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2023-03-31-accounts

Charitable Company: 5389427 (England and Wales) Charity Number: 1109588

The Clarke Foley Centre

Directors' report and accounts for the year ended 31st March 2023

The Clarke Foley Centre Year ended 31[st] March 2023

Contents

Page
Report of the Directors 2-6
Report of the Independent Examiner 7
Balance Sheet 8
Statement of Financial Activities 9
Notes to the Financial Statements 10-14

1

The Clarke Foley Centre Year ended 31[st] March 2023

Directors Report for the Year Ended 31[st] March 2023

The Directors / Trustees of the Charity are pleased to present their annual report and the financial statements of the charity for the year ended 31 March 2023. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015).

Our purpose and activities

The Charity’s objects are:

Public Benefit

In shaping our objectives for the year and planning our activities, the Trustees confirm that they continue to have regard to the Charity Commission’s guidance on Public Benefit. The Charity is a public benefit entity.

Review of the main activities in the year ended 31 March 2023

The year ending 31 March 2023 has been a challenging time for the Centre.

We have experienced very substantial increases in the costs of food, energy and employee wages. We have seen a return in user groups and casual users of the Centre following the end of enforced closures during the Covid pandemic, but the Centre continues to operate in a very challenging economic environment.

Despite these difficulties the Centre has been able to continue to extend the range of activities on offer to the public.

2

The Clarke Foley Centre Year ended 31[st] March 2023

Directors Report for the Year Ended 31[st] March 2023 (ctd)

Review of the main activities in the year ended 31 March 2023 (ctd)

The Clarke Foley Community Centre continues to operate in four main areas :-

  1. The community café is open to all members of the public. Over the year the café has extended the range and improved the quality, of its food and drink offering . It is staffed by employees and volunteers and is open from Monday to Saturday, plus Sundays when other events are taking place in the building.

  2. The Lunch Club that provides a subsidised two course meal to elderly people on Tuesdays and Thursdays. This is a major part of the week’s social contact for many of the participants. Up to 75 people per week are served at the Lunch Club. The food is prepared by appropriately qualified employees and is largely served by volunteers. We are assisted by the community bus charity with transport to the Centre. Clarke Foley Centre subsidises the charge for this transport service to enable as many people as practicable to afford to attend this social event and meal.

  3. The provision of a wide range of classes in such activities as art, keep fit, indoor bowling, dance and music groups. In the year we introduced a programme of entertainment, such as music tribute acts. In some cases these events have included afternoon tea for the attendees. Whilst the events are attended by our existing users of the Centre we are optimistic they will draw wider participation. We are making efforts to increase the numbers and diversity of users of the Centre.

  4. Rooms are rented out to many local educational and leisure groups. Current activities include U3A groups with a range of interests, Keep Fit for elderly people, an orchestra and the Ilkley Literature Festival.

Achievements and Performance

The Directors are constantly seeking to improve the facilities on offer to users of the Centre. This year we have provided a new audio-visual system in the large hall, including projector, drop-down screen and sound speakers. We have improved the garden areas at the front and rear of the building. Further improvements are planned, including amalgamation of our two food preparation areas with an associated refurbishment of our main kitchen and the creation of a new external seating area, which will serve as an extension to the café. We have been working with professional advisers, statutory bodies and contractors to this effect.

The Board of Directors meets on a regular basis, usually at least bi-monthly, to review progress on the extension of activities, improvements to the building, finance control, fund-raising, staff issues and compliance with our statutory obligations.

The Board of Directors would like to extend their thanks to all of the staff and volunteers who work tirelessly to keep the Centre providing its service to the community.

Our volunteers

The Clarke Foley Centre relies on voluntary help. We are greatly indebted to the commitment of the many volunteers.

Financial review

The attached financial statements show net outgoing resources for the year of £48,253 (22: £27,249). Investment realised and unrealised losses totalled £41,938 compared to the prior year gain of £14,059 Unrestricted reserves at the year end were £460,340 (22: 506,547).

3

The Clarke Foley Centre Year ended 31[st] March 2023

Directors Report for the Year Ended 31[st] March 2023 (ctd)

Reserves Policy

In line with our charitable objectives and to continue to provide for the needs of our beneficiaries and our employees, the Board of Directors has agreed that an adequate level of Unrestricted Reserves should be maintained. In accordance with the Reserves Policy adopted on 05 February 2021, the Board considers it would be prudent for Unrestricted Reserves not committed or invested in tangible fixed assets to be within the range of £100,000 to £350,000. The range is not considered excessive in order to allow the charity to continue its support to the community.

