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2020-08-31-accounts

Company no. 04754643 Charity no. 1109904 England and Wales

Gloucestershire Counselling Service Annual Report and Unaudited Accounts 31 August 2020

Gloucestershire Counselling Service

Reference and administrative details

For the year ended 31 August 2020

Status The organisation is a charitable company limited by guarantee, incorporated on 6 May 2003 and registered as a charity on 7 June 2005. Governing document The company was established under a memorandum of association which established the objects and powers of the charitable company and is governed under its articles of association. Company number 04754643 Charity number 1109904 Registered office and Alma House operational address 52-53 High Street Stroud Gloucestershire GL5 1AP Trustees Julia Jones Chair Emma Payne Vice Chair Nigel Brabbins Treasurer Lynn Emslie Nicola Hermine De Iongh Katherine Rooksby Jim Laidlaw (appointed 28 May 2020) Svetlin Vrabtchev (resigned 1 December 2019) Company secretary Ellen Edwards Chief executive Emma Griffiths Chief Executive Officer Ellen Edwards Head of Finance Fiona Phelps Head of Training (appointed 15 June 2020) Amanda Cook Head of Counselling Denise Kilgannon Head of Counselling (contracts) Mike Keating Head of Training (resigned from post 31 August 2020) Independent examiner Godfrey Wilson Ltd Chartered accountants and statutory auditors 5th Floor, Mariner House 62 Prince Street Bristol BS1 4QD

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Gloucestershire Counselling Service

Reference and administrative details

For the year ended 31 August 2020

Bankers

Santander UK plc Redwood Bank Bridle Road The Nexus Building, Broadway Bootle Letchworth Garden City Merseyside Hertfordshire L30 4GB SG6 3TA Hampshire Trust Bank Monmouthshire Building Society 55 Bishopgate Monmouthshire House Cornhill John Frost Square London Newport EC2N 3AS NP20 1PX Aldermore 1st Floor, Block B Western House Lynch Wood Peterborough PE2 6FZ

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Gloucestershire Counselling Service

Chief Executive Officer report

For the year ended 31 August 2020

THE YEAR IN REVIEW 2019 - 2020

This has been an exceptional year for GCS, we started the academic year with good sized training cohorts and growing demand for all of our counselling services, which put us in a confident position in terms of meeting our budget forecasts. During the first half of the year we also increased our fundraising activity and secured some vital funding for counselling subsidy which enabled us to redirect some income to providing in house training for counsellors. This training was designed to upskill counsellors in working with trauma and brief focused counselling so that we could build our capacity to enable us to effectively service our external NHS contract for victims of sexual violence. Providing staff development in this way has been a priority for the organization and it was well received by those involved, increasing morale and motivation within the workforce.

Our staffing arrangements for both clinical supervision and tutor roles associated with our training courses are set for the beginning of the academic year in September. We welcomed new training staff and clinical supervisors and said goodbye to those moving on to new challenges or retirement.

We have experienced unprecedented demand for our services across both counselling and training as well as achieving a step change in our fundraising activity, meaning we have supported more clients through subsidised counselling than ever before. Alongside this, we continued to improve our internal systems and procedures to ensure we are delivering efficient, but effectively monitored services that are compliant with external regulation.

During October 2019 we achieved reaccreditation of our counselling services through the British Association for Counselling and Psychotherapy (BACP) a marker of quality that we are proud of as a service which, alongside our expectation that counsellors also achieve personal professional accreditation, enables us to maintain this position of quality. This is an important marker for GCS as it demonstrates our commitment to high quality counselling provision within the County. We view this professional accreditation to be particularly important within the counselling profession as a benchmark of quality and good governance, as counselling services and the counselling profession are often perceived as being an under regulated activity. GCS can confidently state that we are experts in our field who will always champion best practice.

Many thanks to the Senior Leadership Team (SLT) who have continued to work proactively to take the service forward. Also huge thanks to the counsellors and supervisors who have gone the extra mile in supporting our growth in counselling services, moving rapidly to online work when Covid-19 struck alongside the huge effort to move training courses to online delivery. The whole GCS community really pulled together to make this happen very quickly, ensuring our survival and continuity of services for our service users. As a result of key emergency Covid-19 funding and local authority funds we were able to purchase IT equipment enabling office staff to work remotely, training in working effectively online for counsellors and supervisors and funding for those in severe financial hardship to ensure we could continue to offer affordable counselling at a time when our income streams were under threat.

We had a resignation and appointment within our board of trustees, this year, Svetlin Vrabtchev (Consultant Psychiatrist) stepped down and was replaced by Jim Laidlaw also a Consultant Psychiatrist. This presence of expertise on our board enables us to ensure high levels of clinical governance right through the organisation and compliments the other skills of the board. We are thankful for all that our board of trustees offer the organisation in terms of support which was most apparent during Covid-19 when we increased our meeting regularity and reporting, they truly have been alongside us during this challenging time and this steady presence has been reassuring to all.

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Gloucestershire Counselling Service

Chief Executive Officer report

For the year ended 31 August 2020

GCS have a positive and proactive approach to partnership working and throughout the year we have built on our partnerships with the Clinical Commissioning Group, other voluntary sector organisations such as Gloucestershire Rape and Sexual Abuse Centre (GRASAC), Teens in Crisis (TiC+), Young Gloucestershire and Infobuzz. We have established new partnerships with Victims Support and are contracted to deliver counselling as part of their victims of crime work. During Covid-19 lockdown we were able to respond quickly to Gloucestershire County Council Covid-19 request to provide counselling to those in severe financial hardship suffering as a result of the pandemic.

As a result of additional funding, we have been able to implement our plans to renovate our Stroud premises enabling us to increase capacity with room modifications and also re-carpet and decorate throughout, taking advantage of the period of lockdown while the building was empty. We then secured further funding to enable us to install a complete audio/visual equipment system meaning we can safely deliver training both in person, blended with remote attendance effectively. This has been a crucial development at this point of Covid-19 as it has enabled us to grow our online presence and provision of training and CPD opportunities and also secure our cohort sizes required to achieve our budget and therefore sustainability. During the year we also moved premises in Cheltenham to a much improved environment, a long awaited development!

