Holswoythy Rural The Carroll Suite, Holsworthy Memotrial Hall, North koad, Ho15WOrthy Devon EX22 6DJ 01409 259001 info@holsworthyFutalttransport.co,uk www.holsworth rur Itr ort.co,uk charity No. 1109625 Company No. 05287515 COMMUNITY TRANSPORT HOLSWORTHY RURAL COMMUNITY TRANSPORT LTD ANNUAL REPORT April 2023- March 2024 Charity Number: 1109623 Company number: 05287515 Registered Office: The Carroll Suite. Holsworthy Memorial Hall, North Road, Holsworthy Devon EX22 6DJ th 12 August 2024 LOTTERY FUNDED
th Charity Trustees at 5 April 2024: Chairman: Evelyn Sharman Secretary: Marion Perkin, Downicarey Cottage, St Giles on Heath, PL15 9RU Treasurer- John Lawlor Trustees- Ken James David Perkin Structure, governance and management th Holsworthy Rural Community Transport Ltd (HRCT) was set up as a charity on 4 October 1999, as th North Tamar Community Transport Association Ltd INTCTA}. On 16 November 2004 NTCTA became a Company Limited by Guarantee. The company is governed by a Memorandum and Article5 th of Association dated 16 November 2004. In 2010 the decision was taken to change the name of the charity to better reflect the area it serves. HRCT Ltd is run by a Board of Trustees, decisions being made by majority Vote {minimum quorum of three). User representatives from the registered clients also attend meetings, along with the Manager, Transport Co-ordinator and Community Development Worker. The Board meets at least six times a year. The day-to-day running of HRCT Ltd is undertaken by the Manager and Transport Co-ordinator. Trustees are appointed by the existing Board as need arises, either due to the resignation of a current Trustee or for specific skills or experience in relation to the running of the project. When required, the posts for Trustees will be advertised locally. Prospective Trustees will be interviewed by the existing Trustee5. and their appointment will then be decided by vote of the full Board. HRCT Ltd aims to ensure that a minimum of six months running costs is held in reserves, in addition to sufficient fund5 to ensure that in the event of HRCT Ltd ceasing to operate, all outstanding costs can be met. This is currently the case. The Tru5tee5 have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning of future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives they have set.
Objectives and activities HRCT Ltd is based in Holsworthy and provides a service to 29 parishes, most of which are in the Torridge District area, as well as Torrington and areas in North Cornwall including Bude and Kilkhampton. HRCT Ltd exists to provide transport for those who have no transport of their own and have difficulty in accessing public transport. By doing this HRCT Ltd is improving the quality of life of local people by making effective and sustainable community transport available in rural areas ensuring better access to services li.e. retail, training, medical, education, Social and other services) for the target population. At present HRCT Ltd operates a Ring & Ride bus service which runs at least three days a week, two school contracts, a Volunteer Car service which is used primarily for people needing to attend medical appointments and a minibus hire service for local community groups and charities. The map on the next page shows the main area covered by the Ring & Ride, the 29 southern parishes of Torridge. The service also covers some areas in Cornwall, including Kilkhampton and Bude. There are no similar services available to the Northern part of Cornwall.
