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2023-03-31-accounts

Age UK South Gloucestershire

Financial Statements

31 March 2023

Charity registration number: 1109999 Company registration number: 5464737

Financial statements Year ended 31 March 2023

Contents Pages
Trustees’ annual report 1 - 9
Reference and administrative details 10 - 13
Independent examiner’s report to the Trustees 14
Statement of financial activities 15
Balance sheet 16
Cash flow statement 17
Notes forming part of the financial statements 18 - 27

Trustees’ Annual Report Year ended 31 March 2023

The Trustees have pleasure in presenting their report and the financial statements of the charitable company for the year ended 31 March 2023.

Objectives and activities

The charity’s objectives are:

To promote the following purposes for the benefit of the public and/or older people in and around South Gloucestershire (“the area of benefit”):

The outcome of this being the promotion of the well-being of older people.

In order to achieve these objectives, during the period covered by this report we have provided the following services:

1

Trustees’ Annual Report Year ended 31 March 2023

Achievements and performance

The number of older people in South Gloucestershire continues to increase in terms of both actual numbers and as a percentage of population. 19% of the population is over the age of 65, and this group is predicted to grow and make the largest proportional population increase over the next two decades.[(ONS 2021) ] Life expectancy has risen by more than five years in the last decade, but these increases haven’t been matched by an increase in healthy life expectancy.[(OHID 2021) ]

This is especially significant when the responsibility for providing support continues to be shifted from the statutory sector to the individuals themselves, their families and the wider community. We are therefore continuing to adapt to meet the growing demand both now and in the future.

The contributions of our staff and volunteers, a High Street presence, ground floor accessible premises, the raised profile of Age UK generally and the reputation we have locally for high quality services continues to provide a firm foundation for the delivery of a range of services and support to those in later life.

Key indicators for the year to March 2023 include:

Information and Advice (I&A) Service

A wide range of information, advice and signposting on later life issues is available via the telephone helpline or in person at our offices. This is enhanced using the comprehensive range of booklets and factsheets produced centrally by Age UK, and those of other organisations.

We also work in partnership with several other providers to maximise the delivery of advice services. For example, the South Gloucestershire Advice Service , which is led by South Gloucestershire Citizens Advice Bureau, combines their expertise and resources with those of Age UK South Gloucestershire, North Bristol Advice Centre, Talking Money (formerly Bristol Debt Advice Centre) and Avon & Bristol Law Centre, to make benefits and debt advice available throughout South Gloucestershire. Our contribution to this partnership is to provide benefits advice to people over the age of 65 who are either on a low income or vulnerable, primarily by means of home visits to ensure access to those unable to access the community-based sessions due to their mobility or caring responsibilities.

2

Trustees’ Annual Report Year ended 31 March 2023

Our specialist benefits advice service helped secure over £1.75 million additional income for older people during the year, benefitting both the recipients and their local communities. (A typical Attendance Allowance successful claim in 2022/23 secured between £3,588 and £5,252 per year for a person with disabilities and/or impairments that mean they require care and support during the day and/or night. It is non-means-tested and can lead to other entitlements, so it makes a very significant change to people’s circumstances.)

Unfortunately, the funding provided by South Gloucestershire Council for this service has been reduced by 34% for the next five years as part of the Council Savings Programme, but we are actively seeking other funding to try to maintain and, if possible, expand the service in the future as the demand for advice will undoubtedly increase as the cost-of-living crisis impacts older people.

Improving Homes & Wellbeing Service (IHWS)

IHWS is a new project being launched March 2023 following on from a ‘test and learn’ basis in partnership with South Gloucestershire Council. It supports homeowners who have found that their homes have fallen into disrepair and their gardens have become overgrown and unmanageable. Referrals come from the Council’s Enforcement Team, but increasingly, the service is being used by social care and health colleagues as well as our own staff and volunteer team.

There are many reasons why a home environment has declined, and we work with individuals to address those issues and support them in making the repairs they need to the property and garden. By identifying and addressing the root causes of their property and garden problems, this project aims to achieve a lasting improvement in their circumstances and their wellbeing, and so prevent the need for enforcement action to be taken. Social care interventions are also being supported to maximise the chance of sustainable change in people’s circumstances.

We continue to find that the presenting problems are usually the ‘tip of an iceberg’ and that there are complex situations that have combined to a spiral of problems and decline, requiring intensive support to break the cycle. Case studies and feedback from those making referrals demonstrate significant successes. We have agreed a three-year funding arrangement with the Council.

Activity Day Centres

Activity Day Centres (ADCs) have reopened completely, with them slowly returning to pre-covid numbers.

