnrtS. tl* knffi•r Fdr th• Schod prod￿tIOn ft•fr•thm•nts • ar• b•ln4 compw•d ￿th y•xs (x th• otl*r5 wjld not b• a lalr c0rnpwl￿n>

FRIENDSOF SOUThFIELD PARK
Statement of Assets and Llabllltles
Asat 31st August 2024
Asat
31/08/2024
Asat
31/08/2023
Current Assets
Cash at bank
Cash in hand
7,157
142
20,067
175
Llabilitles
Creditors: amounts falling due within one year
Net Current Assets
7,299
20,242
Accumulated Funds
Surplus / (Deficit) b/fwd
Net incoming/ (outgoing) resources for perlod
20,242
12,943
19,578
664
Surplus/ (Deficlt) carrled forward
7,299
20,242
11
Theaccountswere approved bytheTrustees and signed on their behalf by:
2g
a Lawson
Treasurer
Date

FRIENDS OF SOUThFIELD PARK
Statement of Financlal Activity
For the year 1st September 2023 to 31st August 2024
1st Sept 2023-
31st Aug2024
IstApr 2022-
31st Mar2023"
Note
INCOMING RESOURCES
Activities for generating funds
Fundraising Events & Commissions
See(i)
17,419
22,074
Other Incoming Resources
Interest
227
TOTAL INCOMING RESOURCES
17,646
22,077
RESOURCES EXPENDED
Cost of Generating Funds
Fundraising Activities:
Cost of Goods Sold and Other Costs
See(i)
-5,362
4,898
Charitable Activities
Donationsto school
Coach for Y5/6 PGLtrip
Queen'sjubilee badges
Sports Day- PAsystem battery charging
Pond Dippingworkshop
Class donations
Grow Cook Enjoyworkshops
Planters and compost
Christmas lunch crackers
Tokensequipment (tube unit & tokens)
Sensory Room equipment (lights & posters)
Pantomime (final payment for 2023 & deposit for 2024)
Music Room (instruments, leads, storage units)
Y6 Leavers, Disco DJ
Arts Week 2024 (workshops& craft equipment)
Playground equipment (outdoor building blocks & games)
New starters, coffee morning (tea, coffee, biscuits)
-800
-1,600
-541
-20
-995
-700
-1,920
-658
-223
-20
~2,880
-60
-181
-695
41
~1,469
4,663
-295
-3,580
-10,142
-24,835
-6,657.00
Governance Costs
Administration:
Parentkind membership (inc insurance)
Lottery licence
-153
-20
-173
-140
-20
-160
Other resources expended
Equipment
Sumup machines
Tablefor events
Extension leads
45
-90
-26

Stamps
Stationery
Padlock for uniform storage
New Sumup machine & 5 cases
'_20
-88
-124
-161
Finance costs
TOTAL RESOURCES EXPENDED
-30,494
-11,876
NEf INCOMING / (OUTGOING)
RESOURCES BEFORETRANSFERS
-12,848
10,202
'Asthe financial year has been changed to 1st September-31st August (from 1st April-31st March), the
figuresfor the most recent full-year perlod have been put here-this enables some comparisons to be made.