Torridge District - Parish Boundaries 4fj- "ao. 10km A>1%11aM 11J ¢kJvelli 19 CookbLWy 20 tjolton Dvwi4nd 22 Ea Pvttor 23 FTilhf)Islo¢k 24 Gry4t Torriiiyltsn HJKvi 26 Hattland 27 High Bickington Hollo¢ornbe Holwcrfthy 35 Littleham 36 Lili1 Tr)rnwion 31 Luffir# 38 Merton Milbn Dere1 4D Mofjkleh 41 Pkjrlhdni st Giles cn le Hèath 53 St GiLJ5 in Ihe Woo SirtoJmbF 55 T•01t 56 Thombury 57 VirginBt 58 Wearo G5trard SQ Wp.Icombp 60 W&5t PuY<Jrd 61 Wink.'tsi9h $2 Woolf8rdis'Ngr.hy 63 YamscpAnhe 54 Lunuy Lrdis¢olt A&hisneY e Ashwaler 8$alDrd Torr 10 Bradford 11 8fBdwortby t2 8iidgerule 13 8ro•dwoodwxlqef 14 8ucklan¢ Breer 15 Bucklar,d Fllleigh 18 Bulkv 17 43 NEtoTh Sl Petrock 44 PanLYaSW8 45 Parkharn 46 Peters Marland 47 PelrDEkslow 48 PrnhY 49 RoborDug Sheb< 51 Sh¢epwbEh 31 Huish J2 Hunishaw Lahoi
Financial review The submitted accounts show the state of the organisation at the end of March 2024. HRCT Ltd has secured a Big Lottery Fund grant which will total £189,000 over three years. Further funding is still being sought, as the Big Lottery grant Is not sufficient to cover all the organisational costs and includes £65,000 allocated for a new minibus to replace the lease vehicle. However, additional small grants are being applied for regularly. Reserves policy: Minimum of six months running costs to be held in reserves, plus allowances for redundancy payments in the event of the closure of the organisation. Current services provided The Rin & Ride Pick Me U is provided by minibuses. They collect clients from their homes, and take them to widely varying destinations detailed on a bi-monthly timetable. Anyone who does not have transport available to them is entitled to Use the service, regardless of age or financial position. The Communi Minibus Hire Here for Hire continues to grow in popularity, with more new groups using the service, helping an estimated 500+ members of local community groups and charities. The Volunteer Car Cars for Care is co-ordinated from the office and has a small team of volunteers, using their own cars, taking people to appointments and services. The vast majority of these journeys are for medical purposes, but occasionally for shopping or other appointments. HRCT also operates two school transport contracts for Devon County Council. Achievements and performance 2023-24 Having been in a very difficult financial position by the end of 2023, there was great relief within the organisation, clients and community when a Big Lottery Fund grant was awarded in December 2023. Although this has not covered all the organisational costs. with the vast majority of the furlding allocated to a new minibus to replace the lease vehicle, the Trustees are now confident about the future of the organi5ation for the next three years. It has become increasingly difficult to obtain funding to run existing, succe55ful services, rather than new projects, but the award of this funding hopefully marks a turning point with funders realising that established charities also provide essential 5ervice5 to the community. A comprehensive cost-cutting programme has been carried out with services being reduced and minimum numbers of clients on Ring & Ridejourneys being increased, an annual membership fee, increased Volunteer Car fees and variou5 Other measures. The lease bus reached the end of its contract in December 2023, this was extended for a few months until a new minibus was purchased in March 2024. This vehicle, a Mercedes, is a 17 seat vehicle which is also school contract compliant with a tail lift. It is also anticipated that this will reduce outgoing vehicle costs.
Ring & Ride Passenger numbers 350 300 250 200 +2019120 +2020121 150 loo 2021122 50 2022123 +2023124 The Ring & Ride service continues to adjust to passenger need and demand, altering destinations and com bining d ifferent pickup areas. HRCT aims to provide the best possible service to their clients, whilst being mindful of increasing costs. Minimum numbers of clients are required to run trips, and every effort is being made to reduce costs while continuing to meet client need. This year saw a decrease in passenger numbers, mainly due to the reduction of services because of financial constraints. Numbers have remained steady, but each journey costs more than the clients can realistically afford to pay in many cases, so the cuts have been essential to the continuation of the service. The Volunteer Car service numbers have risen again for the third year running. The service is running well, and some new volunteers have been recruited after the loss of several during and after Covid. The booking fee has been increased to £3 per journey, which has been generally well received by clients. This is a time-consuming service to provide, with each journey involving multiple phone calls. Volunteer Car - passenger numbers 140 120 loo 80 2019120 60 2020121 40 2021122 2022123 20 2023124
'.J£ .'4RSrDR GIRE . RlflGA14D RIDE ÉRE FOR HIRE ACCP5sAv os5eryliJl door io The new minibus, nicknamed Ursula, with staff and trustees. The long-term future of the service is obviously dependant on continued funding. The Trustees and Staff will continue to work to seek out further funding whilst cutting costs wherever it is possible to do so without compromising the quality of the services offered to the community. Report approved on: rM(L Signed: Name.. Position:
Re8lStered Charity No. 1109623 Company No, 05287515 HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED A COMPANY LIMITED BY GUARANTEE UNAUDITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED A COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Contents Pages Directors Report Legal & Administrative information Independent Examiners, Report Statement of Financial Activities Balance Sheet Notes to the Accounts 7-11