ADCs deliver a person-centred and specialised activities programme with a two-course lunch. Our experienced team are trained to support people with or without a dementia diagnosis, with a range of activities tailored for a diverse group of attendees. As older people continue to build confidence post-lockdown, ADCs offer an ideal opportunity for them to start being out and about, becoming more active, and re-engaging within the community to tackle their isolation and/or provide a few hours respite for their carers.

3

Trustees’ Annual Report Year ended 31 March 2023

Approximately 50% of referrals come from social care colleagues with the remainder being private customers and, as demand continues to grow, we are planning to further expand capacity and open new centres during 2023/24.

‘Ageing Well’ Walking Groups

We have set up group walks across South Gloucestershire, which happen once a week, and are a great way to reintroduce regular physical activity into daily life.

Each walk is planned and led by our Walking Project Team and is created to meet the needs and abilities of those participating in the walk.

We often meet at a coffee shop during or after the walk for a well-earned drink, piece of cake and a chat.

For some of our participants, a group walk might not be suitable initially for a variety of reasons. Therefore, we are able to offer some 1 to 1 walks with a trained Age UK South Gloucestershire walk leader if this would be more appropriate.

Age UK’ Digital Champions

The Digital Inclusion Programme addresses digital skills support, and the provision of relevant technology. Our dedicated staff team and our Volunteer Digital Champions have inspired and motivated older people to get online and encourage and support them to develop their digital skills and confidence in group or one-to-one sessions. These are learner-led sessions that focus on what is important to the individual or what they are most interested in. We have provision of free loan tablets and internet connectivity so that people who would otherwise not have access are able to give it a go and see if it's right for them.

Volunteering

We have been able to return to face-to-face recruitment of volunteers. Unfortunately, the national issue of retaining and recruiting volunteers has impacted us.

The Befriending Service normally provides a regular visiting service to lonely and isolated older people to support their wellbeing and is provided solely by volunteers but face to face visits had to be suspended for much of the year. In addition to the introduction of ‘Neighbourly volunteering’ we suggested different ways of working and provided extra support and guidance to existing volunteers and service users, e.g.

4

Trustees’ Annual Report Year ended 31 March 2023

We provide 202 individuals with weekly Befriending support.

Since the year-end, we have secured funding from St Monica Trust to further our support of those experiencing isolation and loneliness and are developing a peer-to-peer support project, ‘Reconnect’. This will match like-minded people who have similar interests so that they can foster new friendships for social visits or outings.

The trustees would like to record another huge ‘thank you’ to our team of dedicated staff and volunteers to whom we are indebted, particularly during another enormously challenging year. The staff have risen to the challenge and the volunteers have continued to give of their time generously and regularly to support our services. Without them we would lose around a third of our service delivery capacity and, as always, we would be keen to hear from others who could join this committed team.

Trading companies

Following the closure of all FCA regulated trading for Age UK/(‘Age Co’) insurance and other products towards the end of 2017/18, the joint trading company shared with Age UK Bristol and Age UK Bath and North East Somerset remains inactive. The charity also has a wholly owned trading subsidiary company, Age UK South Gloucestershire Enterprises Ltd., but this is currently formally registered as dormant.

Strategic engagement

The CEO has continued to ensure the interests of local older people are actively considered by those planning services, especially in the local authority and NHS.

Key groups attended include the Ageing Better Partnership Board, Ageing Well groups (both within the South Gloucestershire locality and across the wider BNSSG footprint), Building Healthier Communities, the Strategic Provider Forum, the CVS South Gloucestershire Leaders’ Board, and the Equalities Voice. The CEO maintains an active involvement in these at both Senior Officer and Director level, representing older people in strategic and operational discussions as well as publicising the range of services we offer and identifying areas for our future development.

The CEO decided to stand down after twelve years in post and an interim CEO was put in place at the end of March 2023.

Financial review

During 2022/23, the Trustees report that expenditure exceeded income by £137,649. The total reserves held at the end of the year (including £23,711 designated funds) was £136,015.

The COVID-19 pandemic continued to affect us both operationally and financially during 2022/23. Although the Council maintained support for Activity Day Services(ADCs), the loss of all income from private customers (for Activity Day Services) for much of a second year was significant.

5

Trustees’ Annual Report Year ended 31 March 2023

The staffing structure has therefore been reviewed and the responsibilities of some vacant posts combined to reduce head count and core costs, whilst still ensuring we have the resources to maintain compliance. Services that require subsidy have been reviewed and, where there isn’t a short-term opportunity to change that, they have been stopped.

A robust monthly financial reporting mechanism has been introduced to ensure that the Trustees regularly review income and expenditure against budget as well as the organisation’s achievements against the contractual requirements of restricted income. Detailed Finance Policy and procedures are also in place, which include measures to minimise potential risks to the organisation’s financial resources.

