2021-03-31-accounts - Rolvenden Village Hall

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REGISTERED CHARITY NUMBER: 1109314

REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021

FOR

`ROLVENDEN VILLAGE HALL`

Ashdown Hurrey
Chartered Accountants & Business Advisers
20 Havelock Road
Hastings
East Sussex
TN34 1BP

`ROLVENDEN VILLAGE HALL`

CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021

		`Page`
`Report of the Trustees`	`1`	`to`	`3`
`Independent Examiner's Report`		`4`
`Statement of Financial Activities`		`5`
`Balance Sheet`		`6`
`Notes to the Financial Statements`	`7`	`to`	`12`
`Detailed Statement of Financial Activities`	`13`	`to`	`14`

`ROLVENDEN VILLAGE HALL`

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021`

`Report of the Management Committee for the year ended 31 March 2021`

TheManagementCommitteepresenttheirreportalongwiththefinancialstatementsfortheyearended31March2021. The
financialstatementshavebeenpreparedinaccordancewiththeaccountingpoliciessetoutonpage5andcomplywiththe trust
deedandapplicablelawandtherequirementsoftheStatementofRecommendedPractice,'AccountingandReportingby Charities'
(SORP) 2019.

`OBJECTIVES AND ACTIVITIES`

`Objects`

Theobjectsofthemanagementcommitteearetoholdupontrustapropertyforthepurposesofavillagehallfortheuseof the
inhabitantsoftheParishofRolvenden,Kentwithoutdistinctionofpolitical,religiousorotheropinionsincludingusefor meetings,
lecturesandclassesandforotherformsofrecreationandleisuretimeoccupationwiththeobjectofimprovingthelifeofthe said
inhabitants.

`Significant activities`

The main activity of the charity is that of providing the village hall for hire to various groups and for various activities.

`Public benefit`

InaccordancewiththeCharitiesAct2011theTrusteescanreportthatthecharitablepublicbenefitsprovidedbytheVillage Hall
during the year include the following:

a) The advancement of education;

b) The advancement of religion;

c) The advancement of health or the saving of lives;

d) The advancement of citizenship or community development;

e) The advancement of the arts, culture, heritage or science;

f) The advancement of amateur sport;

g) The relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage;

h)Otherpurposescurrentlyrecognisedascharitableandanynewcharitablepurposeswhicharesimilartoanother charitable
purpose.

TheCommitteeconfirmsthatopportunitiesforpublicbenefitarenotunreasonablyrestrictiveeithergeographicallyorbymeans of
ability to pay any fees charged.

TheManagementCommitteehavecompliedwiththedutyinSection17(5)oftheCharitiesAct2011tohaveregardtothe public
benefit guidance published by the Charity Commission.

`Organisation`

Asat31March2021,theManagementCommitteecomprises10membersfromacrosssectionoforganisationswhousethehall and
are set out on page 3. Of these, 4 are co-opted and 6 are appointed by representative bodies.

`ACHIEVEMENT AND PERFORMANCE`

`Review of the year`

TheaimofRolvendenVillageHallManagementCommitteeistomaintainandoperatethisimportantvillageresourceforthe benefit
of parish residents and the wider community. Representation from all user groups is welcomed and members are all volunteers.

RolvendenVillageHallhasbeenclosedfrommid-March2020withbookingsstoppingcompletelyandincomebecomingnil. We
brieflyreopenedforafewweekslatesummerthenwasshutdownagainwithintheguidelinesoftheGovernmentlockdown in
October. We were then shut for the rest of the financial year.

WehavetakenadvicefromtheGovernment,ourinsurancecompanyandindustrybodiestoturnoffheating,hotwaterandall but
emergencyandsecurityelectricalitems,whichwillreduceourutilitybills.Thesecuritylighting,camerasandother protection
systems will continue to operate as normal. We have applied for all available grants and have claimed furlough for our staff

Bytakingtheseactionsweshouldbeabletooperateformorethanourrequired6monthsreserve,asrequiredbythe Charity
Commission.TheTreasurerandIaremonitoringourfinancialsituationandwillcontinuetodoso.Withthishusbandryof our
finances we will be in a position to emerge from this outbreak in good shape.

