Saltburn District AGM&UP Friday g May 2023 ## **Saltburn District u3a AGM** ## **AGENDA** 1. Apologies for absence 2. Approval of minutes from AGM 6[th] May 2022 3. Chair’s Report on highlights of 2022/23 4. Treasurer’s Report 5. Approval of examined accounts. 6. Approval of appointment of an Examiner for the accounts. 7. Election of committee 8. Motions – none submitted 9. Group Leaders’ Report 10. Theatre Group Report 11. Any other business ## **Next update - Friday 2[nd] June 2023, SCAR, doors open 9.45am – 10.15am Start Saltburn District u3a AGM** ## **1.Apologies for absence:** **P. Tweddle, K Johnson, L Read, R Elgood,** - - **2.Minutes of the 2022 AGM approval:** # **Proposed by:** - **Seconded by:** ## – **VOTE** ## **CHAIRS REPORT** ## • MEMBERSHIP COMPARISION AT 31 MARCH 2023 |||**Total Membership 31st**
**March**|| |---|---|---|---| |**2017**||**871**|| |**2018**||**874**|**+3**| |**2019**||**885**|**+11**| |**2020**||**916**|**+31**| |**2021**||**670**|**-246**| |**2022**||**818**|**+148**| |**2023**||**800**|**-18**| ## **CHAIRS REPORT - GROUPS** - **68 Groups** - **55 Topics** - **30 Venues across east Cleveland Area** - **9 Outdoor groups** # **CHAIRS REPORT NOTABLE EVENTS OF 2022** ## **DRONE SHOT** - **14[TH] JULY 2022** - **70+ Participants** - **Thank you to all who took part but particularly to Louise Moore and her partner Mike Peacock for concept and planning.** ## **CHAIRS REPORT NOTABLE EVENTS OF 2022 National u3a 40[th] ANNIVERSARY CELEBRATION** - **17[th] September 2022** - **20+ groups represented** - **Table displays – Pebble Painting, Arts Crafts etc** - **Group demonstrations, Band, Tap, Circle dance** # • **Others indirectly involved with event** **u3a 40[TH] ANNIVERSARY** ## **EXTRAVAGANZA** - **2[nd] December 2022** - **Concept – Karin Slade** - **All committee involved** - **100 approx. attending** - **Show put on by different groups** - **Finale – The committee** ## **THANK YOU!** # **22 + Members who give their time to helpout with events and activities – the unsung heros** ## **OUR KEYWORKERS** **Plus all others who slip under the radar – a huge thank you too.** ## **THANK YOU!** NEWSLETTER - TEAM u3a learn, live ulasrte5.￿￿￿￿￿ttbUr￿Ip￿eI￿28S Lthtèsr ￿ttw vè on tr Z. LintrsThA P¢¢•$8 Saltburn District u3a Newsletters Links . 1150prN￿9IPtrgr . 12SeptNe*tter D 13 SèpFNthÈlÉT l4SeptN￿s1￿ItQT 2Q 1 21Der new?lettet p¥rt2 23Dèt r*¥5￿[TOr pÉriS . 24DÈ¢ PlE￿¢or￿￿t?￿oI ttEte4 441 P£tton&Mfach n6w&lott8r D 442Pllrttt4DMllrChr￿wthIteT . 44JP*ETPffÈÈ 44P¥tifwrMwch newsletter m*bey¢uwontm￿e￿￿rs TryaTh•rtK* Inthk ## **Saltburn District u3a AGM** ## **4.Treasurer’s Report – Pauline Piper** ## **5.Approval of examined Accounts** **Proposer: Seconder:** # **Saltburn District u3a AGM** **6. Approval of an examiner for accounts** - **Proposal** # – **To continue using the services of Draycott and Kirk, Chartered Accountants, Guisborough** - **Proposer:** - **Seconder:** ## **COMMITTEE** **12 STANDING MEMBERS 2022 – 2023 LEAVING OR LEFT** - **Helen Johnson – Accessibility Champion *** - **Sarah Telfer – Committee Member** - **Pauline Piper – Treasurer** **2024 REPLACEMENTS NEEDED:** **Groups Co-Ordinator – Karin Slade at 6 year term Membership Secretary – Louise Moore at 6 year term Chair – Gaye Batiz at 3 year tenure Saltburn District u3a AGM** ## **8. Election/re-election of Committee** |**STANDING FOR RE-ELECTION:**|**STANDING FOR RE-ELECTION:**|**STANDING FOR RE-ELECTION:**| |---|---|---| |**NAME**|**PROPOSER**|**SECONDER**| |**GAYE