As the current financial climate in the sector remains uncertain, the charity will continue to develop a range of restricted and unrestricted income streams to ensure financial resilience.

Reserves policy

The trustees reviewed the reserves policy in 2022/23 and continues to approve the following:

That general (unrestricted) reserves be maintained at the greater of either:

  1. Redundancy costs plus outstanding lease obligations, or,

  2. Between 3- and 6-months unrestricted running costs.

As at September 2022 the redundancy liabilities are £35,825 and lease liabilities £3,789, giving a total for option 1 of £39,614. The unrestricted running costs for a 3-to-6-month period, are budgeted at £68,584 and £137,618 respectively for option 2. The Trustees therefore adopted a minimum unrestricted reserves target of between £69,000 and £138,000 in line with the 2[nd] option.

At this level, the Trustees feel that they can maintain the core of the current activities of the charity in the event of a drop in funding, while considering how funding would be replaced or activities changed. It would also cover the cost of an orderly closedown of the organisation should this ever prove necessary, so that it would be able to meet all its financial obligations in such circumstances.

The general (unrestricted) reserves amounted to £136,015, which is above the 3- to 6-month target level. A total of £23,711 of these reserves have been designated, leaving a balance of £112,304, which is within the 3-to-6-month target level. The trustees plan to draw down the designated balances to cover essential expenditure during the next 12 to 18 months of uncertainty and to invest in new income generating opportunities for the future.

Investment policy

As income from funders is mostly utilised within a short time after receipt, the Trustees consider that the most appropriate policy for investing funds is to place them on short-term deposit. We ensure that sufficient funds are held in the current account for regular expenditure, but the balance of the reserves are invested in a variety of fixed term and notice accounts that attract a reasonable rate of interest, as well as spreading the risk of financial loss in the case of the failure of financial institutions.

6

Trustees’ Annual Report Year ended 31 March 2023

Public benefit

Age UK South Gloucestershire’s main objective is to improve quality of life and well-being for older people in South Gloucestershire and the Trustees have had due regard to the guidance published by The Charity Commission on Public Benefit when deciding the activities that the organisation should undertake.

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company and Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Structure, governance and management

The Charity is administered through a Board of Directors who are also the charity Trustees. Whilst our governing document requires us to have a minimum of three Directors, we have been fortunate to have the services of up to five during the year to March 2022.

Board meetings are held bi-monthly, when monitoring reports are presented on finances, service issues, performance and development opportunities. The Board also discuss their responsibilities for the financial sustainability and strategic planning for the work of the Charity and for Safeguarding and Health & Safety issues. The Chief Executive Officer, Finance Manager and Treasurer meet as appropriate to prepare recommendations for the full Board regarding financial matters such as the annual budget and the reserves policy.

7

Trustees’ Annual Report Year ended 31 March 2023

Day to day management of the organisation is the responsibility of a full time Chief Executive Officer who has overall responsibility for the team of staff and volunteers.

The Trustees carry out an annual review of the risks faced and the procedures established to manage those risks. Internal risks are minimised by the implementation of effective internal control procedures that ensure both appropriate authorisation of all transactions and projects and consistent quality of delivery for all operational aspects of the charity.

External risks (e.g. changes to government priorities, cuts to available funding due to budgetary constraints) are also identified and appropriate mitigation measures established where possible.

Examples of mitigation measures in place include:

Risks to vulnerable people:

Financial risk

8

Trustees’ Annual Report Year ended 31 March 2023

Cybersecurity Risk

Age UK Charity Quality Standard (CQS)

The organisation holds the Age UK Charity Quality Standard (CQS), which is audited by an independent specialist audit company, SGS.

Age UK Information and Advice Quality Programme (IAQP)

The organisation holds Age UK IAQP accreditation, which passports the Benefits Advice Service to the sector’s national Advice Quality Standard (AQS) managed by the Advice Services Alliance.

9

Reference and administrative details Year ended 31 March 2023

Status

Age UK South Gloucestershire is a registered charity and a company limited by guarantee. Its charity number is 1109999 and its company number is 5464737.

The Trustees

The Trustees, who are Directors for the purpose of company law, who served during the year and since the year end are as follows:

Elected Trustees:

Warren Gemberling

Warren was elected to the Board in January 2020. He graduated university with a degree in accounting and qualified as a CPA at KPMG in Des Moines, Iowa. He moved to the UK in 1990 and worked for several multinationals in Finance. Keen to give back, he joined Age UK South Gloucestershire initially as the Treasurer but stood down from that role in February 2022 when he was elected as Chair.