Page 1

`ROLVENDEN VILLAGE HALL`

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021`

`FINANCIAL REVIEW`

`Reserves policy`

ItisthepolicyoftheManagementCommitteetomaintainunrestrictedfunds,whicharethefreereservesoftheassociation,at a
levelwhichequatestoapproximatelysixmonthsunrestrictedexpenditure.Thisprovidessufficientfundstocovermanagement and
administrationcostsandtorespondtoemergencyexpenditurewhicharisesfromtimestotime.Unrestrictedfundswere maintained
at this level throughout the year.

`Going concern`

Thetrusteeshaveconsideredthecompany'sabilitytocontinueasagoingconcernduringthefollowing12months.The coronavirus
pandemichasimpactedthecharityattheyearendbyforcingthetemporaryclosureofthehall.However,thecharityhas healthy
reservesandhasimplementedstepstosaveoncosts(suchasutilitybills).Thetrusteesbelievethatthereisnosignificant threat
presenttothecharity'sgoingconcernstatusoverthefollowing12monthsandassuchhaveconcludedthatthefinancial statements
should be prepared using the going concern basis.

`STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Constitution`

RolvendenVillageHallwasoriginallyconstitutedunderaleaseandtrustdeeddated14April2000.Thecharitystatus was
temporarilysuspendeduntilthelegalstatusofthenewleasehadbeenresolved.Thereisnowanewtrustdeeddated22 March
2005 and the charity was registered as a charity again on 4 May 2005.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Charity number`

`Principal address`

Rolvenden Village Hall
Maytham Road
Rolvenden
Tenterden
Kent
TN17 4ND

`Trustees`

`Management Committee and Trustees`

The management committee during the year and their appointing body where appropriate where:

`Mr F May`	`Village Rep`	`Resigned`
`Mrs J Serra`	`Hon Secretary`	`Resigned`
`Mr A Vening`	`Hon Treasurer`	`Resigned`
`Mrs D Parsons`	`Rolvenden Pre School`
`Mrs J Gambier`	`Gardening Society`
`Mrs V Hodge`	`100 Club`
`Mr G Tiltman`	`Rolvenden Parish Council`	`Resigned`
`Mr D Newman`	`New Age Kurling`
`Mrs J Hodgkins`	`Primary School`
`Rev C Hodgkins`	`Rolvenden PCC`
`Mrs J Simpson`	`Co-opted`
`Mr J Davidson`	`Co-opted`
`Mrs C Davidson`	`Co-opted`
`Mrs S Sawyer`	`Co-opted`
`Hall Manager:`
`Ms M Babbage (non-trustee)`

Page 2

`ROLVENDEN VILLAGE HALL`

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021`

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Independent Examiner`

Ashdown Hurrey
Chartered Accountants & Business Advisers
20 Havelock Road
Hastings
East Sussex
TN34 1BP
Approved by order of the board of trustees on 17 December 2021 and signed on its behalf by:

J Davidson - Trustee

Page 3

`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROLVENDEN VILLAGE HALL`

`Independent examiner's report to the trustees of Rolvenden Village Hall`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofRolvendenVillageHall(theTrust)fortheyear ended
31 March 2021.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewiththerequirements of
the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutundersection145oftheActandincarryingout my
examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattentioninconnectionwiththe examination
giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhichattentionshouldbe drawn
in this report in order to enable a proper understanding of the accounts to be reached.

Stephen Sampson
BFP FCA FCIE DChA
Ashdown Hurrey
Chartered Accountants & Business Advisers
20 Havelock Road
Hastings
East Sussex
TN34 1BP