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees, who are also direttors for the purposes of company law, are pleased to present their annual directors, report togetler with the financial statements of the Charity for the year ended 31 March 2024 which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Att 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 leffective 1st January 20191 Reference and administrative detalls Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 3 of this document. Constitutlon, Organisational Structure and Objectives The charity is a charitable company limited by guarantee without share capital, incorporated on 16 November 2004 and registered as a charity on 16 November 2004. It is governed by a memorandum and articles of association dated 28 June 2001 as amended on 7 January 2002. Its objectives are to provide a community transport service for such of the inhabitants of Holsworthy and its neighbourhood who are in need of such a service because of age, sickness or disability (mental or Physicall, or poverty, or because of a lack of availability of adequate and safe public passenger services. The Directors who control the Charity and carry out the administrative duties are listed on page 3. In planning our activities we have kept in mind the Charity Commissioners guidance on public benefit and have followed this guidance to demonstrate the chartable aims are for the public benefit. Trustees and thelr Interests The members of the Charity are directors for the purposes of company law and trustees for the purposes of Charity law. No directors hold shares but they have all guaranteed to pay an amount not exceeding £1 in the event of the Charity ceasing and there being a deficiency. The trustees are appointed by the board of trLtstees following recommendations from the Nominations Committee. Future Strategies The Charity plans to continue to look at ways of reducin8 overheads and searching for further funding. Re5uFts The results for the year are as stated in the attached financial statements. A net surplus of £36,456. (Deficit of £86,254- 20231 arose this year. The final balances carried forward including Restricted Funds of £22,170 was £123,563. Achlevements and Performance Due to on80ing efforts to reduce overheads & increase revenue, the organisation ha5 managed to continue. Following a successful application to the National Lottery Community Fund, we have been able to return a leased minibus & replacÈ it with one that we own. We are now in a stronger financial position as we enter our 25th year & look fotward to supporting our community with. more financial confidence. Reserves These are held at a level which enables the Charity to carry out its objectives.
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Risks The trustee5 have reviewed all known risks and have satisfied themselves that there are adequate Systems and procedures in place to mitigate the risks identified. Investment pollcy The trustees have the power to invest in such assets 3S they feel is appropriate to the charity. Surplus monies are held on deposit at the bank. Responsibilities of the directors/trustees The charity trustee5 Iwho are also the direttor5 of Holsworthy Rural Community Transport Limited for the pdrposes of company lawl are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards IUK Generalty Accepted Accounting Practicel Company law requires the directors to prepare financial statements for each financièl year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing these financial statements, the directors are required to.. l. Select suitable accounting policies and then apply them consistently 2. Observe the methods and principles in the Charities SORP 3. Make accounting judgements and estimates that are reasonable, responsible and prudent 4. Siate whether applicable UK accounting standards have beer) followed, subject to any material departures disclosed and explained in the financial statements 5. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companie5 Act 2006. The directors are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. C4£ Signed....................... ON BEHALF OFTHE BOARD E Sharman Director
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENED 31 MARCH 2023 Directors: D W Perkin F M Perkin KJ James E C Sharman J M Lawlor Secretary: F M Perkin Charity Number: 1109623 Company Number: 5287515 Accountants: Gareth Pollard Accountancy Services The Old Orchard Holsworthy Devon EX22 6LT Registered Office: The Carroll Suite Holsworthy Memorial Hall Manor Car Park Holsworthy Devon EX22 6DJ
INDEPENDENT EXAMINERS REPORT TO THE COMMIThEE OF MANAGEMENT OF HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED YEAR ENDED 31 MARCH 2024 report on the accounts of the Company for the year ended 31 March 2024 which comprise of the Statement of Fina ncial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Sta ndards IU nited Kingdom Generally Accepted Accounting Practice). Respective Responsibilitles of Trustees and Examiner As explained more fully in the Trustees, Responsibilities Statement, the trustees (who are also the directors of the charitable company for the purposes of company law} are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. The trustees consider that an audit is not required for the year under section 14412} of the Charitie5 Act 2011 (the 2011 Act} and that an independent examination is needed. Having satisfied ourselves