LOOKING AHEAD

We continue to work on the delivery of our Business Plan and Strategy for the coming 3 years. We implemented this plan in Sept 2019 and the key focus for the coming year is to increase our fundraising income, develop our impact reporting further and improve the marketing of both training and counselling services, to ensure we reach all sections of the community. We have adapted our plans to ensure that we effectively recover and build our sustainability in the new context of Covid-19 and the impact this is having on the mental health or our communities and economic stability. The need for our counselling services has never been more important to our communities and securing sufficient funding to enable access for all is vital. Equally the need for a growing, suitably qualified mental health workforce is stronger than ever and we are in a good position to respond to this need.

Some highlights of focus are:

Without our staff, we would not be able to deliver our services and without the dedication and commitment to high quality and professionalism, we would not achieve the standards we do. Huge thanks and gratitude for all that the staff, trainees and trustees give to GCS, contributing to our success.

Emma Griffiths Chief Executive Officer

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

The trustees present their report and the unaudited financial statements for the year ended 31 August 2020.

Reference and administrative information set out on page 1 and 2 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective January 2019).

Structure, governance and management

The charity is a company, limited by guarantee, as defined by the Companies Act 2006.

Gloucestershire Counselling Service (GCS) was first registered as a charity on 14 June 1984. The charity became a charitable company limited by guarantee, incorporated on 6 May 2003 and the company was registered as a charity on 5 June 2005. It was originally established under a Memorandum of Association, which established its objects and powers and was governed by its Articles of Association. New Articles of Association were adopted in 2018 (which incorporate the company’s objects and powers) in order to bring them up to date with current legislation and to provide a more robust governance framework.

The recruitment of new trustees is by personal recommendation, through advertising vacancies and networking with other organisations. The existing trustees appoint new trustees and also appoint one of their number as Chair, Vice Chair and Treasurer.

New trustees are provided with a copy of the Gloucestershire Counselling Service’s key documents, the Articles of Association, a copy of the latest annual report and accounts and minutes of recent trustee meetings. The induction includes:

The trustees are responsible for the strategic direction of the charity delegating the majority of the day to day decision making to the Chief Executive and senior management team.

GCS Adult Counselling Service is a British Association for Counselling and Psychotherapy (BACP) Accredited Service which requires the charity to adhere to high levels of professional standards and ethics. GCS is also a Member Institute of the British Psychoanalytic Council (BPC), who accredit the Diploma in Counselling and offer professional accreditation to qualified counsellors.

The trustee board review the pay rates of the organisation on an annual basis benchmarking against similar sized charitable organisations and organisations that undertake similar activities.

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Organisational structure:

Objectives and activities

Our objectives:

  1. To provide high quality counselling at affordable cost to the people of Gloucestershire and its surrounds; and

  2. To provide professional training in counselling to the people of Gloucestershire and its surrounds so that there might be a greater resource of skilled counsellors available to those in need of psychological support.

The strategy for achieving our objectives is contained within our three-year business plan and service delivery plan which is delivered by the senior management team in consultation with the board. We will know that we have been successful in achieving our objectives by the continued high level of use of our counselling and training services, maintaining the standards required for service accreditation and through monitoring client feedback.

GCS delivers public benefit through the provision of affordable counselling services and professional counselling training to the people of Gloucestershire. In shaping our activities, the trustees have regard to the Charity Commission’s guidance on public benefit. In order to ensure public benefit and to achieve our mission and objectives we deliver the following core activities:

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Our counselling services Our counselling services
Adult Confidential counselling for individual adults experiencing personal, emotional or
Counselling psychological difficulties. We offer both Open Ended Counselling and Time Limited
Services (TL - up to 12 sessions). The general Adult TL Service offers solution-
focused counselling to clients assessed as suitable. We also have increasing
numbers of clients who benefit from 12 funded counselling sessions because of
their particular history or situation e.g. clients with a history of sexual violence or
domestic violence. Many of these clients go on to become Open Ended clients of
GCS or can have the funding for their counselling extended.
Couples For couples experiencing difficulties in their relationships.
Counselling
Child & Family For families experiencing difficulties resulting from, for example, separation,
Counselling remarriage, stepfamilies, sexual abuse and trauma or the need to support a
troubled child or young person in the family.
We offer systemic family therapy as well as individual counselling.
School We contract with several local schools to provide high quality counselling on site
Counselling for individual pupils by experienced counsellors with extensive experience of
counselling young people in a school setting. During the year we lost our contract
with Dean Close schools as they took their counselling service in-house. We
gained a contract with Stroud High School.
Employee Short-term, solution-focused counselling to employees of a range of organisations,
Wellbeing across Gloucestershire, for example Renishaw, Stroud District Council,
Cheltenham Borough Council, The Nelson Trust, WSP Solicitors, Ultra Electronics,
South Gloucestershire and Stroud College.
GP Contract Holts Health Centre in Newent contract GCS to provide three surgery-based
counsellors providing patients with up to 6 weeks of counselling.
Stroud District Contract GCS to provide counselling for residents of Stroud District to provide up
Council to six weeks of funded counselling to young people and couples at risk of
Homelessness homelessness.
Prevention
Other We have service level agreements with a range of agencies such as Infobuzz,
Professional Victims Support (Glos), Young Gloucestershire, to provide Clinical Supervision to
Services their practitioners/therapists and Reflective Supervision to staff such as school
pastoral teams, youth workers and mentors.

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Our training services
Introductory A 10 week and one-year course respectively, delivered in Stroud and Cheltenham
and Certificate throughout the year, soon to be in Gloucester too. In addition to this, we offer
courses in tailor-made programmes delivered in the workplace to school support staff, health
Listening & care workers or managers looking to improve their listening skills.
Counselling
Skills (ITC
&CCS)
Diploma in A three-year, comprehensive training programme for psychodynamic counsellors
Psychodynamic working with individual adult clients, taught in Stroud by a highly qualified and
Counselling experienced teaching team.
Associate A post-diploma course offering further teaching in professional standards of
Programme counselling practice and counselling placement opportunity to achieve
accreditation hours for counsellors seeking professional registration with
organisations such as the BACP and BPC.
CPD One day workshops and seminars for qualified and trainee therapists or those in
Workshops related professions which cover topics of interest and learning for practitioners.
CPD Courses Short courses and reading/study groups of specialist interest to practitioners,
and reading providing detailed content on topics or the opportunity to cross-train. Courses
groups include supervision and couples’ therapy. Groups include Work Discussion of
adolescent and child work, Freud and couples’therapy.
Tavistock & We have run the one-year PG Certificate in Child, Adolescent and Family Mental
Portman Well-Being (D24) since 2017.
Partnership In 2019 we welcomed the first cohort of the MSc in Psychological Therapies with
Children, Young People and Families (M34).
Both these courses are accredited by the University of Essex, and the MSc is also
accredited by the BPC.

