Company registration number: 05180733 Charity registration number: 1109429
Hucknall and District Voluntary Sector Partnership
(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 30 September 2021
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Hucknall and District Voluntary Sector Partnership
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 to 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 14 |
Hucknall and District Voluntary Sector Partnership
Reference and Administrative Details
Trustees
Secretary
Trevor Clay Brenda Shelbourne Alberto Rovida John Wilkinson Trevor Clay
Rebecca Wells, Centre Co-ordinator
Senior Management Team Principal Office
Principal Office 3a Vine Terrace Hucknall Nottingham Nottinghamshire NG15 7AR Company Registration Number 05180733
Charity Registration Number 1109429 Independent Examiner
John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
Hucknall and District Voluntary Sector Partnership
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 30 September 2021.
Trustees
Trevor Clay Lee Hutchinson (resigned 21 September 2021)
Brenda Shelbourne
Alberto Rovida
John Wilkinson (appointed 20 September 2021)
Structure, governance and management
Nature of governing document
The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 13 July 2004. It has no share capital and the liability of each member in the event of winding-up is limited to £1.
Recruitment and appointment of trustees
New trustees come to us by recommendation from the centre's Management Committee.
Objectives and activities
Objects and aims
To generally benefit the inhabitants of Hucknall and surrounding areas as the trustees for the time being of the charity shall think fit, including the provision of low cost accommodation and related services to charitable and voluntary organisations for the general benefit of the inhabitants of Hucknall and the surrounding district.
Objectives, strategies and activities
We provide and maintain low cost accommodation to tenants and casual users of the centre.
Public benefit
We benefit the public through providing the opportunity to access a range of services in one location close to the town centre.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Page 2
Hucknall and District Voluntary Sector Partnership
Trustees' Report
Achievements and performance
HUCKNALL & DISTRICT VOLUNTARY SECTOR PARTNERSHIP ANNUAL REPORT 2021
Thank you to everyone for the hard work that has been put into Under One Roof over the past year. The purpose of the partnership has always been to be of SERVICE TO THE COMMUNITY OF HUCKNALL AND DISTRICT. Therefore, we shall actively encourage the use of the centre by community groups and local charities. We acknowledge the help and support from the directors and members of the Management Committee and many thanks to Rebecca Wells, the Centre Co-ordinator for all her hard work.
With the outbreak of Covid in 2020, Under One Roof adapted to the many changes needed. The Foodbank proved to be a vital service to the local community and operated out of Under One Roof throughout the lockdown. The numbers of people needing the service increased dramatically and is still operating a busy service on a Monday and Tuesday with new referrals received each week.
The overall footfall of people attending the building has increased once again for a variety of advice/groups and services offered.
We also acknowledge the financial support we have received from Ashfield District Council plus various local organisations/groups including Cottage Crafts.
The groups operating from Under One Roof are:CGL; Hucknall Furniture Project; Hucknall Food Bank; Mark Spencer MP Constituency Offices; I.T. For All; Cottage Crafts.
In addition to the groups mentioned above, the following groups/services have joined us: Empleo – A project running to help persons find employment, they operate two days a week, on a Tuesday and Thursday. Empleo has funding to run for six months until February 2022; HHELP – A local mental health support group who meet every two weeks;
Shaun’s café has fully re-opened since the Covid Pandemic but customers are proving slow to return. The café is run compliant within the Covid rules and Janet provides take away meals to housebound residents on a Tuesday and a Friday using a team of volunteer drivers to deliver the meals. This is a facility we cannot afford to lose, a very big thank you to Janet and her daughter Lucy.
Alberto Rovida Chairman Under One Roof.
Financial review
Net current assets of £11,555 are sufficient to enable the Charity to continue to operate. There was a small operating deficit of £445 in the year to 30 September 2021.
Page 3
Hucknall and District Voluntary Sector Partnership
Trustees' Report
Principal risks and uncertainties
There is a risk that a large proportion of the building is now occupied by only a few tenants. The loss of our main tenant if they decided to move or lose their government contracts, would be a significant risk to the financial viability of the organisation.
