REGISTERED CHARITY NUMBER: 1109314
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR ROLVENDEN VILLAGE HALL
Ashdown Hurrey Chartered Accountant & Business Advisers 20 Havelock Road Hastings East Sussex TN34 1BP
ROLVENDEN VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
ROLVENDEN VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Report of the Management Committee for the year ended 31 March 2023
The Management Committee present their report along with the financial statements for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out on page 5 and comply with the trust deed and applicable law and the requirements of the Statement of Recommended Practice, 'Accounting and Reporting by Charities' (SORP).
OBJECTIVES AND ACTIVITIES
Objects
The objects of the management committee are to hold upon trust a property for the purposes of a village hall for the use of the inhabitants of the Parish of Rolvenden, Kent without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the life of the said inhabitants.
Significant activities
The main activity of the charity is that of providing the village hall for hire to various groups and for various activities.
Public benefit
In accordance with the Charities Act 2011 the Trustees can report that the charitable public benefits provided by the Village Hall during the year include the following:
a) The advancement of education;
b) The advancement of religion;
c) The advancement of health or the saving of lives;
d) The advancement of citizenship or community development;
e) The advancement of the arts, culture, heritage or science;
f) The advancement of amateur sport;
g) The relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage;
h) Other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose.
The Committee confirms that opportunities for public benefit are not unreasonably restrictive either geographically or by means of ability to pay any fees charged.
The Management Committee have complied with the duty in Section 17(5) of the Charities Act 2011 to have regard to the public benefit guidance published by the Charity Commission.
ACHIEVEMENT AND PERFORMANCE
Review of the year
The aim of Rolvenden Village Hall Management Committee is to maintain and operate this important village resource for the benefit of parish residents and the wider community. Representation from all user groups is welcomed and members are all volunteers.
Report on the Year
It's been an interesting year preparing for the future post covid and as well as moving into a general economic downturn.
To reduce costs we have a new energy efficient boiler, ungraded lighting to LED and re negotiated gas costs for fixed time and rate.
Increased hire charges to reflect the higher running costs, implemented with reluctance (if we did not, we would not be covering our day-to-day costs).
Updated our website to integrate an online booking system helping to reduce cost and making booking more accessible and quicker with invoices sent out by email and payments by BACS. Unfortunately many trustees have left due to age, health and family commitments but we are actively looking for more.
Page 1
ROLVENDEN VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Reserves policy
It is the policy of the Management Committee to maintain unrestricted funds, which are the free reserves of the association, at a level which equates to approximately six months unrestricted expenditure. This provides sufficient funds to cover management and administration costs and to respond to emergency expenditure which arises from times to time. Unrestricted funds were maintained at this level throughout the year.
Going concern
The trustees have considered the company's ability to continue as a going concern during the following 12 months. The charity has healthy reserves and has implemented steps to save on costs (such as utility bills). The trustees believe that there is no significant threat present to the charity's going concern status over the following 12 months and as such have concluded that the financial statements should be prepared using the going concern basis.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Constitution
Rolvenden Village Hall was originally constituted under a lease and trust deed dated 14 April 2000. The charity status was temporarily suspended until the legal status of the new lease had been resolved. There is now a new trust deed dated 22 March 2005 and the charity was registered as a charity again on 4 May 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1109314
Principal address
Rolvenden Village Hall Maytham Road Rolvenden Tenterden Kent TN17 4ND
Trustees
Management Committee and Trustees
The management committee during the year and their appointing body where appropriate where:
Trustees
Mrs D Parsons Rolvenden Pre School Mrs J Gambier Gardening Society Resigned Jan-23 Mrs V Hodge 100 Club Mr D Newman New Age Kurling Resigned Dec-23 Mrs I Newman Rolvenden Parish Council Mrs J Simpson Co-opted Resigned Dec-22 Mrs S Sawyer Co-opted Resigned Jan-23 Mr F May Co-opted Resigned Oct-22 Mrs J Wren Chair Appointed Dec-22 Mrs S Antrum Co-opted Resigned Jan-23 Mr J Ralph Co-opted
Non-trustees
Mrs F May Hon-secretary Mrs M Babbage Hall manager Mr B Collins Hall manager
Resigned Dec-22 Appointed Jan-23
Page 2
ROLVENDEN VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
Ashdown Hurrey Chartered Accountant & Business Advisers 20 Havelock Road Hastings East Sussex TN34 1BP
Approved by order of the board of trustees on 30 January 2024 and signed on its behalf by:
V Hodge - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROLVENDEN VILLAGE HALL
Independent examiner's report to the trustees of Rolvenden Village Hall
