YMDDIRIEDOLAETH Y NEUADD DDllYESIG LLANDEILO FAWR CIVIC HAIL TRUST LIMITED REGISTERED CHARtTY: 1109975 REGISTERED COMPANY: 05397150 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" MARCH 2024 YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEILO FAWR CIVIC HALL TRUST LIMffED FINANCIAL STATEMENTS FOR THE YEAR ENDED 314 MARCH 2024 l*gal and Athninistrative Jnforniation Rep￿rt of the Trustee5 Ind¢pendcnt Examiner's Rep)rt Statement of Financial Activities Statement of Finan¢i81 Position YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEIIA) FAWR civtc HALL TRUST LIMrrED Ststus: Ymddiriedolaeth Y Neuadd Ddinesig Liandeilo Fawr Civic Hall Trust Limited was incor￿rated ￿ a company limiied by guarantre on 17 March 2005 and registered as a charity with the Charity Commission on 13 June 2005. The charity 1$ limitrd by 8uarantrc and docs not have any shar¢ ¢apital. The liability of the members of th¢ charity is limited. Every member of the charity undertakes to contribute to the assets of the charity (in the eveni of the same being wound up s￿h amount as may ￿ required) not ¢x¢e¢ding £5. Address of Cbarity: clo Lland¢ilo Fawr Civic Hall Trust 19 Crescent Road Llandeilo Carniarthenshire United Kin8dom SA19 6HN Trugieesl Director•: Dr Gareth Emlyn Gower Mr Jonaihan Garrard Mr Dorian Price Evans Mr Chris￿ph Florian Fischer CompAny Secretsry: Mr Jonathan Garrard Banken: HSBC Bank PLC 1 S Lammas Street Carniarthen Carniarthenshire SA313AQ IndepeDden¢ Examlners: Pritclwd. Evans & Co. Accountants & Tax Advisors 21 Cannarthen Street Llandeilo Carmarthenshir¢ SA19 6AN YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEILO FAWR CIVIC HALL TRUST LIMITED FINANCIAL sTATEmE￿s REPORT OF THE TRusfEES FOR THE YEAR ENDED 31° MARCH 2024 The Trustees. who are also dIreC￿[S for the Purposes of company law. have pl¢asurc in pr¢s¢nting their report and the financial statements for th¢ charitable company for the year endd 31# March 2024. The Trustee5 have adopted the provisions of Accounting and Reportin8 by Charities: Statement of Recommend￿ Prncticc applicable to charities preparing their accounts in accordance with the Financial Rep)rtin8 Stsndard applicable in the UK and the Republic of Ireland (FRS 102) (¢ff¢¢tive l January 2015). Slrn¢ture• governAnc¢ and maDwment Ymddiriedolaeth Y N¢uadd Ddinesi8 Liandeilo Fav￿ Civic Hail Tn￿ Limited is an incorwrated association established by a Deed of TTU5t. Trnstees a￿ appointed following ¢IKtion by members at general meetings. New truste¢$ meet fellow trustees during the induction day. They are en¢oura8ed to attend appropriate extemal training events where these will facilitate the undertaking of their role. Objttts and #¢t6vlilea The charity'$ principal objectives are to promote for the benefit of the inhabitants of Llandeilo and the wider area of the County of Corniarthenshire the followin8'. The provision of facilities for recreation or other leisure lime occupations of individuals who have need of such facilities by reason of their youtlL a8e. infirniity, disablm¢ni financial hardship or sociav cconomi circumstances or for th¢ public at large in th¢ interest of s￿111 welfajy and with th¢ object of improving their ¢ondition of life. To advance their education particularly but not exclusively in the arts (in all their fornis or in such fonns ih¢ Directors see fit from tim¢ to time). To establish and maintain a Civic hall and io mainlain the same or CO4)￿￿te with any local statutory authority or others in the maintenance and rnjnagement of such & hall a center for adivities promoi by th¢ wmpany in furtheranc¢ of th¢ abovc obj¢¢tives. The charity achieves its objKtivcs by providing facilities for th¢ followin8: For us¢ by various