## Small World Cultural Arts Collective
Charity number 1109457
A company limited by guarantee number 04984522
## Annual Report and Financial Statements
for the year ended 31 March 2024
## Small World Cultural Arts Collective
Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 6|
|Examiner's report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the accounts|10 to 13|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Small World Cultural Arts Collective
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position** Phillipa Chapman Chair Anita Gregory Flo Toch Treasurer Beth Jones Tansy Whitfield Alicia Carter **Charity number** 1109457 **Company number** 04984522
Appointed 8 May 2023
Appointed 8 May 2023 Registered in England and Wales Registered in England and Wales
## **Registered and principal address**
**Registered and principal address Bankers** Keighley Arts Hub Virgin Money 47 Low Street 1 Westgate Keighley Shipley BD21 3PP BD18 3SD
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 3 December 2003. It is governed by a memorandum and articles of association as amended 5 May 2005. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## Small World Cultural Arts Collective
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
To further such charitable purposes for the benefit of young people under the age of 25 in Keighley and District as the trustees see fit from time to time in particular by:
- a) advancing their education and development by providing and promoting a broad range of sustained, participatory, creative arts activities;
- b) promoting the arts in particular by the establishment and maintenance of a Community Arts and Music Centre;
- c) developing their capacity and skills in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society; and
- d) promoting for their benefit the provision of facilities for recreation or other leisure time occupation in the interests of social welfare and with the object of improving their condition of life.
## **The charity's main activities**
The centre provides community based creative activities for individual and community benefit, focussing on self expression and self development. Primarily, though not exclusively, for young people.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education, the arts and culture.
## **Achievements and performance**
Welcome to the Small World year from April 2023 to March 2024. We continue to provide services in Keighley for young people and families and to provide, in partnership with Keighley Arts Hub, gallery space and a makers shop to support local artists and creatives.
## **Our Aims for young people under 25 in Keighley**
Advancing their education and development by providing and promoting a broad range of sustained, participatory, creative arts activities;
Promoting the arts in particular by the establishment and maintenance of a Community Arts and Music Centre; Developing their capacity and skills in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society; and
Promoting for their benefit the provision of facilities for recreation or other leisure time occupation in the interests of social welfare and with the object of improving their condition of life.
## **Main activities**
Our main projects have been ArtyThings, BeArty, Breathing Space and Saturday Club offering activities to a wide range of ages and backgrounds across the year. Alongside this we run a young volunteer club for those wishing to gain valuable experience to move into employment.
## **ArtyThings**
This group is our youngest independent group although we do have a couple of carers who attend too. They are full of interesting ideas and will often explore the boxes of scrap to come up with amazing artwork and 3D work as well as using the many resources to do painting clay and textiles amongst other things. They are a wonderfully creative group who are a joy to work with.
## **BeArty**
This is a slightly older group and smaller numbers but this works well for the participants as they often need a bit more support. Still wonderfully imaginative and creative and also very musical.
3
## Small World Cultural Arts Collective
## Trustees' report (continued) for the year ended 31 March 2024
## **Achievements and performance continued**
## **Breathing Space**
A much bigger group of primarily over 16s who come and socialise and create both art and music or just unwind after a stressful week at school, college or work. They have the opportunity to let loose and have a bit of a play around with the scooters and despite the size of the group are all very respectful and a really nice bunch.
## **Young Volunteers**
This is a group is funded by the Brelms Trust and has been great for supporting college placement students and other young people who came to help out in the gallery and shop gaining valuable skills and experience in a supportive setting and we have been able to provide references for those of them moving into employment. Into year 2 of the project and we have recruited a new bunch of volunteers from the Friday group who have been helping develop the space, tidying, cleaning, building and decorating, a real help and great fun to work with.
## **Saturday Club**
This was the original Small World club way back when we first had a building in 2005 and we revived it late in 2022 and it has grown to be our busiest session with parents and children attending the midday session and getting involved in a wide range of different art activities and again having a space to run around and play and make new friends. A very busy and energetic group but wonderful to be a part of.
## **Funding**
The Tudor Trust – core organisational funding from the Tudor Trust
The Brelms Trust – Young volunteer support project
One exciting project which began just towards the end of the financial year in March was the opportunity to take on some meanwhile leases for empty shops in the centre where we are based. The centre was recently sold and the new owners, far from wanting their building back were very happy with the way it is being utilised as the Arts Hub and offered additional units on a similar basis to the one we are in which is through East Street Arts. This not only gives us an exciting opportunity to re-engage with community groups and schools who we haven’t worked with for a long time but will also provide a level of income generation to support the core costs of Small World. Exciting times indeed!
