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2023-03-31-accounts

SMALL WORLD

CULTURAL ARTS COLLECTIVE

keighley arts hub 47 low street Keighley BD21 3PP

www.smallworldkeighley.org Mobile: 07834181491 Email: ask@smallworldkeighley.org Registered Charity - 1109457 Limited Company - 4984522

small world cultural arts collective Annual report 2022-2023

Small World Annual Report 2021-2022

Another 12 months go by all too quickly as we continue to provide activities and services for young people in Keighley and surrounding areas. As of the end of March 2023 we have the following projects up and running within the community gallery space and our back stage arts workshop:

ArtyThings – a Tuesday drop in arts session for young people aged 8 – 12

Breathing Space – Friday session for under 16s – we are looking to reschedule this to a different day so we have a better flow from the students in on a Friday and various holiday time arts sessions held in the gallery which currently over lap

Breathing Space – Friday session for over 16s, this will continue on a Friday with slightly changed times

Saturday Club (every 2 weeks) – our long standing arts session including lots of ages and families

Holiday art sessions, evening sessions for board and card gaming through the gallery and with the support of the gallery volunteers

Alongside this we have a number of student placements from Craven and Keighley college who help out with various tasks in the gallery, shop and arts workshop.

FUNDING & FINANCE

The Tudor Trust – core organisational funding from the Tudor Trust has been granted for 3 years and is a fantastic boost for Small World. The feedback they gave us was amazing and they are a funder who trust the organisations they fund to do the work

“It was a real privilege to see your journey over the last few years – noting you were in a very different place when we first ever funded you, to the most recent grant to now. Your ability to persevere and adapt to continue going has taken lots of energy and time.”

The National Lottery – A grant to support community gallery activities which has been brilliant in terms of engaging much wider participation across the town with holiday time activity sessions, activities for parents and support for local artists and makers to exhibit and sell their work.

The Brelms Trust – Young volunteer support project to help manage our growing number of young people who go beyond school age but still need further support to help them build up confidence and skills to help their communities.

STAFF

Sam Atkins – Breathing Space; ArtyThings; Gallery Support

Oscar Manthorp – Breathing Space Jane Howie – Gallery activities

OUR AIMS FOR YOUNG PEOPLE UNDER 25 IN KEIGHLEY

Ellie Blakelock – Gallery Activities

Dawn Noutch, Jen Rhodes, Morwenna Catt – Freelance artists

TRUSTEES

Anita Gregory

Flo Toch

Beth Jones

Tansy Whitfield

Advancing their education and development by providing and promoting a broad range of sustained, participatory, creative arts activities;

Promoting the arts in particular by the establishment and maintenance of a Community Arts and Music Centre;

Developing their capacity and skills in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society; and

Promoting for their benefit the provision of facilities for recreation or other leisure time occupation in the interests of social welfare and with the object of improving their condition of life.

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Small World Cultural Arts Collective

Charity number 1109457

A company limited by guarantee number 04984522

Annual Report and Financial Statements

for the year ended 31 March 2023

Small World Cultural Arts Collective

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

1

Small World Cultural Arts Collective

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Name Position Dates Anita Gregory Chair Flo Toch Treasurer Beth Jones Tansy Whitfield Alicia Carter Phillipa Chapman Charity number 1109457 Company number 04984522

Appointed 8 May 2023 Appointed 8 May 2023

Registered in England and Wales Registered in England and Wales

Registered and principal address

Registered and principal address Bankers Keighley Arts Hub Virgin Money 47 Low Street 1 Westgate Keighley Shipley BD21 3PP BD18 3SD

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 3 December 2003. It is governed by a memorandum and articles of association as amended 5 May 2005. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

Small World Cultural Arts Collective

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The charity's objects

The charity's main activities

The centre provides community based creative activities for individual and community benefit, focussing on self expression and self development. Primarily, though not exclusively, for young people.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education, the arts and culture.

Achievements and performance

Another 12 months go by all too quickly as we continue to provide activities and services for young people in Keighley and surrounding areas. As of the end of March 2023 we have the following projects up and running within the community gallery space and our back stage arts workshop:

Funding:

The Tudor Trust – core organisational funding from the Tudor Trust has been granted for 3 years and is a fantastic boost for Small World. The feedback they gave us was amazing and they are a funder who trust the organisations they fund to do the work.

“It was a real privilege to see your journey over the last few years – noting you were in a very different place when we first ever funded you, to the most recent grant to now. Your ability to persevere and adapt to continue going has taken lots of energy and time.”