that the charity is not subject to audit under part 16 of the Companies Act 2006 and is eligible for independent examination, It is our responsibility to: l. Examine the accounts under section 145 of the 2011 Act 2. Follow procedures laid down in the general directions given by the Charity Commission under section 145(5llbl of the 2011 Act 3. To state whether particular matters have come to our attention Basis of Independent Examiner's Statement Our exa mination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view, and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements. To keep accounting records in accordance with section 386 of the Companies Act 2006. and To prepare accounts which accord with the accounting records and comply with the accounting requirement5 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice120151 have not been met; or To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed.............. Mr G Pollard Gareth Pollard Accountancy Service5
HOLSWORTHY COMMUNITYTRANSPORT UMrrED srATEMENT OF FINANCIALACTIVITIES IINCLUDING THE INCOME AND EXPENDrruRE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 Restrlcted Fund5 General Bi8 Lottèry Unrestrlcted Runnkng Redundancy Fund Costs Provislon 2024 Totsl 2023 Total Note Incomlng Resource5 From generated fvnds Voluntary Income Activities for C.eneratin8 Funds Investrnent Income Funds Transfer 101,814 80.899 9.100 110.914 80,899 41,451 90,633 7,500 Total Incoming Resource5 182.713 9,100 191,813 139,584 Resources Expended Costs of generating funds Costs of generating voluntary income Governance costs Funds Transfer 146.057 870 7.500 930 154.487 870 217,588 750 7,500 Total Resources Expended 146,927 7,5CM) 930 155,357 225,838 Net incomellexpenditurel lor the year before transfers 35,786 19301 36,456 186,2541 Total funds brought forward Total funds carried forward 65,607 101.393 21.5 20,570 87,107 123.563 173,3EI 87.107 The statement of finar4cial attivitles Indudes all gains and105ses in the yeèr. All incorning resources and resources expentled derive from continuing èrtlvities
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Note Fixed Assets Tangible assets 24,557 35,922 Current Assets Debtors and prepayments Cash at bank and in hand 3,387 96,433 99,820 1,832 58,703 60,535 Creditors Amounts falling due within one year io 910 9,350 Net Current Assets 98,910 51,185 Net Assets 123,467 87,107 Capital and Reserves Restricted Income Funds Unrestricted Income Funds 13 14 22,170 101,297 21,5 65,607 Total Reserves 123,467 87,107 For the financial year ended 31 March 2024 the charitable company was entitled to exemption from audit under Companies Act 2006, s. 477 relating to small companies and the members have not required the charity to obtain an audit of its accounts for the year in question in accordance with s476. The director5 acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 and Charities Act 2011 with respect to accounting records and the preparation of accounts. These financial statements were approved by the Directors on and are signed on their behalf by: 919 'LLJ Signed.......-.-.. ON BEHALF OF THE BOARD E Sharman Director
HOLSWORTHY RURAL COMMUNIIY TRANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNfiNG POLICIES (a) Basis of preparation of financial statements The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Prartice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 (effective l January 20151-ICharities 50RP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 and the Companies Act 2006. (b) Company Status The charity is a company limited by Euarantee. The members of the company are the trustees w41 0 are also ordinary members. (c) Income Recognition Income is recognised when the charity has entitlement to the funds, any performance cofjditions attached to the itemlsl of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants, whether 'capital' gr3nts or 'revenue' grants, is recognised when the "harity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable thai the income will be received and the amount can be measured reliably and is not deferred. For legacies, entitlement is taken as the earlier of the date on which either.- the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor{s} to the Trust that a distribJshian will be made. or when a distributuion is received from the estate. Receipt of a legacy, in whole or in part, is only considered proable when the amount can be measured feliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material. (dl Donated servlces and facilitles Donated professional services and donated facilities are recognised as income when the ch2rity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP IFRS 102}, the gener31 Volunteer time of Holsworthy Rural Community Transport Limited volunteers 15 not recognised although this may be outlined in the Trustees, annual report. On receipt, donated professional services and donated facilities are recognised on the basis Df the value of the gift to the charity which is the amount the charity would have been willir,g to pav to obtain services or facilitie5 Of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt. le) Investment income and Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is norma51y upon notification of the interest paid or pay3ble by the bank. Investment income is included when receivable and the value of investments are included at revalued amounts. {fj Fund accountlng Up.restricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustee5 have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific proiects being undertaken by the charity.