Liz Narey

Liz was elected to the Board in January 2020. She is a commercially and financially experienced senior manager and worked as a senior director with Babcock International Group for 23 years. She has worked within a number of Joint Ventures as Executive/NonExecutive Director in Education, Defence and Support Services. She brings her wide experience to the Board to assist in developing and supporting the Charity’s key aims. She took up the role of Treasurer in February 2022

Pooja Poddar

Pooja was elected to the Board in May 2021. A Registered Nurse for 24 years, Pooja has a particular interest in championing the needs of older people in the community. An active local campaigner, Pooja recently stood as a candidate for Frome Vale in the recent local authority elections and has been recognised as one of Bristol’s 87 most influential women by the Bristol Post on International Women’s Day 2021. Working within the community to improve multi-cultural diversity and cohesion, Pooja is an active member of the Avon Indian Community Association and she helped to set up the Bristol Durga Puia, one of the main Hindu festivals in the South West. Pooja retired as a trustee in November 2022.

10

Reference and administrative details Year ended 31 March 2023

Traci Rochester

Traci was elected as a trustee in July 2018. She founded and operates three small local enterprises in design for business, design training & workshops, and digital conversion. She is keen to explore how she can help the charity improve its internal and external communications and profile, while extending the brand reach and achieving absolute clarity in those communications. She also aims to assist with anything marketing or tech-related. Traci retired as a trustee in June 2023.

Kelvin Warlow

Kelvin was elected to the Board in September 2019. On retiring from the Ministry of Defence in 2000, he soon joined Age UK York in various roles including Handyman Services and Information Officer. In 2013 Kelvin joined Age UK South Gloucestershire as a volunteer telephone befriender and office support to the Volunteer Manager. Kelvin is a keen amateur artist, DIY enthusiast and enjoys travel. He has two children and four grandchildren.

Tony Prosser

Tony was elected to the Board in November 2022. He is Professor Emeritus of Public Law at the University of Bristol. He specialises in law and regulation and legal control of government. Tony enjoys cycling and hill walking.

Co-opted Trustees

There are currently no co-opted trustees.

11

Reference and administrative details Year ended 31 March 2023

Trustee induction and training

New trustees receive at least one induction session with the CEO and are invited to the regular induction sessions held during the year for new staff and volunteers. Additional training can be provided that is relevant to the role of a particular trustee.

Key management personnel

The key management personnel at the time of this report consist of:

Chief Executive Officer : Martin Green Interim Chief Executive Officer: Mark Flower (from March 2023) Operations & HR Director: Nicola Fox Finance Manager Elvire Gingell

The Trustees delegate the development of charitable activities and the day to day running of the organisation to these key staff under the leadership of the CEO. The Trustee Board receives regular written and verbal reports on key developments, performance, finances, safeguarding and health & safety together with a quarterly report of the performance of activities funded from restricted funds.

Salary levels of the key management personnel have been set by considering several relevant factors such as the levels of experience deemed necessary to undertake a particular role and comparative salaries within similar organisations. Salaries are reviewed on not less than a three yearly cycle. A cost-of-living increase is considered by the trustees each year in line with the public sector pay settlement.

12

Reference and administrative details Year ended 31 March 2023

Officers

Chair: Warren Gemberling Treasurer: Liz Narey Company Secretary: Elvire Gingell Registered Office: 67 High Street, Thornbury, South Gloucestershire BS35 2AW Independent Examiner: Joshua Kingston ACA, Burton Sweet Limited The Clock Tower, Farleigh Court, Old Weston Road, Flax Bourton, Bristol BS48 1UR Bankers: HSBC Bank Plc

Signed by order of the Trustees

……………………………………… Warren Gemberling, Chair Approved by the Trustees on 13 December 2023

13

Independent Examiner’s report to the Trustees Year ended 31 March 2023

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023, which are set out on pages 15 to 27.

Respective responsibilities of trustees and examiner

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Burton Sweet Limited Chartered Accountants The Clock Tower Farleigh Court …………………………. Old Weston Road Joshua Kingston ACA Flax Bourton Bristol BS48 1UR

13 December 2023 Date…………………….

14

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2023

Unrestricted
Funds
Note
£
Income from
Donations and legacies
2
5,899
Charitable activities
3
230,462
Investment income
457
Total income
236,818
Expenditure on
Charitable activities
4
373,467
Total expenditure
373,467
Net income/(expenditure)
5
(136,649)
Transfers between funds
12
-
Net movement in funds
Reconciliation of funds:
Total funds at 1 April
12
272,664
Total funds at 31 March
12
136,015		 Restricted
Funds
£
-
271,668
-
271,668
272,668
272,668
(1,000)
-
1,000
-
-0.03		 Total Funds
2023
£
5,899
502,130
457
508,486
646,135
646,135
(137,649)
-
273,664
136,015		 Total Funds
2022
£
28,174
522,679
1,389
552,242
593,990
593,990
(41,748)
-
315,412
273,664

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The comparative funds are detailed in note 8.