BATIZ**|**Carol Smith**|**Elizabeth Young**| |**MARY**
**MATERNAGHAN**|**David Lowe**|**Margo Tyson**| |**STANDING FOR ELECTION**||| |**NAME**|**PROPOSER**|**SECONDER**| **Heather PAUL BRADBURY Derek Gillett Hartley DIANE GOLDBY Catherine Johnson Linda Davis MARGO DAVISONLinda Davis John Davis WOOD** ## **Saltburn District u3a AGM** **9. Motions – none submitted 10. Group Leader’s Report – Karin Slade 11. Theatre Group – Barbara Spight 12. Any other business** **Next update meeting: June 2[nd] 2023 – Speaker KELLY CLOSE, Cyber Crime Unit** ## **Saltburn District u3a AGM** ## **12. Close of meeting** **ON BEHALF OF SDU3A COMMITTEE** Thank you for your attendance and participation. Date of next AGM: Friday 3rd May 2024 u3a learn, live ## **SDU3A Monthly Income & Expenditure For the Period 01/04/2022 - 31/03/2023** |**SDU3A Monthly Income & Expenditure**
**For the Period 01/04/2022 - 31/03/2023**||||| |---|---|---|---|---| |**Category**
**Income**
Membership Fees
2023/24 Membership Fees
Gift Aid
Group Income
Update Coffee Mornings
Theatre Group Coffee Mornings
Excursions
Items for Sale
Donations
Third Age Matters Contributions
Grants
**Total Income**
**Expenditure**
Room Hire
Newsletter
Third Age Matters Contributions
Group Expenditure
Mileage/Travel
General Printing & Photocopying
Northumbria Region Subs
Administration
Items for Sale purchases
Zoom Subscription
Membership Subscription (Third Age Trust)
Beacon Subscription (Third Age Trust)
Licences
Speakers Fees
Examiners Fees
Equipment
**Total Expenditure**
**Income less Expenditure**|01/04/2022 -
01/05/2022 -
01/06/2022 -
01/07/2022 -
01/08/2022 -
01/09/2022 -
01/10/2022 -
01/11/2022 -
01/12/2022 -
01/01/2023 -
01/02/2023 -
01/03/2023 -
30/04/2022
31/05/2022
30/06/2022
31/07/2022
31/08/2022
9/30/2022
31/10/2022
11/30/2022
12/31/2022
1/31/2023
2/28/2023
3/31/2023
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
3,522.00
1,429.00
197.00
100.00
80.00
177.00
80.00
160.00
83.00
140.00
160.00
1,080.00
615.66
1,968.13
2,577.03
1,542.86
2,074.00
1,474.53
1,516.01
2,000.71
2,229.83
2,652.50
1,707.12
1,983.44
2,980.07
59.00
0.00
42.10
46.00
68.35
55.61
55.60
62.50
104.70
60.40
74.35
63.60
106.85
87.00
77.60
84.25
87.50
102.11
68.05
97.70
81.00
107.50
128.20
97.50
3.00
1.00
2.00
3.50
135.00
3,005.00
50.00
43.15
60.00
31.10
80.00
19.50
21.00
50.25
23.45
3.35
6.70
3.35
3.60
14.40
14.40
200
150
840
5,844.23
4,317.48
1,862.91
5,311.25
1,760.38
2,043.88
2,271.06
3,169.04
2,952.30
2,942.12
2,379.89
4,256.57
2,994.75
2,306.00
2,027.85
2,642.00
1,535.00
1,452.00
1,793.00
3,974.20
3,419.00
1,495.10
2,275.95
2,522.20
352.68
24.99
401.60
41.46
21.54
26.34
188.30
270.00
403.97
31.80
11.60
94.80
48.60
9.00
12.50
12.50
5.00
17.49
10.00
6.00
6.20
8.00
52.50
50.87
35.51
145.00
69.19
3.80
16.43
16.27
43.17
9.00
43.17
16.00
43.17
66.37
3,272.00
815.00
60.00
50.00
240.00
7,268.68
3,031.71
2,182.52
2,764.96
2,032.68
1,598.40
1,798.00
4,039.49
3,498.51
1,693.20
2,580.18
3,000.54
**(1,424.45)**
**1,285.77**
**(319.61)**
**2,546.29**
**(272.30)**
**445.48**
**473.06**
**(870.45)**
**(546.21)**
**1,248.92**
**(200.29)**
**1,256.03**|**Total**
**2022/23**
**£**
5,828.00
1,380.00
615.66
24,706.23
692.21
1,125.26
0.00
9.50
3,444.75
119.50
1,190.00
39,111.11
28,437.05
0.00
352.68
1,378.20
43.40
230.09
52.50
320.80
0.00
237.15
3,272.00
815.00
60.00
50.00
240.00
0.00
35,488.87
**3,622.24**|**Adjusted**
**Total**
**for year-end**
**£**
5,828.00
1,847.00 2022/23 accrued fees
615.66
