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REGISTERED COMPANY NUMBER: 04409570 (England and Wales)
REGISTERED CHARITY NUMBER: 1110215
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Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2021
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Community Transport for the Lewes Area
Swindells LLP Chartered Accountants Wilson House 48 Brooklyn Road Seaford East Sussex BN25 2DX
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Community Transport for the Lewes Area
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Contents of the Financial Statements for the Year Ended 31 March 2021
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| ReportoftheTrustees | 1 | to | 6 |
| IndependentExaminer'sReport | 7 | ||
| StatementofFinancialActivities | 8 | ||
| Balance Sheet | 9 | to | 10 |
| CashFlow Statement | 11 | ||
| NotestotheCashFlowStatement | 12 | to | 13 |
| NotestotheFinancialStatements | 14 | to | 24 |
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Community Transport for the Lewes Area
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Report of the Trustees for the Year Ended 31 March 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Community Transport for the Lewes Area is a charity dedicated to the provision of community transport in the Lewes area for people who have special need of such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas were there are no adequate public transport facilities.
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Success is measured in the reporting period by comparing the actua! budget outturn against the budget forecast for the period. This is monitored closely on an ongoing basis.
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Community Transport for the Lewes Area
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Report of the Trustees
for the Year Ended 31 March 2021
ACHIEVEMENT AND PERFORMANCE
Charitable activities and achievements
Community Transport for the Lewes Area aims to provide community transport services for those inhabitants of Lewes District and the surrounding areas that are in need of such a service; because of age, sickness, disability (mental or physical), poverty, or due to lack of adequate and accessible public transport.
We operate nine school runs flnanced by East Sussex County Council. These are combined with six Dial a Rides and four other community bus services. We also have a number of Adult Social Care Contracts with Social services.
Group outings for care homes, local organisations and trips organised by CTLA for our members are increasing and well received. Our Travel Club has grown considerably and offers many outings to places of interest.
Fuel Rebate (BSOG) is belng received on a six monthly basis and goes some way to defraying the increasing fuel costs.
Our current vehicles are wheelchair accessible with the exception of two.
it is our intention to replace some of our older vehicles in line with our Fleet Strategy and by doing so make some savings on the maintenance costs, which can be excessive with older vehicles. Following the successful award of the LDC CIL grant CTLA have purchased a Mercedes Sprinter Minibus.
Funding continues to be difficult. The Trustees and Committee review our financial position regularly and take any necessary steps to ensure our secure financial future.
The office was manned from 07.00 to 16.00 Monday to Friday.
The Trustees continue to provide their service on a voluntary basis and provide support to all Involved with the organisation.
The management team and other members of staff continue to provide volunteer time for no payment in addition to their normal hours.
The succession in management structure is working well, with weekly operations meetings being held covering most items concerning the smooth running of the operation; and has helped to improve our standing again within the community and local government as a whole.
The charity's achievements are reviewed against its objectives through an assessment of the number of passenger-trips delivered throughout the year in each of its defined sectors of activity compared to previous years which facilitates the reduction in social isolation and loneliness of persons in the community through the provision of appropriate transport services. This underpins the charity's Mission Statement with support and thanks to our supporters and stakeholders.
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Community Transport for the Lewes Area
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Report of the Trustees
for the Year Ended 31 March 2021
Covid - Lockdown
In-line with the government guidelines/instructions many of CTLA’s services were closed or severely impacted throughout 2020/21. The charity continued to maintain its contractual responsibilities. As the charity emerges from the impact of the pandemic our primary focus is to return to support all pre-pandemic services and passenger numbers.
Since the start of the pandemic CTLA have adapted many of their services in line with the needs of its members, operating a shopping and prescription service and re-introducing the much needed NEPTS (Non-Emergency Patient Transport Service) both services have been well received by our members and the wider community and part of the 5 year plan will be to continue these services.
Fundraising activities
The charity employs its own in-house Fundraising Manager who is tasked with achieving set financial targets and has a budget appropriate to achieve it.
