## **Trustees’ Annual Report for the period** **From 01.09.2023 Period start date To 01.09.2024 Period end date** ## **Charity name: Barley Hill School PTFA** ## **Charity registration number: 1110158** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP reference||| |Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The object of the association (the objects)
is to advance the
education of pupils in the school in
particular by:
2.1 Developing effective relationships
between the staff, parents and
others associated with the school
2.2 Engaging in activities or providing
facilities or equipment which
support the school and advance the
education of the pupils.||| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Running of events at the school including
the school fete, easter egg hunt, and
Christmas shop, disco & pantomime.
Expenditure on projects for the benefit of
the pupils of the school including a new
astro pitch, laptops, a new canopy for
EYFS, year group expenditure and calm
box items.||| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We confirm trustees have had regard to the
guidance issued by the charity commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity had fundraising income of
£28,583 which after costs of £8,100 raised
£20,482, after running costs this created a
surplus for the year of £19,917.
In the year £32,712 was spent by the
charity on matters such as the astro pitch,
laptops and the EYFS canopy.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 At the end of this period the charity was in a
financial position at the end good financial position with sufficient reserves
of the period to cover funding planned for the following
academic year.
Statement explaining the Para 1.22 We maintain the minimum reserves necessary
policy for holding reserves to cover the charity’s fixed costs for the
stating why they are held subsequent financial year (which are generally
minimal) with the surplus funds being available
to finance the purposes and aims of the
charity. In the year we review the reserves
level and we we reduced it after reviewing our
costs.
Amount of reserves held Para 1.22 At year end £3,073 was held in reserves,
the minimum reserves currently held by the
trustees is £2,000.
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 There are no uncertainties of the charity
uncertainties about the continuing as a going concern.
charity continuing as a going
concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Committee members/trustees shall be
elected at the AGM and shall
hold office until the next AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Barley Hill School Parent, teachers & Friends Association
Other name the charity uses Barley Hill School PTFA
Registered charity number 1110158
Charity’s principal address c/o Barley Hill School
Ludsden Grove,
Thame,
OX9 3DH
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Alex Pring
2 Stephanie Hanks Treasurer
3 David Simmonds 01.09.23 – 28.02.24
Francesca 28.02.24 – 31.08.24
4
Makinson
Joanne Rose 28.02.24 – 31.08.24
5
Neilson
6 Rebecca Hawkins 28.02.24 – 31.08.24
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephanie Hanks **Position (eg Secretary,** Treasurer **Chair, etc)** ~~ee~~ **Date** 05.03.25 ~~|~~ ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Barley Hill School PTFA **On accounts for the year** 31[st] August 2024 **Charity no** 1110158 **ended (if any) Set out on pages** Page 3 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/ 08 / 2024** . **Report to the trustees** **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 01.06.2025 **Signed:** ~~oe~~ **Name:** Sophia McMinn **Relevant professional** AAT **qualification(s) or body (if any):** 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER** ## **BARLEY HILL PRIMARY SCHOOL PTFA MAIN INCOME AND EXPENDITURE ACCOUNT 2023/24** **As At 31st August 24** |Balances Brought Forward at 31/08/23
CASH FLOAT
453.18
CURRENT ACCOUNT
7,456.64
DEPOSIT ACCOUNT