community 8TOUPS of all 8gc& in xtiviti&% i￿lUding kick boxin& weight watchin8. art c185ses and dance classes etc. In addition to the aknve, facilities are also wovided for town meetingsj children's Jctivilies, craft fair5, fund rdisin8 activities, visiting dram4 mu5icI b￿let C4)mpanie4 meetings by community and Corporats group5 including the use of kitchen facilitie5. AchievemeDts and perforniance The results of the charity are shown in the Statement of Financial Activities on pa8¢ 4. The net expenses of the charity amounted to £1.489 (2023 - net ¢xpen5¢5- £2.593). We consider the charity ha5 met its obj￿tiVeS in the year. which is refl￿ted by the modest net income stated alyove. This has result￿ in the financial position ofthe company at 31° Marth 2024 remaining sufficiently satisfactory to ¢nsure the continuation of the charity in th¢ sI￿rt to medium lenn. (Continu¢d. .) YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEILO FAWR CIVIC HALL TRUST LIMITED REPORT OF THE TRusfEES FOR THE YEAR ENDED 31ST MARCH 2024 (CotttiDued) ReJerYe• policy The charity aims to maintain its level of reserve5 in future ye￿5 to ¢nablc it to effectively undertake the charity. objectives in ￿cOrdanCe with the ternis of the Tn￿. Publle Benefit The Trustees are aware of their responsibilities in ensuring that the Trust delivers identifjable benefits to the public in accord with established obje¢tiv¢s and perniined activiti￿. We have referred to the guidance contained in the Charity Commission's general 8uidance on public benefit when revi¢wing our aims and objectives and in planning our future activities. In particular, the tntstees consider how planned activities will contribute to the aims and objectives they have set. R¢•pon8lbllldu of tht truteej The TTh￿tees are required to prepare fin*nci•l sW¢m¢nts for ¢ach financial peri(xl which give a truc and fair view of the state of atTairs of the Charity and of the net inwming or outgoin8 resources of the Charity for the period. In preparin8 those financial ststsments. the truslees are required to: sele¢i suitabl¢ accounting ￿liCIeS and apply them consisl¢ndy; make reasonable and prudent judgements and estimatts; stst¢ whether applicable accounlin8 stsndards have iKen follow&L subject to any material depaiture disclosed and explained in the financial statem￿ts. prepare financial statements on the 8oin8 conc¢rn bosis unless it is inappropriate to presume that the Charity will continue in business. The Trustees are also responsible for. keeping proper accounting records: safeguarding the Charity's &%s¢ts' tskinB ￿8$onable steps for the pr¢v¢ntion and detection of fraud. Accounts alld exceptioj statemetht Th¢ company taken advantsge of the small c(¥mpanies' exemption in prepaTing the reE￿ above. Mr DP Evans 26 November 2024 YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEIM) FAWR CIVIC HALL TRUST lAM￿ED FINANCLIL sTATEME1￿s INDEPENDENT EXAMINER'S REPORT Independent Examiner'j Report to the Tnuleej of Ymddiritdolaeth Y Ne￿￿d Ddine8ig LIAndeilo Fawr Civie H*ll Trust Limiled We rew)rt on the accounts of the Tn￿t for the y&ar ended 31" M￿h 2024. which are s¢t out on pages 4 to 7. Re8pec¢ive responsibilities ofirustees and etsminer The Inths (who are 81so the directors of the company for the purposes of company law) are responsible for the prepardtion of th¢ accounts. The clwity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Chatities Act) and that an indewident examination is needed. It is our responsibility to- - examin¢ the accounts under section 145 of the Charities ACL - to follow the pr￿edureS laid down in the general Directions given by the Charitie5 Commission (undtt section 145(5Xb) of the Charities Act), and . ¢0 state whether particu]ar matters have come to our attention. BA818 of indepeDdenl examintr's report Our examination was ¢arri¢d out in accordance with the general Directions gtven by the Charity Commission. An examination include5 a review of the aC￿unting records kept by the charity and a comparig)n of the a¢￿Unts presented with these re¢ord5. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matteTS. The procedures undertaken do not provide all the evidence that would be required in an audiL and ￿nSequent]Y no opinion is given ￿ to whether th¢ accounts present a 'true and fair VIC￿ and the retM)rt is limited to those matters set out in the statement below. Independent examiner's ststement In connection with our examination no material mattffl5 have com¢ to our attention which give us cause to believe that in any material respect: . accounting records were not kept in resFct of th¢ Company as required by section 386 of the 2006 ACL or 2. th¢ accounts do not accord with those records" or 3. the accounts do not comply with relevant accounting requirements under section 396 of the 2006 Act other than any requirement that the ac￿Unts give a and fair vi¢W which is not a matter considered as part of an independent examination. or 4. the ￿￿nts have not be¢n prepara in accordanc¢ with Charities SORP (FRS 102). We have come acros5 no other matter5 in connection with the ¢xamination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to reached. Pritchard. Evans & Co. Accountsnts & Advisors 21 Carmarthen Street Llandeilo Carniarthenshire SA196AN 26 Nov¢mber 2024 YMDDIRIEDOLAETH Y NEUADD DDINESIG LLAIYDEILO FAWR CIVIC HALL TRUST LIMrrED STATEMENf OF FINANCIAL AC[￿￿[Es (including Income and Expettditure Ae¢ouDt) FOR THE YEAR ENDED 31M MARCH 2024 Restriettd Unr￿￿￿ed Funds FuDdi 2024 2024 Totsl for year 2024 Totsl for yeAr 2023 Nol lllcome Income and eDdowm¢nts from: Donations and legaci Charitable activities 50 26.721 50 26,721 80 21,118 Total 26,771 26,771 21,198 Expendltur¢ KxpeDdlture on: Charitable activities Other 28260 28,260 23.791 Total 28,260 28,260 23,791 Net IDcomtl(expenditure) befo Invejtment gAIn￿o0￿M} {1.489) (1,489) (2.593) Net g8In51(105s￿) on investments Net ineomel(eipellditure) for ¢he ptriod (1.489) (1,489) {2 J93) Trnnsfen between fuDdJ Net movemeni In funds (1.489> (IA89) (2593) Totsl fllnds broygbi for￿rd io s￿24 11,117 TotAI eArried forward 7,035 8￿24 Registered nUrn￿r: 05397150 YMDDIRIEDOLAETH Y NEUADD DDINESIG ILANDEILO FAWR CIVIC HALL TRUST LIMrrED STATEME￿ OF FINANCIAL POSITION AS AT 31° MARCH 2024 2024 2023 CiTRRENf ASSETS Debtors Cash at bank and in hand 1,923 8219 2250 8,462 10,142 10.712 CreditOTS: Amounts falling due within one year (3.107) {2,188) NET CURRENT ASSETS 7,035 8,524 TOTAL NET ASSETS 7,035 8,524 Restricted Incom¢ Funds Unrestrlcted fund5 114 8,410 6,921 TOTAL FUNDS 7,035 8,524 The company was entitled to ¢xemption from audtt under se¢tion 477 of the COME￿ni¢S Act 21)06 relating to small companies. The members have not required the company lo obtain an audit in aC￿rdanCe with section 476 of the Companies Act 2006. The directors acknowledge their ￿sE￿InSibIlItIes for comptyin8 with the requirements of the Companies Act with respect to accounting rKords and the preparation of the accounts. These a¢￿Unts have been prepar￿ in accordance with the provisions applicable to small companies subject to the small compani¢s regime and in accordan¢¢ with FRS 102 SORP. The notes on pages 6 to 7 forni an integral part of th￿¢ accounts. Approved by the of trustee5 and signed oo its bebalf by Mr DP Evans 26 November 2024 YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEILO FAWR CIVIC HALL TRUST LIMfTED NOTES TO THE FINANCIAL STATEMENrs FOR THE YEAR ENDED 