The notes on pages 18 to 27 form part of these financial statements

15

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

BALANCE SHEET

AS AT 31 MARCH 2023

Note
Fixed Assets
Tangible assets
9
Current Assets
Debtors
10
Cash at bank
Creditors : Amounts falling due within
one year
11
Total Assets Less Current Liabilities
Net assets
Funds
Restricted funds
13
Unrestricted funds
Designated funds
13
General funds
13
Total funds		 £
£
3,541
46,597
165,139
211,736
(79,262)
132,474
136,015
-
23,711
112,304
136,015
136,015
2023		 £
£
6,041
72,642
227,870
300,512
(32,889)
267,623
273,664
1,000
23,711
248,953
272,664
273,664
2022

For the year in question, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

13 December These financial statements were approved by the trustees on …………………………. and are signed on their behalf by: 2023

______ Warren Gemberling Chair of Trustees

The notes on pages 18 to 27 form part of these financial statements

16

AGE UK SOUTH GLOUCESTERSHIRE LTD

Company number: 05464737

CASH FLOW STATEMENT

AT 31 MARCH 2023

2023
£
Cash generated from operating activities
(62,731)
Net cash inflow/(outflow) for the year
(62,731)
A. Reconciliation of net movement in funds to net cash flow in operating activities
2023
£
Statement of Financial Activities: Net movement in funds
(137,649)
Decrease/(increase) in debtors
26,045
Increase/(decrease) in creditors
46,373
Depreciation
2,500
Net cash flow from operating activities
(62,731)
B.
Analysis of changes in cash flow during the year
2023
£
Cash at bank and in hand
165,139
165,139
2022
£
Cash at bank and in hand
227,870
227,870		 2022
£
(140,729)
(140,729)
2022
£
(41,748)
(61,781)
(39,701)
2,501
(140,729)
2022
£
227,870
227,870
2021
£
368,599
368,599		 Change
£
(62,731)
(62,731)
Change
£
(140,729)
(140,729)

C. Cashflow Restrictions

Charity law prohibits the use of net cash inflows on any endowed or other restricted fund to offset net cash outflows on any fund outside its own Objects, except on special authority. In practice, this restriction has not had any effect on cashflows for the year.

17

AGE UK SOUTH GLOUCESTERSHIRE LTD

Company number: 05464737

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1 Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2019.

b) The charity is a public benefit entity as defined under FRS102.

c) The COVID-19 pandemic has created some uncertainty about the ability of the charity to continue some services in the future if social distancing and other restrictions continue longer term. However, the Trustees have robust financial monitoring systems in place (see ‘Financial risk’ on page 11), which enable these to be monitored, so that mitigating action can be taken to minimise these risks. Interim action has already been taken to suspend some services and adapt others and if any services become unsustainable the Trustees will take action to control expenditure further.

The Trustees are confident that these measures, if required, will ensure that the charity remains able to continue as a going concern.

d) Income

Legacies, donations or grants becoming available to Age UK South Gloucestershire during the accounting period are recognised in the Financial Statements for the period; where conditions are required to be fulfilled prior to receipt or use these items would not be recognised before such conditions were fulfilled.

e) Expenditure

Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered. Governance costs are those incurred in compliance with constitutional and statutory requirements, these are included within charitable activities.

f) Fixed assets

Expenditure on tangible assets is capitalised if the cost of any item exceeds £5,000.

Fixed assets are included at cost less depreciation.

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful life of that asset on a 25% p.a. straight line basis.

Assets gifted are recognised at market value and in accordinance with the Trustees' assessment and in compliance with the Charity SORP.

g) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

h) Cash at bank

This includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

i) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

j) Unrestricted funds

Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.

k) Designated funds

Designated funds are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.

l) Restricted funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund, together with a fair allocation of management and support costs.

m) Operating Leases

Rentals applicable to operating lease agreements where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight line basis over the period of the lease.

18

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1 Accounting policies ( continued )

n) Defined pension contributions

In accordance with the Pensions Act (2008), all qualifying staff are automatically enrolled in the Company Pension Scheme, ensuring that the statutory minimum contribution requirements are met.

o) Assets gifted are recognised at market value and in accordinance with the Trustees' assessment and in compliance with the Charity SORP.

