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Orphan Shelter Foundation
FOR T HERUSTEES'YEAR ENDEDREPORT 31/42/2021
STRUCTURE, GOVERNANCE AND MANAGEMENT:
Governing Documents:
The organization was established in 23rd January 2004 and the constitution also adopted on the same day. Although It started Its charitable activities from 8th of July 2004 registered with the charity commission on 8th May 2005.
Recrultment& Appointment ofthe Management Committee:
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The trustees are responsible for running the charity. Members In the annual general meeting select Chairman and Treasurer of the charity management committee.
Trustee Induction and Training:
Whilst no formal training Isgiven bythe organization, trustees are encouraged to attend relevant training sessions offered by the different voluntary organzation. The trustees also bring to the organization relevant skill and tralning gain through their occupations andother activities
Risk Management
The management committee is conducting a review of major risks to which the charity is exposed. A risk register will be established and will be updated at least annually. Where appropriate, systems or procedure will be established to mitigate the identified risks. Significant extemal risks to funding have led to the development of a strategic plan that will allow for the diversification of funding and activities. Intemal control is minimized by the mplementation of procedures for authorization of all transaction and projects. The procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.
The single greatest risk to the organization is short term funding. The trustees have Kept this as a standing Item on the agendas of the meetings and are taking steps to secure a minimum of 3-year funding. part of managing against this risk is also work on diversifying and funding base of the organization and work to be taken to secure project funding from a variety of sources, this work is consistently under review and will remain a standing Item on the agenda.
Organizational Structure:
Membership:
Membership of the charity shall be open to any person over the age of 18 years or anybody corporate or unincorporated association who 6 interested in furthering the charity's work and has paid any annual subscription.
Honorary Officers:
At the annual general meeting of the charity tha members shall elect from amongst themselves a Chairman, a secretary and a treasurer who shall hold office from the conclusion of that meeting.
Executive Committee:
The executive committee shall consist of not less than 5 members not more than 10 members who are elected at the annual general meeting who shall hold office from the conclusion of that meeting. Objective & Activities:
The primary aim of the charity is to promote any charitable purpose for the benefit of the orphans in particular those of Bangladeshl origins but not exclusively including the relief of poverty, Sickness and
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Orphan Shelter Foundation
distress,the advancement of education including the provision of literacy and nnumeracy, language classes, skilldevelopment in IT and the provision of fteracy and innumeracy Language classes, Skills Development in CT and the provision of facilitiesfor recreation and other lelsure timefacilities .
In planning our activities for the year we kept in mind the charity commission's guidance on public benefit at our trustee meetings. The focus of our activities remains the under privileged orphans of Bangladesh. We welcome all orphans regardless of any qualitative sorting criteria; we belleve this philosophy of openness to all enriches everyone through the sharing of the skills, aptitude & lfe experiences of our orphan people & our volunteers.
Achievemert and performance:
The main areas of charitable activities are to enable the orphans in building their capacity and confidence to deal with their lives and contribute meaningfully in the society by means of education, tralning and encouragement.
During the year completion of various orphanage have been progressing inaccordance our plans and publication,
Financial Review:
a
Against the backdrop of the limited resources and insecurities over funds, it has continuedto be difficult to plan or develop services. Nevertheless, the charlty, with the aid of sound financial management and the support is volunteers generated a smail surplus of the period and remained solvent.
Principalfunding sources
Aside from income generated by the membership fees and donations from the individuals' gift aid and donations scheme. There are some donors who asked not to mention thelr name inthe accounts, whose support is valued. Donation from individual donors continued to bea source of strength to the charity.
Investment policy:
Aside from retaining a prudent amount in reserve in each year most of the charity funds areto be spent mshortterm so there are few funds for long term Investment.
Having considered the options available, the management committee decides to return the smail amount If it has availableto general funds.