Going Concern

The accounts have been prepared on a going concern basis. The Trustees have followed the Financial Reporting Council – Guidance on the going concern basis of accounting and reporting on solvency and liquidity risks (April 2016) in conducting their review.

Reference and administrative details

The Charity’s registered name is The Clarke Foley Centre.

The Charity’s registration number is 1109588.

The Charity’s registered address is The Clarke Foley Centre, Cunliffe Road, Ilkley, LS29 9SZ.

Our advisers

The Charity’s bankers are Barclays Bank (Shipley).

The Independent Examiner is D Collier, FCIE, of Wharfedale Accountancy, 10 Marlborough Square, Ilkley.

Directors and Trustees

The Directors who served during the year under review were:

J Finnerty Appointed 14thOctober 2022
S Tomlinson Resigned 7thDecember 2022
P Loy Resigned 3rdAugust 2022
S Hyde
E Garfitt Resigned 30 June 2022
A Simpson Resigned 1stDecember 2023
I Ashman Appointed 7thOctober 2022
D Damant (Chair) Resigned 29thAugust 2022
Reappointed 4thNovember 2022
T Lynam Appointed 14thOctober 2022
R Wholley Appointed 27thJuly 2022
H Miller Resigned 13thMarch 2023
J McCrickard Resigned 13thMarch 2023
J Redding Appointed 1stDecember 2023

In accordance with the Articles of Association S Hyde, A Simpson, D Damant, I Ashman, J Finnerty, T Lynam, R Wholley, H Miller and J McCrickard offered themselves for re-election at the Annual General Meeting on 14[th] December 2022. At the AGM on 1[st] December 2023 J Finnerty, S Hyde, I Ashman, D Damant, T Lynam and R Wholley offered themselves for re-election and all were reappointed.

4

The Clarke Foley Centre Directors' Report for the year ended 31st March 2023 (continued)

Directors Report for the Year Ended 31[st] March 2023 (ctd)

Governing Document

The company is limited by guarantee, with the liability of the directors not exceeding £10. The company is trustee of the endowment assets of the James Clarke and Sarah Foley Trust for the Elderly.

The freehold property is vested in the name of the Official Custodian for Charities who holds it on behalf of the James Clarke and Sarah Foley Trust for the Elderly.

Brewin Dolphin Limited, the companies’ investment managers, hold the investments in both the Endowment Fund and the Unrestricted Fund, as trustee for the Clarke Foley Centre.

The James Clarke and Sarah Foley Trust for the Elderly, though dormant, exists as a registered charity but will be treated as forming part of the company in line with Part 8 (accounting) of the Charities Act 2011.

Trustee induction and training

New trustees undergo briefings on their legal obligations under charity and company law, the Charity Commission guidance on public benefit and to inform them on the constitution, committee and decision-making processes and recent financial performance of the Charity.

They meet key employees and other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Risk Management

During the year the Board of Trustees examined the major strategic, business and operational risks which the Charity faces, and these risks and their mitigation are regularly reviewed.

Statement of Directors’ Responsibilities

Company and Charity law requires the Directors (the Trustees) to prepare financial statements for each financial year which give a true and fair view of the state of the Charity’s affairs and of the income and expenditure and surplus or deficit for the year. In preparing those financial statements, the Directors are required to:

The Directors are responsible for:

5

The Clarke Foley Centre Directors' Report for the year ended 31st March 2023 (continued)

Directors Report for the Year Ended 31[st] March 2023 (ctd)

The Clarke Foley Centre

Ilkley, West Yorkshire

D Damant (Chair)

On Behalf of the Board

6

Independent Examiner's Report to the Directors of the The Clarke Foley Centre

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023 which are set out on pages 8 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Charity Independent Examiners. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