2 Donations and Legacies

Unrestricted
Funds
£
Donations
5,444
Legacies
455
5,899
Comparative Figures 2021/22
Unrestricted
Funds
£
Donations
23,906
Legacies
2,268
26,174		 Restricted
Funds
£
-
-
-
Restricted
Funds
£
2,000
-
2,000		 Total Funds
2023
£
5,444
455
5,899
Total Funds
2022
£
25,906
2,268
28,174

19

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
3 Charitable activies (income)
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Age UK
Warm Homes - 33,499 33,499
Brand Partnership Grant 10,000 - 10,000
South Gloucestershire Council
Better Care, Stronger Communities - 54,900 54,900
Equalities Voice - 12,117 12,117
Improving Homes and Wellbeing - 2,500 2,500
VCSE Strategic Developments - 2,000 2,000
Activity Day Centre Contracts 203,246 - 203,246
Contract Home Visits 8,350 - 8,350
South Gloucestershire Advice Service - 28,596 28,596
Other Grants
St Monica Trust:
Peer to Peer Befriending - 20,000 20,000
Dolphin (I&A) - 7,500 7,500
Fuel Poverty - 2,000 2,000
Quartet Community Foundation:
Express Grant - 10,000 10,000
Catalyst Fund - 10,000 10,000
Wessex Water 3,000 - 3,000
Thornbury Town Trust 550 - 550
Digital Champions - 36,000 36,000
We Sport - 46,053 46,053
Kickstarter Funding(Learning Curve) - 6,211 6,211
Job retention Scheme - 292 292
Client charges
Shopping 2 - 2
Footcare 2,030 - 2,030
Private Day Services 2,887 - 2,887
MCST/VCST 338 - 338
Other 59 - 59
230,462 271,668 502,130
----- End of picture text -----

20

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
3 Charitable activies (income) (continued)
Comparative Figures 2021/22
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Age UK
MCST & VCST Grant - 20,000 20,000
Warm Homes - 22,506 22,506
Brand Partnership Grant 10,000 - 10,000
South Gloucestershire Council
Better Care, Stronger Communities - 54,900 54,900
Equalities Voice - 7,383 7,383
Improving Homes and Wellbeing - 30,282 30,282
InfectionControl & Rapid Testing - 14,528 14,528
Activity Day Centre Contracts 184,408 - 184,408
South Gloucestershire Advice Service - 43,626 43,626
Other Grants
St Monica Trust:
Peer to Peer Befriending - 20,000 20,000
Telephone helpline - 10,000 10,000
Quartet Community Foundation:
Express Grant 5,000 - 5,000
Recovery Fund - 9,936 9,936
Postcode Lottery Befriending - 20,000 20,000
Wessex Water 5,000 - 5,000
Thornbury Town Trust 550 - 550
Job Retention Scheme - 682 682
HMRC Kickstarter Funding - 6,356 6,356
Client charges
Day Centre Food 3,136 - 3,136
Shopping 49 - 49
Footcare 5,972 - 5,972
Private Day Services 41,525 - 41,525
MCST/VCST 6,788 - 6,788
Other 52 - 52
262,480 260,199 522,679
Total Funds Total Funds
4 Charitable activities (expenditure) 2023 2022
£ £
Other
Staff Salaries 487,097 459,640
Other staff costs 26,328 15,174
Grants paid - 500
Direct costs 45,377 49,252
Premises 45,319 38,004
Running costs 25,334 15,971
Advertising and promotion 871 280
Legal & professional fees 9,958 10,779
Independent examination fees 3,351 1,890
Depreciation 2,500 2,500
646,135 593,990
----- End of picture text -----

21

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

This is stated after charging:

----- Start of picture text -----
|||| |---|---|---| |2023|2022| |£|£| |Independent examiner's remuneration|3,351|1,890|

----- End of picture text -----

None of the Trustees received any remuneration during the year or the previous year.

No expenses were reimbursed to any Trustees during the year or the previous year.

Donations totalling £1,000 were made by Trustees, Key Management Personnel and related parties during the year (2022: £Nil).

6 Staff costs and numbers

The aggregate payroll costs were:

----- Start of picture text -----
|||| |---|---|---| |2023|2022| |£|£| |Wages and salaries|437,930|412,632| |Employer's National Insurance|27,553|26,786| |Staff Pension Employer's Contributions|21,614|20,222| |487,097|459,640|

----- End of picture text -----

No employee received emoluments of more than £60,000.

The Key Management personnel of the Charity, as previously stated in the Trustees’ Report, comprise of the Chief Executive Officer, the Finance Manager and the Services Manager.

The total payroll cost (including Employers' NI and Pension contributions) of the Key Management personnel was £132,242 (2023) and £129,749 (2022).

The total amount of termination payments in the year was £14,932 (2022: £Nil).