Plans for future periods

We will continue with the work already underway to develop the organisation’s ability to meet growing demand in a sustainable way, through ensuring that we are fit for purpose and progressing with developments to both counselling and training services.

The trustees fully support the priorities outlined below and have been instrumental in their development.

Organisation-wide priorities:

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Counselling service development priorities:

Training service development priorities:

Achievements and performance Organisation wide

This has been an unusual year with the arrival of a global pandemic, mid-way through. We aim to reflect on our achievements pre-Covid-19 and illustrate the impact of the pandemic on our organisation, as well as setting out our intentions for sustaining our response to our communities during this time of global crisis. We performed well across all services in the first half of the year and were able to address many of the priorities set out in last year’s report. It goes without saying, that our attention and resources had to be diverted when the pandemic struck. It is testament to the solid foundations of our organisation that we were able to respond quickly to the immediate needs of our clients and trainees. Despite our worst fears, we have weathered Covid-19 lockdown well and with the vital support of funding from trusts and grants, were able to quickly move to remote working in both counselling and training delivery and continue to offer heavily subsidised counselling to those most in need.

We continue to focus on what GCS can do to help the communities of Gloucestershire, to thrive in a fundamentally changed reality. Alongside having a clear sustainable strategy, securing funding plays a large part in our future, as our income streams are inevitably restricted through the impact of Covid-19, as are our client’s ability to pay for their counselling.

Counselling

Clients come to us with a range of presenting mental health issues from anxiety and depression through to struggling to cope as a result of specific traumatic events such as family breakdown, sexual abuse or significant life changing events. Under the current circumstance of Covid-19, we are experiencing increased demand for counselling, as well as an increased need for heavily subsidised counselling, as our community’s incomes have been impacted upon through loss of income. We aim to never turn anyone away based on their ability to contribute toward the cost of counselling. Gloucestershire County Council contracted with us in June 2020 to provide free counselling to those in financial hardship and severely affected by Covid-19. This funding has been vital to enable us to continue to offer subsidised counselling at a time when our sustainability is challenged due to the current pandemic.

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

In addition to this we have also been supported by the Office of the Police & Crime Commissioner (OPCC) and Ministry of Justice to respond to a growing demand for counselling from victims of sexual and domestic violence during Covid-19 as well as securing a range of funding that enables us to subsidise the cost of counselling across our adult and child and family services. Raising hardship funding such as this has enabled us to be there for our clients’ mental health needs without the added anxiety of not being able to access due to cost.

Our intervention has enabled clients to improve their self-esteem, confidence and build resilience – equipping them with tools and capacity to reflect on their mental health and improve their relationships. We have seen clients reduce their clinical risk for suicide and in some cases reduce dependency on medication or self-harming as a coping mechanism. Family relationships have improved preventing potential family break up. Parents have reported a better understanding of the abuse experienced by their children, leading them to better parent and support their children’s emotional wellbeing moving forwards. This can often lead to increased employability and engagement in the workplace, as well as improved family and personal relationships. Our clients report that counselling has been life changing.

We carefully monitor demand for counselling subsidy and in 2019/20 97% of sessions in the adult service paid less than the full fee of £53. This subsidy amounts to £137,000.

We will continue to fund the cost of subsidising counselling as it is core to our charitable aims to provide affordable counselling and we will continue to seek help with this. Our budgets are set on this basis and we exceeded our planned activity and outcomes last year, despite the impact of Covid-19.

Counselling service: No. of sessions during 2018/19 No. of sessions during 2019/20
Adult Individual 6,317 6,949
Schools 2,570 2,600
Child and Family 386 600
Time Limited 337 338
Spot purchase/SLA funded 186 1,498
Couples 159 50

Client feedback:

“I cannot thank you enough with how the Counselling has helped me get to the place I am now. I am sleeping better and have come off all my medication for depression and anxiety. I feel very different in myself; I feel stronger and I feel that my resilience to hard times is much higher than ever. I am incredibly grateful to GCS for the funding to allow me to access counselling. It really has made a huge difference to my life and I will be forever grateful.”

“The service was really easy to access on the phone for my counselling during lockdown, I thought I would need to end or postpone it. My counsellor supported me to work around my family and find a confidential time and space. If I hadn’t have carried on with counselling, I would have really struggled to deal with life and look after my family too.”

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

"The service I received at GCS was gentle, caring and compassionate. A neutral, safe space to be heard and not judged. The counsellor was not there to put things right for me but to empower me to put things right for myself.

Thank you”

"In a time of significant emotional turmoil counselling was the difference between now being in a stable position emotionally & better equipped to deal with future emotionally depressing periods or – down a possibly destructive attitude, even suicide."

"I was nervous about having counselling after so many years of trying to cope with childhood experiences on my own. I needn’t have been, I was warmly welcomed and although difficult at times I was never made to feel that I was a failure."

Training

We started the year with healthy cohort sizes on all our courses, as well as a vibrant and attractive CPD program. We have developed a strong relationship with Worcester NHS, delivering several training workshops for their teams. We were also able to offer training events for local Head Teachers – widening our reach.

We were able to move all our training to remote delivery and complete the academic year smoothly. We embraced the use of technology further to run a range of online Training open day events and our experience opens up great possibilities for extending the reach of GCS training services. We were able to install new AV systems over the summer as a result of funding secured meaning we could future proof further our training offer for both online and in person events.

