Registered Number : 5389427 (England and Wales)
The Clarke Foley Centre
Directors' report and accounts for the year ended 31st March 2021
The Clarke Foley Centre Contents of the Financial Statements for the year ended 31st March 2021
| Page | |
|---|---|
| Company Information | 1 |
| Report of the Directors | 2-3 |
| Report of the Independent Examiner | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6-8 |
| Statement of Financial Activities | 9 |
The Clarke Foley Centre Company Information for the year ended 31st March 2021
| DIRECTORS: | S Hyde |
|---|---|
| J McCrickard | |
| S Tomlinson | |
| P Loy | |
| E Garfitt | |
| H Miller | |
| A Simpson | |
| D Damant | |
| SECRETARY: | H Miller |
| REGISTERED OFFICE: | The Clarke Foley Centre |
| Cunliffe Road | |
| Ilkley | |
| West Yorkshire | |
| LS29 9DZ | |
| COMPANY NUMBER: | 5389427 (England and Wales) |
| CHARITY NUMBER: | 1109588 |
| ACCOUNTANTS: | SKS Bailey Group Ltd |
| NatWest Bank Chambers | |
| The Grove | |
| Ilkley | |
| West Yorkshire | |
| LS29 9LS | |
| BANKERS: | Barclays Bank PLC |
| 9 Brook Street | |
| Ilkley | |
| West Yorkshire | |
| LS29 8AD |
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The Clarke Foley Centre Directors' Report for the year ended 31st March 2021
Registered Charity No 1109588
The Clarke Foley Centre Cunliffe Road Ilkley West Yorkshire LS29 9DZ
The objects of the Company are:
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a) to maintain and manage (in co-operation with voluntary bodies) a centre in Ilkley formerly managed by The James Clarke and Sarah Foley Trust for the Elderly (and more recently known as The Clarke Foley Centre) situated in Cunliffe Road, Ilkley, LS29 9DZ and provide at the Centre facilities for recreation, education, or other leisure time occupations in the interests of social welfare for residents over the age of 50 years, of Ilkley, Addingham, Burley in Wharfedale, Menston and surrounding districts within the Metropolitan District of Bradford, without distinction of creed or colour and
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b) to provide a focal point and meeting place for members of the community and for groups whose object is to meet the needs of the neighbourhood and the community
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c) to provide a focal point for voluntary effort given for the benefit of members of the community who may be disadvantaged
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d) Nothing in clauses (a) to (c) above inclusive shall authorise any non-charitable object or purpose
The Directors who served during the year under review were:
| A Whitehouse | (Resigned | 19th November 2020) |
|---|---|---|
| J McCrickard | ||
| S Tomlinson | ||
| P Loy | ||
| S Hyde | ||
| E Garfitt | ||
| H Miller | ||
| A Simpson | ||
| A Danells-Bewley | (Resigned | 24th March 2021) |
| D Damant | (Appointed | 14th May 2021) |
In accordance with the Articles of Association, E Garfitt and H Miller retire by rotation and being eligible offer themselves for re-election at the Annual General Meeting. Also in accordance with the Articles of Association, having been appointed during the year, D Damant offers himself for re-election at the Annual General Meeting.
Review of main activities in the year ended 31st March 2021
Following a series of National Lockdowns owing to Coronavirus, the Clarke Foley Community Centre was forced to close at both the start and end of this financial year. The only trading during the year occurred when the café was opened for a brief period between August and November 2020. To ensure appropriate social distancing, most other activities were cancelled and the Community Centre relied on many very generous individual donations, grants from Bradford Council and the Furlough scheme to help meet ongoing fixed costs.
After the year end, the Ilkley Town Crier re-opened the Community Centre on 17th May 2021. This delighted our regular users, many of whom had experienced social isolation during lockdown.
The Community Centre has resumed operation in four main areas -
a highly sucessful café, which is open to all members of the community. It is staffed by employees and volunteers, providing drinks and light refreshments from Monday to Saturday plus occasional Sundays
the thriving Tuesday and Thursday Lunch Clubs, serving hot meals to mainly socially isolated people, at a nominal price
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The Clarke Foley Centre Directors' Report for the year ended 31st March 2021 (continued)
Review of main activities in the year ended 31st March 2021 (continued)
a wide range of classes and leisure activities is offered, including art, keep fit, indoor bowls and various dancing and music groups
rooms are now rented out to many local clubs and societies on a regular basis and are used as a venue for events and meetings. Current users include U3A, Tai Chi and Ilkley Flower Club, together with events from Ilkley Literature Festival
In March 2020, the Directors made the decision to postpone the proposed refurbishment / remodelling of the building. A lot of repair work has become necessary as a result of this delay, owing to the age and condition of the building.
Meetings are held on a regular basis, at least monthly, and at these meetings Directors constantly review the strategic objectives of the Community Centre in the light of recent events, many of which are beyond their control. The Board is hopeful that the new operational strategy, created and driven by the Business Manager appointed in July 2020, will help keep the Clarke Foley Community Centre as a thriving and valuable asset of the Ilkley community.