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Financial review
Income / Expenses - achievement
The financial statements show a surplus of £58,569 this year, compared with the £15,617 surplus achieved in the previous year. Asa result, net assets of the charity have increased to £216,869 from £158,300,
investment policy and objectives
The Trustees may borrow or raise money for the objects of the Company on such terms and on such security as may be thought fit and whether by the creation and issue of debentures or debenture stock or otherwise.
They may also invest monies of the Company not immediately required for its purpose in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) as may for the time being be imposed or required by law and subject also as hereinafter provided.
Reserves policy
The Trustees are confident that reserves are adequate to ensure the smooth day to day operation of the company. At the present moment In time the Trustees consider the level of reserves should represent at least 3 months expenditure.
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Principal risks and uncertainties
The Trustees have reviewed the major risks to which the charity is exposed, mainly succession in management, IT and facilities, systems have been established to manage those risks.
The charity carries out risk assessments and has in place written plans and policies which are reviewed periodically relating to its activities involving the employment and working practice of staff and volunteers, the carriage of passengers by road and the protection of all data held. These documents are designed to identify and minimise the risks arising out of its activities. Major events outside of the Management contro! are also addressed in the charity's Business Continuity Plan.
The major risk identified to going concern, outside of fire, grand scale theft and terrorism, is the ongoing or worsening of the disruption caused by pandemics such as Covid-19.
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Community Transport for the Lewes Area
Report of the Trustees
for the Year Ended 31 March 2021
FUTURE PLANS
The charity has an evolving 5 year plan which aims to strengthen the brand and increase awareness of Its activities, further develop resources through staff training and a continuous fleet renewal programme to enable it to meet Its Mission Statement objectives.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Community Transport for the Lewes Area was incorporated as a company limited by guarantee (registered number 04409570) on 4th April 2002. It was registered as a charity on 27th June 2005. The governing document is the memorandum and Articles of Association.
Recruitment and appointment of new trustees
Trustees are recruited upon recommendation and by contact with the Local Volunteer Bureau. They are appointed following discussion at committee meetings and the appointment is ratified at the AGM.
Organisational structure
The Company has a strong management team in place that deals with the day to day running of the Charity made up as follows:
Kerrie Smart-Jones - General Manager
Joanne McMahon - Accounts & Finance Manager Mark Evans - Contracts & Project Manager
Decision making
Long term Strategic Decisions and guidance is exercised by The Trustees with the Management Team responsible for detailed design and implementation of facilities to achieve the goals of the charity. Regular joint meetings are held to facilitate and review activities.
Induction and training of new trustees
Trustee induction Is covered by supplying the previous year's minutes and charity commission leaflets for Trustees. In addition, they have meetings with staff to familiarise them with the administration of the charity.
Key management remuneration
We use Benchmarking against other comparable organisations to determine Key Managers rewards, taking into account affordability based on financial performance and reserves,
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Community Transport for the Lewes Area
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Report of the Trustees for the Year Ended 31 March 2021
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number 04409570 (England and Wales)
Registered Charity number 1110215
Registered office Hillcrest Centre Hillcrest Road Newhaven East Sussex BNS 9EA
Trustees Mr P J Clarke (appointed 21/03/2017) Mr R A Dray {appointed 20/05/2009) Mr CG W Williams (appointed 20/05/2015) Mrs H M Macaulay (appointed 16/05/2017) Mr D Barnett (deceased 14/5/2020) Mr S P Saunders (appointed 17/07/2018) MrJ Livings (appointed 22/08/2019) Mr P N Homewood (appointed 1/4/2020)
Independent Examiner Swindells LLP Chartered Accountants Wilson House 48 Brooklyn Road Seaford East Sussex BN25 2DX
Bankers Lloyds TSB 8 High Street Lewes East Sussex BN7 2AD
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Community Transport for the Lewes Area
Report of the Trustees for the Year Ended 31 March 2021
This report has been prepared in accordance with the special provisions of Part 15 of the Companles Act 2006 relating to small companies.
