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2021-03-31-accounts

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Midsomer Norton & Radstock Dial A Ride

Charity No. 1109319

Company No. 05290277

Trustees' Report and Unaudited Accounts

31 March 2021

Midsomer Norton & Radstock Dial A Ride

Contents

Pages
Trustees’ Annual Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7 to 14
DetailedStatementofFinancialActivities 15to 16

Page 1

Midsomer Norton & Radstock Dial A Ride

Trustees Annual Report

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 05290277

Charity No. 1109319

Registered Office

The Hollies High Street Midsomer Norton RADSTOCK BA3 2DP

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

M. Ashman

E.H. Brown

R. Chivers

A.J. Drake P. Gay S.J. Steel

Accountants

Paul Clark Accountants Limited

Westway Business Centre Marksbury

BATH

BA2 SHN

OBJECTIVES AND ACTIVITIES

The charity's objectives are to provide a community transport service for those inhabitants of Midsomer Norton, Radstock and the surrounding rural areas, who are in need of a door-to-door transport service because they are unable to access conventional public transport because of age, sickness, disability, poverty or rural isolation.

This service is provided by way of a flexible, on-demand service using a small fleet of modern low-floor minibuses. Journeys are booked in advance by the passenger enabling the company to provide tailor-made transport from home to destination.

Page 2

Midsomer Norton & Radstock Dial A Ride

Trustees Annual Report

ACHIEVEMENTS AND PERFORMANCE

The company provides its services throughout the geographical area extending from Nempnett Thrubwell in the west to Hinton Charterhouse in the east and from Norton Malreward in the north to Norton Radstock in the south.

The company currently has five accessible vehicles, which enables it to continue to provide a high level of service in accordance with its main objectives.

FINANCIAL REVIEW

The company has madea surplus this year due to the receipt of operating grants throughout the period combined with lower costs due to reduced demand for services through periods of lockdown in response to the Coronavirus pandemic. In addition to this, ongoing payroll costs were partly covered by Coronavirus Job Retention Scheme grants. The oldest Tucana bus in the fleet and the MPV vehicle were sold during the year, and grant income was received specifically to assist with the purchase of a new bus which was ordered in March and delivered after the year-end.

PLANS FOR FUTURE PERIODS

Anew Mellor Tucana bus was purchased in May 2021 to replace the two vehicles sold during the year. This will enable the company to maintain the existing service and continue to meet demand.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is a company limited by guarantee. Overall responsibility for the company rests with the trustees. A small number of administrative staff are employed to maintain the day-to-day running of the charity's activities.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

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Signed on behalf of the board
P.Gay Frynig ta.
C- we N|
Trustee
15 September 2021
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Page 3

Midsomer Norton & Radstock Dial A Ride

Independent Examiners Report

Independent Examiner's Report to the trustees of Midsomer Norton & Radstock Dial A Ride

| report to the charity trustees on my examination of the accounts of Midsomer Norton & Radstock Dial A Ride for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act.

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act'). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

| have completed my examination. | can confirm that no material matters have come to my attention in

connection with the examination giving me cause to believe that:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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f)
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Paul Clark BA(Hons) FFA FTA Institute of Financial Accountants Paul Clark Accountants Limited Westway Business Centre

Marksbury

BATH

BA2 SHN

15 September 2021

Page 4

Midsomer Norton & Radstock Dial A Ride

Statement of Financial Activities

for the year ended 31 March 2021

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||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|Restricted| |funds|funds|Totalfunds|Total|funds| |2021|2021|2021|2020| |Notes|£|£|£|£| |Income|and|endowments| |from:| |Donations|and|legacies|4|124,407|12,000|136,407|115,896| |Charitable|activities|5|45,723|-|45,723|84,301| |Investments|6|78|-|78|512| |Other|7|10,172|-|10,172|-| |Total|180,380|12,000|192,380|200,709| |Expenditure|on:| |Charitable|activities|8|81,902|-|81,902|136,547| |Other|9|57,801|2,607|60,408|69,501| |Total|139,703|2,607|142,310|206,048| |Net|gains|on|investments|-|-|-|-| |Net|income/(expenditure)|10|40,677|9,393|)|50,070|(5,339)| |Transfers|between|funds|-|-|-|-| |_|oe| |Netbeforeincome/(expenditureotherETPERAIEE)gains/(losses)|40,677|9,393|50,070|(5,339)| |Other gains|and|losses| |Net movement|in funds|40,677|9,393|50,070|(5,339)| |Reconciliation|of funds:| |Total|funds|brought forward|130,984|10,428|141,412|146,751| |Total funds carried forward|171,661|19,821|191,482|141,412|