24,318.23 less Theatre Group transfer
692.21
1,125.26
0.0
9.50
1,200.25 Less restricted income
119.50
350.00 Less restricted income
36,105.61
28,437.05
0.00
352.68
1,378.20
43.40
230.09
52.50
320.80
0.00
237.15
3,272.00
815.00
60.00
50.00
240.00
0.00
35,488.87
**616.74**|**u3a 40th**
**Anniversary**
**£**
103.15
350.00| |||||453.15| |||||150.00
208.75| |||||358.75| |||||| |||||**94.40**| 3,622.24 Current nett total 12,677.10,677.10677.10 12,677.10,677.10677.10 Opening bank balance 16,299.34 Current working capital 16,294.02 Bank Reconciliation balance 5.32 Petty Cash balance 16,299.34 0.00 SALTBURN DISTRICT U3A Registered chafity number 1109691 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023 DRAYCOTT & KIRK CHARTERED ACCOUNTANTS Cleveland House 92 Westgate Guisborough Cleveland TS14 6AP SALTBURN DISTRICT U3A SUPPORT GROUP INFORMATION YEAR ENDED 31 MARCH 2023 Commlttee Gaye Batiz Ichairl Sarah T¢￿er Isecrelaryl P8ulinÈ Piper (Treasurer) Kenneth Johnson L￿lSe McM)re El￿abeth Re*J Karin Slade Howard Leake Helen Johnson Mary M8tem8ghan Kenneth Blalen Patd Spight Idress 2 We5ffiebJ Ro*J arske bylhe Sea Re(Icar TS116EH Banke Nat West 5 HwJh Street Easl Redcar TSI03JR countants Draycolt & Kirk LLP Cleveland House 92 Westgate Guisbor¢)ugh Cleveland TS14 6AP Page 1 AN 1ST APWL 2022TO 31ST hi*RCH >Y23 Nam•sofcharltytruSt•M manyth•¢ Gw Bab2 (Cha￿} Sarah Telter ISery*aryl P#ulin2 P￿r[r[eaS￿l El￿ab9th R9wJ Slado drd Lea*e Hekn Johnson KenTr*h BbdBn P￿1 Spthl Govthngdrfwnent y11￿are Ages (b￿tr￿ rrftsmedierlF* olful mEempbwnentstwJlor pwentsl re51th￿ in Ros•r4w Wlcy Revkw olflnAncL•l ￿lIk)n atth*￿Ill In the ￿lf￿Al9 sfgngd on b•h*Wofth* ¢h*rity#truÈkn $1grthrb Pos￿¢ 2•acas. Independent Exominerfs Report to the Tmstees of Sallburn Dlstrlct U3a I report on the accounts ofthe ch8rty forthe year ￿￿e￿ 31 March 2023 8Te set out on pages 4 to 6 Respective responsibilits85 Of trustees and exarnlner The charitys tnjstees are responsible for the Exeparab"on of Ihe accounts. The tharity's trustees cx)nsider that an audit is rot required for this year under sect*)n 144121 of the Chartbes Act 2011 Ilhe 2011 Act) and that an independent examination is ￿eded. It is my responsibilty to= examlne Ihe acmunts 145 Of1￿ 2011 A¢ follow the proc8dur8s laid in the general Dire(*c¥)s ￿Ven by the Charity c￿nMiSS￿*n under sectic 1451Sllbl of the 2011 Act.. and stste whelher pa[b￿lar matter5 have cxJrn8 to my attenti￿. Basls of bnd8pend•nt examln&f$ report My 8xamination vrds carried ojt in a(￿rdan￿ wth the general DiwtiC￿S given by the Charity Commlssion. An examination i￿ludeS a remew of the accoEsnting ￿t0[d$ kept by the chanty and a comparison of the aceounts presente(I bwth those records. It also indudes cOn￿deratiOn of any ur>usual I￿rnS or disclosures in the aceA)unts, and seeknng explanations from you as trustees con￿mIng any such matters. The procedures undertaken do not provi¢Je all the evidence thal would be required in an a￿lt and cons8quenUy no 0￿"n￿)n is given as io whether th& accounts present a ￿rue and fair wevf and the tep)rt is limited to those matters set (Mjt in the statement beh)w. Independent examinerfs st*ement In cLwnection bwth my examination. no matter has C￿e to my atten11￿. vthich give5 me reas￿￿ble cause to bdie¥e that. in any material ￿SpeCL ts requir8m8nts.. to keep ￿t￿nting r8ixJrds in a(xx)rdarKX wilh $8ckn 130 oftr* 2011 ACL" and to prepare a¢¢ounts which ac£ord the accountir¥J tecords aThY cThnply with the account*ng requirements of the 2011 