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2021-03-31-accounts

Company Registration No. 04707548 (England and Wales)

ADVOCACY SERVICES NORTH EAST WALES LTD ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

ADVOCACY SERVICES NORTH EAST WALES LTD

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Ms M Hayes Ms C L Atkins Ms C Lloyd-Williams Mr M Webster Mr M McIntosh Secretary Ms L Roberts Charity number 1110143 Company number 04707548 Registered office 42 High Street Mold Flintshire Wales CH7 1BH Independent examiner Azets Audit Services Brynford House 21 Brynford Street Holywell Flintshire Wales CH8 7RD

ADVOCACY SERVICES NORTH EAST WALES LTD

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Statement of cash flows 7
Notes to the financial statements 8 - 16

ADVOCACY SERVICES NORTH EAST WALES LTD

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report and financial statements for the year ended 31 March 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

Objectives and aims

The charity's objectives are the relief of persons with mental health problems in North East Wales by providing information, advocacy and support in such ways as appropriate, in order to enable persons with mental health problems to obtain his or her full rights and privileges as citizens.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Charitable activities

We have continued to provide the statutory IMHA and IMCA service in partnership with two other mental health advocacy providers working across North Wales, under these contracts ASNEW cover the counties of Flintshire and Wrexham. We continue to provide community advocacy in Flintshire funded by both Flintshire County Council and BCUHB and in Wrexham funded solely by BCUHB. We also provide the Self Advocacy for Empowerment range of courses and opportunities in Flintshire funded by F lintshire County Council and Conwy which is funded by Conwy County Borough Council.

This is the last year of three year Big Lottery funding as part of N EWCIS carers service to provide the equivalent of a full time Carers advocate covering Wrexham and Denbighshire. We continue to provide paid relevant persons representatives on a spot purchased bases for a number of local authorities and under a contract with Flintshire County Council .

The total number of cases the charity worked with in this financial year was 2930.

Financial review

Principal funding sources

Principal funding sources for Advocacy Services North East Wales includes the following:

Flintshire County Council: IPA, Adult Services , Older People's Service and younger people with dementia and people with physical disability and sensory impairment - funding received for advocacy hours, a training post and to contribute to the running costs of the service .

Betsi Cadwaladr University Health Board - funding for advocacy hours, management, and to contribute to the running costs of the service in Flintshire and Wrexham.

Welsh Assembly Government via BCUHB via Unllais as lead agent for the North Wales Independent Mental Health Advocacy (IMHA) Service and the North Wales IMCA service- for the provision of the statutory IMHA and IMCA services in Flintshire and Wrexham.

Big Lottery via NEWCIS for full time equivalent carers advocate for Wrexham and Denbighshire. (Finished 31 March 2020).

ADVOCACY SERVICES NORTH EAST WALES LTD

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Reserves policy

The charity recognises and accepts its responsibilities as a charity, limited company and employer to protect the financial viability and continuation of the organisation. In accordance with good practice (eg. Charity Commission and NCVO recommendations) it is agreed that monies are allocated towards a reserve. The purpose of maintaining adequate reserves is:

to ensure cash flow (eg. cover delays in revenue funding)

to cover unforeseen circumstances.

to provide the opportunity to attract/identify alternative funding should existing funds be subject to cutbacks.

to ensure that should funding cease, the organisation would be able to fulfil all of its financial and legal obligations when wound up.

The board will review the level of the reserves annually. Unless and until otherwise agreed, the organisation will to endeavour maintain a minimum reserve equivalent to the current three months running costs of the organisation, and endeavour to increase this amount to the equivalent of six months running costs.

The trustees have reviewed their reserves policy and as at 1 April 201 9 the brought forward balance on the designated reserve was £43,000 relating to staff redundancy. Additional provision was made for redundancy cost in the current year at £17,000 and provision to cover potential costs of working under pandemic restrictions at £25,000 into this reserve, leaving a closing balance of £ 85 ,000 for the year. Further information can be found in note 14 to the financial statements.

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

The charity plans to continue the activities outlined above into the foreseeable future, subject to satisfactory funding arrangements.

Structure, governance and management

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The charity is a company limited by guarantee and governed by its Memorandum and Articles of Association. The company number of the charity is 04707548.

The charity is registered with the Charity Commission and its Charity number is 1110143.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Ms M Hayes Ms C L Atkins Mrs J C Lambert (Resigned 21 October 2020) Ms C Lloyd-Williams Mr M Webster Mr M McIntosh Mr P R Wynne (Resigned 28 June 2021)

New trustees are identified through word of mouth and personal or business connections. They then attend a meeting as an observer. If they are agreeable to join the board and they are approved by the existing trustees, then they are invited to be a new trustee.