Reserves Policy
In line with our charitable aims and objectives, to continue to provide adequately for the needs of our beneficiaries, many of whom are vulnerable, and our employees, the Board has agreed that adequate levels of Unrestricted Reserves should be maintained. In accordance with the Reserves Policy adopted on 5th February 2021, the Board considers that it would be prudent for Unrestricted Reserves not committed or invested in tangible fixed assets to be within the range of £100,000 to £350,000. This range is not deemed excessive in order to allow the charity to continue supporting the local community.
Statement of Directors' responsibilities
The Directors are required under the constitution of the company to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of its results for that period. In preparing those financial statements the Directors are required to:
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a) select suitable accounting policies and apply them consistently;
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b) make judgements and estimates that are reasonable and prudent;
c) prepare the financial statements on a going concern basis unless it is inappropriate to assume that the company will continue in business.
The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company. They are also responsible for safeguarding the assets of the company and hence for taking responsible steps for the prevention and detection of fraud and other irregularities.
Approval
This report was approved by the Directors on 26th November 2021 and signed on their behalf by:
…………………………………………………..
S Hyde (Chair)
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Independent Examiner's Report to the Directors of the The Clarke Foley Centre
I report on the accounts of the Company for the year ended 31st March 2021 which are set out on pages 5 to 9.
Respective responsibilities of Directors and Examiner
As the Directors you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the Act); you consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.
Basis of Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. The examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act and
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to prepare accounts which accord with the accounting records and
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to comply with the accounting requirements of the Act have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: David A Crowther SKS Bailey Group Ltd Qualification: Chartered Accountant Address: NatWest Bank Chambers The Grove Ilkley West Yorkshire LS29 9LS Date: 26th November 2021
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The Clarke Foley Centre Balance Sheet as at 31st March 2021
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Note 2021 2020
£ £ £ £
FIXED ASSETS
Tangible assets for use by the company 4 209,649 219,283
INVESTMENTS
Endowment fund 5 481,002 405,812
Reserve fund 6 245,850 199,837
936,501 824,932
CURRENT ASSETS
Stock 7 530 1,067
Debtors 8 3,512 7,629
Cash at bank and in hand 9 91,027 117,776
95,069 126,472
CURRENT LIABILITIES
Creditors: amounts due within
one year 10 3,809 13,355
3,809 13,355
NET CURRENT ASSETS 91,260 113,117
TOTAL ASSETS LESS CURRENT LIABILITIES 1,027,761 938,049
CAPITAL ACCOUNT
Endowment funds 5 481,002 405,812
Unrestricted funds 546,759 532,237
1,027,761 938,049
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The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
The financial statements were approved by the Board of Directors on 26th November 2021 and signed on their behalf by:
…………………………………………………................
S Hyde (Chair)
The notes on pages 6 to 8 form part of these accounts
.
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The Clarke Foley Centre Notes to the accounts for the year ended 31st March 2021
1. ACCOUNTING POLICIES
1.1 Basis of preparation of accounts
The accounts are prepared under the historical cost convention with the exception of investments, which have been valued at market value, and include the results of the company's operations which are described in the Directors' report and all of which are continuing.
The accounts have been prepared in accordance with the Statement of Recommended Practice for charity accounts.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small company.
1.2 Tangible fixed assets for the use by the company and depreciation
Tangible fixed assets for use by the company are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Freehold buildings 50 years straight line basis Furnishings and equipment 10 years straight line basis
1.3 Income
Voluntary income, donations and letting income are accounted for on a receivable basis.
1.4 Value added tax
The Charity was registered for value added tax on 1st November 2009 and accounts for the tax on a quarterly basis.
| 2. CATERING Sales: Coffee Bar Luncheon Club Functions Purchases Add: stock at beginning of year Less: stock at end of year Surplus |
£ £ £ £ 14,409 109,888 0 14,298 0 2,763 14,409 126,949 3,927 43,437 712 897 4,639 44,334 343 712 4,296 43,622 10,113 83,327 2021 2020 |
|---|---|
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The Clarke Foley Centre Notes to the accounts for the year ended 31st March 2021 (continued)
3. DIRECTORS' LIABILITY AND ENDOWMENT ASSETS
The company is limited by guarantee, with the liability of the directors not exceeding £10. The company is trustee of the endowment assets of the James Clarke and Sarah Foley Trust for the Elderly.The freehold property is vested in the name of the Official Custodian for Charities who holds it on behalf of the James Clarke and Sarah Foley Trust for the Elderly.
Brewin Dolphin Limited, the company's investment managers, hold the investments in both the Endowment Fund and the Reserve, or Unrestricted, Fund, as trustee for the Clarke Foley Centre.
Under section 96(5) of the Charities Act 1993, the James Clarke and Sarah Foley Trust for the Elderly, though dormant, exists as a registered charity but will be treated as forming part of the company for the purposes of Part V1 (accounting) of the Charities Act 1993.