Act have not been [T￿tr, or lo which, in myLpinion, att￿￿1)n Sh￿￿j be drawn in ¢ydertD enable a properunderstanding of the aco)unts lo be wthed. C N Mason Charte￿d CeffjiFed Acctwntant Draycott & LLP Clev&land Houso 92 Westg8te Gui&borough Clevel8nd TS14 6AP Datè Page 3 SALTBURN DISTRICT U3A Re¢ei tsand ments a¢count for the Year ended 31 March 2023 Note Unrestricted Restricted Funds Funds 1.190 Total Funds 1,190 24.319 7.675 33.575 120 692 616 1.12S 2022 Incomin Resources Grants Group incorne Membèrship Theatre Group Third Age Mattters Contributions Coffee Morning Gift Theatre Group coffee mornings Items for sale Donations Interest received 24.319 7.675 13,693 4,021 15.760 216 155 323 729 93 33.575 120 692 616 1.125 345 67 3.100 3,445 67 Totsl Incomin Resources 34.848 37.985 72.833 35,064 Ex enditure Direct charitable expenditure Room Hire Theatre Group Third Age Matters Contributions Slalionery Membership Subs to the Third Age Trust Beacon SubScript￿n trj the third age trust Sundry Examiners fees Travel Items for sale Zoom Subs¢riptions Group activities Equipment General prir)ting Total Ex nditur• 28.249 188 33.098 291 200 28.437 33,098 353 321 3.325 815 158 240 43 14.434 14.439 45 217 2,345 670 160 240 121 3,325 815 158 240 43 237 516 237 1,078 300 230 186 537 96 75 562 230 33.996 34,639 68.635 33,459 Net In¢omlnglOutgoing Resourc•s 3.346 4.198 1,605 Transfers between funds 425 {4251 Total furbds brought forward Total funds carried fonmard 29,073 6.195 35.268 33,663 30,350 9,116 39,466 35,268 Pag• 4 SALTBURN DISTRICT U3A STATEMENT OF ASSETS AND UABILITIES AS AT 31ST MAR H 2023 year This year unrestricted restiicted This year Total cash FLbnds Cash at bank Cash in hand 30.308 9.153 39,461 30,313 9,153 39,466 1,400 1.400 Other monetary a$88ts Subsulp￿ns for 23r24 recwved earty Investment assets Asset5 retalned forthe Charitys o¥m use Liabllities 240 240 Independent examlnati(*4 The annual report and accounts were appro¥ed by Ihe Ttustees on Data Signe Full name...... Gay8 Batiz Page S SALTBURN DISTRICT U3A Notes to th• Accgunts for the nod ended 31st March 2023 1 Aeeountin Pollcies The financial ststements have been rKepar&Y under the historical cost convention. and are in accordance wtth the charib.es act and Charities Aco)unling Statement Of Recommended Pradice ISORP). 8. Ml grdnts and voluntary Inc￿me are 8ccounted for gross when receivable, as loThJ as Ihèy a￿ capable of fin8naal mgaSU￿r￿1L b. A]1 experKliture 15 accounlwj for inclLKlirKJ VAT when incurred. c. Transfer5 are made from restricted funds to unrestricted funds when grants are approv&J. d. Reserves policy". The trustees have con5id8red the 18vd of resewves needed in ord8r to rnaintain the ongoing activities of the charity. The direciors consider that an amwnt representing six njnriing costs are adwsable. 2 GraTts Receivable 2023 2022 Grant for Ukele Group Grant for U3a 4¢)￿ aniversary evenl 350 1.1 3 Theatr* Grou Includ8d in the Theatre GTOUP income is £2.￿ pa*J in advan￿ for sF¥)ws not attend￿1 before the year end, included in Thealre Group expenditure is £3.421 costs already Kncurred on tIM)se shows. £1,727 15 to be reluThJed or (xedited to other evenls for a (xncelle(I sh¢)w. Page 6a ftsrthè •ndwd31 Ilu¢h2023 29.073 34.848 30.3YJ &7 3>.S75 133.(Wl Photography G SDU3A 8andGttsJp Uk8￿ Grou ThITd Age M*FsCw•kntr• S￿g￿9*r p￿oUt* b} b} b) 37 1371 1.140 120 (2911 b} 8.195 37.￿5 425 9.116 S off￿& byas*ets cU￿ent￿9$8ts Cutiont YTr.303 240 .419 9.116 39.179 O Ctyttrol