The National Lottery Community Fund – A grant to support community gallery activities which has been brilliant in terms of engaging much wider participation across the town with holiday time activity sessions, activities for parents and support for local artists and makers to exhibit and sell their work.

The Brelms Trust CIO – Young volunteer support project to help manage our growing number of young people who go beyond school age but still need further support to help them build up confidence and skills to help their communities.

3

Small World Cultural Arts Collective

Trustees' report (continued) for the year ended 31 March 2023

Staff

Sam Atkins – Breathing Space; ArtyThings; Gallery Support Oscar Manthorp – Breathing Space Jane Howie – Gallery activities - Sessional freelance staff Ellie Blakelock – Gallery Activities - Sessional freelance staff Dawn Noutch, Jen Rhodes, Morwenna Catt – Freelance artists

Financial review

The net income for the year was £715, including net income of £19,792 on unrestricted funds and net expenditure of £19,077 on restricted funds.

Since our move to Keighley Arts Hub funding has been much less of a stressful issue and it has left us able to develop more interesting ideas such as the Little Nomad Gallery. We have been funded for the past 12 months and next 12 months through a generous grant from the Tudor Trust and we have been successful in being awarded a grant to develop activities in the gallery space so will be doing more community focussed sessions open to a wider audience.

We would like to thank our funders for their continued support.

Accordingly, the trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and have concluded that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £22,096.

As a small organisation Small World aims to have reserves in the region of 10 - 15% of its expenditure, which is between £2,900 and £4,350 based on 2022/2023 expenditure. Additionally it seeks to maintain reserves to cover any winding up costs which are estimated to be £1,350. Actual reserves are significantly above this since the unrestricted Tudor Trust grant of £20,000 was received in February 2023 for the year commencing 1 March 2023.

4

Small World Cultural Arts Collective

Trustees' report (continued) for the year ended 31 March 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 26/9/2023

Anita Gregory (Trustee)

5

Small World Cultural Arts Collective

Independent examiner's report to the trustees of Small World Cultural Arts Collective

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 7 to 12.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

12/10/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Small World Cultural Arts Collective

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants and donations
(2)
20,426
Bank interest
11
Other income
2,077
Total income
22,514
Expenditure on:
Salaries NI and pensions
(3)
977
Payroll charges
-
Freelancer fees
-
Training
-
Travel and transport
5
Rent and rates
-
Building expenses and materials
108
Premises and office expenses
-
Insurance
182
Telephone, fax and internet
-
Materials and event expenses
1,279
Refreshments
49
Small equipment
64
Computer equipment and software
-
Professional fees
-
Independent examination
48
Licenses and subscriptions
-
Other costs
10
Total expenditure
2,722
Net income / (expenditure)
19,792
Fund balances brought forward
2,304
Fund balances carried forward
(4)
22,096		 2023
Restricted
funds
£
6,817
-
-
6,817
8,461
377
4,566
154
278
2,400
620
2,589
183
557
2,427
1,283
598
-
13
480
796
112
25,894
(19,077)
25,331
6,254		 2023
Total
funds
£
27,243
11
2,077
29,331
9,438
377
4,566
154
283
2,400
728
2,589
365
557
3,706
1,332
662
-
13
528
796
122
28,616
715
27,635
28,350		 2022
Total
funds
£
28,575
13
166
28,754
8,998
167
-
57
35
2,400
805
990
459
425
2,310
1,176
1,331
368
49
480
-
440
20,490
8,264
19,371
27,635

All incoming resources and resources expended derive from continuing activities.

7

Small World Cultural Arts Collective

Balance sheet

as at 31 March 2023
2023
Unrestricted
£
Current assets
Prepayments
152
Cash at bank and in hand
(6)
22,628
Total current assets
22,780
Current liabilities:
amounts falling due within one year
Creditors and accruals
(7)
684
Total current liabilities
684
Net current assets / (liabilities)
22,096
Net assets
22,096
Funds
Unrestricted funds
22,096
Restricted funds
-
Total funds
22,096		 2023
Restricted
£
-
6,254
6,254
-
-
6,254
6,254
-
6,254
6,254		 2023
Total
£
152
28,882
29,034
684
684
28,350
28,350
22,096
6,254
28,350		 2022
Total
£
61
28,106
28,167
532
532
27,635
27,635
2,304
25,331
27,635

For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 26/9/2023

Anita Gregory (Trustee)