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES (contlnuedl {8) Expenditure recognltlon Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basi5 and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources. {hl Fixed assets Fixed assets purchased for continuing use by the charity for the furtherance of its objectives are capitalised at cost and depreciated over their economic lives. (i) Depreciation Tangible fixed assets are written off over their useful economic lives as follows: Fixtures, fittings & equipment- 25Yo reducing balance Motor Vehicles- 25% reducing balance OPERATING SURPLUS This is stated after charging: 2024 2023 Independent examiners fee 810 750 2024 Unrestritted Restrirted Total 2023 Total VOLUNTARY INCOME Grants - Big Lottery Devon County Council - Other 9,100 9,100 19,236 54,469 82,805 19,236 54,469 73,705 17,885 22,281 40,166 Donations Subsidies 13,374 14,735 101,814 13,374 14,735 9,100 110,914 1,285 41,451 AcfiviTIES FOR GENERATING FUNDS Fares Mini bus hire Contract work Booking services BSOG: Vat reclaim Membership fees 100 club Snail race Sundry receipts Amazon smile 18,534 10,315 43,367 3,857 2,229 2,059 18,534 10,315 43,367 3,857 2,229 2,059 27,963 10,395 45,394 3,932 1,827 1,088 392 120 26 80,899 392 120 26 80,899 34 90,633
HOLSWORTHY RURAL COMMUNifY TRANSPORT LIMITED NOTES TO THE AccouKrs FOR THE YEAR ENDED 31 MARCH 2024 Bl8 Lottery Redundancy Unrestricted Restrlcted Restricted 2024 Total 2023 Total 5 INVESTMENT INCOME Loan interest 6 COSTS OF CHARITABLE AcfiviTIES Salaries Pension Redundancy staff medical Casual labour Rent Repairs & renewals Window cleaning Telephone & broadband Postage & st2tionery Insurance Bus lease Bus fuel expenses Bus repairs & maintenance Bus insurance Advertising Sundry purchases Online booking Bank charges Christmas lunch Legal & professional fees Loss on disposal of asset Depreciation 75,891 2,485 4,656 153 80,547 2,638 930 319 1,986 5,496 429 104,294 3,575 8.500 930 301 1,871 5,178 404 18 115 115 318 25 5,496 2,447 05 604 37 iii 80 826 641 1,920 1.376 14,280 14,874 17,108 5,115 95 1,822 1,051 323 91 756 15.4951 8.185 930 154,487 678 2,149 2,755 14,316 24,352 18,022 5,379 429 1,120 989 358 27 1,809 1,296 13.454 14,014 17,108 4,819 90 1,822 1,051 323 91 756 15,4951 8.185 146,057 860 296 10,509 11,973 217,588 7,500 7 GOVERNANCE COSTS Independent examination 870 870 870 870 750 750
HOL5WORTHY RURAL COMMUNITY TrANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 8 TANGIBLE FIXED ASSETS Equipment Vehlcles Total Cost As at 7 April 2023 Additions Dlsposa15 As at 31 March 2024 24,096 217,804 241,900 64,995 64,995 123,8201 123,8201 258,979 283,075 24,096 Funding l Awards recefved As 3t l Apri5 2023 Addtion5 As at 31 March 2024 1,199 144,790 145,989 64,995 64,995 209,785 210,984 1,199 Depreciation As at l April 2023 Depreciation on disposal Charge for the period As at 31 March 2024 17,827 42,162 59,989 120,6401 120,6401 6,918 8,185 28,440 47,534 1,267 19,094 Net book value As at 31 March 2024 As at l April 2023 3,803 5,070 20,754 30,852 24,557 35.922 9 CASH AT BANK AND IN HAND 2024 Total 2023 Total Unrestriced Restricted Unrestrlced Restricted Lloyds account Soldo card Petty cash 74,157 106 22,170 96,327 106 36,626 275 326 37,227 21,500 58,126 275 302 58,703 74,263 22,170 96,433 21.500 10 CREDITORS: AMOUNTS FALL114G DUE wrrHIN ONE YEAR 2024 2023 Trade creditors Accrua15 loo 810 910 8.500 850 9,350 11 CONTROL The company was contro51ed throughout this period by its directors. The present dlrertors are as listed on page 3. 12 TAXATION Holsworthy Rural Community Transport Limited is exempt from tax on income and gains falling within settion 505 of the Taxes Act 1988 or $256 of the Taxation of Chargeable Gains arisen in the Charity. io
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 13 RESTRicfED FUNDS Movements in restricted funds were as follows B/f Income Expenditure C/f Big lottery Redundacy provision 9,100 17,5001 19301 18,430) 1,600 20,570 22,170 21,500 21,500 14 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Restricted Funds Total Funds Tangible fixed assets Current assets Current liabilities Net assets 24,557 77,650 1910} 101,297 24,557 99,820 {910) 123,467 22,170 22,170 li
Re8lStered Charity No. 1109623 Company No, 05287515 HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED A COMPANY LIMITED BY GUARANTEE UNAUDITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED A COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Contents Pages Directors Report Legal & Administrative information Independent Examiners, Report Statement of Financial Activities Balance Sheet Notes to the Accounts 7-11
