Trustees’ Annual Report for the period
From: 1[st] September 2024 To: 31[st] August 2025
Charity name: The Friends of Bell Farm School
Charity registration number: 1109386
Objectives and Activities
The primary objective of the Friends of Bell Farm School is to advance the education of pupils in the school by developing effective relationships between the staff and parents and engaging in activities that provide facilities or equipment which support the school and advance the education of the pupils.
We typically have regular fundraisers in the year, notably, our summer fair, Santa fun run and Christmas fair, non-uniform days, school discos and parents and staff quiz night.
These events and activities aim to raise money and provide a memorable experience for those who attend. We aim to provide a supportive community for all the families at Bell Farm Primary School and our local community.
We consider the Charity Commission’s general guidance on public benefit when setting our own objectives and planning our activities.
Achievements and Performance
The Friends of Bell Farm School have had a very successful year of fundraising and creating memorable experiences for our school and local families. We had a wonderful Santa Fun Run, a colourful May Fair with some impressive Rainbow themed bakes, and another sold out Quiz Night.
A new event this year was the £20.25 challenge, which was hugely successful financially but also very heartwarming with the amazing efforts the children put in selling their own art work, bakes, doing cycle laps and much more.
Other highlights for the year were non-uniform days, donut sale, school discos and ice cream sales post sports day.
Since year end we have also received a match funding donation relating to the May Fair in 2025 of £4,000 from one parent showing the huge benefit that corporate match funding can have.
The Friends of Bell Farm School have been delighted to make contributions towards costs of school workshops and trips for the children of Bell Farm School, as well as paying for Christmas crackers and presents for all the children.
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Financial Review
Cash funds at 31 August 2024 was £5,626. From 1 September 2024 – 31 August 2025, The Friends of Bell Farm School made net receipts of £14,696 (of which £2,000 was restricted for technology spend) resulting in cash funds at 31 August 2025 of £20,322 (of which £2,000 was restricted, and £18,322 was unrestricted). £8,770 (including £2,000 of restricted funds) had already been pledged to the school for computing and various school resources pending final invoices. The balance of unrestricted funds will allow The Friends of Bell Farm School to cover deposits to be paid for future events and to make further contributions to Bell Farm Primary School.
The accounts have been prepared on a cash-based accounting basis, also known as receipts and payments accounting.
There are no known uncertainties about The Friends of Bell Farm School’s ability to continue as a going concern. The trustees will not commit to any purchases without funds being available.
Structure, Governance and Management
Type of governing document – Parentkind Model Constitution adopted 3[rd] March 2021.
How is the charity constituted – All parents/primary carers of pupils at Bell Farm Primary School are automatically members of The Friends of Bell Farm School although they are not all active members. This also applies to staff at the school.
Trustee selection – Members of the board of trustees are elected at the AGM by those present.
Reference and Administrative details
| Charity name | The Friends of Bell Farm School |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1109386 |
| Charity’s principal address | c/o Bell Farm Primary School Hersham Road Hersham KT12 5NB |
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Charity Name: The Friends of Bell Farm School Charity Number: 1109386 Receipts and payments accounts For the period from 01/09/2024 to 31/08/2025
| Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments |
|---|---|---|---|---|---|---|
| Unrestricted Funds |
Restricted Funds |
Total 31/08/2025 | Total 31/08/2024 | |||
| to the nearest £ | **to the nearest £ ** | to the nearest £ | to the nearest £ | |||
| Receipts | ||||||
| Fundraising | 31,148 | - | 31,148 | 36,125 | ||
| Other donations/match funding | 5,104 | 2,000 | 7,104 | 274 | ||
| Affiliate schemes | 866 | - | 866 | 658 | ||
| Interest | 199 | - | 199 | 227 | ||
| Total receipts | 37,317 | 2,000 | 39,317 | 37,284 | ||
| Payments | ||||||
| Fundraising | (8,771) | - | (8,771) | (9,860) | ||
| Schoolpayments | (15,632) | - | (15,632) | (45,276) | ||
| PTApayments | (218) | - | (218) | (232) | ||
| Totalpayments | (24,621) | - | (24,621) | (55,368) | ||
| Net of receipts/(payments) | 12,696 | 2,000 | 14,696 | (18,084) | ||
| Cash funds lastyear end | 5,626 | - | 5,626 | 23,710 | ||
| Cash funds thisyear end | 18,322 | 2,000 | 20,322 | 5,626 | ||
| Statement of assets and liabilities at the end of theperiod | ||||||
| Unrestricted Funds |
Restricted Funds |
8/31/2025 | 8/31/2024 | |||
| to the nearest £ | **to the nearest £ ** | to the nearest £ | to the nearest £ | |||
| Cash funds | 18,322 | 2,000 | 20,322 | 5,626 |
| Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments | Receipts andpayments |
|---|---|---|---|---|---|---|
| Unrestricted Funds |
Restricted Funds |
Total 31/08/2025 | Total 31/08/2024 | |||
| to the nearest £ | **to the nearest £ ** | to the nearest £ | to the nearest £ | |||
| Receipts | ||||||
| Fundraising | 31,148 | - | 31,148 | 36,125 | ||
| Other donations/match funding | 5,104 | 2,000 | 7,104 | 274 | ||
| Affiliate schemes | 866 | - | 866 | 658 | ||
| Interest | 199 | - | 199 | 227 | ||
| Total receipts | 37,317 | 2,000 | 39,317 | 37,284 | ||
| Payments | ||||||
| Fundraising | (8,771) | - | (8,771) | (9,860) | ||
| Schoolpayments | (15,632) | - | (15,632) | (45,276) | ||
| PTApayments | (218) | - | (218) | (232) | ||
| Totalpayments | (24,621) | - | (24,621) | (55,368) | ||
| Net of receipts/(payments) | 12,696 | 2,000 | 14,696 | (18,084) | ||
| Cash funds lastyear end | 5,626 | - | 5,626 | 23,710 | ||
| Cash funds thisyear end | 18,322 | 2,000 | 20,322 | 5,626 | ||
| Statement of assets and liabilities at the end of theperiod | ||||||
| Unrestricted Funds |
Restricted Funds |
8/31/2025 | 8/31/2024 | |||
| to the nearest £ | **to the nearest £ ** | to the nearest £ | to the nearest £ | |||
| Cash funds | 18,322 | 2,000 | 20,322 | 5,626 |
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Independent examiner’s report to the trustees of The Friends of Bell Farm School
I report to the trustees on my examination of the accounts of The Friends of Bell Farm School for the year ended 31 August 2025.
Responsibilities and basis of report
As the charity trustees of The Friends of Bell Farm School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of The Friends of Bell Farm School’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of The Friends of Bell Farm School as required by section 130 of the Act; or
- the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Freya McInroy
Relevant professional qualification or membership of professional bodies (if any): ICAEW member
Address: 56 Felcott Road, Walton-on-Thames, KT12 5NS
Date: 24 June 2026
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