15[th] December 2023

David Collier FCIE Wharfedale Accountancy 10 Marlborough Square Ilkley LS29 8PU

7

The Clarke Foley Centre Year ended 31[st] March 2023

Note
FIXED ASSETS
Tangible assets for use by the company
4
INVESTMENTS
Endowmentfund
5
Reservefund
6
CURRENT ASSETS
Stock
Debtors
8
Cash at bank and in hand
9
CURRENTLIABILITIES
Creditors: amounts due within
one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
CAPITAL ACCOUNT
Endowmentfunds
5
Restricted funds
11
Unrestricted funds		 Balance Sheet as at 31st March 2023
2023
£
£
2022
£
£
191,945
200,095
464,627
485,548
227,327
247,913
883,899
933,556
2,510
1,165
16,107
14,633
52,596
81,277
71,213
97,075
21,444
16,060
21,444
16,060
49,770
81,015
933,670
1,014,571
464,627
485,548
8,703
22,476
460,340
506,547
933,670
1,014,571
71,213
21,444
21,444

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2023 in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Directors on 1[st] December 2023 and signed on their behalf by:

D Damant (Chair)

The notes on pages 10 to 14 form part of these accounts

8

The Clarke Foley Centre Year ended 31[st] March 2023

Statement of Financial Activities for the year to 31st March 2023

Note Unrestricted Restricted Endowment Total Total
Funds Funds Funds 2023 2022
£ £ £ £ £
Incoming resources
Incoming resources from generated funds
Grant Income 100 10,009 10,109 39,156
Donations 8,134 8,134 8,763
Income from Charitable Activities 3 228,814 228,814 162,523
Investment income 7,916 20,409 28,325 18,819
Other income 1,389 1,389 1,546
TOTAL INCOMING RESOURCES 246,352 10,009 20,409 276,770 230,808
Resources expended
Costs of Generating Funds
Investment management costs 1,239 4,428 5,667 6,091
Charitable activities 3 294,974 23,782 318,756 251,416
Governance costs 600 600 550
TOTAL RESOURCES EXPENDED 296,813 23,782 4,428 325,023 258,057
Net (outgoing)/incoming resources (50,461) (13,773) 15,981 (48,253) (27,249)
Transfers between funds 20,409 (20,409) 0 0
NET (OUTGOING) RESOURCES (30,052) (13,773) (4,428) (48,253) (27,249)
Realised gains/(losses) (1,289) 5,240 3,951 (10,147)
Unrealised gains/(losses) (14,866) (21,733) (36,599) 24,206
NET MOVEMENT IN FUNDS (46,207) (13,773) (20,921) (80,901) (13,190)
FUND BALANCES BROUGHT FORWARD
AT 1st APRIL 2022 506,547 22,476 485,548 1,014,571 1,027,761
FUND BALANCES CARRIED FORWARD
AT 31st MARCH 2023 460,340 8,703 464,627 933,670 1,014,571

9

The Clarke Foley Centre Year ended 31[st] March 2023

Notes to the accounts

1. ACCOUNTING POLICIES

1.1 Basis of Preparation of accounts

The accounts are prepared under the historical cost convention with the exception of investments which have been valued at market value and include the results of the company’s operations which are described in the Directors’ report and all of which are continuing.

The accounts have been prepared in accordance with the Statement of Recommended Practice for charity accounts.

The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cashflow statement on the grounds that ii qualifies as a small company.

1.2 Tangible fixed assets for the use by the company and depreciation

Tangible fixed assets for use by the company are stated at cost less depreciation.

Capitalisation threshold is £500.

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Freehold buildings 50 years straight line basis Furnishings and equipments 10 years straight line basis

1.3 Income

Voluntary income, donations and letting income are accounted for on a receivable basis.

1.4 Value added tax

The Charity was registered for value added tax on 1st November 2009 and accounts for the tax on a quarterly basis.

1.5 Going Concern

The Trustees are of the understanding that there are no material uncertainties about the charities ability to continue as a going concern.

1.6 Donated Goods or Services

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.

Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

1.7 Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

1.8 Valuation of Investments

Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments.

10

The Clarke Foley Centre Year ended 31[st] March 2023

Notes to the accounts (ctd)

1.9 Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

2. RELATED PARTY TRANSACTIONS

Under section 96(5) of the Charities Act 1993, the James Clarke and Sarah Foley Trust for the Elderly, though dormant, exists as a registered charity but will be treated as forming part of the company for the purposes of Part 8 (accounting) of the Charities Act 2011.

No director received any remuneration or expenses as they act on a voluntary basis.