I report to the charity trustees on my examination of the accounts of Rolvenden Village Hall (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S R Sampson BFP FCA FCIE DChA The Institute of Chartered Accountants in England and Wales
Ashdown Hurrey Chartered Accountant & Business Advisers 20 Havelock Road Hastings East Sussex TN34 1BP
31 January 2024
Page 4
ROLVENDEN VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 15,060 Charitable activities Charitable activities 24,268 Other trading activities 3 547 Other income 4 556 Total 40,431 EXPENDITURE ON Charitable activities Charitable activities 47,294 Other 4,439 Total 51,733 NET INCOME/(EXPENDITURE) (11,302) Transfers between funds 11 2,500 Net movement in funds (8,802) RECONCILIATION OF FUNDS Total funds brought forward 380,604 TOTAL FUNDS CARRIED FORWARD 371,802 |
Restricted fund £ - - - 42 42 1,000 - 1,000 (958) (2,500) (3,458) 12,600 9,142 |
31.3.23 31.3.22 Total Total funds funds £ £ 15,060 3,500 24,268 12,684 547 1,032 598 15,073 40,473 32,289 48,294 22,722 4,439 4,439 52,733 27,161 (12,260) 5,128 - - (12,260) 5,128 393,204 388,076 380,944 393,204 |
|---|---|---|
The notes form part of these financial statements
Page 5
ROLVENDEN VILLAGE HALL
BALANCE SHEET 31 MARCH 2023
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 341,447 CURRENT ASSETS Cash at bank and in hand 32,089 CREDITORS Amounts falling due within one year 10 (1,734) NET CURRENT ASSETS 30,355 TOTAL ASSETS LESS CURRENT LIABILITIES 371,802 NET ASSETS 371,802 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - 9,142 - 9,142 9,142 9,142 |
31.3.23 Total funds £ 341,447 41,231 (1,734) 39,497 380,944 380,944 371,802 9,142 380,944 |
31.3.22 Total funds £ 345,886 48,781 (1,463) 47,318 393,204 393,204 380,604 12,600 393,204 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 30 January 2024 and were signed on its behalf by:
V Hodge - Trustee
The notes form part of these financial statements
Page 6
ROLVENDEN VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. STATUTORY INFORMATION
Rolvenden Village Hall is an unincorporated charity, registered in England & Wales. The charity's registered number and registered office address can be found in the Report of the Trustees.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
In preparing the financial statements, the trustees are required to make an assessment of the ability of the charity to continue as a going concern.
On the basis of these considerations and the fact that the charity has substantial net assets, the trustees are confident that the charity has adequate resources to continue in operational existence and to meet its liabilities as they fall due for the foreseeable future. As a result of the above, the trustees have concluded that it remains appropriate to adopt a going concern basis of preparation in these financial statements.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
The general fund is an unrestricted fund which is available for use at the discretion of the management committee in furtherance of the general objectives of the trust and which has not been designated for any other purposes.
A designated fund is a fund set aside by the management committee out of unrestricted general funds for a specific purpose or project. The Building Maintenance Fund is money set aside for the redecoration of the hall.
A restricted fund is a fund which is to be used in accordance with specific restrictions imposed by the donors or which has been raised by the charity for a specific purpose.
Donations, Legacies and Similar Incoming Resources
Donations, legacies and similar incoming resources are included in the year in which they are received.
Grants Receivable
Grants receivable are credited to the accounts in the year in which they are received.
Charges for Hall Hire
The charges for hall hire are included in the accounts in the year in which they are received.
Expenditure
The hall is not registered for VAT and accordingly expenditure is shown gross.
continued...
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ROLVENDEN VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. ACCOUNTING POLICIES - continued
Village Hall and Equipment
The village hall has been built on land owned by Rolvenden Parochial Church Council. The cost of the lease and building costs of the hall is being depreciated on a straight line basis over 99 years.
Lottery Grant
A grant of £298,800 was given by the National Lotteries Charities Board in 1999 for the construction and equipment of the hall, including the cost of the lease. The hall may not be disposed of without the written permission of the Board, nor used as a security for a loan or any other financial purpose. This restriction applies for eighty years from the date of acquisition.
Government Grants
In accordance with s24 of FRS 102 these are treated using the accruals model and so are recognised in income on a systematic basis over the periods in which the charity recognises the related costs for which the grants are intended to compensate.
3.
4.
OTHER TRADING ACTIVITIES
----- Start of picture text -----
||||
|---|---|---|
|31.3.23|31.3.22|
|£|£|
|Fundraising events|547|1,032|
|OTHER INCOME|
|31.3.23|31.3.22|
|£|£|
|Government Covid support|392|15,069|
|Interest|206|4|
|598|15,073|
----- End of picture text -----
The entity has received the following from the UK government in respect of COVID 19 grants and reliefs:
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||||
|---|---|---|
|31.3.23|31.3.22|
|£|£|
|Small Business Grant Fund|-|12,891|
|Coronavirus Job Retention Scheme|-|2,178|
|Public Health Grant - Covid Restart|392|-|
|392|15,069|
----- End of picture text -----
There are no unfulfilled conditions or other contingencies attaching to any of the above amounts.