Report of the trustees, ee | i a strategic report, approved by order of the board of trustees, as the company directors, on......€! tM LOD) and signed on the board's behalf by:
Mr PJ Clarke - Trustee
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Independent Examiner's Report to the Trustees of Community Transport for the Lewes Area
independent examiner's report to the trustees of Community Transport for the Lewes Area (‘the Company')
| report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report In respect of my examination of your charity's accounts as carried out under section 145 of the Charitles Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member ofa listed body. | can confirm that | am qualified to undertake the examination because | am a registered member of ICAEW which is one of the listed bodies.
| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4, the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)}).
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached,
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ae Ow
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lan Jenkins BSc FCA ICAEW Swindells LLP Chartered Accountants Wilson House 48 Brooklyn Road Seaford East Sussex BN25 2DX Date: ap fllt..
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Community Transport for the Lewes Area
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Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2021
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|2021|2020|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|INCOME|AND|ENDOWMENTS|FROM|
|Donations|and|grants|2|52,943|39,795|92,738|73,498|
|Charitable|activities|5|
|Contracts|682,404|-|682,404|773,374|
|Other trading|activities|3|1,777|-|1,777|4,725|
|Investment|Income|4|18|-|18|53|
|Total|737,142|39,795|776,937|851,650|
|EXPENDITURE|ON|
|Raising|funds|6|1,432|-|1,432|2,626|
|Charitable|activities|7|
|Contracts|716,936|-|716,936|833,407|
|Total|718,368|-|718,368|836,033|
|NET INCOME|18,774|39,795|58,569|15,617|
|Transfers|between|funds|20|69,795|(69,795)|-|-|
|Net movement|in|funds|88,569|(30,000)|58,569|15,617|
|RECONCILIATION OF FUNDS|
|Total|funds|brought forward|128,300|30,000|158,300|142,683|
|TOTAL FUNDS CARRIED FORWARD|216,869|-|216,869|158,300|
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The notes form part of these financial statements
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Community Transport for the Lewes Area
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Balance Sheet
31 March 2021
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|2021|2020|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|FIXED|ASSETS|
|Tangible|assets|13|164,473|-|164,473|134,345|
|CURRENT ASSETS|
|Debtors|14|106,507|-|106,507|121,721|
|Cash|at|bank|and|in|hand|31,521|-|31,521|22,485|
|138,028|-|138,028|144,206|
|CREDITORS|
|Amounts|falling due within|one year|15|(36,444)|-|(36,444)|(93,069)|
|NET CURRENT|ASSETS|101,584|-|101,584|51,137|
|TOTAL ASSETS|LESS CURRENT|LIABILITIES|266,057|-|266,057|185,482|
|CREDITORS|
|Amounts|falling due|after more|than one|
|year|16|(49,188)|-|(49,188)|(27,182)|
|NET ASSETS|216,869|-|216,869|158,300|
|FUNDS|20|
|Unrestricted|funds|216,869|128,300|
|Restricted|funds|-|30,000|
|TOTAL FUNDS|216,869|158,300|
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TOTAL FUNDS
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The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021,
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
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The notes form part of these financial statements
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Community Transport for the Lewes Area
Balance Sheet - continued 31 March 2021
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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{b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The fipancial statements were approved by the Board of Trustees and authorised for issue on sods LON and were signed on its behalf by:
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Mr P J Clarke - Trustee
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Community Transport for the Lewes Area
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|Cash|Flow|Statement|
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|2021|2020|
|Notes|£|£|
|Cash|flows from|operating|activities|
|Cash|generated|from|operations|1|100,580|2,253|
|Interest|paid|(88)|-|
|Interest|element|of|hire|purchase|
|payments|paid|{8,228)|(9,286)|
|Net|cash|provided|by/(used|in)|operating|activities|92,264|(7,033)|
|Cash|flows from|investing|activities|
|Purchase|of tangible|fixed|assets|(72,867)|(31,749)|
|Sale|of tangible|fixed|assets|417|758|
|interest|received|18|53|
|Net|cash|used|in|investing|activities|(72,432)|(30,938)|