8

Notes to the accounts

Small World Cultural Arts Collective

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computer equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

Small World Cultural Arts Collective

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations
The Tudor Trust
The Brelms Trust CIO
National Lottery Community Fund (NLCF)
The Craven Trust
Other donations
3 Staff costs and numbers
Gross salaries
Social security costs		 2023
Unrestricted
funds
£
20,000
-
-
-
426
20,426		 2023
Restricted
funds
£
2,000
4,817
-
-
-
6,817		 2023
Total
funds
£
22,000
4,817
-
-
426
27,243
2023
£
9,438
-
9,438		 2022
Total
funds
£
17,500
-
9,875
1,200
-
28,575
2022
£
8,998
-
8,998

The average number of employees during the year was 2, being an average of 0.6 full time equivalent (2022: 2, 0.5 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme
Costs of the scheme to the charity for the year
4 Restricted funds
Balance b/f
£
The Brelms Trust CIO
-
NLCF
8,649
The Tudor Trust
16,682
The Tudor Trust Wellbeing
-
25,331		 Incoming
£
4,817
-
-
2,000
6,817		 Outgoing
£
563
8,649
16,682
-
25,894		 2023
£
-
Transfers
£
-
-
-
-
-		 2022
£
-
Balance c/f
£
4,254
-
-
2,000
6,254

Fund name

The Brelms Trust CIO

NLCF

The Tudor Trust The Tudor Trust Wellbeing

Purpose of restriction

For sessional staffing and running costs to support young people with complex mental health, social or emotional issues to be better prepared for independent living.

To enable community activities in the gallery and support improvements to the gallery.

For salary and running costs to support young people in Keighley. For staff wellbeing activities and costs.

10

Small World Cultural Arts Collective

Notes to the accounts continued

for the year ended 31 March 2023

5
6
**7 **		 Tangible assets
Cost
At 1 April 2022
Additions
At 31 March 2023
Depreciation
At 1 April 2022
Charge for year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Accruals
Taxation and social security
Other creditors		 £
3,791
-
3,791
3,791
-
3,791
-
-
2023
£
28,854
28
28,882
2023
£
528
52
104
684
Computer
equipment		 Total
£
3,791
-
3,791
3,791
-
3,791
-
-
2022
£
28,096
10
28,106
2022
£
480
52
-
532

8 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Other related party transactions

Other transactions with trustees or related parties
Anita Gregory
Name of trustee
or related party
Relationship to
charity
Description of transaction
Trustee
Provision of cleaning
services		 2023
£
120
120		 2022
£
893
893

11

Small World Cultural Arts Collective

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
20,426
-
Bank interest
11
13
Other income
2,077
166
Total income
22,514
179
Expenditure
Salaries NI and pensions
977
-
Payroll charges
-
-
Freelancer fees
-
-
Training
-
-
Travel and transport
5
-
Rent and rates
-
-
Building expenses and materials
108
25
Premises and office expenses
-
-
Insurance
182
278
Telephone, fax and internet
-
-
Materials and event expenses
1,279
-
Refreshments
49
-
Small equipment
64
47
Computer equipment and software
-
-
Professional fees
-
-
Independent examination
48
-
Licenses and subscriptions
-
-
Other costs
10
100
Total expenditure
2,722
450
Net income / (expenditure)
19,792
(271)
Fund balances brought forward
2,304
2,575
Fund balances carried forward
22,096
2,304		 2023
Restricted
funds
£
6,817
-
-
6,817
8,461
377
4,566
154
278
2,400
620
2,589
183
557
2,427
1,283
598
-
13
480
796
112
25,894
(19,077)
25,331
6,254		 2022
Restricted
funds
£
28,575
-
-
28,575
8,998
167
-
57
35
2,400
780
990
181
425
2,310
1,176
1,284
368
49
480
340
20,040
8,535
16,796
25,331		 2023
Total
funds
£
27,243
11
2,077
29,331
9,438
377
4,566
154
283
2,400
728
2,589
365
557
3,706
1,332
662
-
13
528
796
122
28,616
715
27,635
28,350		 2022
Total
funds
£
28,575
13
166
28,754
8,998
167
-
57
35
2,400
805
990
459
425
2,310
1,176
1,331
368
49
480
-
440
20,490
8,264
19,371
27,635

12

Small World Cultural Arts Collective

Independent examiner's report to the trustees of Small World Cultural Arts Collective

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 7 to 12.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Rhys North ACA

12/10/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

1