## **DORCHESTER TRUST FOR COUNSELLING & PSYCHOTHERAPY**
Minutes of the **Annual General Meeting** of the Trust held on **Friday 6 August 2021** , online via _Zoom_ at 14:00.
## **Due to the ongoing situation with COVID-19 this meeting was held using the online platform** _**Zoom**_ **, hosted by Kate Hooper.**
## **PRESENT** :
|
**Mary Lister Ashby**
**(MLA)**
Chair
**Elizabeth Gowers**
**(EG)**
Secretary|
**Mary Lister Ashby**
**(MLA)**
Chair
**Elizabeth Gowers**
**(EG)**
Secretary|
**Mary Lister Ashby**
**(MLA)**
Chair
**Elizabeth Gowers**
**(EG)**
Secretary|
**Dave McRobbie**
**(DM)**
Acting
Treasurer
**David Lakins (DL)**
Trustee|
**Dave McRobbie**
**(DM)**
Acting
Treasurer
**David Lakins (DL)**
Trustee|
|---|---|---|---|---|
||
|**Mary Lister Ashby**
**(MLA)**
Chair
**Elizabeth Gowers**
**(EG)**
Secretary|
|**Dave McRobbie**
**(DM)**
Acting
Treasurer
**David Lakins (DL)**
Trustee|
MLA welcomed **Elisabeth Edmondson (EE)** who has expressed a willingness to become a Trustee.
**1. Apologies.** There were none; although Dave McRobbie’s arrival was delayed.
**2. Minutes of the last meeting** (Friday 17-Jul-20)
These had been circulated by e-mail and were signed as a correct record.
## **3. Matters arising from the minutes**
There were none.
## **4. New Trustees**
MLA was delighted to welcome Elisabeth Edmondson and asked her to introduce herself to the other Trustees. All the time MLA has known her she has valued EE’s clear thinking which challenges you and makes you think, and she brings a wealth of experience to the role. Proposer: Mary Lister Ashby | Seconder: Elizabeth Gowers | All in agreement
## **5. Officers required**
document3709218046405023261.docx Page 1 of 3
1. MLA is due to step down at this AGM, and as Elizabeth Gowers (Jul18) and David Lakins (Oct-18) have both served 3 years they too have to have their appointments confirmed.
2. **Chair** . Mary Ashby is willing to continue for another 12 months. Proposer: David Lakin | Seconder: Elisabeth Edmondson | All in agreement
3. **Secretary** . Elizabeth Gowers is willing to continue. Proposer: David Lakin | Seconder: Elisabeth Edmondson | All in agreement
4. **Treasurer** . Dave McRobbie is willing to continue. David Lakin and the other Trustees will support him.
- _[Both MLA and DM have partners who are dealing with serious medical conditions at the moment.]_
## **6. Treasurer’s report**
1. The audited accounts for the year ending 31 March 2021 had been circulated ( _attached_ ). The balance is £21, 978.64 compared to £22,290,33 at 31-Mar-19. Financially the Trust is in a very healthy position.
2. Outgoings will be reduced under the new Trust, eg phone and broadband have been cancelled, rent paid to Colliton Street Psychotherapy Services discontinued, no more Clinical Managers’ fees.
3. Funding for the low-cost financial support will be for 12 months.
4. The Keyworker Scheme [providing 6 free counselling sessions during the coronavirus pandemic] has stopped.
5. The website needs the facility for people to make donations online. (MLA)
6. DL commented on the balance between money secured in grants (£10,800) and money received from clients (£2175). The Trust will be heavily dependent on grants in the future. Kate Hooper has done an amazing job with the fund-raising.
7. MLA said that the hard copies of the final accounts will been signed by the Chair and the Treasurer.
Dave McRobbie joined the meeting at this point. MLA summarised what had been said.
The accounts were approved.
## **9. Any Other Business**
There was none.
## **10 Date of the next meeting**
**.**
MLA suggested having three Trustee meetings per annum rather than
document3709218046405023261.docx Page 2 of 3
four; with the AGM still being held in July.
