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← Community Transport For The Lewes Area

2024-03-31-accounts

Company registration number: 04409570 Charity registration number: 1110215

Community Transport for The Lewes Area

(A company limited by share capital)

Annual Report and Financial Statements for the Year Ended 31

March 2024

Shoreline Accountants Ltd Independent Examiner 25 Clinton Place Seaford East Sussex BN25 1NP

Community Transport for The Lewes Area

Contents

Reference and Administrative Details 1
Strategic Report 2 to 3
Trustees' Report 4 to 8
Independent Examiner's Report 9
Statement of Financial Activities 10 to 11
Balance Sheet 12
Notes to the Financial Statements 13 to 22

Community Transport for The Lewes Area

Reference and Administrative Details

Charity Registration Number 1110215 Company Registration Number 04409570 The charity is incorporated in England and Wales. Registered Office Hillcrest Centre Hillcrest Road Newhaven East Sussex BN9 9EA Independent Examiner Shoreline Accountants Ltd Independent Examiner 25 Clinton Place Seaford East Sussex BN25 1NP

Page 1

Community Transport for The Lewes Area

Strategic Report for the Year Ended 31 March 2024

Financial review

The legacy of Covid-19 combined with the cost-of-living crisis and greater competition for a decreasing pool of grants continues to be challenging in terms of the medium to longer term sustainability of the day-to-day operations but the management and colleagues together with the full support of the Trustees have worked very hard to ensure that services to the community have been maintained and the short-term sustainability is now better than it has been for a number of years.

The board of Trustees looks forward and will continue to support the management team to strengthen the charity and ensure that the organisation continues to prosper and maintain sustainability. Despite yet another difficult trading year, we are pleased to report that the charity has returned to a financial surplus and is on a sound financial footing and while there will always be changes and improvements that can be made and ongoing challenges, we are confident that the management team and our colleagues can continue to rise to the challenges and we thank them all.

Policy on reserves

The Trustees are confident that reserves are adequate to ensure the smooth day to day operation of the company. At the present moment in time the Trustees consider the level of resources should represent at least 3 months expenditure. The Trustees may borrow or raise money for the objects of the Company on such terms and on such security as may be thought fit and whether by the creation and issue of debentures or debenture stock or otherwise. They may also invest monies of the Company not immediately required for its purpose in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) as may for the time be imposed or required by law and subject also as hereinafter provided.

Investment policy and objectives

The Trustees may borrow or raise money for the objects of the Company on such terms and on such security as may be thought fit and whether by the creation and issue of debentures or debenture stock or otherwise. They may also invest monies of the Company not immediately required for its purpose in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) as may for the time be imposed or required by law and subject also as hereinafter provided.

Principal risks and uncertainties

The Trustees have reviewed the major risks to which the charity is exposed, mainly succession in management, IT and facilities, systems have been established to manage those risks.

The major risk identified to going concern, outside of fire, grand scale theft and terrorism, is the ongoing or worsening of the disruption caused by pandemics such as Covid-19 and more recently the disruption to global logistics supply chains and increases in prices caused by major conflicts such as that ongoing in Russia and Ukraine and a potential return to high levels of inflation. Fuel in particular, but also cost of repairs to vehicles, mandatory wage increases, and other general pricing pressures continue to be of concern.

The charity carries out risk assessments and has in place written plans and policies which are reviewed periodically relating to its activities involving the employment and working practice of staff and volunteers, the carriage of passengers by road and the protection of all data held. These documents are designed to identify and minimise the risks arising out of its activities. Major events outside of the Management control are also addressed in the charity’s Business Continuity Plan.

The strategic report was approved by the trustees of the charity on 22 October 2024 and signed on its behalf by:

Page 2

Community Transport for The Lewes Area

Strategic Report for the Year Ended 31 March 2024

......................................... Mr P J Clarke Trustee

Page 3

Community Transport for The Lewes Area

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements and auditors' report of the charitable company for the year ended 31 March 2024.