During 2019/20 we trained the following number of students/trainees compared to 2018/19, the drop in numbers for the Introduction to Counselling Skills and Continuous Professional Development (CPD) Event attendees reflects cuts made in response to Covid-19:

Training Course: No. of
Trainees
18/19		 No. of
Trainees
19/20
Introduction to Counselling Skills 26 8
Certificate in Counselling Skills 35 29
Diploma in Counselling Adults and Clinical Year Placements 27 29
Associate Year 6 9
Post Graduate Certificate in Child, Adolescent and Family
Mental Wellbeing D24		 13 13
CPD Module - Child, Adolescent and Family Mental Wellbeing
D24		 0 2
MSc in Psychological Therapies with Children, Young People
and Families M34		 0 5
Continuous Professional Development (CPD) events 270 205

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

CPD events that we offered during 2019/20

Working with Gender Diverse Young People - Philippa Beale

Attachment Theory: Closeness, Comfort, Self-Control & Social Comprehension - Robin Balbernie

How do we recognise the unconscious? Exploring Lacan - Conor McCormack

Boosting Resilience & Containment & Reducing Anxiety for Head Teachers – Anna Harvey

Growing older…and wiser? - Diana Russell

Working with Suicide and Risk - Kirsten Amis

Under the Skin – The Psychodynamics of Body Modification - Alessandra Lemma

Men’s Issues in Psychotherapy & Counselling – Professor Andrew Samuels

Working with Couples: concepts & practice in contemporary couple psychoanalytic psychotherapy – Perrine Moran & Martha Doniach

Looking ahead, we are reassured that the demand for the 2020-21 training programme has not been diminished by the pandemic. However, in order to ensure that we are Covid-19 secure, we have had to limit cohort sizes on some courses and split groups on others, increasing our overheads.

Trainee feedback:

"The subject was truly thought provoking, and with the varied activities and collaboration, it was a very rewarding day"

"A really great accessible overview and refresher. A lovely brain workout. I enjoyed the day well beyond my expectations"

Significant achievements in 2019/20:

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Fundraising activities

Our aim was to maintain the level of income derived from fundraising this year, however as a result of new funding streams that became available as a result of the Covid-19 pandemic and the relevance of our services to the needs of the community, we have surpassed this target. We would like to express our sincere thanks and gratitude to all of our funders. Without this level of support during the pandemic, both our counselling and training services would have been disrupted. The funding has specifically facilitated us to work remotely both from an administration and delivery perspective, generate new income streams to ensure our sustainability and improve our workspaces to accommodate social distancing requirements.

Revenues from grants and donations made up 27% of our total income for 2019/20 as compared to 13% in the previous financial year. This was from a variety of sources, with significant contribution from the NHS to fund counselling for victims of sexual abuse. We are not overly reliant on any one funding stream thereby reducing the risk to the organisation when a funding stream ends.

It is key to our future success that we continue to build on this achievement going forwards and our aim is to secure 15-20% of our annual income through grants and donations. The more our services are recognised for being professionally delivered and managed, the higher profile we will achieve in the locality. In turn this positive picture will assist in our continuing search for new income generation from fundraising.

External factors

We draw heavily on research conducted and shared throughout the counselling and psychotherapy profession and wider mental health community of professionals. This enables us to ensure we are in touch with societal needs and trends and ensure that our services reflect those. In planning for the coming year, we must consider the implications of Covid-19 on the increased mental health needs of our communities. On 1/10/20, the Centre for Mental Health published ‘Forecasting needs and risks in the UK’ by Nick O'Shea:

“Nationally, in England, the model predicts that up to 10 million people (almost 20% of the population) will need either new or additional mental health support as a direct consequence of the crisis. 1.5 million of those will be children and young people under 18.

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Some groups are more at risk of experiencing mental ill health, including people with existing mental health conditions, NHS workers, ICU patients and their families, those who have been bereaved and those affected by unemployment. As further evidence becomes available, the figures may rise: for example, when the extent of the unequal effects of the pandemic on Black and minority ethnic communities, on care homes and disabled people becomes clear”.

In navigating the unchartered territory of the impact of a pandemic on our society, community and organisation we have had to work hard to be in touch with developments, understand research and be able to respond and react quickly. The strength of the voluntary sector and local funding organisations was apparent in this time and we quickly engaged with these forums so as to ensure we could grasp our situation quickly, make coherent effective plans, contribute to the County needs and also secure essential funding. The Barnwood Trust and the Gloucestershire Community Foundation have been two organisations who have provided particularly strong leadership to the voluntary sector at this time, not just funding but intelligence/research which aided the shaping of our response. These resources alongside nationally published papers have been essential tools to support the leadership and direction of the organisation during these uncertain times.

An example of this worth sharing, in that it also informs our context moving forwards, is in the following research the Barnwood Trust shared in their report ‘Coronavirus and Mental Health – A Digest of Studies and Literature July 2020’:

Since the first iteration of this repository (April 2020), it has been possible to see some developments in the findings related to the pandemic and mental health. These include:

These findings demonstrate not only the concerning impact on the mental health of our communities as a direct result of Covid-19 but also the intrinsic link between mental health and financial stability. Hence the need for us as a charity to focus on ensuring we can generate enough funds to meet the increased demand for our services whist maintaining high quality of provision so that outcomes are effective for service users.

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Financial review

As for many organisations 2019/20 was a year of great uncertainty for GCS. At the start of the pandemic we were concerned that we might lose significant portions of our income if training courses had to be cancelled and counselling went on hold. In the end we successfully managed to deliver most of our training courses remotely and over 85% of our counselling clients opted to continue their counselling via telephone and video. Only one of our employees, our cleaner, was furloughed. We were also fortunate to benefit from a number of funding streams that we successfully applied for, that have enabled us to continue offering counselling at heavily subsidised rates and in some cases fully funded.

Coming out of lockdown we have seen an increase in demand for our services and we expect this to continue going forwards. The pandemic has impacted on our community’s mental health and we are seeing the results of this in an increase in registrations for counselling.

GCS receives its income from:

GCS’ income is based on payment for services provided and we seek funding from external sources such as trust funds to ensure we can continue to offer an affordable and accessible service to individual clients. We continue to raise awareness with statutory authorities of the need for high quality counselling and training to increase capacity to respond to meet this growing demand. It is encouraging to be a part of the CCG funded pilot for work with victims of Sexual Violence in partnership with other voluntary sector agencies. Likewise, to have been contracted by Gloucestershire County Council Public Health Commissioners in their response to Covid-19 – both contracts may provide a model for future funded projects.