ADVOCACY SERVICES NORTH EAST WALES LTD

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Advocacy Services North East Wales is managed by a board of trustees and the day to day running of the organisation is delegated to the Service Director.

Due to the nature of the charity's operations and the composition of the board of trustees it is inevitable that transactions will take place with the organisations in which a member may have an interest. All transactions involving organisations in which a trustee may have an interest are conducted at arm 's length.

The charity has a policy that all trustees must declare an interest if a related party transaction occurs.

The trustees' r eport was approved by the Board of Trustees.

Ms C L Atkins

Trustee Dated: 8 September 2021

ADVOCACY SERVICES NORTH EAST WALES LTD

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF ADVOCACY SERVICES NORTH EAST WALES LTD

I report to the trustees on my examination of the financial statements of Advocacy Services North East Wales Ltd (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ACA, FCCA, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Melanie Langton-Davies, ACA, FCCA Azets Audit Services

Brynford House 21 Brynford Street Holywell Flintshire CH8 7RD Wales

Dated: 8 September 2021

ADVOCACY SERVICES NORTH EAST WALES LTD

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income and endowments from:
Donations and grants
3
224,163
177,258
Charitable activities
4
105,535
-
Investments
5
561
-
Other income
6
3,996
-
Total income
334,255
177,258
Expenditure on:
Charitable activities
7
358,337
154,467
Net (outgoing)/
incoming resources
before transfers
(24,082)
22,791
Gross transfers
between funds
28,868
(28,868)
Net income/(expenditure)
for the year/
Net movement in funds
4,786
(6,077)
Fund balances at 1
April 2020
133,465
6,819
Fund balances at 31
March 2021
138,251
742		 TotalUnrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
401,421
224,606
220,438
105,535
102,261
-
561
552
-
3,996
1
-
511,513
327,420
220,438
512,804
312,117
214,492
(1,291)
15,303
5,946
-
-
-
(1,291)
15,303
5,946
140,284
118,162
873
138,993
133,465
6,819		 Total
2020
£
445,044
102,261
552
1
547,858
526,609
21,249
-
21,249
119,035
140,284

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

ADVOCACY SERVICES NORTH EAST WALES LTD

BALANCE SHEET

AS AT 31 MARCH 2021

Notes
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within
one year
11
Net current assets
Income funds
Restricted funds
13
Unrestricted funds
Designated funds
14
General unrestricted funds		 2021
£
6,597
133,932
140,529
(1,536)
87,597
50,654		 £
138,993
742
138,251
138,993		 2020
£
7,414
205,838
213,252
(72,968)
87,597
45,868		 £
140,284
6,819
133,465
140,284

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.

The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 8 September 2021

Ms C L Atkins Ms C Lloyd-Williams Trustee Trustee

Company Registration No. 04707548

ADVOCACY SERVICES NORTH EAST WALES LTD

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021

Notes
Cash flows from operating activities
Cash (absorbed by)/generated from
operations
17
Investing activities
Investment income received
Net cash generated from investing
activities
Net cash used in financing activities
Net (decrease)/increase in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2021
£
561		 £
(72,467)
561
-
(71,906)
205,838
133,932		 2020
£
552		 £
11,670
552
-
12,222
193,616
205,838

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

Advocacy Services North East Wales Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is 42 High Street, Mold, Flintshire, CH7 1BH, Wales.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 20% on cost Computers 33% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

3 Donations and grants

Unrestricted
Restricted
funds
funds
2021
2021
£
£
Donations and gifts
58
-
Grants received
224,105
177,258
224,163
177,258
Charitable activities
General fund
RPR service
2021
2021
£
£
Services provided
under contract
-
63,275
Performance related
grants
-
25,000
Training income
17,260
-
17,260
88,275
Performance related grants
Flintshire County Council -
Relevant Person
Respresentative
-
12,500
Other
-
12,500
-
25,000		 TotalUnrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
58
21
-
401,363
224,585
220,438
401,421
224,606
220,438
Total
2021
General fund
RPR service
2020
2020
£
£
£
63,275
-
61,425
25,000
-
25,000
17,260
15,836
-
105,535
15,836
86,425
12,500
-
25,000
12,500
-
-
25,000
-
25,000		 Total
2020
£
21
445,023
445,044
Total
2020
£
61,425
25,000
15,836
102,261
(25,000)
-
25,000

4 Charitable activities

5 Investments

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Bank deposit interest 561 552