5.
AUDITORS' REMUNERATION
----- Start of picture text -----
||||
|---|---|---|
|31.3.23|31.3.22|
|£|£|
|Fees payable to the charity's auditors for the audit of the charity's financial statements|840|840|
----- End of picture text -----
continued...
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ROLVENDEN VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Related party disclosures
The charity is controlled by its trustees and management committee, who contribute to and benefit from the charities facilities on the same basis as other users.
Given the nature of the charities activities, the trustees are not aware of any other related party transactions.
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
8.
----- Start of picture text -----
|||||
|---|---|---|---|
|31.3.23|31.3.22|
|Part time employees|1|1|
|No employees received emoluments in excess of £60,000.|
|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES|
|Unrestricted|Restricted|Total|
|funds|fund|funds|
|£|£|£|
|INCOME AND ENDOWMENTS FROM|
|-|
|Donations and legacies|3,500|3,500|
|Charitable activities|
|Charitable activities|12,684|-|12,684|
|-|
|Other trading activities|1,032|1,032|
|Other income|15,072|1|15,073|
|Total|32,288|1|32,289|
|EXPENDITURE ON|
|Charitable activities|
|Charitable activities|22,722|-|22,722|
|Other|4,439|-|4,439|
|Total|27,161|-|27,161|
|NET INCOME|5,127|1|5,128|
|RECONCILIATION OF FUNDS|
|Total funds brought forward|375,477|12,599|388,076|
|TOTAL FUNDS CARRIED FORWARD|380,604|12,600|393,204|
----- End of picture text -----
continued...
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ROLVENDEN VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 9. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Freehold | Long | |||||
| property | leasehold | Totals | ||||
| £ | £ | £ | ||||
| COST | ||||||
| At 1 April 2022 and 31 March 2023 | 409,727 | 29,675 | 439,402 | |||
| DEPRECIATION | ||||||
| At 1 April 2022 | 86,616 | 6,900 | 93,516 | |||
| Charge for year | 4,139 | 300 | 4,439 | |||
| At 31 March 2023 | 90,755 | 7,200 | 97,955 | |||
| NET BOOK VALUE | ||||||
| At 31 March 2023 | 318,972 | 22,475 | 341,447 | |||
| At 31 March 2022 | 323,111 | 22,775 | 345,886 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||||
| Trade creditors | 31.3.23 £ 645 |
31.3.22 £ 614 |
||||
| Other creditors | 1,089 | 849 | ||||
| 1,734 | 1,463 | |||||
| 11. | MOVEMENT IN FUNDS | |||||
| Unrestricted funds | At 1.4.22 £ |
Net movement in funds £ |
Transfers between funds £ |
At 31.3.23 £ |
||
| General fund | 380,604 | (11,302) | 2,500 | 371,802 | ||
| Restricted funds | ||||||
| Designated Building Maintenance | 12,600 | (958) | (2,500) | 9,142 | ||
| TOTAL FUNDS | 393,204 | (12,260) | - | 380,944 | ||
| Net movement in funds, included in the above are as follows: | ||||||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
|||
| General fund | 40,431 | (51,733) | (11,302) | |||
| Restricted funds | ||||||
| Designated Building Maintenance | 42 | (1,000) | (958) | |||
| TOTAL FUNDS | 40,473 | (52,733) | (12,260) | |||
continued...
Page 10
ROLVENDEN VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||||
|---|---|---|---|---|
| movement | At | |||
| At 1.4.21 | in funds | 31.3.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 375,477 | 5,127 | 380,604 | |
| Restricted funds | ||||
| Designated Building Maintenance | 12,599 | 1 | 12,600 | |
| TOTAL FUNDS | 388,076 | 5,128 | 393,204 | |
| Comparative net movement in funds, included in the above are as follows: | ||||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
|
| General fund | 32,288 | (27,161) | 5,127 | |
| Restricted funds | ||||
| Designated Building Maintenance | 1 | - | 1 | |
| TOTAL FUNDS | 32,289 | (27,161) | 5,128 | |
| A current year 12 months and prior year 12 months combined position is as follows: | ||||
| Unrestricted funds | At | Net movement 1.4.21 in funds £ £ |
Transfers between funds £ |
At 31.3.23 £ |
| General fund | 375,477 (6,175) |
2,500 | 371,802 | |
| Restricted funds | ||||
| Designated Building Maintenance | 12,599 (957) |
(2,500) | 9,142 | |
| TOTAL FUNDS | 388,076 (7,132) |
- | 380,944 | |
continued...
Page 11
ROLVENDEN VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 72,719 | (78,894) | (6,175) | |
| Restricted funds | ||||
| Designated Building Maintenance | 43 | (1,000) | (957) | |
| TOTAL FUNDS | 72,762 | (79,894) | (7,132) |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 12