17 December 2021

Page 4

`ROLVENDEN VILLAGE HALL`

`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021`

`Unrestricted` `funds` `Notes` `£` `INCOME AND ENDOWMENTS FROM` `Donations and legacies` `-` `Charitable activities` `Charitable activities` `4,209` `Other income` `2` `25,723` `Total` `29,932` `EXPENDITURE ON` `Charitable activities` `Charitable activities` `16,765` `Other` `4,439` `Total` `21,204` `NET INCOME/(EXPENDITURE)` `8,728` `RECONCILIATION OF FUNDS` `Total funds brought forward` `366,749` `TOTAL FUNDS CARRIED FORWARD` `375,477`	`Restricted` `fund` `£` `-` `-` `7` `7` `-` `-` `-` `7` `12,592` `12,599`	`31.3.21` `31.3.20` `Total` `Total` `funds` `funds` `£` `£` `-` `26,801` `4,209` `26,624` `25,730` `67` `29,939` `53,492` `16,765` `54,132` `4,439` `-` `21,204` `54,132` `8,735` `(640)` `379,341` `379,981` `388,076` `379,341`

The notes form part of these financial statements

Page 5

`ROLVENDEN VILLAGE HALL`

`BALANCE SHEET 31 MARCH 2021`

`Unrestricted` `funds` `Notes` `£` `FIXED ASSETS` `Tangible assets` `7` `350,325` `CURRENT ASSETS` `Debtors` `8` `-` `Cash at bank and in hand` `26,038` `26,038` `CREDITORS` `Amounts falling due within one year` `9` `(886)` `NET CURRENT ASSETS` `25,152` `TOTAL ASSETS LESS CURRENT LIABILITIES` `375,477` `NET ASSETS` `375,477` `FUNDS` `10` `Unrestricted funds` `Restricted funds` `TOTAL FUNDS`	`Restricted` `fund` `£` `-` `-` `12,599` `12,599` `-` `12,599` `12,599` `12,599`	`31.3.21` `Total` `funds` `£` `350,325` `-` `38,637` `38,637` `(886)` `37,751` `388,076` `388,076` `375,477` `12,599` `388,076`	`31.3.20` `Total` `funds` `£` `354,764` `2,653` `22,875` `25,528` `(951)` `24,577` `379,341` `379,341` `366,749` `12,592` `379,341`

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon17December2021andwere signed
on its behalf by:

J Davidson - Trustee

The notes form part of these financial statements

Page 6

ROLVENDEN VILLAGE HALL

`NOTES TO THE FINANCIAL STATEMENTS`

`FOR THE YEAR ENDED 31 MARCH 2021`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,havebeenpreparedin accordance
withtheCharitiesSORP(FRS102)'AccountingandReportingbyCharities:StatementofRecommendedPractice applicable
tocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKand Republic
ofIreland(FRS102)(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancialstatementshavebeenprepared under
the historical cost convention.

Inpreparingthefinancialstatements,thetrusteesarerequiredtomakeanassessmentoftheabilityofthecharity to
continueasagoingconcern.Thetrusteeshaveconsideredfuturecashflowsforthecharityagainstthebackdropof the
COVID-19Pandemic,seekingtoestablishthelevelofliquidityheadroomthecharityisexpectedtohaveduringthe 12
month going concern period.

Onthebasisoftheseconsiderationsandthefactthatthecharityhassubstantialnetassets,thetrusteesareconfident that
thecharityhasadequateresourcestocontinueinoperationalexistenceandtomeetitsliabilitiesastheyfallduefor the
foreseeablefuture.Asaresultoftheabove,thetrusteeshaveconcludedthatitremainsappropriatetoadopta going
concern basis of preparation in these financial statements.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementtothefunds,itis probable
that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommittingthecharityto that
expenditure,itisprobablethatatransferofeconomicbenefitswillberequiredinsettlementandtheamountof the
obligationcanbemeasuredreliably.Expenditureisaccountedforonanaccrualsbasisandhasbeenclassified under
headingsthataggregateallcostrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticular headings
they have been allocated to activities on a basis consistent with the use of resources.

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Thegeneralfundisanunrestrictedfundwhichisavailableforuseatthediscretionofthemanagementcommittee in
furtherance of the general objectives of the trust and which has not been designated for any other purposes.

Adesignatedfundisafundsetasidebythemanagementcommitteeoutofunrestrictedgeneralfundsforaspecific purpose
or project. The Building Maintenance Fund is money set aside for the redecoration of the hall.