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

6 Other income

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Refunds 3,996 1

7 Charitable activities

Staff costs
Insurance
Telephone charges
Postage and stationery
Travel costs
Marketing
Learning and development
Resources and
publications
Renewals and repairs
Rent
Management and
adminsitration
Recruitment
QPM and monitoring
Covid 19
Service user involvement
IT costs
Other charitable
expenditure
Analysis by fund
Unrestricted funds
Restricted funds		 General
fund
RPR service
2021
2021
£
£
372,331
70,222
4,044
-
317
-
4,377
280
1,507
100
1,065
-
911
905
102
379
-
-
9,177
-
3,899
3,729
181
39
299
-
2,570
-
-
-
26,723
7,242
2,405
-
429,908
82,896
429,908
82,896
275,441
82,896
154,467
-
429,908
82,896		 Total
2021
£
442,553
4,044
317
4,657
1,607
1,065
1,816
481
-
9,177
7,628
220
299
2,570
-
33,965
2,405
512,804
512,804
358,337
154,467
512,804		 General
fund
RPR service
2020
2020
£
£
365,021
66,602
3,750
-
8,667
4,099
4,006
259
20,337
6,263
836
266
1,894
2,161
2,208
-
81
611
8,342
-
10,382
2,445
360
191
450
-
7
-
2,602
-
10,100
504
3,738
427
442,781
83,828
442,781
83,828
228,289
83,828
214,492
-
442,781
83,828		 Total
2020
£
431,623
3,750
12,766
4,265
26,600
1,102
4,055
2,208
692
8,342
12,827
551
450
7
2,602
10,604
4,165
526,609
526,609
312,117
214,492
526,609

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

Trustees' expenses

During the year to 31 March 20 21 Trustees received expenses of £54.29 , during the previous year to 31 March 20 20 this amount was £ 154 .

9 Employees

The average monthly number of employees during the year was:


Full-time
Part-time
Total
Employment costs
Wages and salaries
Other pension costs
There were no employees whose annual remuneration was £60,000 or more.
10
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
11
Creditors: amounts falling due within one year
Notes
Deferred income
12
Accruals and deferred income		 2021
Number
13
5
18
2021
£
424,430
18,123
442,553
2021
£
4,603
1,994
6,597
2021
£
-
1,536
1,536		 2020
Number
14
6
20
2020
£
414,663
16,960
431,623
2020
£
5,489
1,925
7,414
2020
£
71,528
1,440
72,968

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

12 Deferred income

2021 2020
£ £
Deferred grant income - 71,528

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

13 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds
Balance at
1 April 2019
Incoming
resources
Resources
expended
Balance at
1 April 2020

£
£
£
£
IMHA Partnership
7
133,675
(133,682)
-
NEWCIS
74
35,000
(35,074)
-
IMCA Partnership
-
41,982
(41,982)
-
JRMF Partnership
792
-
(50)
742
Gwynt y Mor Community Fund
-
9,781
(3,704)
6,077
873
220,438
(214,492)
6,819		 Movement in funds
Incoming
resources
Resources
expended
£
£
134,530
(114,030)
-
-
42,728
(39,479)
-
-
-
(6,077)
177,258
(159,586)		 Transfers
Balance at
31 March 2021
£
£
(20,500)
-
-
-
(3,249)
-
-
742
-
-
(23,749)
742

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

14 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
1 April 2019

£
Designated
fund
43,000
Relevant
Person
Respresentat
ive service
-
43,000		 Movement in funds
Incoming
resources
Resources
expended
£
£
-
-
86,425
(83,828)
86,425
(83,828)		 Movement
in funds
Transfers
Balance at
1 April 2020
Incoming
resources
Balance at
31 March 2021
£
£
£
£
42,000
85,000
-
85,000
-
2,597
-
2,597
42,000
87,597
-
87,597

Unrestricted Funds

The designated unrestricted fund is to provide for contingent liabilities which would arise should funding support be withdrawn and ASNEW be required to be wound up, relating to staff redundancy costs. The Board have calculated that such costs would amount to £ 60 ,000, and therefore wish to provide £ 60 ,000.

The designated unrestricted fund also includes £25,000 to cover the potential cosy of working under pandemic restrictions.

This will be reviewed each year.

15 Analysis of net assets between funds

Unrestricted
funds
Restricted
funds
2021
2021
£
£
Fund balances at 31
March 2021 are
represented by:
Current assets/
(liabilities)
138,993
-
138,993
-		 TotalUnrestricted
funds
Restricted
funds
2021
2020
2020
£
£
£
138,993
133,465
6,819
138,993
133,465
6,819		 Total
2020
£
140,284
140,284

16 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).

ADVOCACY SERVICES NORTH EAST WALES LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

17 Cash generated from operations 2021 2020
£ £
(Deficit)/surpus for the year (1,291) 21,249
Adjustments for:
Investment income recognised in statement of financial activities (561) (552)
Movements in working capital:
Decrease in debtors 817 3,732
Increase/(decrease) in creditors 96 (12,759)
(Decrease) in deferred income (71,528) -
Cash (absorbed by)/generated from operations (72,467) 11,670