|Cash|flows|from|financing|activities|
|Capital|repayments|in|year|(49,009)|{54,517}|
|Increase|in|hire|purchase finance|-|31,652|
|Receipt|of bounceback|loan|40,000|-|
|Net|cash|used|in|financing activities|(9,009)|(22,865)|
|Change in cash|and cash equivalents in|
|the|reporting period|10,823|(60,836)|
|Cash|and|cash|equivalents|at the|
|beginning|of the|reporting|period|2|20,698|81,534|
|Cash|and|cash|equivalents|at the end|
|of the|reporting|period|2|31,521|20,698|
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Community Transport for the Lewes Area
Notes to.the Cash Flow Statement... for the Year Ended 31 March 2021
1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES
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|2021|2020|
|£|£|
|Net|income|for the|reporting|period|(as|per|the Statement|of|
|Financial|Activities)|58,569|15,617|
|Adjustments|for:|
|Depreciation|charges|41,118|33,587|
|Loss/(profit)|on|disposal|of fixed|assets|1,204|(192)|
|Interest|received|(18}|(53)|
|Interest|paid|88|-|
|Interest|element of|hire|purchase|and|finance|lease|rental|
|payments|8,228|9,286|
|Decrease/(Increase)|in|debtors|15,214|(44,455)|
|Decrease|in|creditors|(23,823)|(11,537)|
|Net cash|provided|by operations|100,580|2,253|
|2.|ANALYSIS OF CASH|AND|CASH|EQUIVALENTS|
|2021|2020|
|£|£|
|Cash|in|hand|40|-|
|Notice|deposits|(less|than|3|months)|31,481|22,485|
|Overdrafts|included|in|bank|loans|and|overdrafts|falling due|within|
|one year|-|(1,787)|
|Total cash and cash|equivalents|31,521|20,698|
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The notes form part of these financial statements
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Notes to the Cash Flow Statement for the Year Ended 31 March 2021
3. ANALYSIS OF CHANGES IN NET DEBT
| At1.4.20 | Cashflow | At 31.3.21 | |
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| Netcash | |||
| Cash at bank and in hand | 22,485 | 9,036 | 31,521 |
| Bank overdraft | (1,787) An ff |
1,787 tet |
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| 20,698 | 10,823 | 31,521 | |
| Debt | |||
| Finance leases | (76,191) | 49,009 | (27,182) |
| Debts fallingdue within 1 year | - | (4,000) | (4,000) |
| Debts fallingdue after 1year | - | (36,000) | (36,000) |
| (76,191) | 9,009 | (67,182) | |
| Total | (55,493) | 19,832 | (35,661) |
Total
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Notes to the Financial Statements for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements The financial statements of the charitable company, which Is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charitles preparing thelr accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Income from charitable activities includes income recognised as earned, net of VAT, as the related goods or services are provided, under contract or where entitlement to grant funding is subject to specific performance conditions. Grant Income included in this category provides funding to support programme activities and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. CTLA Travel Club income included in fares and other income is included net of any direct expenditure such as admission fees etc.
Investment income is recognised on a receivable basis.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Tanglble fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles - 20% on reducing balance Computer equipment - 15% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES - continued
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Assets held under hire purchase agreements are capitalised as tangible fixed assets and are depreciated over their useful lives. The capital element of future finance payments Is included within creditors. Finance charges are allocated to accounting periods over the length of the contract.
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
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Pension costs and other post-retirement benefits
The charitable company contributes to a pension scheme. Contributions payable to the pension scheme are charged to the Statement of Financlal Activities in the period to which they relate.
Going concern
We have assessed whether the going concern basis of preparation continues to be appropriate, based on whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the company to continue as a going concern. This assessment has been required in the light of the significant uncertainty around the short to medium term impact of the spread of the Covid-19 virus. _
At the time of approving the financial statements the trustees believe that all appropriate measures have been or will be taken to ensure that the company will be able to continue its operations for at least the next 12 months and thus conclude that the going concern basis remains appropriate.
