iaaO MMUNICARE COUNSELLING SERVICE paper fr 6 LEGAL AND ADMINISTRATIVE INFORMATION a Trustees Mr B W Moere Mrs R E Moere Ms A S Malkin Mr W Stansfeld Mrs P P Parker Mrs J D Harvey Charity no. 1109521 Charity correspondent Mr B W Moere Christ Church Redford Way Uxbridge Middlesex UB8 1$Z Independent examiner Ward Williams Bay Lodge 36 Harefield Road Uxbridge Middlesex UB8 1PH td Bankers HSBC High Street Uxbridge Middlesex Se ie 2 aa aoe RD) MMUNICARE COUNSELLING SERVICE suey CONTENTS ars eTa Page t-3 Trustees’ report 4 Independent examiner's Report 5 Statement of financial activities 6 Balance sheet 7-2B Notes to the accounts oe ae COMMUNICARE COUNSELLING SERVICE ef TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2023 ## A The trustees present their report and accounts for the year ended 3} August 2023. ## STRUCTURE, GOVERNANCE AND MANAGEMENT Communicare Counselling Service (“CCS”) was registercd as an unincorpecaied charity on [8 May 2005. Previously it was part of Christ Church, Uxbridge. The charity’s gereming document is a Declaration of Trust made on 12 May 2005. Trustees The trustees who served during the year, were: Mr B W Moere Dr D A L Hope (resigned on 7 April 2023) Mrs R E Moere Ms A S Malkin Mr W Stansfeld Mrs P P Parker ies hon Mrs J D Harvey The Declaration of Trust provides that there shall be at least six trustees. Up to four areappomstcd by the congregation of Christ Church, Uxbridge, the minister of which would normalitybe ose of these. Up to four other trustees may be appointed with a professional or general wtcrest m advancing the objects of the charity. Apart from the first trustees cvery trustee must be appointed for a term ofthree ycars by a resolution of the trustees. The trustecs must hold at feast two ordimary meetings @ year. ## Related parties The trustees of the charity are considered to be related parties of the charity. None of the trassnes received remuneration or reimbursement of expenses, except for one of the trustees (virs J D Harvey) who is also a counsellor for the charity and is paid for her counselling serviexs accordingly. Payments are approved by the other non-conflicted Trustees as necessary, ‘with payments made at the same rate as what is paid to other counsellors used by the charity. ## Risk factors The trustees have reviewed the risks that the charity faces. The main risk is that there is mat sufficient income to cover expenditure. Since expenditure is related almost entirely to counseHiayg sessions, which clients pay for. this is considered a low risk. Risk will be reviewed on an areenal basis. ## a, a COMMUNICARE COUNSELLING SERVICE / TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 oN ## OBJECTIVES AND ACTIVITIES The objective of the charity is to provide those seeking help with a compescutamd caring service offering counselling and psychotherapy on an individual, couple or group bass. Sts ates is to offer those receiving counsel an opportunity to explore, discover and clanfy ways of living more resourcefully and towards greater well-being. We have considered the Charity Commission's guidance on public benefit whea reviewing our objectives and current, and future, activities. The main activities of the charity are to respond to requests for counselling, t ausess the veed of those contacting the charity and to consider whether we are the most appropriate reagsmrce for them and can accommodate their needs. In addition, we provide student placements wek sapervision. Ow services are available to all members of the public and are inclusive of all genders, sexmal and LGBTQIA orientation, ethnicity and disabilities. Our student placements provide sapervised training to develop the skills required to provide the counsellors of the future. ## ACHIEVEMENTS AND PERFORMANCE Someta om During the past year we have responded to 134 (2022: 203) new contacts resulung is 91 (2022: 146) new clients being seen. Our 20 (2022: 20) self-employed part-time counsellors bave counselled for around 4,636 hours (2022: 4,503). There were 2 student placemem im the year (2022: 1) and a number of training days have been held. As at the year-cnd the charity kad 302 (2022: 330) current active clients. Like many organisations, the day-to-day activities of the charity were impacted by the Covad-19 global pandemic which resulted in various lockdown restrictions and social distancing measures from March 2020. The charity has had to adapt accordingly, including introducing working fron home and holding sessions remotely via telephone calls. This hybrid working model has continned throughout the financial year, although with restrictions lifted in the previous year the charity bas been able to offer more face-to-face appointments where counsellors have been able to. The Trustees are satisfied that the charity is in a strong financial position and the services of the charity continue to be more important than ever to the community. ## FINANCIAL REVIEW Details of the financial performance fort the year are set out on pages 5 to 13. The main source of funding for CCS is from donations by people who attend sessions with the counsellors. During this year £112,766 (2022: £103,416) was received. The trustees would like to express their gratitude to Christ Church who provided a grant for £1 0,000 (2022: £15,000). After expenses and a small amount of investment income there is a surplus of income over