No director nor the treasurer received any remuneration or expenses as they act on a voluntary basis.
4. TANGIBLE FIXED ASSETS
| Tangible fixed assets for use by the company Used directly for charitable purposes: Cost At 1st April 2020 At 31st March 2021 Depreciation At 1st April 2020 Charge for the year Depreciation at 31st March 2021 Net book value At 31st March 2021 |
Freehold Furnishings property and equipment Total £ £ £ 429,460 63,394 492,854 429,460 63,394 492,854 216,632 56,939 273,571 8,279 1,355 9,634 224,911 58,294 283,205 204,549 5,100 209,649 |
|---|---|
Included in the cost of the freehold property is land costing £15,574 which has not been depreciated.
5. ENDOWMENT FUND
| 5. ENDOWMENT FUND Fund balance at 1st April 2020 Purchases less sales in year Profit on changes of investments in year Change in uninvested cash Unrealised gain/(loss) on investments Portfolio Management fees Fund balance at 31st March 2021 |
2021 2020 £ £ 405,812 454,419 1,411 (15,501) 15,080 7,978 (1,411) 15,501 64,371 (53,431) (4,261) (3,154) 481,002 405,812 |
|---|---|
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The Clarke Foley Centre Notes to the accounts for the year ended 31st March 2021 (continued)
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2021 2020
£ £
6. RESERVE FUND
Fund balance at 1st April 2020 199,837 226,869
Purchases less sales in the year 2,148 16,772
Profit on changes of investments in year 10,355 2,540
Change in uninvested cash (4,275) (17,819)
Unrealised gain/(loss) on investments 37,785 (28,525)
Fund balance at 31st March 2021 245,850 199,837
7. STOCK
Catering 343 712
Cleaning Materials 187 355
530 1,067
8. DEBTORS
Letting Debtors 0 4,858
Prepayments 3,420 2,771
Taxation and social security 92 0
3,512 7,629
9. CASH AT BANK AND IN HAND
Cash at bank 89,521 115,576
Cash in hand 379 671
Stockbrokers 1,127 1,529
91,027 117,776
10. CREDITORS
Trade creditors 19 1,517
Accruals and deferred income 3,488 6,303
Taxation and social security 0 2,468
Sundry creditors 302 3,067
3,809 13,355
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The Clarke Foley Centre Statement of Financial Activities for the year ended 31st March 2021
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Note Unrestricted Endowment Total Total
Funds Funds 2021 2020
£ £ £ £
INCOME 1
Interest and dividends 6,598 14,277 20,875 22,457
Bank interest 80 80 151
Donations 31,862 31,862 2,896
Grants paid by Bradford Council 41,572 41,572 0
Other Grant applications 2,239 2,239 0
Solar Panel income 1,223 1,223 0
Lettings and gifts from users 3,966 3,966 78,223
Money raising activities 602 602 4,947
Sales of books 61 61 1,668
Groups 379 379 17,849
Café 2 14,409 14,409 126,949
TOTAL INCOME 102,991 14,277 117,268 255,140
Café purchases 2 (4,296) (4,296) (43,622)
TOTAL INCOMING RESOURCES 98,695 14,277 112,972 211,518
EXPENDITURE
Wages and national insurance 147,610 147,610 152,632
Less: HMRC CJRS Grant (61,942) (61,942) (2,111)
Rates and water 3,192 3,192 8,290
Gas and electricity 4,958 4,958 10,522
Licences and insurances 5,293 5,293 4,541
Telephone and Internet 4,902 4,902 5,501
Repairs, renewals, maintenance and cleaning 5,868 5,868 17,182
Building Refurbishment 14,986 14,986 0
Postage, printing and stationery 1,206 1,206 1,206
Advertising 0 0 961
Sundry expenses 480 480 821
Accountancy 550 550 550
Professional fees 1,192 1,192 6,160
Portfolio Management Fees 2,370 4,261 6,631 4,622
Staff training 1,032 1,032 262
Depreciation 9,634 9,634 9,959
Bank, credit card and donation fees 1,275 1,275 1,800
Non Reclaimable VAT 3,984 3,984 0
TOTAL EXPENSES EXPENDED 146,590 4,261 150,851 222,898
Net (outgoing)/incoming resources (47,895) 10,016 (37,879) (11,380)
before transfers
Transfers between funds 14,277 (14,277) 0 0
NET (OUTGOING) RESOURCES (33,618) (4,261) (37,879) (11,380)
GAINS/(LOSSES) ON INVESTMENT ASSETS
Realised gains 10,355 15,080 25,435 10,518
Unrealised gains/(losses) 37,785 64,371 102,156 (81,956)
NET MOVEMENT IN FUNDS 14,522 75,190 89,712 (82,818)
FUND BALANCES BROUGHT FORWARD
AT 1st APRIL 2020 532,237 405,812 938,049 1,020,867
FUND BALANCES CARRIED FORWARD
AT 31st MARCH 2021 546,759 481,002 1,027,761 938,049
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