_ 2. DONATIONS AND GRANTS
| DONATIONS AND GRANTSAND GRANTSGRANTS | ||
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| 2021 | 2020 | |
| Donations | 5,509 | 8,853 |
| Gift aid | 179 | 395 |
| Grants | 87,050 | 64,250 |
| 92,738 | 73,498 |
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
- DONATIONS AND GRANTS - continued
Grants received, included in the above, are as follows:
| 2021 | 2020 | ||
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| £ | £ | ||
| SeafordTown Council | 14,000 | 4,000 | |
| LewesTown Council | - | 11,000 | |
| East Sussex County Council | 1,900 | - | |
| 4Towns | 15,705 | 18,900 | |
| National Lottery Grant | 10,000 | - | |
| Newhaven Town Council | - | 350 | |
| CIL grant | 39,795 | 30,000 | |
| SussexCommunity Fund | 5,000 | - | |
| Peacehaven Town Council | 150 | - | |
| Tesco | 500 | - | |
| 87,050 | 64,250 | ||
| 3. | OTHERTRADING ACTIVITIES | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Fundraising | 1,777 | 4,725 | |
| 4. | INVESTMENT INCOME | ||
| 2021 | 2020 | ||
| Depositaccountinterest | 18 | 53 |
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
5. INCOME FROM CHARITABLE ACTIVITIES
| INCOME FROM CHARITABLE ACTIVITIES | ||
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| 2021 | 2020 | |
| Total | ||
| Contracts £ |
activities f |
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| Fares and other income | 142,123 | 112,324 |
| Contracts | 540,281 | 661,050 |
| 682,404 | 773,374 |
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The charitable company receives income from local government authorities to operate a number of scheduled and contracted bus services in and around the Lewes area.
_ 6, RAISING FUNDS
Raising donations and legacies
| Raising donations and legacies | |||
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| 2021 | 2020 | ||
| £ | £ | ||
| Advertising | 1,432 | 2,626 | |
| 7. | CHARITABLEACTIVITIESCOSTS | Direct | |
| Costs (see | |||
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| £ | |||
| Contracts | 716,936 |
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Community Transport for the Lewes Area
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
8. DIRECT COSTS OF CHARITABLE ACTIVITIES
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|2021|2020|
|£|£|
|Staff costs|484,620|548,095|
|Vehicle|leasing|7,228|14,334|
|Other|operating|leases|12,828|12,889|
|Telephone|and|computer|10,334|10,527|
|Postage|and|stationery|3,592|3,148|
|Sundries|4,090|2,053|
|Staff training|and|welfare|1,775|4,588|
|Equipment|hire|1,366|563|
|Motor expenses|and|travel|128,087|180,113|
|Accountancy|3,558|3,250|
|Bookkeeping|3,180|3,270|
|Legal|and|professlonal|costs|1,458|4,141|
|Bank|charges|1,486|1,479|
|Repairs|to|property|-|146|
|Entertalning|-|116|
|Donations|747|-|
|Insurance|1,949|2,014|
|Depreciation|41,118|33,587|
|Loss|on|sale of assets|1,204|{192)|
|Interest|payable and|stmilar charges|8,316.|9,286|
|716,936|833,407|
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Fees payabie to the Independent examiner amount to £3,450 (2020 - £3,250) for the examination and £108 (2020 - Enil) for other accountancy services.