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Funders 2019/20

Funder Funder Funder
Barnwood Trust Ministry of Justice Standard Life
Cheltenham Borough Council -
Community Resilience Fund		 National Lottery Stroud District Council –
Community Response
Grant
Clothworkers Foundation Notgrove Trust Susilia Dharma Britain
Garfield Weston Office of the Police & Crime
Commissioner		 Tesco Bags of Help
Communities Fund
Gilbert Lane Trust Gloucestershire Clinical
Commissioning Group		 Tewkesbury Borough
Council
Gloucestershire Funders Group Openwork Foundation Thirty Percy
Gloucestershire Community
Foundation		 Renishaw Waitrose – Community
Matters Fund
Langtree Trust Rowlands Trust Western Power
Distribution
Legal and General Community
Fund		 St James Place Zurich Community Trust

The funding secured via these trusts and grants are restricted to covering or contributing toward the cost of specific activities such as our Counselling hardship fund to ensure equitable access regardless of client’s ability to pay. We monitor carefully the allocation and spend associated to each fund and report, in a timely manner, to funders on the impact and outcome of any funding received, providing (where appropriate) client/trainee feedback.

GCS’ income comes from a variety of sources with the majority of the income being self-generated. The risk to the organisation of losing a particular income stream is therefore minimised.

GCS is continually looking for new opportunities to further achieve its organisational objectives with any new projects being fully costed and risk assessed to ensure that they pose minimal risk to the organisation.

Key risks (and mitigation)

Governance and oversight

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Gloucestershire Counselling Service

Report of the trustees

For the year ended 31 August 2020

Finance and resources
Insufficient resources to deliver priorities
(Resources required identified through business plan and budget);
Unforeseen financial pressures have adverse impact on our capacity to deliver core services
(Financial exposure to risk constantly reviewed and any necessary mitigating actions
determined);
Demand for services exceeds capacity to deliver
(Counselling delivery model under review to maximise effectiveness of limited resources and
recruitment); and
Expenditure exceeds income for sustained period – with adverse impact on reserves
(Monthly monitoring of financial performance and standing item on the board’s agenda).
Service delivery
Quality of service delivery is poor, with adverse reputational impact
(Quality framework and reporting arrangements are in place);
Staff turnover has adverse impact on quality and capacity of delivery to clients
(Building on employee engagement including performance management, pay review and staff
feeling valued. Business plan addresses sustainability and succession planning. Ongoing
recruitment of Accredited Counsellors);
Covid-19 risk of second wave, staff burnout, sustainability and resilience, organisational change
(Enforcing annual leave, learning lessons from current wave, ensuring systematic review,
increased communications, increasing resource, implementing staff counselling);
Digitalisation and speed of change – lack of skills and training, ability to adapt to change, lack
of systematic review
(Ensuring systematic review of what has changed, what needs to be kept and planning service
for the future. Training and equipment); and
Inability to respond effectively to market need
(Marketing and fundraising strategy in place and aligned to business plan. Reviewed through
board meetings).

GCS invests its reserves in savings accounts with good interest rates. Wherever possible no account holds more than £85,000 ensuring that savings are covered by the financial services compensation scheme (FSCS).

GCS offers it employees a pension scheme with NEST. The majority of our staff team is part time therefore take up of the pension scheme is relatively low.

Reserves policy

Alma House is a Grade II listed building with a commercial full repair lease, with an obligation to carry out ongoing maintenance and repairs. Major roof repair works were carried out in the year ending 2016/17. With this in mind, we have designated £25,000 to cover any future maintenance and building repair costs.

It is considered prudent to hold a reserve of three to six months core operating costs. This is to enable the charity to continue to operate in the event of an interruption to its income streams and also to wind down its operations in a controlled manner should this become necessary. An amount has also been included to cover redundancy costs in the event of a winding up. The reserves held at the end of 2019/20 were £289,000 which is between 3 and 6 months of our core operating costs for 2019/20.

17

Gloucostorshire Counselling Service Report of the trustees For the year ended 31 August 2020 Statement of responsibilities of the trustees The Iruslees (who are also d1￿CtorS of the charity for the purposes of company lawl are responsible for preparing the trustees, report and the financial statements in accordanee with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102". The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Pffteticel. Company law requires the Iruslee board lo prepare financial statements for each financial year, which give a true and fair view of the slate of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to.. Select suitable accounting policies and then apply them consistently", Observe the methods and principles in the applicable Charities SORP", Make judgements and accounting estimates that are reasonable and prudent.. Stsle whether applicable accounting standards and slalements of recommended practi￿ have been followed, subject to any material departures disclosed and explained in the financial statements., and Prepare the financial stslements on the going concern basis unless it is inappropriate lo presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy al any time the financial position of the charity and which enable them lo ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence ft)r taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees a￿ responsible for the maintenance and integrity of the corporate and financial information included on the charitable companys website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Members of the charity guarantee lo contribute an amount not exceeding £10 lo the assets of the charity in the event of winding up. The total number of such guarantees at 20111120 was 7. The trustees are members of the charity, but this entitles them only lo voting rights. The Iruslees have no beneficial interest in the charity. Independent examiners Godfrey Wilson were appointed as the charitsble company's Independent examiners during the year and have expressed their willingness lo act in that capacity. Approved by the trustees on 10 November 2020 and signed on their behalf by.. Julia Jones- Chair of trustees 18

Independent examiners' report

To the trustees of

Gloucestershire Counselling Service

I report to the trustees on my examination of the accounts of Gloucestershire Counselling Service (the charitable company) for the year ended 31 August 2020, which are set out on pages 20 to 36.