XIJThFlaD PARK
P401• I t• th• Acrounts
F•fth• l* S•pt•rnb•f 202J.JIA 2024
) The m* tundi aslni IDf the rn ¥•wmm4r6wJ a5 followE
Y•ar t•
JI/Ol124
JI/03n3
D•ffrt
IrKm•
EAp•n••
rn¥lo•JJ
Yow S(h••l loll ffy
TheGlvifl8 klach￿t
Srnal•
690 53
ono
6Wh 5J
L264 80
1542
140J8
1397J.
574 27 M%lhl%f
1 S 42 No use Iihil yow and Ih81 Sho.&Glve ￿￿trOf￿ clos&J 111 2024
-140 98 SmIle￿delI In Feb 201 J
142 1 l Alteyr ¥.Ivelo IheGivin4 IncieKed numbff ol
O (X) No use sin t)8eyeffs
38 88 Small . Jmb8 ofusff5
.1182 JOIn￿ KhLryneln June2023
I I l (Xl 2 colle(tlonS￿fv yeu morefc Ilenftl thlsyear
.2.893 68 2022 2 I a particul¥lyi&e ous cofflpm lunds a lon￿11
608 80 Wresales held thryyrn b￿rf1t to %h¢)ol community jryd tc
J04 41 Vuy p pulay &alw
12 (X) Evffit -,*le124127 loxc thlsj ar¢ounfed lof In Apr 2023 xcountj
495 76 8ioui t thli yeu vffysw-,
8 Consli enl 8unff ¥)Pfer141￿I by theKhool cornrni, Illy
7 22 Sert4 Wff ewldy1aF￿QtKlo1[ i i 2022 23 which boosliij sales
1.038 69 Takin4% a blt down & eyp•nses wffey&iter
7 50 ConshtMt IMI ofincome•c ffj much ￿lOVed by Ipe chlldrtsi
120 15 Vffy PL wlar e4effl
3 18 11 No lo-Eevsold ￿n01 reyuliedtrischool
18 150 School iio lonsu holds Shineylow
.1.174 34 TakinD • blt dovjn. eXp￿Se* Included £350 spfflt on Fa Tr eypfflthce
.72 48 £xpwsfS Incre￿@d. sale5 not CJJ le x hiih as lor we41oJs ye¥
-187 03 Not ht JIh￿y￿r
-20 19 R& 04Chrlstma F•r 2024 to t•Kcounted fof In 2024 25 xtouDIS
20 00 Asmal bonusl
,119.80
28186
0￿1
28186
y2Ndirie
SIiiJM
o*lc
Cloihff• donaiiom (Wschooll
Vached Givlni
PIA Oved LknIIofT
c1wihn￿ Sal6
SclMx>l PTodwtior ftrfiahfflonts July202 I 11￿•0￿%￿* cl4m'
OJJizNishl Nov 2t 23
Chiastma C4rth
ch￿￿M•S Iwvpffl
Chr15tma F*f
Woild Book Day book Swap
Dls(0
HouseT4hi
ShlTheShow Rdre%'ifftentS
Jfflfflff Fall
School prOd￿lI0- Rdrqbhmffjts
Ice Pop sal
ChfvAm& Fall 2024 (Ilems bou¢ht In ahrce)
s( (saleolioffllyla dium)
3888
Jè88
000
000
11.82
172 00
3,133 68
346 27
426 43
?89 (X)
240 IX>
965 70
1.867 40
000
614 39
539 10
60
S,247 12
268 60
L389 20
000
000
4,547 38
299 58
2A¢ LX)
24LI LK)
01
7!L $4
106J
.1,13656
1200
-178 63
000
52
.1.626 83
10
948
3,6?1) 29
21.E 60
1.0.1 45
530.50
146 70
4.658 98
276.10
L131.60
318 11
18 130
3.874.30
220 27
187.03
-377 75
i) (x)
2.6cC 96
141 79
-1,847 42
-151 79
000
-20 19
X119
2(1 LX)
I2￿56.42
20.LK)
17.418.74
.362.32
17 176.22
"A•th• b•aA to IA S•ptsnvb•r. J IA Auyiil IA Apfll. 31rt MwrhL th• r•c•rf ￿11 p•flod hav• b••n put h•r•. thli•Mbl•• •offl• comp•lJord• to b• rn•da

Report to the Trustees and Members of the Frlends of Southfield Park
on the accounts for the perlod 1" April 2023 - 31" August 2024
Respective responslblllties of trustees and examlner
The charitys trustees are responsible for the preparation of the accounts. The charity's
trustees a)nsider that an audit is not required for this year under section 144 of the Charities
Act 2011 (the Charities Act) and that an independent examination should be carried out as
matter of best practi￿. It is my responsibility to:
examine the accx)unts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity
Commission (under section 145(5)(b) of the Charities Act), and
to stats whether particular matters have come to my attention.
Basls of Independent examlner's statement
My examinatK)n was camed out In accordance with general Directions given by Ilie Clianty
Conryission. An examination includes a review of the accountlng rocords kopt by tho
chanty arxj a companson of the accounts presented with those records. It 81so Includos
consMJpr*Lion of any unusual items or dlsclosures In the 8ccounts and sooklng oxpl,gn,qtlons
froT 'the trustees conceming any such matters. The procodures undorLokon do not provldo
all mj¢>n￿ thal would be rpqulred In 8n Audlt, Hnd cnn8oqiJftnlly nn or)Inlnn Iq olvnn n*
to tho accounts prpsenl a 'tnJe and falrf vlow, ond tho roport IJ Ilmltod to Iho',,o
r￿er9 sel CKJt ￿ the Stslement below.
Independent examlnorf• ststomont
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