9. NET INCOME/{EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
:
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||||||||
|---|---|---|---|---|---|---|
|2021|2020|
|£|£|
|Depreciation|-|owned|assets|41,118|33,587|
|Hire|of|plant|and|machinery|7,228|14,334|
|Other|operating|leases|12,828|12,889|
|(Deficit)/surplus on|disposal|of fixed|assets|1,204|(192}|
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Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
10. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees’ expenses
There were no_ trustees’ expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
11. STAFF COSTS
| STAFF COSTS | ||||
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| Wages and salaries | 466,699 | 528,697 | ||
| Social security costs | 14,559 | 15,933 | ||
| Other pension costs | 3,362 | 3,465 | ||
| 484,620 | 548,095 | |||
| The average monthly number ofemployees during the yearwas | was as | follows: | ||
| 2021 | 2020 | |||
| Full and part-time staff | 49 | 61 | ||
| No employees received emoluments in excess of£60,000. | ||||
| COMPARATIVES FORTHESTATEMENTOF FINANCIALACTIVITIES | ||||
| Unrestricted | Restricted | Total | ||
| fund | funds | funds | ||
| £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||
| Donations and grants | 43,498 | 30,000 | 73,498 | |
| Charitable activities | ||||
| Contracts | 773,374 | - | 773,374 | |
| Other trading activities | 4,725 | - | 4,725 | |
| Investment income | 53 | - | 53 | |
| Total | 821,650 | 30,000 | 851,650 | |
| EXPENDITURE ON | ||||
| Raisingfunds | 2,626 | - | 2,626 | |
| Charitable activities | ||||
| Contracts | 833,407 | - | 833,407 |
12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
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:
| 12. | COMPARATIVES FORTHE STATEMENTOF FINANCIAL ACTIVITIES - continued | COMPARATIVES FORTHE STATEMENTOF FINANCIAL ACTIVITIES - continued | COMPARATIVES FORTHE STATEMENTOF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| fund | funds | funds | ||
| £ | £ | £ | ||
| Total | 836,033 | - | 836,033 | |
| NETINCOME/(EXPENDITURE) | (14,383) | 30,000 | 15,617 | |
| RECONCILIATION OF FUNDS | ||||
| Total fundsbroughtforward | 142,683 | - | 142,683 | |
| TOTALFUNDSCARRIEDFORWARD | 128,300 | 30,000 | 158,300 | |
| 13. | TANGIBLE FIXED ASSETS | |||
| Motor | Computer | |||
| vehicles | equipment | Totals | ||
| £ | £ | f | ||
| COST | ||||
| At 1 April 2020 | 363,831 | 28,688 | 392,519 | |
| Additions Disposals |
72,867 (5,500) |
- - |
72,867 (5,500) |
|
| At 31 March 2021 | 431,198 | 28,688 | 459,886 | |
| DEPRECIATION | ||||
| At 1 Apri! 2020 | 229,486 | 28,688 | 258,174 | |
| Charge foryear Eliminated on disposal |
41,118 (3,879) wel? |
- - —— |
41,118 (3,879) fn Ld |
|
| At31March2021 | 266,725 | 28,688 | 295,413 | |
| NET BOOKVALUE | ||||
| At31 March2021 | 164,473 | - | 164,473 | |
| At31March2020 | 134,345 | - | 134,345 |
The net book value of tangible fixed assets includes £45,810 (2020 - £112,343) in respect of assets held under hire purchase agreements. The depreciation charge in respect of such assets amounted to £11,453 (2020 - £28,086) for the year.
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
| 14. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Trade debtors | 76,015 | 58,047 | |
| VAT | 6,565 | 5,267 | |
| Prepayments and accrued income | 23,927 | 58,407 | |
| 106,507 | 121,721 | ||
| 15. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Bank loansand overdrafts (see note 17) | 4,000 | 1,787 | |
| Hire purchase (see note 18) | 13,994 | 49,009 | |
| Trade creditors | - | 15,700 | |
| Social security and other taxes | 5,847 | 5,555 | |
| Other creditors | 1,502 | 1,838 | |
| Wages and salaries control | 6,413 | 13,290 | |
| Accruals and deferred income | 4,688 | 5,890 | |
| 36,444 | 93,069 | ||
| 16. | CREDITORS:AMOUNTS FALLING DUEAFTERMORETHANONEYEAR | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Bank loans (see note 17) | 36,000 | - | |
| Hire purchase (see note 18) | 13,188 | 27,182 | |
| 49,188 | 27,182 | ||
| 17. | LOANS | ||
| An analysisofthe maturityofloans isgiven below: | |||
| 2021 | 2020 | ||
| £ | £ | ||