expenditure for the year of £6,752 (2022: £3,669). After this is added to the opening fund balance of £88,693 an amount of £95.445 has been carried forward to be used in furtherance of the charity’s objectives. COMMUNICARE COUNSELLING SERVICE . TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2623 ## FINANCIAL REVIEW continued ## Reserve Policy it is the charity’s policy to hold an amount equivalent to approximately sox months of the total resources expended in reserve, to meet any fluctuations in receipts and pay sacmis that may arise. The charity currently holds approximately scven months of the total resowrers expended. The trustees continue to consider how best to utilise these additional reserves 35 weeet iss charitable objectives, and have continued to increase the amount of support given via its asusted places scheme. PLANS FOR FUTURE YEARS The charity aims to continue its counselling activities and to provide supervision: aed support 10 . students and training where appropriate. STATEMENT OF TRUSTEES’ RESPONSIBILITIES The trustees are responsible for preparing the Trustees’ Report and the faecal endiaaienes accordance with the rules of the trust, applicable law and United Kingdom Accountmg Shandards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees 10 prepare fseczi statements for each financial year which give 3 true and fair view of the state of affeies of the charity and of the incoming resources and application of resources of the charity for tat period. In preparing these financial statements, the trustees are required to: - . select suitable accounting policies and then apply them consistently: » observe the methods and principles in the Charities SORP 2019 (FRS 102): - make judgements and estimates that are reasonable and prudent, » state whether applicable accounting standards have been followed, subject to anydepartures disclosed and explained in the financial statements, and - e prepare the financia} statements on the going concern basis unless it is inapprapeiate % presume that the charity will continue in operation. - The trustees are responsible for keeping proper accounting records that disclose with reasomable accuracy at any time the financial position of the charity and enable them to ensure that tbe financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) of - Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguacdane the assets of the charity and hence for taking reasonable steps for the prevention and detection fraud and other irreguiarities. Signed on behalf of the board of trustees Date: ..cccececceceerceeterenes (7 re 4o-- r9tt eeeres Aerrrerrerer ae B. W. Moere (Trustee) ## 2923||Funds
2022| |||£||£| |INCOME FROM:||||| |Incoming resources from
generated funds
Donationsandlegacies
Investment income
incomingresources from
charitable activities|2
3
4|10,008
1,498
147,604|}
!
|
||15,000
34}
;
136,909 j| |TOTALINCOME|.|_
159,084||_
151,963| |EXPENDITUREON:||—_—_—||—_—— i
.
|| |Charitable activities|5|152,332||148,204| |||—||—}| |TOTALRESOURCES
EXPENDED||152,332
——||148.294 |
—}| |NETMOVEMENTINFUNDS||6,752||i
;
3,668| |FUNDBALANCEAT 1
SEPTEMBER22||88,693||‘
85,624| |FUNDBALANCEAT31
AUGUST23|u|95,445||i
88,093| < COMMUNICARE COUNSELLING SERVICE **----- Start of picture text -----**
BALANCE SHEET AS AT 31 AUGUST 2023
#F TI
Notes 2623 2022
£ £
FIXED ASSETS
Tangible assets 7 - -
CURRENT ASSETS |
Debtors 8 1,262 i = 1,074
Cash at bank and in hand 95,323 | 89,091
96,585 | 90.165
CREDITORS: Amounts falling due within :
one year 9 (1,140) + (1,472) |
NET CURRENT ASSETS 95,445 88.693 |
NET ASSETS 95,445 88.693 |
H
i !
INCOME FUNDS |
Unrestricted funds 1 95,445 | 83.693
95,445 | 88093
The accounts were approved by the trustees on AS LeseeesmA Rum Le ad7
Signed on behaif of the trustees:
B. W. Moere (Trustee)
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ee 4 COMMUNICARE COUNSELLING SERVICE
j NOTES TO THE ACCOUNTS
é FOR THE YEAR ENDED 31 AUGUST 2023
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1. ACCOUNTING POLICIES ## Charity information Communicare Counselling Service (“CCS”) is an unincorporated charity which was registered on 18 May 2005. The Charity’s registration number is 1109521. ## 1] Accounting convention The accounts have been prepared in accordance with the Charity’s governing document, the Charities Act 2011 and “Accounting and Reporting by Charines: Statement of Recommended Practice applicable to charities preparing their accounss m accordance with the Financial Reporting Standard applicable in the UK and Republic ofireland (FRS 102)" (published in October 2019). The Charity is a Public Benefit Entity as definedby FRS 102. The Charity has taken advantage of the provisions in the SORP for charities apptying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The accounts have departed from the Charities (Accounts and Reports} Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applymg FRS 162 rather than the version of the Statement of Recommended Practice which is referred to mm the Regulations but which has since been withdrawn. The accounts are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared on a going concern basis under the historical cost convention. The principal accounting policies adopted are set out below. - 1.2 Going Concern At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foresceabie future, The trustees are satisfied that the charity is well placed to see through the carrem tough operational and economic environment. 