The average weekly number of employees during the year, calculated on headcount, was as follows:

----- Start of picture text -----
|||| |---|---|---| |2023|2022| |No.|No.| |Central and management|3.0|3.0| |Direct charitable|21.3|18.8| |24.3|21.8|

----- End of picture text -----

7 Taxation

The charity is exempt from corporation tax on its charitable activities.

22

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
8 Comparative funds 2021/22
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Income from
Donations and legacies 26,174 2,000 28,174
Charitable activities 262,480 260,199 522,679
Investment income 1,389 - 1,389
Total income 290,043 262,199 552,242
Expenditure on
Charitable activities 333,291 260,699 593,990
Total expenditure 333,291 260,699 593,990
Net income/(expenditure) (43,248) 1,500 (41,748)
Transfers between funds 500 (500) -
Net Movement in funds (42,748) 1,000 (41,748)
Reconciliation of funds:
Total funds at 1 April 315,412 - 315,412
Total funds at 31 March 272,664 1,000 273,664
9 Tangible fixed assets
Office
Equipment Total
£ £
Cost
At 1 April 2022 44,914 44,914
Additions - -
At 31 March 2023 44,914 44,914
Depreciation
At 1 April 2022 38,873 38,873
Charge for the year 2,500 2,500
At 31 March 2023 41,373 41,373
Net book value
At 31 March 2023 3,541 3,541
At 31 March 2022 6,041 6,041
----- End of picture text -----

23

AGE UK SOUTH GLOUCESTERSHIRE LTD

Company number: 05464737

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
10 Debtors
2023 2022
£ £
Trade debtors 20,480 50,622
Prepayments 5,416 10,674
Accrued income 20,701 11,346
46,597 72,642
11 Creditors: amounts falling due within one year
2023 2022
£ £
Trade creditors 7,954 12,941
PAYE/NI liability 8,909 10,050
Pension Fund - 4,902
Accruals and deferred income 62,399 4,996
79,262 32,889
12 Movement in funds
At At
01-Apr Income Expenditure Transfers 31-Mar
2022 2023
£ £ £ £ £
Restricted funds
Digital Champions - 36,000 (36,000) - -
WeSport - 46,053 (46,053) - -
SGC VCSE Strategic Developments - 2,000 (2,000) - -
SGC South Gloucestershire Advice Service - 28,596 (28,596) - -
SGC Better Care, Stronger Communities - 54,900 (54,900) - -
SGC Equalities Voice - 12,117 (12,117) - -
SGC Improving Homes and Wellbeing - 2,500 (2,500) - -
St Monica Trust (Peer to Peer Befriending) - 20,000 (20,000) -
St Monica Trust (Fuel Poverty Grant) 1,000 17,000 (18,000) - -
HMRC Kickstarter Funding - 6,211 (6,211)
Job Retention Scheme Grant 292 (292)
St Monica Trust - Dolphin(I&A) - 7,500 (7,500) - -
Age UK/Eon Warm Homes - 18,499 (18,499) - -
Age UK Cost of Living Response - - - - -
Quartet Community Foundation (Catalyst - 20,000 (20,000) - -
Grants )
1,000 271,668 (272,668) - -
Unrestricted funds
Designated funds 23,711 - - - 23,711
General funds 248,953 236,818 (373,467) - 112,304
272,664 236,818 (373,467) - 136,015
Total funds 273,664 508,486 (646,135) - 136,015
----- End of picture text -----

24

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

12 Movement in funds ( continued )

Age UK /Eon Warm Homes Grant: This grant was received via Age UK to contribute towards other benefits advice which is not funded by other sources.

Age UK Cost of Living Response Fund: This grant was received via Age UK to meet urgent need and demand as older people struggle with the

Age UK Digital Champions Programme: Funding received to help enable and empower older people to access digital technology.

Quartet Community Foundation (Catalyst Grant) : St Monica Trust/Dolphin Society This grant supports the Income and Advice service provided by Age UK South Gloucester by helping fund its core costs.

Quartet Community Foundation (Emergency Funding Grant): This grant was to fund staffing costs associated with making client welfare checks during the Covid-19 restrictions.

South Gloucestershire Advice Service: This project is funded by SGC as part of a commissioned service from the South Gloucestershire Advice Consortium, which is delivered in partnership with Avon & Bristol Law Centre, Talking Money, North Bristol Advice Centre and South Gloucestershire Citizens Advice Bureau. Age UK South Gloucestershire provides a home visiting benefits advice service across the local authority area.

SGC Better Care, Stronger Communities Grant: Maintaining Health & Wellbeing in later life.SGC fund a project to develop volunteering activities that will address loneliness and isolation amongst older people.