31" MARCH 2024 l. AccouNfING POLICIES a) These accounts have be¢n WVTcd under the historical cost convention with items re¢ognized at Cost or transaction value unless oth¢rwise stated in the relevant note5 to these accounts. The accounts have been prepared in accordance with the Statemenl of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Finan¢ial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issu¢d on 6 July 2014 and with the Financial Reporting Stsndard applicabl¢ in the Unitd Kin8dom and Republic of Ireland (FRS 102) and with the Charities Act 2011. b) The charity ¢on51itutes 8 public benefit ¢ntity ￿ d¢fJned by FRS 102. c) The trwt¢es of the chaTity consider th¢r¢ are no m4wial uncer￿tieS abl￿1 the charity's ability ¢0 ci)ntinue a5 a going concern. d) Incom¢ and expenditure is included nct of value added tax. e) There are no fixed assets and thus no depreciation. Grnnts. includin8 grants for the Purch￿ of ￿sets. are recognized in full in the Statement of Financial Activities in the year in which they are r¢ttivable. 8) Due to the company's slatus of a registered charity, it is exempt from taxation as long as its income is applicable and is applied for charitsble purposes only. h) The charity operates a defined contribuiion scheme for its ¢mploycc5. The funds in thc defin¢d Lx)ntribulion h¢me are held in a fund separnte to those of the charity in an ind¢FKnd¢ntly 8dminist¢rcd fund. The p¢nsion cost char8c represents the amounts payable by the Charity to the fiu)d in r¢sm of th¢ year. i) Funds held by the company arc calegorized as.. G¢neral unrestricted funds- Which aTe funds which be used in P￿)rdanCe with the charitable objectives t the discretion of the tru51e¢s. Or. Restricted funds- which are funds which be used for particular Testricted PUT￿8¢$ within the objects of the charity. R¢5trictions arise when specified by the donor or when funds arc raisa for particular r¢strict¢d purposes. Rutrlc¢ed Unmtrlcted Funds Funds 2024 2024 TotAI for Totsl for ye*r year 2024 2023 2. INCOME Donations and1¢8acies Charitable activities- hire of hall 50 26.721 50 26.721 80 21.118 26.771 26.771 21,198 3. EXPENDITURE Ch•ritsble aedvltlej Staff costs Independent examiner f¢¢s Utilities Other Propety refurbishment and equipment 11.530 810 6,736 3.887 5297 11.530 810 6,736 3,887 5.297 9.422 630 7,667 3.457 2.615 28260 28.260 23.791 Othtr Trustee5 expenses YMDDIRIEDOLAETH Y NEUADD DDINESIG LLANDEILO FAWR CIVIC IIAIL TRUST LIMITED NOTES TO THE FINANCIAL STATEME FOR THE YEAR ENDED 31# MARCH 2024 4. DEBTORS 2024 2023 Oth¢r debtors and prepayments 1,923 2.250 1.923 2.250 5. CREDITORS Trade creditors and accruals PAYFJ NIC liability 2.118 989 1.198 3,107 2,188 6. ANALYSIS OF NET ASSETS BETWEEN FUNDS ReAtrkted FuDdJ 2024 GeDer*l Funds 2024 Totsl Fund$ 2024 Total Funds 2023 Current assets Current li3bililics 10.028 (3.107) 10.142 (3.107) 10.712 (2.188) Net amets At 31•t March 2024 6.921 7.035 8.524 7. PENSION cosrs Th¢ charity operated a defin¢d Contribution pension scheme for the benefii of the employees. The assets of the scheme are h¢ld separately from those of the charity in an ind¢p¢ndently administered fund. The pension cost represents contributions payable by the charity to the fund and amounted to £nil (2023 - £nil). 8. LEASE The trus¢ has a le45e on the Civi¢ Hall. Llandeilo from C4nnarthenshire County Council for a period of 30 years from l April 2005 on Pa￿nent of one pcppercorn payment on each anniversary of the commencement of the lease. 9. ULTIMATELY CONTROLLING PARTY No one individual or party has control as the charity 15 maDa8ed by the board of Trusteesl Directors as detailed on page l. 10. RESTRICTED FUNDS There were no restrict￿ transactions during the year.