| Amounts fallingdue within one yearon demand: | |||
| Bank overdrafts | - | 1,787 | |
| Bank loans | 4,000 | - | |
| 4,000 | 1,787 | ||
| Amounts falling between one and two years: | |||
| Bankloans | 8,000 | - |
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
17. LOANS - continued
| 17. | LOANS - continued | |||
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| Amounts falling due between two and five years: | ||||
| Bank loans - 2-5years | 24,000 | - | ||
| Amounts falling due in more than five years: | ||||
| Repayable by instalments: | ||||
| Bank loans | 4,000 | - | ||
| 18. | LEASING AGREEMENTS | |||
| Minimum lease payments falldue asfollows: | ||||
| Hire purchase | contracts | |||
| 2021 | 2020 | |||
| . | £ | £ | ||
| Net obligations repayable: | ||||
| Within one year | 13,994 | 49,009 | ||
| Between one and fiveyears | 13,188 | 27,182 | ||
| 27,182 | 76,191 | |||
| - | Non-cancellable | |||
| operating | leases | |||
| 2021 | 2020 | |||
| Between one and five years | 12,287 | 20,960 | ||
| 19. | SECURED DEBTS | |||
| The following secured debts are included within creditors: | ||||
| 2021 | 2020 | |||
| £ | £ | |||
| Bank overdraft | - | 1,787 | ||
| Bankloans | 40,000 | - | ||
| Hire purchase contracts | 27,182 | 76,191 | ||
| 67,182 | 77,978 |
Lloyds Bank plc has a fixed and floating charge over the undertaking and its assets dated 3 June 2008. Hire purchase contracts are secured on the underlying assets.
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
20. MOVEMENT IN FUNDS
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|---|---|---|---|---|---|---|---|---|---|
|Net|Transfers|
|movement|between|At|
|At|1.4,20|in|funds|funds|31.3.21|
|£|£|£|£|
|Unrestricted|funds|
|General fund|128,300|18,774|69,795|216,869|
|Restricted|funds|
|CIL grant|30,000|39,795|(69,795)|-|
|TOTAL FUNDS|158,300|58,569|-|216,869|
|Net|movement|in|funds,|included|In|the|above|are|as follows:|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General fund|737,142|(718,368)|18,774|
|Restricted|funds|
|CIL|grant|39,795|-|39,795|
|TOTAL FUNDS|776,937|(718,368)|58,569|
|Comparatives|for movement|in|funds|
|Net|
|movement|At|
|At|1.4.19|in|funds|31.3.20|
|£|£|£|
|Unrestricted|funds|
|General|fund|142,683|(14,383)|128,300|
|Restricted|funds|
|CIL grant|-|30,000|30,000|
|TOTAL FUNDS|142,683|15,617|158,300|
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Notes to the Financial Statements - continued for the Year Ended 31 March 2021
20. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, Included in the above are as follows:
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|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|821,650|(836,033)|(14,383)|
|Restricted|funds|
|CIL|grant|30,000|-|30,000|
|TOTAL FUNDS|851,650|(836,033)|15,617|
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The CIL grant fund has been accumulating for the purpose of purchasing a new accessible vehicle to meet the increasing demand for community transport. During the year £39,795 (2020: £30,000) was received in the form of a Community Infrastructure Levy grant. Following the purchase of the bus during the year, the full balance was transferred to the general fund as the asset is being held for a general purpose.
21. RELATED PARTY DISCLOSURES
During the year, remuneration paid to Mrs K Smart-Jones, a member of key management personnel (including social security and pension costs), amounted to £40,725 (2020 - £28,366).
Mrs H M Macaulay, a trustee, was paid £3,180 (2020 - £3,270) in relation to bookkeeping services in the year.
Mr Clive Williams, a trustee, received gifts amounting to £52 (2020 - Enil).
22. COMPANY STATUS
The company is a private company limited by guarantee not having share capital, registered in England and Wales. Every member of the company undertakes to contribute to the assets of the company in the event of it being wound up during the time that he/she is a member, or within one year afterwards. For debts and Ilabllities of the company such amount as may be required, not exceeding in the case of any member the sum of £1.
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