Friday 1 July 2022 | _Perhaps on Zoom_ | 14:00
The meeting ended at 14:30
**Future Dates** Friday 1 July 2022
document3709218046405023261.docx Page 3 of 3
**Charity Numbe**
## **DORCHESTER TRUST FOR COUNSELLING AND PSYCHOTHERAPY**
## **1 COLLITON STREET**
## **DORCHESTER**
## **DORSET**
## **ACCOUNTS FOR THE YEAR ENDED**
## **31 MARCH 2021**
**Charity Numbe**
**DORCHESTER TRUST FOR COUNSELLING AND PSYCHOTHERAPY**
**ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
**2021**
## **INCOME -**
|Client Contributions|2,175.00|
|---|---|
|Assessment Contributions|-|
|SCS Scheme Donations|1,020.00|
|Grants - Feasibility Study grant repaid|10,800.00|
|Other Donations and Sponsorship|9,793.00|
|Fund Raising Activities|255.90|
|Gift Aid Tax Refund|1,231.25|
|Contribution to General Expenses|49.42|
|Bank Interest Received|2.61|
|Administrators Fees
Clinical Manager's Fee
Assessors Fees
Counsellor's Fees (SCS Scheme)
Counsellor's Fees (Key Workers - Covid 19)
Counsellor's Fees (New DTCP Clients)
Mentor Group Charges
Fund Raising Costs
Training, Supervision and Bursary
Room Hire
Telephone and Internet Charges
Trustee Insurance
CORE Licence
DTCP Brochure and Website
Printing and Stationery
Postage
Ofice Equipment
Bookkeeping Charges
Accountancy Charges
General Expenses
**(DEFICIT) FOR YEAR**
**Accumulated Balance brought forward**
**Accumulated Balance carried forward**
**LESS**
**EXPENDITURE -**|5,144.00
1,762.50
-
3,670.00
10,710.00
1,006.00
-
129.00
141.00
780.00
1,049.70
134.50
340.00
-
3.85
23.40
-
353.00
240.00
151.92|25,327.18
25,638.87
(311.69)
22,290.33
£21,978.64|3,783.00
2,960.00
595.00
4,905.00
-
-
1,350.00
-
-
2,080.00
869.53
134.50
300.00
99.26
158.91
34.02
138.00
382.00
240.00
647.96|
|---|---|---|---|
|||||
**Charity Numbe**
## **DORCHESTER TRUST FOR COUNSELLING AND PSYCHOTHERAPY**
**BALANCE SHEET AS AT 31 MARCH 2021**
**2021**
|HSBC Plc - Current Account
Unentered Lodgements
HSBC Plc - Money Manager
Petty Cash
Accountancy Creditor
Unreserved Funds|16,451.09
-
5,699.50
68.05|
|---|---|
||22,218.64
240.00|
||£21,978.64|
||£21,978.64|
## **Accountants' Report to the Trustees of Dorchester Trust for Counselling and Psych**
In accordance with instructions given to us we have prepared the annexed accounts for the 31 March 2021 from the accounting records and information and explanations supplied to u
We have not audited or otherwise attempted to verify the accuracy or completeness of such and, accordingly, express no opinion thereon.
These accounts have been prepared for the use of the management within the business and responsibility for any loss or damage to any other person acting or refraining from acting a any material in this document can be accepted on the part of Scott Vevers or any of its emp
**Scott Vevers Ltd Chartered Accountants 65 East Street Bridport Dorset DT6 3LB**
## **26 July 2021**
We, as Trustee's, approve these accounts for the year ended 31 March 2021 and confirm th have made available all relevant records and information for their preparation.
|Mary L Ashby|…………………………………|
|---|---|
|**Mrs Mary Ashby**|**David McRobbie**|
|**Chair**|**Treasurer**|
## **26 July 2021**
'.r- 1109562
**2020**
8,742.00 190.00 2,575.00 - 105.00 - 1,213.50 270.52 11.45
13,107.47
18,677.18
(5,569.71)
27,860.04 £22,290.33
**er - 1109562**
**2020**
16,447.96 40.00 5,696.89 105.48
22,290.33
- £22,290.33 £22,290.33
## **hotherapy**
e year ended us.