## **Staff and Volunteers**
I’ve kept these together as the commitment people make to Small World often goes above and beyond any financial incentive and as a result staff often give additional time as volunteers to support the sessions.
Sam Atkins – Coordinator and service delivery Oscar Manthorp – Breathing Space and Saturday Club support Jen Rhodes – ArtyThings Support Ellie Blakelock – BeArty Support Jane Howie – Gallery support and cover for sessions Fenton Medley – Gallery and cover support
## **Trustees**
We welcomed two new trustees this year, Pip and Alicia who were both known previously to Small World as they had come with their children to access sessions here and they agreed to help with the overall organisation through a place on the committee. A huge thank you to them and the rest of the trustees who continue to help keep Small World running.
4
## Small World Cultural Arts Collective
## Trustees' report (continued) for the year ended 31 March 2024
## **Financial review**
The net income for the year was £502, including net income of £198 on unrestricted funds and net income of £304 on restricted funds.
Since our move to Keighley Arts Hub funding has been much less of a stressful issue and it has left us able to develop more interesting ideas such as the Little Nomad Gallery. We have been funded for the past 12 months and next 12 months through a generous grant from the Tudor Trust and we have been successful in being awarded a grant to develop activities in the gallery space so will be doing more community focussed sessions open to a wider audience.
We would like to thank our funders for their continued support.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £21,927.
As a small organisation Small World aims to have reserves in the region of 10 - 15% of its expenditure, which is between £2,800 and £4,200 based on 2023/2024 expenditure. Additionally it seeks to maintain reserves to cover any winding up costs which are estimated to be £1,400. Actual reserves are significantly above this since the unrestricted Tudor Trust grant of £20,000 was received in March 2024 for the year commencing 1 March 2024.
5
## Small World Cultural Arts Collective
## Trustees' report (continued) for the year ended 31 March 2024
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 22/10/2024
Flo Toch (Trustee)
6
## Small World Cultural Arts Collective
## Independent examiner's report to the trustees of Small World Cultural Arts Collective
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2024, which are set out on pages 8 to 13.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
24/10/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
7
## Small World Cultural Arts Collective
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
20,350
Bank income
5
Other income
3,350
**Total income**
23,705
**Expenditure on:**
Salaries NI and pensions
(3)
8,452
Payroll charges
197
Freelancer fees
374
Training
(11)
Travel and transport
179
Rent and rates
2,400
Building expenses and materials
362
Premises and office expenses
1,509
Insurance
489
Telephone, fax and internet
928
Materials and event expenses
4,868
Refreshments
641
Small equipment
1,260
Computer equipment and software
223
Professional fees
13
Independent examination
660
Licenses and subscriptions
780
Depreciation
183
Other costs
-
**Total expenditure**
23,507
**Net income / (expenditure)**
198
**Fund balances brought forward**
22,096
**Fund balances carried forward**
(4)
22,294|2024
Restricted
funds
£
4,817
-
-
4,817
1,714
-
788
362
-
-
-
544
-
-
279
32
682
-
-
-
-
-
112
4,513
304
6,254
6,558|2024
Total
funds
£
25,167
5
3,350
28,522
10,166
197
1,162
351
179
2,400
362
2,053
489
928
5,147
673
1,942
223
13
660
780
183
112
28,020
502
28,350
28,852|2023
Total
funds
£
27,243
11
2,077
29,331
9,438
377
4,566
154
283
2,400
728
2,589
365
557
3,706
1,332
662
-
13
528
796
-
122
28,616
715
27,635
28,350|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
8
## Small World Cultural Arts Collective
## Balance sheet
|as at 31 March 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
367
**Total fixed assets**
367
**Current assets**
Prepayments
109
Cash at bank and in hand
(6)
22,505
**Total current assets**
22,614