1.3. Incoming resources Voluntary income includes donations, gifts and grants and is included in the Stateasexs of Financial Activities (“SOFA”) for the year when the charity is legally entided to the income and the amount can be quantified with reasonable accuracy. Investment income is recognised on a receivable basis. Income resources from charitable activities represent amounts receivable from domatous for counselling sessions and other related income. 3 a f COMMUNICARE COUNSELLING SERVICE Sal = NOTES TO THE ACCOUNTS (CONTINUED) a FOR THE YEAR ENDED 31 AUGUST 2023 a ## 1.4 Resources expended All expenditure is accounted for on an accruals basis as a liability is incurred. Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services to its benefictaries and those costs necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and other expenditure not directly related to the charitable activities. ## 1.5 Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over us expected useful life, as follows: Computer Equipment 1/3 of Cost Furniture, Fixtures and Fittings 1/3 of Cost ## 1.6 Unrestricted funds Unrestricted funds are general funds which are available for use at the discretior of the trustees in the furtherance ofthe objectives of the charity and have not been designated for any other purpose. ## 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, ocher short-term liquid investments with original maturities of three months or tess. apd bank overdrafts. Bank overdrafts are shown with borrowings in current liabilities. | | | | | | ° / COMMUNICARE COUNSELLING SERVICE fi NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 ;[.] ## 2. DONATIONS AND LEGACIES **----- Start of picture text -----**
2023 | 2022
‘ é
Grants received 46,000 | 15,000
3, INVESTMENT INCOME
223 [2022
£ £ |
Interest receivable 1,438 | 54
——
4, ENCOMING RESOURCES FROM CHARITABLE ACTIVITIES
2023 { 2022
e{ of)
Counselling session donations and other related income 147,684 136.909
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| | | | od f COMMUNICARE COUNSELLING SERVICE ) af NOTES TO THE ACCOUNTS (CONTINUED) JS FOR THE YEAR ENDED 31 AUGUST 2023 ## 5. RESOURCES EXPENDED **----- Start of picture text -----**
2023 2022
Charitable activities £ £
Counselling session expenses
and other related costs $33,493 | 129,976
Support costs $7,198 17,208
158,688 | 147,184
Ciovernance costs 1,644 | 1110 |
152,332 | 148.294
a | a |
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Support costs consist of administration and sundry expenses of £6,188 (2022: £6.507}, employment costs of £9,833 (2022: £9,442), and insurance costs of £1,174 (2022: £1,259), Gavernance costs are made up of fees payable to the Independent Examiner of £1,644 (2023: £1,110} £504 of which relates to payroll services (2022: £nil). ## ere / a f COMMUNICARE COUNSELLING SERVICE é NOTES TO THE ACCOUNTS (CONTINUED) x FOR THE YEAR ENDED 31 AUGUST 2023 ## 6. EMPLOYEES |EMPLOYEES|||| |---|---|---|---| ||2023|2022|| |Numberofemployees:|Number||Number|| |The average monthly numberofemployees duringtheyearwas:|3|3|| |Employment costs|£|£|| |Wages and salaries|15,998|15,362|| |||——||| |||Ls|| There were no employees whose annual emoluments were £60,000 and above. ## 7. TANGIBLE FIXED ASSETS ||Fixtares Fittings| |---|---| ||&Equipment| ||£| |COST|| |Balance at 31.08.22|2,232| |Additions|-| |Balance at 31.08.23|2.232| |DEPRECIATION|| |Balance at 31.08.22|2,232| |Charge for theyear|-| |Balance at 31.08.23|2,232| |NET BOOK VALUE|| |At 31.08.23|-| |At31.08.22|-| — Aa av / COMMUNICARE COUNSELLING SERVICE fa NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 **----- Start of picture text -----**
8. DEBTORS 2023 2022
£ £
Prepayments and accrued income 1,262 1,074
9. CREDITORS : Amounts falling due within one year 2023 2022
£ £
Accruals and other creditors 1,148 1.472
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## 10, RELATED PARTIES ## Trustees None of the trustees, or any person connected with them, received any remuneration or reimbursement of expenses during the year, except one trustee who is also a counsellor of the charity. The trustee in question was already a counsellor of the charity at the time she was appointed as a trustee in November 2019. Payments of £8,689 (2022: £8,875) were made during the year to this trustee for counselling services provided. These payments were approved by the other non-conflicted trustees as necessary, and payments were made strictly in line with the rates paid to other counsellors. ## Controlling party The charity is controlled by the trustees. Po COMMUNICARE COUNSELLING SERVICE ;[,] NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 ee nner ## 11. MOVEMENTS IN FUNDS |||At
31.08.22
£|Incoming
resources
£|Resources
expended
£|At
31.08.23
£| |---|---|---|---|---|---| |Unrestricted|funds|88,693|159,034|152,332|95,445| All funds are unrestricted. Unrestricted funds arc general funds, which are available for use at the discrction of the trustees in the furthcrance of the objectives of the charity and have not been designated for any other purposc. Charity Repistration no 1109521 **----- Start of picture text -----**
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## COMMUNICARE COUNSELLING SERVICE TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 a”