Objectives and activities

Objects and aims

The purpose of the charity is to play a leading role in the provision of community transport predominantly in the Lewes District, parts of the Wealden District and in the Borough of Eastbourne. Where there is a proven need and resources permit the charity will also operate in other adjacent areas.

The Vision of the charity is to provide high quality transport to reduce loneliness and social isolation for those who have difficulty in accessing regular public transport. This can be as a result of suffering personal mobility impairments and chronic underlying health conditions that prevent the use of public transport where it is freely available or for individuals who have no public transport provision due to living in remote and rural areas.

The values of the charity are:-

The outputs. As a result of the work that CTLA undertakes we aim to contribute positively to:-

Fundraising disclosures

The charity employs its own in-house Fundraising Manager who is tasked with achieving set financial targets and has a budget appropriate to achieve it.

Public benefit

Community Transport for the Lewes Area is a charity dedicated to the provision of community transport in the Lewes Area for people who have special need of such facilities because they are elderly, poor, disabled, people with young children or those living in isolated areas where there is no adequate public transport facilities.

Success is measured in the reporting period by comparing the actual budget outturn against the forecast for the period. This is monitored closely on an ongoing basis. The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regards to the public benefit guidance by the Charity Commission for England and Wales.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Page 4

Community Transport for The Lewes Area

Trustees' Report

Achievements and performance

The numbers travelling on our services continued to be low when compared with equivalent periods in 2019 due to the legacy impact of the Covid-19 pandemic and the reluctance of older and more vulnerable members of the community to venture out on shared transport. This inevitably continues to depress on-bus revenue and creates its own challenges, although one service sector - our public scheduled local bus services has not only recovered to pre-pandemic ridership levels but in many cases surpassed them, even though older persons entitle to free travel still travelled less than in 2019.

The Cost-of-Living crisis, in particular the all-time high fuel prices towards the latter part of 2022-2023 was a particular pressure to the extent that it resulted in fuel costs for 2022 being approximately 30% higher than those for 2021 for operation of a broadly similar network of services. A substantial increase in the National Minimum Wage mandated by Central Government also placed a huge pressure on our overall costs of operation. Fuel Duty Rebate (BSOG) continues to be claimed on a 6 monthly frequency and helps to offset costs as does quarterly in-house reviews of the costs and the income of individual services, with remedial action being taken as appropriate.

Our fleet was reduced slightly in size - down from 17 to 16 but with two of the buses out of service with major repairs needed. Very early in April 2023 we took the decision to downsize the fleet to 14. Many of those 14 vehicles are wheelchair accessible but the greatly increased high costs of operation referred to above did preclude the organisation form being able to take delivery of any new vehicles during the year leading to an increase in the average age of the fleet.

In terms of Governance for most of the year we benefitted from having 8 Trustees - matching our target number and each of those continue to provide their services on a voluntary basis and provide support to all involved with the day to day running of the organisation. The Senior Management and Customer Service team continue to provide additional volunteer hours on top of their normal hours for no additional payment.

This year saw further changes to key personnel, with the Fundraising and Grants Manager leaving to pursue a career change and the Operations Manager moving on and a key member of the Management team being signed off on sick leave for an extended period.

The labour market continues to be challenging and we have experienced more difficulty recruiting sufficient candidates of the quality/salary mix that we seek than in previous years, placing extra pressure on our HR Manager. In particular, we have struggled to replace our Fundraising manager on a like-for -like basis and this has impacted on the income we have received for Grants. However, we have engaged the services of a Marketing expert on a self-employed basis to explore new ways of engaging with Stakeholders, customers and funding partners, both new and old.

The Charity’s achievements are reviewed against its objectives through a number of Key Performance Indicators including an assessment of the number of passenger-trips delivered throughout the year in each of its defined sectors of activity compared to previous years, all aimed at facilitating the reduction in social isolation and loneliness of members in the local community, in particular, but not exclusively, those who tend to be younger, older and vulnerable.

All of this underpins the Charity’s mission Statement with support and thanks to our colleagues, supporters, and other stakeholders.