3. CHARITABLE RESOURCES

Incoming Resources

Room Hire
Café
Functions
Clubs and classes
Other income		 2023
2023
2023
2022
Unrestricted
Restricted
Total
£
£
78,417
-
78,417
50,946
104,844
-
104,844
79,244
8,408
-
8,408
4,110
17,946
-
17,946
14,596
19,198
-
19,198
13,627
228,814
-
228,814
162,523

Resources Expended

Café
Clubs and classes
Staff costs
Building overheads
Administrative expenses		 2023
2023
2023
2022
Unrestricted
Restricted
Total
£
41,567
41,567
25,159
9,792
1,464
11,256
6,853
172,415
172,415
161,927
45,056
22,319
67,375
46,403
26,143
26,143
11,074
294,974
23,782
318,756
251,416

11

The Clarke Foley Centre Year ended 31[st] March 2023

Notes to the accounts (ctd)

4. TANGIBLE FIXED ASSETS

Cost
At 1st April 2022
Additions
At 31st March 2023
Depreciation
At 1st April 2022
Charge for the year
At 31st March 2023
Net Book Value at 31st March 2023
Net Book Value at 1st April 2022		 Property
Furnishings and
equipment
Total
£
£
£
429,460
63,394
492,854
-
1,560
1,560
429,460
64,954
494,414
233,190
59,569
292,759
8,279
1,431
9,710
241,469
61,000
302,469
187,991
3,954
191,945
196,270
3,825
200,095

Included in the cost of the freehold property is land costing £15,574 which has not been depreciated.

Capital Commitments

There were no Capital Commitments as at 31[st] March 2023 (22: none)

5. ENDOWMENT FUND

Fund Balance at 1st April 2022
Purchases less sales in the year
Profit/(Loss) on changes of investments in the year
Change in uninvested cash
Unrealised gain/(loss) on investments
Portfolio Management Fees
Fund Balance at 31st March 2023		 2023
2022
£
£
485,548
481,002
(3,662)
(7,666)
5,240
(12,167)
3,662
7,666
(21,733)
21,541
(4,428)
(4,828)
464,627
485,548

12

The Clarke Foley Centre Year ended 31[st] March 2023

Notes to the accounts (ctd)

6. RESERVE FUND

Fund Balance at 1st April 2022
Purchases less sales in the year
Profit/(Loss) on changes of investments in the year
Change in uninvested cash
Unrealised gain/(loss) on investments
Fund Balance at 31st March 2023
. STAFF COSTS
Salaries and wages
Employer NI
Employer Pension		 2023
2022
£
£
247,913
245,850
(1,726)
(2,394)
(1,290)
2,020
1,138
(228)
(18,708)
2,665
227,327
247,913
2023
2022
£
£
165,706
156,171
4,513
3,816
2,196
1,940
172,415
161,927

7. STAFF COSTS

Average number of staff paid in the year 20 (2022: 20) Highest paid employee received salary and benefits below £30,000.

8. DEBTORS

Letting Debtors
Prepayments
Taxation and social security		 2023
2022
£
£
12,847
9,496
3,260
2,826
-
2,311
16,107
14,633

9. CASH AT BANK AND IN HAND

Cash at bank
Cash in hand
Stockbrokers		 2023
2022
£
£
45,306
79,608
3,089
371
4,201
1,298
52,596
81,277

13

The Clarke Foley Centre Year ended 31[st] March 2023

Notes to the accounts (ctd)

10. CREDITORS

Trade creditors
Accruals and deferred income
Taxation and social security
Sundry creditors		 2023
2022
£
£
827
3,337
11,893
9,694
7,105
2,358
1,619
671
21,444
16,060

11. RESTRICTED FUNDS

Restricted Funds are made up of two elements.

  1. grants received by the Charity where the amount can only be used for a designated purpose. 2. amounts raised by fundraising where it is solely for a particular project.
Fund 1stApril
2022
Received in
the year
£
£		 Spent in the
Year
31stMarch
2023
£
£
Garden
Defibrillator
Co-op for Technology
Keep me Moving
AV Project
Cockery Fund
BMDC Heating Survey
BMDC Jubilee
12. INDEPENDENT EXAMINERS FEES
Independent Examiners Fee		 10,725
-
211
-
2,316
-
1,464
-
3,505
9,509
255
-
4,000
-
-
500
(4,338)
6,387

(211)
-
-
2,316

(1,464)
-

(13,014)
-

(255)
-

(4,000)
-
(500)
-
22,476
10,009
(23,782)
8,703
2023
2022
£
£
600
550

13. POST BALANCE SHEET EVENTS

There are no post Balance Sheet events to report.

14

The Clarke Foley Centre Year ended 31 St March 2023