SGC Equalities Voice SLA: SGC fund part of the cost of staff salaries relating to (a) strategic involvement via involvement in groups and forums, (b) raising awareness of and sharing information about older people's issues and (c) the promotion of partnership working.

SGC VCSE Strategic Developments : A one off grant to provide additional support.

SGC Improving Homes and Wellbeing: This funding is used to assess homes of disrepair, belonging to older people in South Gloucestershire and, enable necessary improvements to be carried out.

St Monica Trust (Peer to Peer Befriending): Matching a befriending volunteer to individuals to decrease social isolation and increase mental health and wellbeing.

St Monica Trust( Telephone Helpline Grant): This grant was awarded to pay towards the running costs of phone lines.

St Monica Trust (Fuel Poverty Grants): £20,000 received to award winter fuel payments to individuals in need.

A balance of £3,000 is carried forward and is to be paid out in the first quarter of the new financial year.

WeSport Live Longer Better:GP Surgery Supported Walking Groups: Funding for a community based approach to Ageing well via the driver of increased physical activity, especially for people who have not taken part in exercise for some time, are nervous about walking alone or don't feel ready yet to join a Walking for Health programe.

Postcode Lottery: Grant made towards the cost of developing and maintaining befriending services.

SGC Infection Control & Testing: Funding to help with the ongoing costs of Covid infection control.

HMRC Kickstarter Funding: Subsidies for the creation and support of employemnt for long term unemployed young people.

Job Retention Scheme Funding: part of an emergency response to Covid-19 to ease workforce pressures in adult social care.

25

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

12 Movement in funds ( continued ) Designated funds: These funds have been set aside to pay for the following:

Redecoration of Thornbury office
Comparative Figures 2021/22
Restricted funds
Digital Champions
Age UK - MCST/VCST Grant
SGC Infection Control & Rapid Testing
SGC South Gloucestershire Advice Service
SGC Better Care, Stronger Communities
SGC Equalities Voice
SGC Improving Homes and Wellbeing
St Monica Trust - Peer to Peer Befriending
St Monica Trust (Telephone Helpline)
St Monica Trust (Fuel Poverty Grant)
HMRC Kickstarter Funding
Postcode Lottery
Job Retention Scheme Grant
Quartet Community Foundation (Recovery
Grant)
Unrestricted funds
Designated funds
General funds
Total funds		 At
01-Apr
2021
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
195,472
119,940
315,412
315,412		 Income
£
22,506
20,000
14,528
43,626
54,900
7,383
30,282
20,000
10,000
2,000
6,356
20,000
682
9,936
262,199
5,550
284,493
290,043
552,242		 3,500
£
3,500
£
Expenditure
£
(22,506)
(20,000)
(14,528)
(43,626)
(54,900)
(7,383)
(30,282)
(20,000)
(9,500)
(1,000)
(6,356)
(20,000)
(682)
(9,936)
(260,699)
(5,550)
(327,741)
(333,291)
(593,990)		 Transfers
£
-
-
-
-
-
-
-
-
(500)
-
-
-
-
-
(500)
(171,761)
172,261
500
-		 At
31-Mar
2022
£
-
-
-
-
-
-
-
-
-
1,000
-
-
-
-
1,000
23,711
248,953
272,664
273,664

26

Company number: 05464737

AGE UK SOUTH GLOUCESTERSHIRE LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

13 Analysis of net assets between funds

----- Start of picture text -----
||||| |---|---|---|---| |Tangible|Other| |Fixed assets|Net assets|Total| |£|£|£| |Restricted funds|-|-|-| |-|-|-| |Unrestricted funds| |Designated|-|23,711|23,711| |Unrestricted Grants| |General funds|3,541|108,763|112,304| |3,541|132,474|136,015| |Comparative Figures 2021/22|Tangible|Other|Total| |Fixed assets|Net assets| |£|£|£| |Restricted funds|-|1,000|1,000| |-|1,000|1,000| |Unrestricted funds| |Designated|-|23,711|23,711| |General Funds|6,042|242,911|248,953| |6,042|267,622|273,664|

----- End of picture text -----

14 Commitments under operating leases

At 31 March the company had aggregate minimum payment commitments under non-cancellable operating leases as set out below:

----- Start of picture text -----
|||||| |---|---|---|---|---| |Annual| |Details|Period|Amount|Frequency|£| |Thornbury Town Council (Premises)|Sep-22|15,156|Quarterly|3,789| |Details|2023| |<1 year|2-5 years|>5 years| |Thornbury Town Council (Premises)|3,789|-|-| |Details|2022| |<1 year|2-5 years|>5 years| |Thornbury Town Council (Premises)|3,789|-|-|

----- End of picture text -----

15 Company limited by guarantee

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

27