Page 5

Community Transport for The Lewes Area

Trustees' Report

Financial review

The legacy of Covid-19 combined with the cost-of-living crisis and greater competition for a decreasing pool of grants continues to be challenging in terms of the medium to longer term sustainability of the day-to-day operations but the management and colleagues together with the full support of the Trustees have worked very hard to ensure that services to the community have been maintained and the short-term sustainability is now better than it has been for a number of years.

The board of Trustees looks forward and will continue to support the management team to strengthen the charity and ensure that the organisation continues to prosper and maintain sustainability. Despite yet another difficult trading year, we are pleased to report that the charity has returned to a financial surplus and is on a sound financial footing and while there will always be changes and improvements that can be made and ongoing challenges, we are confident that the management team and our colleagues can continue to rise to the challenges and we thank them all.

Policy on reserves

The Trustees are confident that reserves are adequate to ensure the smooth day to day operation of the company. At the present moment in time the Trustees consider the level of resources should represent at least 3 months expenditure. The Trustees may borrow or raise money for the objects of the Company on such terms and on such security as may be thought fit and whether by the creation and issue of debentures or debenture stock or otherwise. They may also invest monies of the Company not immediately required for its purpose in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) as may for the time be imposed or required by law and subject also as hereinafter provided.

Investment policy and objectives

The Trustees may borrow or raise money for the objects of the Company on such terms and on such security as may be thought fit and whether by the creation and issue of debentures or debenture stock or otherwise. They may also invest monies of the Company not immediately required for its purpose in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) as may for the time be imposed or required by law and subject also as hereinafter provided.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Mr P J Clarke (appointed 21 March 2017) Mr P N Homewood (appointed 1 April 2020) (resigned 12 December 2023) Mr R A Dray (appointed 20 May 2009) (resigned 20 September 2023) Mr S P Saunders (appointed 17 July 2018) Mr R S Mcara (appointed 21 March 2022) Mr C Allen (appointed 11 May 2022) Mrs Georgina Elizabeth Bickerstaff (appointed 28 September 2022) Mr Gwynfor Owen Davies (appointed 28 September 2022) Alexander Fred Horner (appointed 13 February 2024)

Page 6

Community Transport for The Lewes Area

Trustees' Report

Structure, governance and management

Nature of governing document

Community Transport for the Lewes Area was incorporated as a company limited by guarantee (registered number 04409570) on 4th April 2002. It was registered as a charity on 27th June 2005. The governing document is the memorandum and Articles of Association.

Recruitment and appointment of trustees

Trustees are recruited upon recommendation. They are appointed following discussion at committee meetings and the appointment is ratified at the AGM.

Induction and training of trustees

Trustee induction is covered by supplying the previous year’s minutes and charity commission leaflets for Trustees. In addition, they have meetings with staff to familiarise them with the administration of the charity.

Arrangements for setting key management personnel remuneration

We use Benchmarking against other comparable organisations to determine Key Managers rewards, taking into account affordability based on financial performance and reserves.

Organisational structure

The Company has a strong management team in place that deals with the day to day running of the Charity made up as follows:

Mark Evans – General Manager Nikki Gearing – Finance Officer Derek Cordrey – Finance Officer Jo Wood – HR Manager Shem Gardner - Transport Manager Lucy Lunn – Logistics Manager Gary Westwood – Marketing Manager

Long term Strategic Decisions and guidance is exercised by the Trustees with the management team responsible for detailed design and implementation of facilities to achieve the goals of the charity. Regular joint meetings are held to facilitate and review activities.

Page 7

Community Transport for The Lewes Area

Trustees' Report

Major risks and management of those risks

The Trustees have reviewed the major risks to which the charity is exposed, mainly succession in management, IT and facilities, systems have been established to manage those risks.

The major risk identified to going concern, outside of fire, grand scale theft and terrorism, is the ongoing or worsening of the disruption caused by pandemics such as Covid-19 and more recently the disruption to global logistics supply chains and increases in prices caused by major conflicts such as that ongoing in Russia and Ukraine and a potential return to high levels of inflation. Fuel in particular, but also cost of repairs to vehicles, mandatory wage increases, and other general pricing pressures continue to be of concern.