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees, who are also direttors for the purposes of company law, are pleased to present their annual directors, report togetler with the financial statements of the Charity for the year ended 31 March 2024 which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Att 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 leffective 1st January 20191 Reference and administrative detalls Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 3 of this document. Constitutlon, Organisational Structure and Objectives The charity is a charitable company limited by guarantee without share capital, incorporated on 16 November 2004 and registered as a charity on 16 November 2004. It is governed by a memorandum and articles of association dated 28 June 2001 as amended on 7 January 2002. Its objectives are to provide a community transport service for such of the inhabitants of Holsworthy and its neighbourhood who are in need of such a service because of age, sickness or disability (mental or Physicall, or poverty, or because of a lack of availability of adequate and safe public passenger services. The Directors who control the Charity and carry out the administrative duties are listed on page 3. In planning our activities we have kept in mind the Charity Commissioners guidance on public benefit and have followed this guidance to demonstrate the chartable aims are for the public benefit. Trustees and thelr Interests The members of the Charity are directors for the purposes of company law and trustees for the purposes of Charity law. No directors hold shares but they have all guaranteed to pay an amount not exceeding £1 in the event of the Charity ceasing and there being a deficiency. The trustees are appointed by the board of trLtstees following recommendations from the Nominations Committee. Future Strategies The Charity plans to continue to look at ways of reducin8 overheads and searching for further funding. Re5uFts The results for the year are as stated in the attached financial statements. A net surplus of £36,456. (Deficit of £86,254- 20231 arose this year. The final balances carried forward including Restricted Funds of £22,170 was £123,563. Achlevements and Performance Due to on80ing efforts to reduce overheads & increase revenue, the organisation ha5 managed to continue. Following a successful application to the National Lottery Community Fund, we have been able to return a leased minibus & replacÈ it with one that we own. We are now in a stronger financial position as we enter our 25th year & look fotward to supporting our community with. more financial confidence. Reserves These are held at a level which enables the Charity to carry out its objectives.
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Risks The trustee5 have reviewed all known risks and have satisfied themselves that there are adequate Systems and procedures in place to mitigate the risks identified. Investment pollcy The trustees have the power to invest in such assets 3S they feel is appropriate to the charity. Surplus monies are held on deposit at the bank. Responsibilities of the directors/trustees The charity trustee5 Iwho are also the direttor5 of Holsworthy Rural Community Transport Limited for the pdrposes of company lawl are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards IUK Generalty Accepted Accounting Practicel Company law requires the directors to prepare financial statements for each financièl year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing these financial statements, the directors are required to.. l. Select suitable accounting policies and then apply them consistently 2. Observe the methods and principles in the Charities SORP 3. Make accounting judgements and estimates that are reasonable, responsible and prudent 4. Siate whether applicable UK accounting standards have beer) followed, subject to any material departures disclosed and explained in the financial statements 5. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companie5 Act 2006. The directors are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. C4£ Signed....................... ON BEHALF OFTHE BOARD E Sharman Director
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENED 31 MARCH 2023 Directors: D W Perkin F M Perkin KJ James E C Sharman J M Lawlor Secretary: F M Perkin Charity Number: 1109623 Company Number: 5287515 Accountants: Gareth Pollard Accountancy Services The Old Orchard Holsworthy Devon EX22 6LT Registered Office: The Carroll Suite Holsworthy Memorial Hall Manor Car Park Holsworthy Devon EX22 6DJ
INDEPENDENT EXAMINERS REPORT TO THE COMMIThEE OF MANAGEMENT OF HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED YEAR ENDED 31 MARCH 2024 report on the accounts of the Company for the year ended 31 March 2024 which comprise of the Statement of Fina ncial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Sta ndards IU nited Kingdom Generally Accepted Accounting Practice). Respective Responsibilitles of Trustees and Examiner As explained more fully in the Trustees, Responsibilities Statement, the trustees (who are also the directors of the charitable company for the purposes of company law} are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. The trustees consider that an audit is not required for the year under section 14412} of the Charitie5 Act 2011 (the 2011 Act} and that an independent examination is needed. Having satisfied ourselves that the charity is not subject to audit under part 16 of the Companies Act 2006 and is eligible for independent examination, It is our responsibility to: l. Examine the accounts under section 145 of the 2011 Act 2. Follow procedures laid down in the general directions given by the Charity Commission under section 145(5llbl of the 2011 Act 3. To state whether particular matters have come to our attention Basis of Independent Examiner's Statement Our exa mination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view, and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements. To keep accounting records in accordance with section 386 of the Companies Act 2006. and To prepare accounts which accord with the accounting records and comply with the accounting requirement5 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice120151 have not been met; or To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed.............. Mr G Pollard Gareth Pollard Accountancy Service5