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
687
**Total current liabilities**
687
**Net current assets / (liabilities)**
21,927
**Total assets less current liabilities**
22,294
**Net assets**
22,294
**Funds**
Unrestricted funds
22,294
Restricted funds
-
**Total funds**
22,294|2024
Restricted
£
-
-
-
6,558
6,558
-
-
6,558
6,558
6,558
-
6,558
6,558|2024
Total
£
367
367
109
29,063
29,172
687
687
28,485
28,852
28,852
22,294
6,558
28,852|2023
Total
£
-
-
152
28,882
29,034
684
684
28,350
28,350
28,350
22,096
6,254
28,350|
|---|---|---|---|
For the year ending 31 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 22/10/2024
Flo Toch (Trustee)
9
## Small World Cultural Arts Collective
## Notes to the accounts
## for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computer equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
10
## Small World Cultural Arts Collective
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and donations**
The Brelms Trust CIO
The Tudor Trust
Other donations
**3 Staff costs and numbers**
Gross salaries|2024
Unrestricted
funds
£
-
20,000
350
20,350|2024
Restricted
funds
£
4,817
-
-
4,817|2024
Total
funds
£
4,817
20,000
350
25,167
2024
£
10,323
10,166|2023
Total
funds
£
4,817
22,000
426
27,243
2023
£
9,438
9,438|
|---|---|---|---|---|
The average number of employees during the year was 2, being an average of 0.6 full time equivalent (2023: 2, 0.6 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Restricted funds**
Balance b/f
£
The Brelms Trust CIO
4,254
The Tudor Trust Wellbeing
2,000
6,254|Incoming
£
4,817
-
4,817|Outgoing
£
3,831
682
4,513|2024
£
-
Transfers
£
-
-
-|2023
£
-
Balance c/f
£
5,240
1,318
6,558|
|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
The Brelms Trust CIO For sessional staffing and running costs to support young people with The Tudor Trust Wellbeing For staff wellbeing activities and costs.
11
## Small World Cultural Arts Collective
## Notes to the accounts continued
## for the year ended 31 March 2024
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023
**Cash at bank and in hand**
Cash at bank
Cash in hand
**Creditors and accruals**
Accruals
Taxation and social security
Other creditors
**Related party transactions**
**Trustee expenses**
**Trustee remuneration and benefits**
Anita Gregory
No trustee received any expenses during this year or the previous year.
**Name of trustee**
**Description of transaction**
Provision of cleaning services on a freelance basis|£
3,791
550
4,341
3,791
183
3,974
367
-
2024
£
28,747
316
29,063
2024
£
660
27
-
687
2024
£
1,968
1,968
Computer
equipment|Total
£
3,791
550
4,341
3,791
183
3,974
367
-
2023
£
28,854
28
28,882
2023
£
528
52
104
684
2023
£
120
120|
|---|---|---|---|
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £8,693 (previous year: £7,926).
12
## Small World Cultural Arts Collective
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
20,350
20,426
Bank income
5
11
Other income
3,350
2,077
**Total income**
23,705
22,514
**Expenditure**
Salaries NI and pensions
8,452
977
Payroll charges
197
-
Freelancer fees
374
-
Training
(11)
-
Travel and transport
179
5
Rent and rates
2,400
-
Building expenses and materials
362
108
Premises and office expenses
1,509
-
Insurance
489
182
Telephone, fax and internet
928
-
Materials and event expenses
4,868
1,279
Refreshments
641
49
Small equipment
1,260
64
Computer equipment and software
223
-
Professional fees
13
-
Independent examination
660
48
Licenses and subscriptions
780
-
Other costs
-
10
**Total expenditure**
23,324
2,722
**Net income / (expenditure)**
381
19,792
**Fund balances brought forward**
22,096
2,304
**Fund balances carried forward**
22,477
22,096|2024
Restricted
funds
£
4,817
-
-
4,817
1,714
-
788
362
-
-
-
544
-
-
279
32
682
-
-
-
-
112
4,513
304
6,254
6,558|2023
Restricted
funds
£
6,817
-
-
6,817
8,461
377
4,566
154
278
2,400
620
2,589
183
557
2,427
1,283
598
-
13
480
796
112
25,894
(19,077)
25,331
6,254|2024
Total
funds
£
25,167
5
3,350
28,522
10,166
197
1,162
351
179
2,400
362
2,053
489
928
5,147
673
1,942
223
13
660
780
112
27,837
685
28,350
29,035|2023
Total
funds
£
27,243
11
2,077
29,331
9,438
377
4,566
154
283
2,400
728
2,589
365
557
3,706
1,332
662
-
13
528
796
122
28,616
715
27,635
28,350|
|---|---|---|---|---|
13