The charity carries out risk assessments and has in place written plans and policies which are reviewed periodically relating to its activities involving the employment and working practice of staff and volunteers, the carriage of passengers by road and the protection of all data held. These documents are designed to identify and minimise the risks arising out of its activities. Major events outside of the Management control are also addressed in the charity’s Business Continuity Plan.

Statement of trustees' responsibilities

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Disclosure of information to auditor

Each trustee has taken steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information. The trustees confirm that there is no relevant information that they know of and of which they know the auditor is unaware.

The annual report was approved by the trustees of the charity on 22 October 2024 and signed on its behalf by:

......................................... Mr P J Clarke Trustee

Page 8

Community Transport for The Lewes Area

Independent Examiner's Report to the trustees of Community Transport for The Lewes Area ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Financial Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Community Transport for The Lewes Area as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Mark Boxall Independent Examiner Institute of Financial Accountants

25 Clinton Place Seaford East Sussex BN25 1NP

22 October 2024

Page 9

Community Transport for The Lewes Area

Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Investment income
Other income
Total income
Expenditure on:
Raising funds
5
Charitable activities
6
Total expenditure
Net income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
21
Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Investment income
Other income
Total income
Expenditure on:
Raising funds
5
Charitable activities
6
Total expenditure
Net expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
21		 Unrestricted
funds
£
12,239
783,774
519
365,598
1,162,130
(999,622)
(23,465)
(1,023,087)
139,043
139,043
91,292
230,335
Unrestricted
funds
£
11,362
696,774
55
53,502
761,693
(891,723)
(26,886)
(918,609)
(156,916)
(156,916)
248,208
91,292		 Total
2024
£
12,239
783,774
519
365,598
1,162,130
(999,622)
(23,465)
(1,023,087)
139,043
139,043
91,292
230,335
Total
2023
£
11,362
696,774
55
53,502
761,693
(891,723)
(26,886)
(918,609)
(156,916)
(156,916)
248,208
91,292

The notes on pages 13 to 22 form an integral part of these financial statements. Page 10

Community Transport for The Lewes Area

Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 21.

The notes on pages 13 to 22 form an integral part of these financial statements. Page 11

Community Transport for The Lewes Area

(Registration number: 04409570) Balance Sheet as at 31 March 2024

Note
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Cash at bank and in hand
15
Creditors: Amounts falling due within one year
16
Net current assets/(liabilities)
Total assets less current liabilities
Creditors: Amounts falling due after more than one year
17
Net assets
Funds of the charity:
Unrestricted income funds
Unrestricted funds
Total funds
21		 2024
£
221,827
115,256
59,611
174,867
(69,675)
105,192
327,019
(97,055)
229,964
229,964
229,964		 2023
£
182,569
84,600
49,316
133,916
(139,339)
(5,423)
177,146
(85,854)
91,292
91,292
91,292

For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. The accounts have been prepared in accordance with the micro-entity provisions

The financial statements on pages 10 to 22 were approved by the trustees, and authorised for issue on 22 October 2024 and signed on their behalf by:

........................................ Mr P J Clarke Trustee

The notes on pages 13 to 22 form an integral part of these financial statements. Page 12

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

1 Charity status

The charity is limited by share capital, incorporated in England and Wales.

The address of its registered office is: Hillcrest Centre Hillcrest Road Newhaven East Sussex BN9 9EA

These financial statements were authorised for issue by the trustees on 22 October 2024.

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Community Transport for The Lewes Area meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Page 13

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Motor Vehicles 20%
Computer Equipment 15%

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 14

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Borrowings

Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.

Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.

Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Page 15

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

3 Income from donations and legacies

Donations and legacies;
Donations from individuals
Gift aid reclaimed
Total for 2024
Total for 2023		 Unrestricted
funds
General
£
7,704
4,535
12,239
11,362		 Total
funds
£
7,704
4,535
12,239
11,362

4 Income from charitable activities

Total for 2024
Total for 2023		 Unrestricted
funds
General
£
783,774
783,774
696,774		 Total
funds
£
783,774
783,774
696,774

Page 16

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

5 Expenditure on raising funds

a) Costs of trading activities

Note
Depreciation, amortisation and other similar costs
Allocated support costs
7
Total for 2024
Total for 2023		 Unrestricted
funds
General
£
44,638
942,610
987,248
890,435		 Total
funds
£
44,638
942,610
987,248
890,435

b) Investment management costs

Note
Allocated support costs
7
Total for 2024
Total for 2023
6 Expenditure on charitable activities
Note
Governance costs
7
Total for 2023		 Unrestricted
funds
General
£
12,374
12,374
1,288
Unrestricted
funds
General
£
23,465
26,886		 Total
funds
£
12,374
12,374
1,288
Total
costs
£
Total
funds
£
23,465
26,886

Page 17

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

Total expenditure £

In addition to the expenditure analysed above, there are also governance costs of £23,465 (2023 - £26,886) which relate directly to charitable activities. See note 7 for further details.

7 Analysis of governance and support costs

Governance costs

Staff costs
Pension costs
Other governance costs
Total for 2024
Total for 2023
8 Net incoming/outgoing resources
Net incoming/(outgoing) resources for the year include:
Loss on disposal of fixed assets held for the charity's own use
Depreciation of fixed assets
9 Trustees remuneration and expenses
10 Staff costs
The aggregate payroll costs were as follows:
Staff costs during the year were:
Pension costs		 Unrestricted
funds
General
£
6,747
16,718
23,465
26,886
2024
£
1,814
42,824
2024
£
6,747		 Total
funds
£
6,747
16,718
23,465
26,886
2023
£
(1,329)
44,355
2023
£
4,833

The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:

Page 18

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

2024 2023 No No Employees - 41

No employee received emoluments of more than £60,000 during the year.

11 Auditors' remuneration

2023 £ Other fees to auditors The auditing of accounts of any associate of the charity 1,988

Page 19

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

12 Taxation

The charity is a registered charity and is therefore exempt from taxation.

13 Tangible fixed assets

Cost
At 1 April 2023
Additions
Disposals
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
Eliminated on disposals
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
14 Debtors
Trade debtors
Prepayments
15 Cash and cash equivalents
Cash on hand
Cash at bank		 Furniture and
equipment
£
34,432
-
-		 Motor vehicles
£
491,268
98,995
(77,792)		 Motor vehicles
£
491,268
98,995
(77,792)		 Total
£
525,700
98,995
(77,792)
546,903
343,134
42,824
(61,478)
324,480
222,423
182,566
2023
£
83,659
941
34,432 512,471
28,807
-
-		 314,327
42,824
(61,478)
28,807 295,673
5,625 216,798
5,625 176,941
2024
£
114,626
630
115,256
2024
£
11
59,600
59,611
84,600
2023
£
333
48,983
49,316

16 Creditors: amounts falling due within one year

Page 20

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

Bank loans
Trade creditors
Hire purchase and finance leases
Other taxation and social security
VAT grant repayable
Other creditors
Accruals
17 Creditors: amounts falling due after one year
Bank loans
Hire purchase and finance leases		 2024
£
24,301
3,860
34,835
9,026
(8,591)
3,744
2,500
69,675
2024
£
-
97,055
97,055		 2023
£
8,000
23,864
19,626
12,704
(11,333)
4,222
82,256
139,339
2023
£
22,188
63,666
85,854

18 Obligations under leases and hire purchase contracts

19 Pension and other schemes

Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £6,747 (2023 - £4,833).