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Page 5

Midsomer Norton & Radstock Dial A Ride

Balance Sheet

at 31 March 2021

CompanyNo. 05290277 Notes 2021 2020
£ £
Fixed assets
Tangible assets 12 24,129 37,387
-
24,129 37,387
Current assets
Debtors 13 22,918 8,271
Cash at bank and in hand 147,392 99,487
170,310 107,758
Creditors: Amount fallingdue within oneyear 14 (2,957) (3,733)
Net current assets 167,353 104,025
Total assets lesscurrent liabilities 191,482 141,412
Netassets excluding pension asset or liability 191,482 141,412
Total net assets 191,482 141,412
The funds ofthe charity
Restricted funds 15
Restricted incomefunds 19,821 10,428
19,821 10,428
Unrestricted funds 15
General funds 171,661 130,984
171,661 130,984
Reserves 15
Totalfunds 191,482 141,412

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 15 September 2021

And signed on its behalf by:

A.J. Drake

Trustee

15 September 2021

Page 6

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income
Recognition of Income is included in the Statement of Financial Activities (SoFA)when the charity
income becomes entitled to, and virtually certain to receive,the income and the amount of
the income can be measured with sufficient reliability.
Income with related Where income has related expenditure the income and related expenditure is
expenditure reported gross in theSoFA.
Donations and Voluntary income received byway of grants, donations and gifts is included in the
legacies theSoFAwhen receivable and onlywhen the Charity has unconditional
entitlement to the income.
Tax reclaims on Income from tax reclaims is included in theSoFA at the same time as the
donations and gifts _gift/donation towhich it relates.
Donated services These are only included in income (with an equivalent amount in expenditure)
and facilities where the benefit to the Charity is reasonably quantifiable, measurable and
material.
Volunteer help The value ofanyvolunteer help received is not included in the accounts.
Investment income This is included in the accounts when receivable.
Gains/({losses) on This includes any gain or loss resultingfrom revaluing investmentsto marketvalue
revaluation offixed atthe end ofthe year.
assets
Gains/(losses) on This includes any gain or loss on the sale of investments.
investmentassets

Page 7

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

Expenditure Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs _—‘These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management ofthe Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Motor vehicles 25% reducing balance PIREEIES: fiRtInigE atte 25% reducing balance equipment

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 8

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

The company is a private company limited by guarantee and consequently does not have share capital.

3 Statement of Financial Activities - prior year

Unrestricted Restricted
funds funds Total funds
2020 2020 2020
£ £ £
Income and endowments from:
Donations and legacies 114,896 1,000 115,896
Charitable activities 84,301 - 84,301
Investments 512 - 512
Total 199,709 1,000 200,709
Expenditure on:
Charitable activities 136,547 - 136,547
Other 66,549 2,952 69,501
Total 203,096 2,952 206,048
Netincome (3,387) (1,952) (5,339)
Transfers between funds (1,215) 1,215 -
oe
Netincome before other
.
gains/(losses)		 (4,602) (737) (5,339)
Othergains and losses:
-
Netmovement infunds (4,602) (737) (5,339)
Reconciliation offunds:
Totalfunds broughtforward 135,586 11,165 146,751
Totalfundscarriedforward 130,984 10,428 141,412
4
Incomefrom donations and legacies
Unrestricted Restricted Total Total
2021 2020
£ £ £ £
Grants and donations 124,407 12,000 136,407 115,896
124,407 12,000 136,407 115,896