HOLSWORTHY COMMUNITYTRANSPORT UMrrED srATEMENT OF FINANCIALACTIVITIES IINCLUDING THE INCOME AND EXPENDrruRE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 Restrlcted Fund5 General Bi8 Lottèry Unrestrlcted Runnkng Redundancy Fund Costs Provislon 2024 Totsl 2023 Total Note Incomlng Resource5 From generated fvnds Voluntary Income Activities for C.eneratin8 Funds Investrnent Income Funds Transfer 101,814 80.899 9.100 110.914 80,899 41,451 90,633 7,500 Total Incoming Resource5 182.713 9,100 191,813 139,584 Resources Expended Costs of generating funds Costs of generating voluntary income Governance costs Funds Transfer 146.057 870 7.500 930 154.487 870 217,588 750 7,500 Total Resources Expended 146,927 7,5CM) 930 155,357 225,838 Net incomellexpenditurel lor the year before transfers 35,786 19301 36,456 186,2541 Total funds brought forward Total funds carried forward 65,607 101.393 21.5 20,570 87,107 123.563 173,3EI 87.107 The statement of finar4cial attivitles Indudes all gains and105ses in the yeèr. All incorning resources and resources expentled derive from continuing èrtlvities
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Note Fixed Assets Tangible assets 24,557 35,922 Current Assets Debtors and prepayments Cash at bank and in hand 3,387 96,433 99,820 1,832 58,703 60,535 Creditors Amounts falling due within one year io 910 9,350 Net Current Assets 98,910 51,185 Net Assets 123,467 87,107 Capital and Reserves Restricted Income Funds Unrestricted Income Funds 13 14 22,170 101,297 21,5 65,607 Total Reserves 123,467 87,107 For the financial year ended 31 March 2024 the charitable company was entitled to exemption from audit under Companies Act 2006, s. 477 relating to small companies and the members have not required the charity to obtain an audit of its accounts for the year in question in accordance with s476. The director5 acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 and Charities Act 2011 with respect to accounting records and the preparation of accounts. These financial statements were approved by the Directors on and are signed on their behalf by: 919 'LLJ Signed.......-.-.. ON BEHALF OF THE BOARD E Sharman Director
HOLSWORTHY RURAL COMMUNIIY TRANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNfiNG POLICIES (a) Basis of preparation of financial statements The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Prartice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 (effective l January 20151-ICharities 50RP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 and the Companies Act 2006. (b) Company Status The charity is a company limited by Euarantee. The members of the company are the trustees w41 0 are also ordinary members. (c) Income Recognition Income is recognised when the charity has entitlement to the funds, any performance cofjditions attached to the itemlsl of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants, whether 'capital' gr3nts or 'revenue' grants, is recognised when the "harity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable thai the income will be received and the amount can be measured reliably and is not deferred. For legacies, entitlement is taken as the earlier of the date on which either.- the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor{s} to the Trust that a distribJshian will be made. or when a distributuion is received from the estate. Receipt of a legacy, in whole or in part, is only considered proable when the amount can be measured feliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material. (dl Donated servlces and facilitles Donated professional services and donated facilities are recognised as income when the ch2rity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP IFRS 102}, the gener31 Volunteer time of Holsworthy Rural Community Transport Limited volunteers 15 not recognised although this may be outlined in the Trustees, annual report. On receipt, donated professional services and donated facilities are recognised on the basis Df the value of the gift to the charity which is the amount the charity would have been willir,g to pav to obtain services or facilitie5 Of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt. le) Investment income and Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is norma51y upon notification of the interest paid or pay3ble by the bank. Investment income is included when receivable and the value of investments are included at revalued amounts. {fj Fund accountlng Up.restricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustee5 have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific proiects being undertaken by the charity.