20 Share capital

21 Funds

21 Funds
Unrestricted funds
General
Unrestricted funds
General		 Balance at 1
April 2023
£
91,292
Balance at 1
April 2022
£
248,208		 Incoming
resources
£
1,162,130
Incoming
resources
£
761,693		 Resources
expended
£
(1,023,458)
Resources
expended
£
(918,609)		 Balance at 31
March 2024
£
229,964
Balance at 31
March 2023
£
91,292

Page 21

Community Transport for The Lewes Area

Notes to the Financial Statements for the Year Ended 31 March 2024

22 Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Creditors over 1 year
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Creditors over 1 year
Total net assets
23 Analysis of net funds
Cash at bank and in hand
Finance leases and hire purchase contracts
Net debt
Cash at bank and in hand
Finance leases and hire purchase contracts
Net debt		 Unrestricted
funds
General
£
222,423
174,867
(69,675)
(97,055)
230,560
Unrestricted
funds
General
£
182,688
133,916
(139,339)
(85,854)
91,411
At 1 April
2023
£
49,316
(83,292)
(33,976)
At 1 April
2022
£
13,432
(81,906)
(68,474)		 Total funds at
31 March
2024
£
222,423
174,867
(69,675)
(97,055)
230,560
Total funds at
31 March
2023
£
182,688
133,916
(139,339)
(85,854)
91,411
At 31 March
2024
£
49,316
(83,292)
(33,976)
At 31 March
2023
£
13,432
(81,906)
(68,474)

24 Related party transactions

Page 22

Community Transport for The Lewes Area

Statement of Financial Activities by fund for the Year Ended 31 March 2024

Unrestricted Funds

Income and Endowments from:
Donations and legacies
Charitable activities
Investment income
Other income
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income/(expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Unrestricted
Funds
2024
£
12,239
783,774
519
365,598
1,162,130
(999,622)
(23,465)
(1,023,087)
139,043
139,043
91,292
230,335		 Total
Unrestricted
Funds
2023
£
11,362
696,774
55
53,502
761,693
(891,723)
(26,886)
(918,609)
(156,916)
(156,916)
248,208
91,292

This page does not form part of the statutory financial statements. Page 23

Community Transport for The Lewes Area

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

Donations and legacies
Appeals and donations
Gift Aid tax reclaimed
Charitable activities
Contractual income from government or public authorities
Grants receivable
Investment income
Interest on cash deposits
Other income
Other income
Raising funds
Depreciation of motor vehicles
Depreciation of office equipment
(Profit)/loss on disposal of tangible fixed assets
Advertising
Wages and salaries
Staff training
Staff welfare
Rent
Insurance
Repairs and renewals
Telephone and fax
Computer software and maintenance costs
Printing, postage and stationery
Trade subscriptions
Hire of other assets (Operating leases)
Sundry expenses
Cleaning
Motor expenses
Advertising
Staff entertaining (allowable for tax)
Accountancy fees
Legal and professional fees		 Total
2024
£
7,704
4,535
12,239
738,128
45,646
783,774
519
519
365,598
365,598
(42,824)
-
(1,814)
(12,374)
(735,200)
(1,382)
(859)
(15,079)
(2,093)
(390)
(4,511)
(2,736)
(1,987)
(1,058)
-
(171)
(603)
(158,208)
(366)
(656)
(16,331)
(618)		 Total
2023
£
9,903
1,459
11,362
649,321
47,453
696,774
55
55
53,502
53,502
(44,236)
(119)
1,329
(1,288)
(636,146)
(1,309)
-
-
(1,583)
(93)
(3,933)
(11,665)
(1,938)
(4,919)
(16,156)
-
(8)
(168,953)
(202)
(152)
-
-

This page does not form part of the statutory financial statements. Page 24

Community Transport for The Lewes Area

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

Bad debts written off
Depreciation of office equipment
Charitable activities
Staff pensions (Defined contribution) - pension scheme 1
Hire of other assets (Operating leases)
Lease of motor vehicles (Operating leases)
Sundry expenses
Accountancy fees
Bank charges
Bank interest payable
Other interest payable
Hire purchase interest
Credit card charges
Recruitment expenses		 Total
2024
£
234
(596)
(999,622)
(6,747)
-
-
(6,066)
-
(906)
(707)
-
(7,992)
(616)
(431)
(23,465)		 Total
2023
£
(233)
(119)
(891,723)
(4,833)
(1,448)
(3,011)
(8,097)
(1,988)
(1,192)
(1,033)
(1,026)
(3,263)
(513)
(482)
(26,886)

This page does not form part of the statutory financial statements. Page 25