Page 9

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

5 Income from charitable activities

Unrestricted Total Total
2021 2020
£ £ £
Dial-A-Ride services 45,723 45,723 83,230
Christmas meal - - 1,071
45,723 45,723 84,301
6 Incomefrom investments
Unrestricted Total Total
2021 2020
£ £ £
Interest receivable 78 78 512
78 78 =O
7 Other income
Unrestricted Total Total
2021 2020
£ £ £
Coronavirus job retention
schemegrants		 10,172 10,172 :
10,172 10,172 -
8 Expenditure on charitable activities
Unrestricted Total Total
2021 2020
£ £ £
Expenditureon charitable
activities
Dial-A-Ride services 81,902 81,902 134,905
Christmas meal - - 1,299
Governance costs
Trustees’ expenses - - 343
81,902 81,902 136,547

Page 10

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

9 Other expenditure
Unrestricted Restricted Total Total
2021 2020
£ £ £ £
Advertising - - 409
Employee costs 43,422 - 43,422 48,654
Motorand travel costs 90 - 90 391
Premises costs (75) - (75) 3,043
Amortisation, depreciation,
impairment, profit/loss on 6,051 2,607 8,658 11,043
disposal offixed assets
General administrative costs 6,640 - 6,640 4,396
Legaland professional costs 1,673
57,801		 =
2,607		 1,673
60,408 ©		 1,565
69,501
10 Netincome/(expenditure) before transfers
2021 2020
This is stated aftercharging: £ £
Depreciation ofowned fixed assets 8,043 11,043
11 Staffcosts
Salaries and wages 40,707 44,164
Sociai security costs 1,905 3,141
Pension costs 810 809
43,422 48,114
No employee received emoluments in excess of£60,000.
The average monthly numberoffulltime equivalent employees duringthe yearwas asfollows:
2021 2020
Number Number
Administration 2 3
Driving 6 . 9
8 12

Page 11

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

12 Tangible fixed assets

12 Tangible fixed assets
a
watuclun		 Fixtures,
fittingsand
equipment		 Total
£ £ £
Cost or revaluation
At 1 April 2020 196,708 24,564 221,272
Disposals (39,074) - (39,074)
At31March 2021 157,634 24,564
—		 182,198
i
Depreciation and
impairment
At 1 April 2020 166,749 17,136 183,885
Depreciationchargeforthe 6,186 1,857 8,043
year
Disposals (33,859) - (33,859)
At31March 2021 139,076 18,993 158,069
Net book values
At31 March 2021 18,558 5,571 24,129
At31 March 2020 29,959 7,428 37,387
13 Debtors
2021 2020
£ £
VAT recoverable 2,758 1,284
Prepayments and accrued income 20,160 6,987
Z
22,918
-		 8,271
14 Creditors:
amounts fallingdue within one year
2021 2020
£ £
Trade creditors 298 583
Othertaxes and social security 1,434 1,675
Other creditors 392 392
Accruals and deferred income 833 1,083
2,957 3,733

Page 12

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

15 Movement in funds

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Incoming| |resources|At|31| |{incl..|[other]|Resources|March| |.|;|expended| |At1April|gains/losses|2021| |2020|)| |£|£|£| |Restricted|funds:| |Restricted|income|funds:| |Restricted|fund|10,428|12,000|(2,607)|19,821| |Total|10,428|12,000|(2,607)|19,821| |Unrestricted|funds:| |General|funds|130,984|180,380|(139,703)|171,661| |Revaluation|Reserves:| |Total funds|141,412|192,380|(142,310)|191,482.| |Purposes|and|restrictions|in|relation|to|the funds:| |Restricted|funds:| |Restricted|fund|Grants|received|for|specific|purposes|and|assets|acquired|with|those| |funds.| |16|Analysis|of net assets net assets assets|between|funds| |Unrestricted|Restricted|Total| |funds|funds| |£|£|£| |Fixed|assets|16,308|7,821|24,129| |Net current|assets|155,353|12,000|167,353| |171,661|19,821|191,482| |17|Reconciliation|of|net|debt| |At|31| |At|1|April|March| |2020|Cash|flows|2021| |£|£|£| |Cash|and|cash|equivalents|99,487|47,905|147,392| |99,487|47,905|147,392| |Net debt|99,487|«47,905|147,392|

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16 Analysis of net assets net assets assets between funds

Page 13

Midsomer Norton & Radstock Dial A Ride

Notes to the Accounts

18 Commitments

Operating lease commitments

Annual commitments under non-cancellable operating leases are as follows:

2021 2021 2020 2020
Land and
a
buildings		 Other Land and
a
buildings		 Other
£ £ £ £
Operating leases with expiry date:
Pension commitments
2021 2020
£ £
The pension cost chargetothe company
amountedto: 810 809

19 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 14

Midsomer Norton & Radstock Dial A Ride

Detailed Statement of Financial Activities

for the year ended 31 March 2021

Unrestricte Restricted
d funds funds Totalfunds Total funds
2021 2021 2021 2020
£ £ £ £
Income and endowments from:
Donations and legacies
Grants and donations 124,407 12,000 136,407 115,896
5 ;
124,407 12,000 136,407 115,896
Charitable activities
Dial-A-Ride services 45,723 - 45,723 83,230
Christmas meal - - - 1,071
45,723 - 45,723 84,301
Investments
Interest receivable 8= = 78a a_ 5i2.
ee
.		 eee eee. eee
Other
Coronavirus jobretentionscheme
grants		 10,172 - 10,172 -
1097200 072
Total income and endowments 180,380 12,000 192,380 200,709
Expenditure on:
Charitable activities
Dial-A-Ride services 81,902 - 81,902 134,905
Christmas meal ee. 1,299,
84902 8,902 136,204
Governance costs
Trustees' expenses 7 = — - 343
EE eee ae2
Total
of
i
haritabl
otalo expenditureoncharitable
activities		 81,902 : 81,902 136,547
Otherexpenditure
Advertising - - - 409
- = - 409
Employee costs
Salaries/wages 40,707 - 40,707 44,164
Employer's NIC 1,905 - 1,905 3,141
Pension costs 810 - 810 809
Staffentertainment - - - 29
Stafftraining - - - 511
43,422 - 43,422 - 48,654
Motor and travel costs
Travel and subsistence 90 - 90 391
— 90 - 390 391

Page 15

Midsomer Norton & Radstock Dial A Ride

Detailed Statement of Financial Activities

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|||||||||| |---|---|---|---|---|---|---|---|---| |Premises|costs| |Rent|(37)|-|(37)|1,500| |Other|premises|costs|(38)|-|(38)|1,543| |(75)|=|(75)|3,043| |General|administrative|costs,| |including|depreciation|and| |amortisation| |Depreciation|of|Motor vehicles|4,327|1,859|6,186|9,498| |DepreciatiPURSIOHIBE|ICSEf|Fixtures,|Se|fittiUSEIIES|1,109|748|1,857|1,545| |and|equipment| |assetsLoss|on|disposalPe|of|tangibleeefixed|615|-|615|:| |Equipment|repairs|and| |;|250|-|250|34| |maintenance| |General|insurances|561|-|561|557| |Postage|and|couriers|140|-|140|100| |Softoftware,ITIT|supportrt|and|related||2,043|-|2,043|1,442| |costs| |Stationery and|printing|150|-|150|643| |Subscriptions|286|-|286|140| |Sundry|expenses|2,514|-|2,511|172| |Telephone,|fax and|broadband|699|-|699|1,308| |12,691|2,607|=|15,298|15,439| |Legal|and|professional|costs| |Audit/Indudit/Independentdent|examinatiination|an|:|630|630| |fees| |Accountancy|and|bookkeeping|1,030|~|1,030|935| |Othercosts|legalg|and|p|professionalsiona|3|;|13|;| |1,673|-|1,673|1,565| |Total|of expenditure|of other costs|—57,801|2,607|7|_|60,408|69,501| |Total|expenditure|139,703|2,607|142,310|206,048| |Net|gains|on|investments|-|-|-|-| |Net income/(expenditure)|40,6775|9,393|50,070|5,339| |__| |Net|HRGESRRIEincome/(expenditure)EXP|before|40,677|9,393|50,070|(5,339)| |other gains/(losses)| |Other Gains|7|2|"| |Net movement|in funds|40,677|9,393|50,070|(5,339)| |Reconciliation|of funds:| |Total|funds|brought forward|130,984|10,428|141,412|146,751| |Total funds carried forward|171,661|19,821|191,482|Z|141,412|

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