Trustees, Annual Report For the year ended 31 March 2025 Charlty Name: Withern Vi51age Hall Committee Charity Number: 1109310 Address: Withern Village Hall, Alford Road, Withern, LN13 ONF Objertives and Activities Withern Village Hall Committee exists to manage and maintain Withern Village Hall for the benefit of the local community. The charity's objectives are.. To provide a safe, accessible venue for community groups and social events. To promote community cohesion through inclusive activities and affordable facility hire. To preserve and enhance the village hall as a community asset for current and future generations. The trustees confirm that they have paid due regard to the Charity Commission's guidance on public benefit in carrying out their duties. Achievements and Performance During the year, the committee continued to host events that brought the community together: The annual Flower and Vegetable Show was once again a great success. Events also organised by the committee were- Race Night, Bingo Nights, Christmas Fair and Quiz Night, with all being well attended. The Hall was hired regularly for clubs and private functions- The clubs Withern Sewing Bee and Withern Art Group have been held at the Hall for many years and continue to be held every week. New group activities started during the year including- Gentle Years Yoga, Game Board Café and Age UK Friendship Group. Withern with Stain Parish Council and St Margaret's C of E Primary School Withern PTA hire the hall for their meetings as it is the most suitable venue in the village. Progress continued on the new village hall project, including: Securing funding from Nuclear Waste Services (NWS) to support the planning permission process. Obtaining quotes and design proposals for the new hall. Submitting a planning application to East Lindsey District Council. Financial Review The charity remains in a stable financial position: Total incomv £29,797. This includes the £15,000 grant from NWS and a £5,000 legacy donation. The bulk of our income was generated through hall hire and funds raised from events. Total expenditure.. £14,026. Of the NWS grant, £5,957 was spent. General expenditure was primarily driven by maintenance, utility bills and insurance. A surplus is retained for contingency purposes to ensure any emergency can be promptly addressed. The trustees regularly review the financial standing of the charity. Structure, Governance and Management The charity is governed by its trustees, who manage the Village Hall in accordance with the charity's constitution. As of 31 March 2025, the trustees were: Hollie Pocklington (Chair), Jackie Brazier {Secretary}, Luke Vernon (Treasurer), Gwen Acklam {Bookings Secretary), Sue Pollard, Chris Pocklington, Sarah Kennett. Trustees that resigned during the year- Will Hart, Jackie Harvey 8rown. Meetings were held regularly throughout the year to discuss events, finances, maintenance and any other business relating to the Village Hall. Decisions are made collectively in line with the constitution. Future Plans Looking ahead, the committee aims to: Pursue funding for the construction of a new village hall Declaration Approved by the trustees on: Signed on their behalf by: Hollie Pocklington Chair Jackie Brazier Secretary Luke Vemon Treasurer ||**Charity Name**||**No (if any)**||| |---|---|---|---|---|---| ||**Withern Village Hall Committee**||**1109310**||| ||**Receipts and payments accounts**||||**CC16a**| ||01/04/2024
Period start date
**For the period**
**from**|**To**|31/03/2025
Period end date||| |**Section A Receipts and payments**|||||| ||**Unrestricted**
**funds**
**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**||| ||**to the nearest £**
**to the nearest £**|**to the nearest £**|**to the nearest £**||| |**Receipts**|||||| |Bar
**1,018**
**-**
**-**
**1,018**
Donations
**5,104**
**-**
**-**
**5,104**
Events
**2,813**
**-**
**-**
**2,813**
Grants
**-**
**15,595**
**-**
**15,595**
Hall hire
**4,124**
**-**
**-**
**4,124**
Interest earned
**182**
**-**
**-**
**182**
Newsletter
**666**
**-**
**-**
**666**
Refunds
**296**
**-**
**-**
**296**
**_Total receipts_**
**14,202**
**15,595**
**-**
**29,797**
~~===~~|||||| |**Payments**|||||| |Bank charges
**82**
**-**
**-**
**82**
Bar
**605**
**-**
**-**
**605**
Cleaning
**823**
**-**
**-**
**823**
Consumables
**95**
**-**
**-**
**95**
Council tax
**179**
**-**
**-**
**179**
Events
**955**
**-**
**-**
**955**
Grants
**-**
**6,552**
**-**
**6,552**
Insurance
**739**
**-**
**-**
**739**
Licensing
**171**
**-**
**-**
**171**
Maintenance
**1,227**
**-**
**-**
**1,227**
Miscellaneous
**94**
**-**
**-**
**94**
Newsletter
**663**
**-**
**-**
**663**
Signage
**114**
**-**
**-**
**114**
Stationery
**10**
**-**
**-**
**10**
Utilities
**1,717**
**-**
**-**
**1,717**
**_Total payments_**
**7,473**
**6,552**
**-**
**14,026**
**_Net of receipts/(payments)_**
**6,729**
**9,043**
**- 15,772**
**Cash funds last year end**
**14,441**
**-**
**- 14,441**
**_Cash funds this year end_**
**21,170**
**9,043**
**-**
**30,213**
~~8~~||||**772**
**441**
**213**|| |**Section B Statement of assets and liabilities at the end of the period**|||||| |||**Unrestricted**|**Restricted**||**Endowment**| |**Categories**|**Details**|**funds**|**funds**||**funds**| |||**to nearest £**|**to nearest £**||**to nearest £**| |**Assets retained for the**
**charity’s own use**
**Cash funds**|**7,488**
**-**
**-**
**13,242**
**-**
**-**
**-**
**9,043**
**-**
**440**
**-**
**-**
**21,170**
**9,043**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
Unrestricted
**139**
**-**
**Details**
**_Total cash funds_**
Bar stock
Current account
Deposit account
Cash
NWSgrant
~~————~~||||| |Signed by one or two trustees on
behalf of all the trustees|Date of
approval
Print Name
Signature
~~——~~||||| WVHC yearly accounts 1 2024-2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Withem Village Hall Committee On accounts for the year ended 3110312025 Charity no lif any) 1109310 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the reqU1￿MentS of the Charities Act 2011 {'the Acr) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other Ihan that disclosed below ') in connection with the examination which gtves me cause to believe that in, any material respect.. accounting records were not kept in accordance wtth section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: l4 Date: 2¢)15 Name: n LJ AJLA Atrb Relevant professional qualification(s) or body (if arfy): Address: (LO￿£) i H@￿/v L I VLS U-fVI3 OLO IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts" directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018