Arestrictedfundisafundwhichistobeusedinaccordancewithspecificrestrictionsimposedbythedonorsorwhich has
been raised by the charity for a specific purpose.

`Donations, legacies and similar incoming resources`

Donations, legacies and similar incoming resources are included in the year in which they are received.

`Grants Receivable`

Grants receivable are credited to the accounts in the year in which they are received.

`Charges for Hall Hire`

The charges for hall hire are included in the accounts in the year in which they are received.

`Expenditure`

The hall is not registered for VAT and accordingly expenditure is shown gross.

`Village Hall and Equipment`

ThevillagehallhasbeenbuiltonlandownedbyRolvendenParochialChurchCouncil.Thecostoftheleaseand building
costs of the hall is being depreciated on a straight line basis over 99 years.

continued...

Page 7

`ROLVENDEN VILLAGE HALL`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021`

`1. ACCOUNTING POLICIES - continued`

`Donations, legacies and similar incoming resources`

`Lottery Grant`

Agrantof£298,800wasgivenbytheNationalLotteriesCharitiesBoardin1999fortheconstructionandequipmentof the
hall,includingthecostofthelease.ThehallmaynotbedisposedofwithoutthewrittenpermissionoftheBoard,nor used
as a security for a loan or any other financial purpose. This restriction applies for eighty years from the date of acquisition.

`2. OTHER INCOME`

The entity has received the following from the UK government in respect of COVID 19 grants and reliefs:

`Small Business Grant Fund`	`19,431`
`Coronavirus Job Retention Scheme`	`6,287`

There are no unfulfilled conditions or other contingencies attaching to any of the above amounts.

`3.`

`AUDITORS' REMUNERATION`

`AUDITORS' REMUNERATION`
	`31.3.21`	`31.3.20`
	`£`	`£`
`Fees payable to the charity's auditors for the audit of the charity's financial statements`	`840`	`840`

`4. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2021norfortheyearended31 March
2020.

`Trustees' expenses`

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

`Related party disclosures`

Thecharityiscontrolledbyitstrusteesandmanagementcommittee,whocontributetoandbenefitfromthe charities
facilities on the same basis as other users.

Given the nature of the charities activities, the trustees are not aware of any other related party transactions.

`5.`

`STAFF COSTS`

The average monthly number of employees during the year was as follows:

	`31.3.21`	`31.3.20`
`Part time employees`	`1`	`2`

No employees received emoluments in excess of £60,000.

continued...

Page 8

`ROLVENDEN VILLAGE HALL`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021`

`6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

`7.`

`INCOME AND ENDOWMENTS FROM` `Donations and legacies` `Charitable activities` `Charitable activities` `Other income` `Total` `EXPENDITURE ON` `Charitable activities` `Charitable activities` `NET INCOME/(EXPENDITURE)` `RECONCILIATION OF FUNDS` `Total funds brought forward` `TOTAL FUNDS CARRIED FORWARD` `TANGIBLE FIXED ASSETS` `COST` `At 1 April 2020 and 31 March 2021` `DEPRECIATION` `At 1 April 2020` `Charge for year` `At 31 March 2021` `NET BOOK VALUE` `At 31 March 2021` `At 31 March 2020`	`Unrestricted` `funds` `£` `1,776` `26,624` `44` `28,444` `29,704` `(1,260)` `368,009` `366,749` `Freehold` `property` `£` `409,727` `78,338` `4,139` `82,477` `327,250` `331,389`	`Restricted` `fund` `£` `25,025` `-` `23` `25,048` `24,428` `620` `11,972` `12,592` `Long` `leasehold` `£` `29,675` `6,300` `300` `6,600` `23,075` `23,375`	`Total` `funds` `£` `26,801` `26,624` `67` `53,492` `54,132` `(640)` `379,981` `379,341` `Totals` `£` `439,402` `84,638` `4,439` `89,077` `350,325` `354,764`

continued...

Page 9

`ROLVENDEN VILLAGE HALL`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021`

8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors
10.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Designated Building Maintenance
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Designated Building Maintenance
TOTAL FUNDS 31.3.21
31.3.20
£
£
-
2,653
31.3.21
31.3.20
£
£
-
(1)
886
952
886
951
Net
movement
At
At 1.4.20
in funds
31.3.21
£
£
£
366,749
8,728
375,477
12,592
7
12,599
379,341
8,735
388,076
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
29,932
(21,204)
8,728
7
-
7
29,939
(21,204)
8,735

continued...