Policy on reserves
We don't have a specific reserves' policy. There is the need to continue to grow our cash balances to be able to finance any unforeseen events. A minimum of £10,000 is held at any one time.
Statement of Trustees' Responsibilities
The trustees (who are also the directors of Hucknall and District Voluntary Sector Partnership for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on 7 January 2022 and signed on its behalf by:
......................................... Brenda Shelbourne Trustee
Page 4
Hucknall and District Voluntary Sector Partnership
Independent Examiner's Report to the trustees of Hucknall and District Voluntary Sector Partnership
Independent examiner’s report to the trustees of Hucknall and District Voluntary Sector Partnership ('the Company')
I report to the charity trustees on my examination of the accounts of the company for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... John O'Brien MSc, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Date:.............................
Page 5
Hucknall and District Voluntary Sector Partnership
Statement of Financial Activities for the Year Ended 30 September 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Total Income Expenditure on: Charitable activities 5 Total Expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 8,757 36,308 45,065 (45,510) (45,510) (445) (445) 142,436 141,991 |
Total 2021 £ 8,757 36,308 45,065 (45,510) (45,510) (445) (445) 142,436 141,991 |
Total 2020 £ 8,111 34,994 |
|---|---|---|---|
| 43,105 | |||
| (46,703) | |||
| (46,703) | |||
| (3,598) | |||
| (3,598) 146,034 |
|||
| 142,436 |
All of the charity's activities derive from continuing operations during the above two periods.
Page 6
Hucknall and District Voluntary Sector Partnership
Statement of Financial Activities for the Year Ended 30 September 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
These are the figures for the previous accounting period and are included for comparative purposes
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Total income Expenditure on: Charitable activities 5 Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 8,111 34,994 43,105 (46,703) (46,703) (3,598) (3,598) 146,034 142,436 |
Total 2020 £ 8,111 34,994 |
|---|---|---|
| 43,105 | ||
| (46,703) | ||
| (46,703) | ||
| (3,598) | ||
| (3,598) 146,034 |
||
| 142,436 |
Page 7
Hucknall and District Voluntary Sector Partnership
(Registration number: 05180733) Balance Sheet as at 30 September 2021
| Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand 11 Creditors: Amounts falling due within one year 12 Net current assets Total assets less current liabilities Creditors: Amounts falling due after more than one year 13 Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds |
2021 £ 140,436 58 12,541 12,599 (11,044) 1,555 141,991 - 141,991 141,991 141,991 |
2020 £ 140,873 51 16,199 |
|---|---|---|
| 16,250 (4,687) |
||
| 11,563 | ||
| 152,436 (10,000) |
||
| 142,436 | ||
| 142,436 | ||
| 142,436 |
For the financial year ending 30 September 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements on pages 6 to 14 were approved by the trustees, and authorised for issue on 7 January 2022 and signed on their behalf by:
......................................... Trevor Clay Company Secretary and Trustee
Page 8
Hucknall and District Voluntary Sector Partnership
Notes to the Financial Statements for the Year Ended 30 September 2021
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of preparation
Hucknall and District Voluntary Sector Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Exemption from preparing a cash flow statement
The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 9
Hucknall and District Voluntary Sector Partnership
Notes to the Financial Statements for the Year Ended 30 September 2021
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500.00 or more are initially recorded at cost.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class
Equipment
Depreciation method and rate 20% on a straight line basis
The cost of land and buildings included in the balance sheet but not depreciated is £140,000.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Page 10
Hucknall and District Voluntary Sector Partnership
Notes to the Financial Statements for the Year Ended 30 September 2021
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs charges in the Statement of Financial Activities represent the contributions payable by the charity during the year.