27,273.59
PAYMENTS / BANKINGS TO CLEAR
-20,028.41
PAYPAL ACCOUNT
713.27
TOTAL
15,868.27
||Balances Brought Forward at 31/08/23
CASH FLOAT
453.18
CURRENT ACCOUNT
7,456.64
DEPOSIT ACCOUNT
27,273.59
PAYMENTS / BANKINGS TO CLEAR
-20,028.41
PAYPAL ACCOUNT
713.27
TOTAL
15,868.27
||Balances Brought Forward at 31/08/23
CASH FLOAT
453.18
CURRENT ACCOUNT
7,456.64
DEPOSIT ACCOUNT
27,273.59
PAYMENTS / BANKINGS TO CLEAR
-20,028.41
PAYPAL ACCOUNT
713.27
TOTAL
15,868.27
||Balances Brought Forward at 31/08/23
CASH FLOAT
453.18
CURRENT ACCOUNT
7,456.64
DEPOSIT ACCOUNT
27,273.59
PAYMENTS / BANKINGS TO CLEAR
-20,028.41
PAYPAL ACCOUNT
713.27
TOTAL
15,868.27
||Balances Brought Forward at 31/08/23
CASH FLOAT
453.18
CURRENT ACCOUNT
7,456.64
DEPOSIT ACCOUNT
27,273.59
PAYMENTS / BANKINGS TO CLEAR
-20,028.41
PAYPAL ACCOUNT
713.27
TOTAL
15,868.27
||Balances Brought Forward at 31/08/23
CASH FLOAT
453.18
CURRENT ACCOUNT
7,456.64
DEPOSIT ACCOUNT
27,273.59
PAYMENTS / BANKINGS TO CLEAR
-20,028.41
PAYPAL ACCOUNT
713.27
TOTAL
15,868.27
||| |---|---|---|---|---|---|---| ||**ACCOUNTS 2023/24**|||**INCOME**|**EXPENDITURE**|**CONTRIBUTION**| ||**Fundraising Activities**
Christmas Cards
Christmas Shop
Christmas Disco & Pantomime
Santa
Break the Rules
Thame Primary School Fireworks
Mrs Boyle's Quiz
Easter Egg Hunt
Summer Fete
Thame Carnival Pimms Bar||Roundtable Santa|915.60
1,052.70
2,415.00
800.00
824.20
5,487.00
862.00
1,184.86
6,426.39
190.59|-1,108.83
-2,236.01
-9.13
-85.00
-79.56
-612.09
-1,697.89|915.60
-56.13
178.99
800.00
815.07
5,402.00
782.44
572.77
4,728.50
190.59| ||Swimathon|||556.88||556.88| ||Second Hand Uniform Sales
Duck Race
Ice Cream Stall (PTFA run)|||215.00
812.50
376.97|-2.21
-109.97|212.79
812.50
267.00| ||Y6 Leavers|||1,545.62|-1,220.96|324.66| ||Other Fundraising
Clothes bank
Easy Fundraising
Donations
Barley Bear
Thame 10k GoFundMe
Bank Interest earned||(Income where sold outside of events)|84.15
439.51
3,278.51
202.00
558.75
355.43|-925.67
-13.38|84.15
439.51
3,278.51
-723.67
545.37
355.43| |||||**28,583.66**|**-8,100.70**|**20,482.96**| ||**Charity's running costs**||||-565.53|-565.53| ||**Grants made to the school (Wish List)**|**Grants made to the school (Wish List)**|||-32,712.39|-32,712.39| ||TOTAL|||28,583.66|-41,378.62|-12,794.96| **----- Start of picture text -----**
23/24 Funds available (for dispersal)
General Funds bought forward at 31/08/2023 15,868.27
PROFIT from fundraising activities 23/24 accounts 20,482.96
total [1] 36,351.23
School wish List items total reserved fund
School wish List items purchased 32,712.39
total [2] 32,712.39
Running Costs & Reserved Funds Annual Spend total reserved fund
Running Costs spend year to date 565.53
Reserves [3] 565.53
23/24 Funds after dispersal [(1 - (2+3))] 3,073.31
BALANCES
CASH ON HAND 140.99
PAYMENTS / BANKINGS TO CLEAR -24,933.44
CURRENT ACCOUNT 2,300.11
DEPOSIT ACCOUNT 25,043.62
PAYPAL ACCOUNT 522.03
TOTAL BALANCE HELD 3,073.31
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## **BARLEY HILL PRIMARY SCHOOL PTFA PURCHASES & GRANTS FOR SCHOOL 2023.24** **----- Start of picture text -----**
financial year 23
Original
Amount Ring
fenced
EXPENDITURE - ring fenced
regular annual agreed items
Thame Carnival Float (June) 152.23
Year EYFS gift 3 classes @ £200 each 600.05
Year 1 gift 3 classes @ £200 each 598.61
Year 2 gift 3 classes @ £200 each 600.09
Year 3 gift 2 classes @ £200 each 397.41
Year 4 gift 3 classes @ £200 each 596.31
Year 5 gift 3 classes @ £200 each 574.41
Year 6 gift 2 classes @ £200 each 383.99
Items proposed to be agreed
Library/topic books 967.44
STEM/sensory/motorskills games (rainbow room/lunch clubs). 131.95
Therapeutic tools such as wobble cushions, fidgets, calm box items, OT tools, ear
defenders for the rainbow room and classrooms. 482.53
Class set of laptops & trolley 10,414.96
Sports Pitch 10,000.00
The Cloud
EYFS Canopy 5,555.00
EYFS Extra funding 995.48
Forest School 261.93
TOTALs 32,712.39
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