Responsibilities and basis of report

As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 13 November 2020 Rob Wilson FCA Member of the ICAEW

For and on behalf of:

Godfrey Wilson Limited

Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

19

Gloucestershire Counselling Service

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 August 2020

Note
Income from:
Donations
3
Charitable activities:
Counselling
Training
Other trading activities
4
Investments
Other income
Total income
Expenditure on:
Raising funds
Charitable activities:
Counselling
Training
Total expenditure
6
Transfers between funds
Net movement in funds
7
Funds at the start of the year
Funds at the end of the year
Net income / (expenditure)		 Restricted
£
£
196,134
56,193
-
422,967
-
146,089
-
2,586
-
1,982
-
-
196,134
629,817
-
6,126
114,163
372,658
-
167,372
114,163
546,156
81,971
83,661
(25,694)
25,694
56,277
109,355
28,541
242,904
84,818
352,259
Unrestricted		 Restricted
£
£
196,134
56,193
-
422,967
-
146,089
-
2,586
-
1,982
-
-
196,134
629,817
-
6,126
114,163
372,658
-
167,372
114,163
546,156
81,971
83,661
(25,694)
25,694
56,277
109,355
28,541
242,904
84,818
352,259
Unrestricted		 2020
Total
£
252,327
422,967
146,089
2,586
1,982
-
825,951
6,126
486,821
167,372
660,319
165,632
-
165,632
271,445
437,077		 2019
Total
£
86,853
414,897
162,945
3,982
961
492
670,130
6,126
372,658
167,372
546,156
83,661
25,694
109,355
242,904
352,259		 6,782
400,873
152,480
560,135
109,995
-
109,995
161,450
271,445

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movement in funds are disclosed above and in note 15 to the financial statements.

20

Gloucestershire Counselling Service

Balance sheet

As at 31 August 2020

Note
Fixed assets
Tangible fixed assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts due within 1 year
12
Net current assets
Net assets
14
Funds
15
Restricted funds
Unrestricted funds:
Designated funds
General funds
Total funds		 £
24,327
438,307
462,634
(64,256)		 2020
£
38,699
398,378
437,077
84,818
25,000
327,259
437,077		 2019
£
18,364
41,093
268,845
309,938
(56,857)
253,081
271,445
28,541
14,900
228,004
271,445

The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors acknowledge their responsibilities for:

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 10 November 2020 and signed on their behalf by:

Julia Jones Chair of the Trustees

21

Gloucestershire Counselling Service

Statement of cash flows

For the year ended 31 August 2020

Cash used in operating activities:
Net movement in funds
Adjustments for:
Depreciation charges
Investment income
Decrease / (increase) in debtors
Increase / (decrease) in creditors
Net cash provided by / (used in) operating activities
Cash flows from investing activities:
Dividends, interest and rents from investments
Purchase of tangible fixed assets
Net cash provided by / (used in) investing activities
Increase / (decrease) in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2020
£
165,632
10,234
(1,982)
16,766
7,399
198,049
1,982
(30,569)
(28,587)
169,462
268,845
438,307		 2019
£
109,995
4,546
(961)
2,330
(12,598)
103,312
961
(11,418)
(10,457)
92,855
175,990
268,845

The charity has not provided an analysis of changes in net debt as it does not have any long term financing arrangements.

22

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Gloucestershire Counselling Service meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. However, the COVID-19 pandemic has had a profound impact on the global economy, and has in turn affected the charity. The trustees have considered the impact of this issue on the charity’s current and future financial position. On the basis of a robust end to the 19/20 financial year and increasing demand for our services the trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of provision of counselling or training services is deferred until criteria for income recognition are met.

d) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

e) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

23

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

1. Accounting policies (continued)

f) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

g) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the following basis, which is based on a proportion of direct costs:

2020 2019
Raising funds 1.0% 1.0%
Counselling 74.0% 72.0%
Training 25.0% 27.0%

h) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

Computer equipment 3 years straight line Office equipment 3 years straight line

Items of equipment are capitalised where the purchase price exceeds £100.

i) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

j) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

k) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

24

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

1. Accounting policies (continued)

l) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

m) Pension costs

The charity operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the statement of financial activities. The total employer pension contributions payable in the year were £4,497 (2019: £2,829).

n) Operating leases

Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with the lessor, are charged to the statement of financial activities in the year in which they fall due.

o) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

p) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are depreciation as described in note 1 (h).

25

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

2. Prior period comparatives

Income from:
Donations
Charitable activities:
Counselling
Training
Other trading activities
Investments
Other: insurance claim
Total income
Expenditure on:
Raising funds
Charitable activities:
Counselling
Training
Total expenditure
Transfers between funds
Net income / (expenditure)
Net movement in funds		 Restricted
£
£
67,639
19,214
-
414,897
-
162,945
-
3,982
-
961
-
492
67,639
602,491
-
6,782
49,729
351,144
-
152,480
49,729
510,406
17,910
92,085
(4,500)
4,500
13,410
96,585
Unrestricted		 2019
Total
£
86,853
414,897
162,945
3,982
961
492
670,130
6,782
400,873
152,480
560,135
109,995
-
109,995

26

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

3. Donations

Donations
General donations
Grant income
Awards for All
Barnwood Trust
Cheltenham Borough Council
The Clothworkers Foundation
Gloucestershire County Council
Gloucestershire Community Foundation
Garfield Weston
Legal & General
NHS Clinical Commissioning Group (CCG)
Notgrove Trust
Office of the Police & Crime Commissioner
The Openwork Foundation
The Rowlands Trust
Susila Dharma International Association
Stroud District Council
Tesco bags of help
Tewkesbury Borough Council
Thirty Percy
Western Power
Other grants < £1k		 Restricted Unrestricted
£
£
-
2,026
10,000
-
27,782
5,000
2,000
-
5,000
-
20,352
-
-
19,500
20,000
-
3,000
-
44,000
3,136
4,000
-
45,000
2,500
-
10,000
1,500
-
-
2,500
5,000
1,000
4,000
-
1,000
1,000
3,500
5,000
-
2,000
-
2,531
196,134
56,193		 2020
Total
£
2,026
10,000
32,782
2,000
5,000
20,352
19,500
20,000
3,000
47,136
4,000
47,500
10,000
1,500
2,500
6,000
4,000
2,000
8,500
2,000
2,531
252,327