2 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Grants, including capital grants; Government grants |
Unrestricted funds General £ 2,757 6,000 8,757 |
Total 2021 £ 2,757 6,000 8,757 |
Total 2020 £ - 8,111 |
|---|---|---|---|
| 8,111 |
3 Income from charitable activities
| Rent Room hire |
Unrestricted funds General £ 36,086 222 36,308 |
Total 2021 £ 36,086 222 36,308 |
Total 2020 £ 33,615 1,379 |
|---|---|---|---|
| 34,994 |
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Hucknall and District Voluntary Sector Partnership
Notes to the Financial Statements for the Year Ended 30 September 2021
4 Grants & donations
| Ashfield District Council Ashfield Voluntary Action Sundry donations |
Unrestricted funds £ 6,000 2,380 377 8,757 |
Restricted funds £ - - - - |
Total £ 6,000 2,380 377 |
|---|---|---|---|
| 8,757 |
5 Expenditure on charitable activities
| Wages, NI & pension Utilities Insurance Repairs & maintenance Cleaning, materials & refuse Furniture & equipment Telephones Printing, postage & stationery Service contracts Licences Catering Legal & professional fees Depreciation |
Unrestricted funds General £ 16,476 14,343 1,456 1,953 4,651 993 1,765 171 2,272 314 19 660 437 45,510 |
Total 2021 £ 16,476 14,343 1,456 1,953 4,651 993 1,765 171 2,272 314 19 660 437 45,510 |
Total 2020 £ 16,284 15,745 1,344 2,845 4,762 744 1,681 322 1,295 346 250 648 437 |
|---|---|---|---|
| 46,703 |
6 Fees payable to independent examiner
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
Independent examination
| 2021 | 2020 | ||
|---|---|---|---|
| £ | £ | ||
| 550 | 550 |
7 Charity status
The charity is a company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
Page 12
Hucknall and District Voluntary Sector Partnership
Notes to the Financial Statements for the Year Ended 30 September 2021
8 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Pension costs |
2021 £ 16,174 302 16,476 |
2020 £ 15,985 299 |
|---|---|---|
| 16,284 |
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
| Average number of employees | 2021 No 1 |
2020 No 1 |
|---|---|---|
1 (2020 - 1) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £302 (2020 - £299).
No employee received emoluments of more than £60,000 during the year.
The total employee benefits of the key management personnel of the charity were £16,476 (2020 - £16,284).
9 Tangible fixed assets
| Cost At 1 October 2020 At 30 September 2021 Depreciation At 1 October 2020 Charge for the year At 30 September 2021 Net book value At 30 September 2021 At 30 September 2020 |
Land and buildings £ 140,000 140,000 - - - 140,000 140,000 |
Equipment £ 2,183 2,183 1,310 437 1,747 436 873 |
Total £ 142,183 |
|---|---|---|---|
| 142,183 | |||
| 1,310 437 |
|||
| 1,747 | |||
| 140,436 | |||
| 140,873 |
Page 13
Hucknall and District Voluntary Sector Partnership
Notes to the Financial Statements for the Year Ended 30 September 2021
10 Debtors
| Prepayments 11 Cash and cash equivalents Cash on hand Cash at bank |
2021 £ 58 2021 £ 139 12,402 12,541 |
2020 £ 51 |
|---|---|---|
| 2020 £ 166 16,033 |
||
| 16,199 |
12 Creditors: amounts falling due within one year
| Other loans Other taxation and social security Other creditors 13 Creditors: amounts falling due after one year Other loans |
2021 £ 10,000 129 915 11,044 2021 £ - |
2020 £ - 116 4,571 |
|---|---|---|
| 4,687 | ||
| 2020 £ 10,000 |
Other loans
This loan was taken out with Nottinghamshire County Council on the 20th July 2012 and is an interest free loan for a 10 year period. Discussions on the repayments of this loan shall commence when the charity starts to make an operational profit and the Council will require the repayment of all of the funding by 30th September 2022.
14 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
15 Taxation
The charity is a registered charity and is therefore exempt from taxation.
16 Related party transactions
There were no related party transactions in the year.
Page 14