Page 10

`ROLVENDEN VILLAGE HALL`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021`

`10. MOVEMENT IN FUNDS - continued`

`Comparatives for movement in funds`

`Unrestricted funds` `General fund` `Restricted funds` `Designated Building Maintenance` `TOTAL FUNDS` `Comparative net movement in funds, included in the above are as follows:` `Unrestricted funds` `General fund` `Restricted funds` `Designated Building Maintenance` `TOTAL FUNDS`	`Net` `movement` `At` `At 1.4.19` `in funds` `31.3.20` `£` `£` `£` `368,009` `(1,260)` `366,749` `11,972` `620` `12,592` `379,981` `(640)` `379,341` `Incoming` `Resources` `Movement` `resources` `expended` `in funds` `£` `£` `£` `28,444` `(29,704)` `(1,260)` `25,048` `(24,428)` `620` `53,492` `(54,132)` `(640)`

A current year 12 months and prior year 12 months combined position is as follows:

`Unrestricted funds` `General fund` `Restricted funds` `Designated Building Maintenance` `TOTAL FUNDS`	`Net` `movement` `At 1.4.19` `in funds` `£` `£` `368,009` `7,468` `11,972` `627` `379,981` `8,095`	`At` `31.3.21` `£` `375,477` `12,599`
		`388,076`

continued...

Page 11

`ROLVENDEN VILLAGE HALL`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021`

`10. MOVEMENT IN FUNDS - continued`

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`58,376`	`(50,908)`	`7,468`
`Restricted funds`
`Designated Building Maintenance`	`25,055`	`(24,428)`	`627`
`TOTAL FUNDS`	`83,431`	`(75,336)`	`8,095`

`11. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 March 2021.

Page 12

`ROLVENDEN VILLAGE HALL`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES` `FOR THE YEAR ENDED 31 MARCH 2021`
	`31.3.21`	`31.3.20`
	`£`	`£`
`INCOME AND ENDOWMENTS`
`Donations and legacies`
`Gifts & donations`	`-`	`26,801`
`Charitable activities`
`Hall & equipment hire`	`4,209`	`23,618`
`Fundraising & events`	`-`	`3,006`
	`4,209`	`26,624`
`Other income`
`Government Covid support`	`25,718`	`-`
`Interest`	`12`	`67`
	`25,730`	`67`
`Total incoming resources`	`29,939`	`53,492`
`EXPENDITURE`
`Charitable activities`
`Wages`	`7,540`	`10,731`
`Rates and water`	`810`	`2,020`
`Licences & insurance`	`1,040`	`1,162`
`Electricity`	`745`	`1,301`
`Telephone`	`700`	`699`
`Postage & advertising`	`36`	`186`
`Sundries`	`340`	`591`
`Repairs & renewals`	`2,056`	`2,359`
`Performing Rights Society`	`-`	`1,158`
`Cleaning`	`233`	`832`
`Gas & servicing`	`1,916`	`2,877`
`Website & computer costs`	`45`	`45`
`Replacement of hall windows`	`-`	`24,428`
	`15,461`	`48,389`
`Support costs`
`Finance`
`Bank charges`	`32`	`32`
`Freehold property dep'n`	`4,139`	`4,139`
`Leasehold property dep'n`	`300`	`300`
	`4,471`	`4,471`
`Governance costs`
`Auditors' remuneration`	`840`	`840`
`Payroll costs`	`432`	`432`
	`1,272`	`1,272`

This page does not form part of the statutory financial statements

Page 13

`ROLVENDEN VILLAGE HALL`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES` `FOR THE YEAR ENDED 31 MARCH 2021`
	`31.3.21`	`31.3.20`
	`£`	`£`
`Total resources expended`	`21,204`	`54,132`
`Net income/(expenditure)`	`8,735`	`(640)`

This page does not form part of the statutory financial statements

Page 14