Plans forthe future periods:
The trustees plan to continue its current activities in IIne with available resources. This mean consultation with members and seeking support from other likeminded bodies in fulfilling organizational objectives. Funding will be sought for the delivery of specific projects and resources will be shared if possible with other organizations to ensure that viability is maintained.
Basis of preparation of accounts:
As the charityis not set up under the company law and its income is less than the statutory threshold the trustees decides to take the opportunity to prepare ts accounts simply on the basis of receipt and payment basis.
This report was approved by the board on 23/11/2022 NajmusnapeSadat AhmedO tif. ay luler Trustees
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Eo CHARITYFOR ENGLANDCOMMISSION AND WALES Receipts. and Payments
Charity Name:
ORPHANS SHELTER FOUNDATION
Charlty Number (if any):
1109361
For the Perlod From (Start Date) 01/01/2021
to {end date) 31/12/2021
Unrestricted Restricted Endowment funds funds funds Total funds Last year tothenearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£ Ai Receipts es |ee Es | es | | ub total (Gross income fo AR) 87,373 97,373 126,778 A2 Asset and Investment sales, (see table). A3 Payments internetBankOhargesPrntor&Postage& Telephone TaoTO] [TTfT)] ||(| te| | [to | tt {dT «dS fAdvertisomont Tm so to Et sundry oo Subtotal] 2767][IE Ls A4 Asset and Investment purchases, (ses table) Net of receipts/(payments) Le A5Transfersbetweenfunds| | | a A6 Cash funds last year end | Cash funds this year end FS 83,077 87,865
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Unrestricted Restricted Endowment
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B4 [Assets] [retained] [for][ the] Details asset belongs PoCCost {optional} optional
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Signed by one or two trustees on : Date of
behalf ofall the trustees Signature Print Name approval
Pept Res | [eval] 2
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% . CHARITY COMMIS! Independent examiner's FOR ENGLAND AND report on the accounts
Section A Independent Examiner's Report
Report to the | Clarity Name trustees/ |[ORPHANS][SHELTER][FOUNDATION] members of
On accounts for | 31/42/2021 the year ended
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Charity no | 1109361
(if any)
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Set out on | 1-2 pages (ramember to include the page aumbers of additional sheets)
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2021.
- Responsibilities As the charity trustees of the Trust, you are responsible for the preparation and basis of of the accounts in accordance with the requirements of the Charities Act report 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's come to my attention (other than that disclosed below *) in connection with statement the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
| have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Signed:
- Please delete the wor in the brackets if they do not apply.
Lo Zs
Date: | 23/11/2022
Name: |MD SHAHABUDDIN
Relevant |[ACCA] professional qualification(s) or body (if any):
Address: |SHAHABUDDIN & CO
SUITE:18, 95 MILES ROAD,
MITCHAM, SURREY, CR4 3FH
JER
1
October 2018
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Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief | Orphans Shelter Foundation was not able to disburse some of its charitable details of any international payments directly to its designated bank account in Bangladesh, which items that the is the point of its primary charitable activities. Henceforth, for the smooth operation exarminer wishes of its charitable activities, the trustees decided to transfer an amount of £7,977 : through UK money exchange from their personal accounts. Furthermore, the charity took steps to reimburse the trustees with the same amount in their respective accounts that was used to initiate earlier payments to Bangladesh to help its operation. A full and clear audit trail of this transaction is evident.
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Channel S, a prominent communal UK channel organises an annual fundraising campaign RFC (Ramadan Family Commitment), every year during Ramadan. A number of charities including Orphans Shelter Foundation Is part of this RFC campaign. Orphans Shelter Foundation received an amount of £9,940 from being part of the RFC campaign in its bank account that acted as a client account on behalf of channel S and other charities. Related charitable programme expenses for RFC were disbursed from the bank account designated for RFC. Finally, the closing balance as at 31% December, 2021 after accounting and paying for ali charitable expenses derive at an amount of £24,765. This balance Is air marked for RFC only and kept dedicated for its future charitable commitments.
IER
2
October 2018