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES (contlnuedl {8) Expenditure recognltlon Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basi5 and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources. {hl Fixed assets Fixed assets purchased for continuing use by the charity for the furtherance of its objectives are capitalised at cost and depreciated over their economic lives. (i) Depreciation Tangible fixed assets are written off over their useful economic lives as follows: Fixtures, fittings & equipment- 25Yo reducing balance Motor Vehicles- 25% reducing balance OPERATING SURPLUS This is stated after charging: 2024 2023 Independent examiners fee 810 750 2024 Unrestritted Restrirted Total 2023 Total VOLUNTARY INCOME Grants - Big Lottery Devon County Council - Other 9,100 9,100 19,236 54,469 82,805 19,236 54,469 73,705 17,885 22,281 40,166 Donations Subsidies 13,374 14,735 101,814 13,374 14,735 9,100 110,914 1,285 41,451 AcfiviTIES FOR GENERATING FUNDS Fares Mini bus hire Contract work Booking services BSOG: Vat reclaim Membership fees 100 club Snail race Sundry receipts Amazon smile 18,534 10,315 43,367 3,857 2,229 2,059 18,534 10,315 43,367 3,857 2,229 2,059 27,963 10,395 45,394 3,932 1,827 1,088 392 120 26 80,899 392 120 26 80,899 34 90,633
HOLSWORTHY RURAL COMMUNifY TRANSPORT LIMITED NOTES TO THE AccouKrs FOR THE YEAR ENDED 31 MARCH 2024 Bl8 Lottery Redundancy Unrestricted Restrlcted Restricted 2024 Total 2023 Total 5 INVESTMENT INCOME Loan interest 6 COSTS OF CHARITABLE AcfiviTIES Salaries Pension Redundancy staff medical Casual labour Rent Repairs & renewals Window cleaning Telephone & broadband Postage & st2tionery Insurance Bus lease Bus fuel expenses Bus repairs & maintenance Bus insurance Advertising Sundry purchases Online booking Bank charges Christmas lunch Legal & professional fees Loss on disposal of asset Depreciation 75,891 2,485 4,656 153 80,547 2,638 930 319 1,986 5,496 429 104,294 3,575 8.500 930 301 1,871 5,178 404 18 115 115 318 25 5,496 2,447 05 604 37 iii 80 826 641 1,920 1.376 14,280 14,874 17,108 5,115 95 1,822 1,051 323 91 756 15.4951 8.185 930 154,487 678 2,149 2,755 14,316 24,352 18,022 5,379 429 1,120 989 358 27 1,809 1,296 13.454 14,014 17,108 4,819 90 1,822 1,051 323 91 756 15,4951 8.185 146,057 860 296 10,509 11,973 217,588 7,500 7 GOVERNANCE COSTS Independent examination 870 870 870 870 750 750
HOL5WORTHY RURAL COMMUNITY TrANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 8 TANGIBLE FIXED ASSETS Equipment Vehlcles Total Cost As at 7 April 2023 Additions Dlsposa15 As at 31 March 2024 24,096 217,804 241,900 64,995 64,995 123,8201 123,8201 258,979 283,075 24,096 Funding l Awards recefved As 3t l Apri5 2023 Addtion5 As at 31 March 2024 1,199 144,790 145,989 64,995 64,995 209,785 210,984 1,199 Depreciation As at l April 2023 Depreciation on disposal Charge for the period As at 31 March 2024 17,827 42,162 59,989 120,6401 120,6401 6,918 8,185 28,440 47,534 1,267 19,094 Net book value As at 31 March 2024 As at l April 2023 3,803 5,070 20,754 30,852 24,557 35.922 9 CASH AT BANK AND IN HAND 2024 Total 2023 Total Unrestriced Restricted Unrestrlced Restricted Lloyds account Soldo card Petty cash 74,157 106 22,170 96,327 106 36,626 275 326 37,227 21,500 58,126 275 302 58,703 74,263 22,170 96,433 21.500 10 CREDITORS: AMOUNTS FALL114G DUE wrrHIN ONE YEAR 2024 2023 Trade creditors Accrua15 loo 810 910 8.500 850 9,350 11 CONTROL The company was contro51ed throughout this period by its directors. The present dlrertors are as listed on page 3. 12 TAXATION Holsworthy Rural Community Transport Limited is exempt from tax on income and gains falling within settion 505 of the Taxes Act 1988 or $256 of the Taxation of Chargeable Gains arisen in the Charity. io
HOLSWORTHY RURAL COMMUNITY TRANSPORT LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 13 RESTRicfED FUNDS Movements in restricted funds were as follows B/f Income Expenditure C/f Big lottery Redundacy provision 9,100 17,5001 19301 18,430) 1,600 20,570 22,170 21,500 21,500 14 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Restricted Funds Total Funds Tangible fixed assets Current assets Current liabilities Net assets 24,557 77,650 1910} 101,297 24,557 99,820 {910) 123,467 22,170 22,170 li