27

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

3. Donations (continued) Prior period comparative

Prior period comparative
General donations
Grant income
Awards for All
St James' Place
The Gilbert Lane Charitable Trust
Gloucestershire Community Foundation
MacFarlane Walker Trust
NHS - CCG
Rowlands Trust
Saintbury Trust and Pilkington Trust
The Sedbury Trust
Zurich - Child and Family hardship fund
Other grants < £1k		 Restricted Unrestricted
£
£
-
9,490
9,926
-
16,431
-
-
2,000
4,869
-
250
-
31,667
-
2,000
-
-
3,000
2,496
-
-
3,500
-
1,224
67,639
19,214		 2019
Total
£
9,490
9,926
16,431
2,000
4,869
250
31,667
2,000
3,000
2,496
3,500
1,224
86,853

4. Other trading activities

Other trading activities
Rent
Other trading activities		 Restricted
Unrestricted
£
£
-
1,951
-
635
-
2,586		 2020
Total
£
1,951
635
2,586		 2019
Total
£
3,982
-
-

All income from other trading activities in the prior period was unrestricted.

5. Government grants

The charitable company receives government grants, defined as funding from NHS Gloucestershire Clinical Commissioning Group (CCG) and Gloucestershire County Council, to fund charitable activities. The total value of such grants in the period ending 31 August 2020 was £67,488 (2019: £31,667). There are no unfulfilled conditions or contingencies attaching to these grants.

28

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

6. Total expenditure

Total expenditure
Staff costs (note 8)
HR and recruitment
Room hire, rent and service
Travel and subsistence
Stationery, postage and telephone
General administration
Subscriptions
Insurance
IT costs
Fundraising costs
Advertising
Repairs and maintenance
Professional fees
Accountancy
Bank charges
Depreciation
Sub-total
Allocation of support and governance costs
Total expenditure		 £
-
-
-
-
-
-
-
-
-
40
3,900
-
-
-
-
-
3,940
2,186
6,126
Raising funds		 £
312,977
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
312,977
173,844
486,821
Counselling		 £
107,603
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
107,603
59,769
167,372
Training		 £
78,101
214
47,248
1,477
6,928
20,521
4,091
6,154
15,644
-
-
38,721
948
3,265
2,253
10,234
235,799
(235,799)
-
Support and
governance		 £
498,681
214
47,248
1,477
6,928
20,521
4,091
6,154
15,644
40
3,900
38,721
948
3,265
2,253
10,234
2020 Total
660,319
-
660,319

Total governance costs were £1,966 (2019: £2,076)

29

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

6. Total expenditure (continued)
Prior year comparative
Staff costs (note 8)
Room hire, rent and service
Travel and subsistence
Stationery, postage and telephone
General administration
Subscriptions
Insurance
IT costs
Advertising
Repairs and maintenance
Professional fees
Accountancy
Bank charges
Depreciation
Bad debts
Sub-total
Allocation of support and governance costs
Total expenditure		 £
-
-
-
-
-
-
-
-
4,511
-
-
-
-
-
-
4,511
2,271
6,782
Raising funds		 £
265,650
-
-
-
-
-
-
-
-
-
-
-
-
-
995
266,645
134,228
400,873
Counselling		 £
101,424
-
-
-
-
-
-
-
-
-
-
-
-
-
-
101,424
51,056
152,480
Training		 £
65,424
52,943
2,404
10,649
15,636
4,110
6,620
6,557
-
11,710
1,116
4,213
1,627
4,546
-
187,555
(187,555)
-
Support and
governance		 £
432,498
52,943
2,404
10,649
15,636
4,110
6,620
6,557
4,511
11,710
1,116
4,213
1,627
4,546
995
2019 Total
560,135
-
560,135

30

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

7. Net movement in funds

This is stated after charging / crediting:

Depreciation
Trustees' remuneration
Trustees' reimbursed expenses
Accountants' remuneration:
Independent examination		 2020
£
10,234
Nil
46
1,920		 2019
£
4,546
Nil
216
1,860

Trustees' reimbursed expenses represent payments to 1 trustee (2019: 2) for travel expenses.

8. Staff costs and numbers Staff costs were as follows:

Salaries and wages
Social security costs
Employer's pension
Total emoluments paid to staff were:		 2020
£
477,355
16,829
4,497
498,681		 2019
£
417,593
12,076
2,829
432,498

No employee earned more than £60,000 during the year.

The key management personnel of the charity are considered to be the trustees and senior leadership team which includes the Chief Executive, Head of Finance, two Heads of Counselling and Head of Training. The total employee benefits including employer national insurance contributions paid to the key management personnel in the year ending 31 August 2020 was £133,451 (2019: £110,918).

Staff numbers are as follows:

Average head count
Full time equivalent		 2020
No.
78.0
15.8		 2019
No.
64.0
12.5

9. Taxation

The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

31

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

10. Tangible fixed assets

Cost
At 1 September 2019
Additions in year
At 31 August 2020
Depreciation
At 1 September 2019
Charge for the year
At 31 August 2020
Net book value
At 31 August 2020
At 31 August 2019
11. Debtors
Trade debtors
Prepayments
Other debtors
12. Creditors: amounts due within 1 year
Trade creditors
Deferred income*
Accruals
PAYE and NI		 £
10,739
-
10,739
7,754
1,297
9,051
1,688
2,985
Office
equipment		 £
29,136
30,569
59,705
13,757
8,937
22,694
37,011
15,379
2020
£
6,275
3,590
14,462
24,327
2020
£
11,099
28,841
15,000
9,316
64,256
Computer
equipment		 Total
£
39,875
30,569
70,444
21,511
10,234
31,745
38,699
18,364
2019
£
16,042
6,273
18,778
41,093
2019
£
14,064
24,275
12,990
5,528
56,857

32

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

12. Creditors: amounts due within 1 year (continued)

Creditors: amounts due within 1 year (continued)
Balance at the start of the year
Amounts released to income
Amounts deferred in the year
Balance at the end of the year		 2020
£
24,275
(24,275)
28,841
28,841		 2019
£
38,481
(38,481)
24,275
24,275

13. Operating lease commitments

The charity had operating leases at the year end with total future minimum lease payments as follows:

Due within 1 year
Due within 2 - 5 years
Analysis of net assets between funds
Fixed assets
Net current assets
Net assets at 31 August 2020
Prior period comparatives
Fixed assets
Net current assets
Net assets at 31 August 2019		 2020
2019
£
£
19,800
19,800
59,400
79,200
79,200
99,000
£
£
-
-
84,818
25,000
84,818
25,000
£
£
-
-
28,541
14,900
28,541
14,900
Restricted
funds
Designated
funds
Restricted
funds
Designated
funds
Property		 2020
2019
£
£
1,580
1,580
-
1,580
1,580
3,160
£
£
38,699
38,699
288,560
398,378
327,259
437,077
£
£
18,364
18,364
209,640
253,081
228,004
271,445
General
funds
Total
funds
Total
funds
General
funds
Equipment		 2020
2019
£
£
1,580
1,580
-
1,580
1,580
3,160
£
£
38,699
38,699
288,560
398,378
327,259
437,077
£
£
18,364
18,364
209,640
253,081
228,004
271,445
General
funds
Total
funds
Total
funds
General
funds
Equipment
3,160
£
38,699
398,378
Total
funds
437,077
£
18,364
253,081
Total
funds
271,445

14. Analysis of net assets between funds

33

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

15. Movements in funds

Movements in funds
Restricted funds:
Awards for All
Barnwood Trust
Cheltenham Borough Council
The Clothworkers Foundation
Garfield Weston
Legal & General
NHS - CCG
Notgrove Trust
Stroud District Council
Tesco bags of help
Tewkesbury Borough Council
The Openwork Foundation
The Rowlands Trust
Thirty Percy
Total restricted funds
Unrestricted funds:
Designated funds
Total designated funds
General funds
Total unrestricted funds
Total funds
Building maintenance and
repairs reserve
Gloucestershire County
Council
Office of the Police &
Crime Commissioner
Gloucestershire
Community Foundation		 £
8,905
-
-
-
1,725
-
-
-
17,255
-
-
-
-
-
656
-
-
28,541
14,900
14,900
228,004
242,904
271,445
At 1
September
2019		 Income
£
£
10,000
(2,341)
27,782
(11,990)
2,000
-
5,000
-
-
-
20,352
(5,830)
20,000
-
3,000
(3,000)
44,000
(56,636)
4,000
(4,000)
45,000
(25,255)
5,000
-
4,000
(2,090)
1,000
(865)
-
(656)
1,500
(1,500)
3,500
-
196,134
(114,163)
-
-
-
-
629,817
(546,156)
629,817
(546,156)
825,951
(660,319)
Expenditure		 £
(11,045)
(604)
(2,000)
(5,000)
-
-
-
-
-
-
-
(5,000)
(1,910)
(135)
-
-
-
(25,694)
10,100
10,100
15,594
25,694
-
Transfers
between
funds		 £
5,519
15,188
-
-
1,725
14,522
20,000
-
4,619
-
19,745
-
-
-
-
-
3,500
At 31
August
2020
84,818
25,000
25,000
327,259
352,259
437,077

34

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

15. Movements in funds (continued) Transfers between funds

Transfers made from restricted funds to general funds represent the release of restricted donations used to purchase fixed assets during the year. The fixed assets purchased are held for general purposes of the charitable company.

Purposes of restricted funds

Awards for All - funding to setup remote working following Covid-19.

Barnwood Trust - funding to setup remote working following Covid-19, training for counsellors to work remotely, IT improvements, remodelling and recarpeting rooms at Alma House and development of a new supervision training.

Cheltenham Borough Council - funding to setup remote working following Covid-19.

The Clothworkers Foundation - funding for IT improvements following Covid-19.

Gloucestershire County Council - 12 weeks fully funded counselling for victims of sexual abuse.

Garfield Weston - funding new staff posts.

Legal & General - 12 weeks fully funded counselling for victims of sexual abuse.

NHS Clinical Commissioning - 12 weeks fully funded counselling for victims of sexual abuse.

Notgrove Trust - 12 weeks fully funded counselling for victims of sexual abuse.

Office of the Police & Crime Commissioner - 12 weeks fully funded counselling for victims of sexual abuse, plus the overtime cost of moving the organisation to online delivery.

Stroud District Council - funding to setup remote working following Covid-19.

Tesco bags of help - funding equipment for the Child and Family service.

Tewkesbury Borough Council - funding to setup remote working following Covid-19.

The Openwork Foundation - funding to provide counselling sessions for young people of all genders who have been victims of sexual abuse, sexual assault or sexual violence.

The Rowlands Trust - funding new Cheltenham premises refurbishment.

Thirty Percy - funding for IT improvements following Covid-19.

Purposes of designated funds

Building maintenance and repairs reserve - to cover future maintenance and building repairs at Alma House.

35

Gloucestershire Counselling Service

Notes to the financial statements

For the year ended 31 August 2020

15. Movements in funds (continued) Prior period comparatives

Prior period comparatives
Restricted funds:
St James' Place
Awards for All
NHS - CCG
Summerfield Trust
Openwork Foundation
Bid writer support
MacFarlane Walker Trust
Rowlands Trust
The Sedbury Trust
Total restricted funds
Unrestricted funds:
Designated funds
Total designated funds
General funds
Total unrestricted funds
Total funds
Building maintenance and
repairs reserve
Gloucestershire Community
Foundation		 £
844
2,500
3,456
457
4,960
2,914
-
-
-
-
15,131
14,900
14,900
131,419
146,319
161,450
At 1
September
2018		 Income
£
£
16,431
(17,275)
9,926
(1,021)
31,667
(17,868)
-
(457)
-
(4,304)
-
(2,914)
4,869
(3,144)
250
(250)
2,000
-
2,496
(2,496)
67,639
(49,729)
-
-
-
-
602,491
(510,406)
602,491
(510,406)
670,130
(560,135)
Expenditure		 £
-
(2,500)
-
-
-
-
-
-
(2,000)
-
(4,500)
-
-
4,500
4,500
-
Transfers
between
funds		 £
-
8,905
17,255
-
656
-
1,725
-
-
-
At 31
August
2019
28,541
14,900
14,900
228,004
242,904
271,445

16. Related party transactions

There were no related party transactions in the current or prior reporting period.

36