h information
d no as a result of ployees.
hat we
**Charity Numbe**
## **DORCHESTER TRUST FOR COUNSELLING AND PSYCHOTHERAPY**
## **1 COLLITON STREET**
## **DORCHESTER**
## **DORSET**
## **ACCOUNTS FOR THE YEAR ENDED**
## **31 MARCH 2021**
**Charity Numbe**
**DORCHESTER TRUST FOR COUNSELLING AND PSYCHOTHERAPY**
**ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
**2021**
## **INCOME -**
|Client Contributions|2,175.00|
|---|---|
|Assessment Contributions|-|
|SCS Scheme Donations|1,020.00|
|Grants - Feasibility Study grant repaid|10,800.00|
|Other Donations and Sponsorship|9,793.00|
|Fund Raising Activities|255.90|
|Gift Aid Tax Refund|1,231.25|
|Contribution to General Expenses|49.42|
|Bank Interest Received|2.61|
|Administrators Fees
Clinical Manager's Fee
Assessors Fees
Counsellor's Fees (SCS Scheme)
Counsellor's Fees (Key Workers - Covid 19)
Counsellor's Fees (New DTCP Clients)
Mentor Group Charges
Fund Raising Costs
Training, Supervision and Bursary
Room Hire
Telephone and Internet Charges
Trustee Insurance
CORE Licence
DTCP Brochure and Website
Printing and Stationery
Postage
Ofice Equipment
Bookkeeping Charges
Accountancy Charges
General Expenses
**(DEFICIT) FOR YEAR**
**Accumulated Balance brought forward**
**Accumulated Balance carried forward**
**LESS**
**EXPENDITURE -**|5,144.00
1,762.50
-
3,670.00
10,710.00
1,006.00
-
129.00
141.00
780.00
1,049.70
134.50
340.00
-
3.85
23.40
-
353.00
240.00
151.92|25,327.18
25,638.87
(311.69)
22,290.33
£21,978.64|3,783.00
2,960.00
595.00
4,905.00
-
-
1,350.00
-
-
2,080.00
869.53
134.50
300.00
99.26
158.91
34.02
138.00
382.00
240.00
647.96|
|---|---|---|---|
|||||
**Charity Numbe**
## **DORCHESTER TRUST FOR COUNSELLING AND PSYCHOTHERAPY**
**BALANCE SHEET AS AT 31 MARCH 2021**
**2021**
|HSBC Plc - Current Account
Unentered Lodgements
HSBC Plc - Money Manager
Petty Cash
Accountancy Creditor
Unreserved Funds|16,451.09
-
5,699.50
68.05|
|---|---|
||22,218.64
240.00|
||£21,978.64|
||£21,978.64|
## **Accountants' Report to the Trustees of Dorchester Trust for Counselling and Psych**
In accordance with instructions given to us we have prepared the annexed accounts for the 31 March 2021 from the accounting records and information and explanations supplied to u
We have not audited or otherwise attempted to verify the accuracy or completeness of such and, accordingly, express no opinion thereon.
These accounts have been prepared for the use of the management within the business and responsibility for any loss or damage to any other person acting or refraining from acting a any material in this document can be accepted on the part of Scott Vevers or any of its emp
**Scott Vevers Ltd Chartered Accountants 65 East Street Bridport Dorset DT6 3LB**
## **26 July 2021**
We, as Trustee's, approve these accounts for the year ended 31 March 2021 and confirm th have made available all relevant records and information for their preparation.
|Mary L Ashby|…………………………………|
|---|---|
|**Mrs Mary Ashby**|**David McRobbie**|
|**Chair**|**Treasurer**|
## **26 July 2021**
'.r- 1109562
**2020**
8,742.00 190.00 2,575.00 - 105.00 - 1,213.50 270.52 11.45
13,107.47
18,677.18
(5,569.71)
27,860.04 £22,290.33
**er - 1109562**
**2020**
16,447.96 40.00 5,696.89 105.48
22,290.33
- £22,290.33 £22,290.33
## **hotherapy**
e year ended us.
h information
d no as a result of ployees.
hat we