Date : 21.11.23 ## Present : Mrs S Kulmer Miss N West Mrs C Bridge Mrs Jodie Massey Apologies : T Smith ## Agenda / Minutes - Chair report ( in folder ) – Catherine shared the report and agreed that we should maintain the charitable status but accept that fundraising is problematic at the moment. - Treasurer report - £50,919.22 - Vote in positions in the committee: Chair : To be confirmed Vice Chair: To be confirmed Treasurer: Nat Secretary : Sarah Fund raiser : Jodie - Bids – CBL ( trikes £1070.96 ) Bikes are to be used throughout Primary.. KT ( primary playground £1649.62 ) – ask KT to fill in a FONS form ( bid ) and retype to include the items as being utilized to support sensory needs. Rich ( NAR ) – ( play equipment £ 10,288.50 )- ask Rich to get a quote for installation. Agreed the cost of the items but NOT the installation at the moment. Gemma ( bus - £15,066.40 ) – no official form has been submitted but an email has been received requesting this. We request that this should be based at Whiston but other sites can request to borrow as and if required. Contact Gemma to communicate that this is agreed in principle but needs to remain on Whiston site. - The group researched adaptable bikes and all in agreement that 2 bikes should be purchased for school – one at Whiston and one at Dinnington ( Approx - £15,000 total spend : Jodie to research and purchase. - Toni has been in contact and will drop off paperwork - Recruitment of additional Committee members : Mention at Briefing on Thursday. - Fund raising discussion – concern re the difficulty in raising funds. This will be stopped at the moment due to lack of take up for events. - AOB - Next meeting 30.01.24 - Catherine is resigning from her position as Chair. Officially C Bridge was thanked for her work and dedication involved in relation to fundraising and support. “” THIS WAS REVOKED AFTER MEETING AND CATHERINE ASKED TO STAY ON - Update the Charity Commission – to remove C Bridge Look at The Constitution / On line banking – HSBC – C Bridge needs to change the Mandate Accountancy Solutions FRIENDS OF NEWMAN SCHOOL, ROTHERHAM Financial statements for the year ended 31st March 2024 Charity number: 1109202 Registered England and Wales Call: 07926 450 250 Eiiiail: infoP,hslaccounl#iicvsolllilons.co.uk I￿vi￿..h%I￿¢CoUnIanCY8o1Uli0ns.Co.llk FRIENDS OF NEWMAN SCHOOL, ROTHERHAM Contents of the financial statements for the period ended 31 st March 2024 Page Administrative Details Trustees Report Independent Examiners Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the accounts FRIENDS OF NEWMAN SCHOOL, ROTHERHAM Administrative details for the period ended 31st March 2024 Registered Charity number 1109202 Trustees and Management Committee Catherine Bridge - Chair Sarah Kulmer Toni Smith Members ELove, Nwest, J Beech Administrative address Newman Special School East Bawlry Road Whiston ROTHERHAM South Yorkshire S60 3LX Independent Examiner Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Doncaster DN12BY Page 1 FRIENDS OF NEWMAN SCHOOL. ROTHERHAM The trustees present their annual report for the period ended 31st March 2024 Governing document The organisation is operated under the rules of its constitution which was adopted 29 November 2004, amended 14 April 2005. Organisational structure and management The organisation, operates as a Charity registered with the Charily Commission. The organisation is governed by the Trustees, who determine strategic direction and policy. The day to day operation is also carried out by the Trustees. Appointment of trustees The group shall be administered by the Trustees and not more than 10 other members elected at theAGM Management Committee must hold at least 3 meetings per year. At their first meeting after the AGM they will appoint a Chair, Treasurer and Secretary. Management Committee may act by majority decision. The quorum for General Meetings shall be 4 members. Voting at rneetings shall be a show of hands. If there is a tied vole then the Chairperson shall have a second vote. The Management Committee may appoint another member of the group as a committee member to fill a vacancy provided the maximum number isn't exceeded. If Commiltee members have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided. The Management Committee may make reasonable additional rules to help run Ihe charity. These rules must not conflict with this constitution or the law. b) d) f ) g) Risk Management The trustees have a duty to identify and review the risks to which the Charity is exposed to and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Objectives and activities The Charity's objects, as set out in its governing document. are to advance the education of pupils in Newman School by: Making grants available to slaff to provide extracurricular activities and resources which stand outside the remit of the school budget. Enable staff to provide activities and resources to offer increased social opportunilies to all of our children who may othe￿iSe be socially isolated. To develop activities and broaden resource available to our children to build their resilience and reduce risk of mental health issues To provide additional opportunities for every child to reach their full potential Main activities and Public benefit In planning the activities during the year the Trustees have considered the Charity Commissions Guidance on public benefit. The Trustees have ensured that Ihe organisation has worked to forward it's aims and objectives. Activity report Since the last report there has been quite a lot going on OLJtside of Fons which has impacled on the running of the Charity. Over the recent few months we have had an injection of cash from a few different sources.we have had a donation of £102,000 from the estate of one of our ex pupils Nl EL WR. We have a donation from Whiston Charity, a donation from National Charity and of course the regular monies from Debbie Turtle Page 2 FRIENDS OF NEWMAN SCHOOL, ROTHERHAM The trustees present their annual report for the period ended 31 st March 2024 Activity report We have helped many pupils at Newman School and made donations to the regular residential, kids in and helped with various play equipment including £5000 towards the amazing provision at Dinnington site. Many thanks to all involved there is much to do going fO￿ard including roles, new members administration. and statement of trustees. responsibilities Charity law requires the trustees to prepare financial stalements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of ils incoming resources and resources expended during that year. In preparing Ihose financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently- observe the methods and principles in the Charities SORP,. where applicable make judgements and estimates that are reasonable and prudent., state whether applicable accounting Standards and statements of recommended practice have been followed subject to any departures disclosed and explained in Ihe financial statements., and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy al any time the financial position of the charity and enable them to ensure Ihat the financial statements comply with the Charities Act 2011. They are also responsible for .safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees declare Ihat they have approved Ihe above report, Signed on behalf of the trustees Name and Position,. CL.a. Date: Page 3 Independent examiners report to the trustees of FRIENDS OF NEWMAN SCHOOL, ROTHERHAM for the period ended 31st March 2024 I report on the accounts of the charity for the year ended 31 March 2024 which are set out on pages 5 to 6. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Acl) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)Ib) of the 2011 Act. and state whether particular matters have come to my altention. Basis of independent examlner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all Ihe evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "Irue and fair view" and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that, in any material respect, the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met. or to which, in my opinion, attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Mr Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Doncaster DN12BY Date: Page 4 FRIENDS OF NEWMAN SCHOOL, ROTHERHAM Receipts and Payments Account for the period ended 31st March 2024 General Restricted Total Fund Fund 3110312024 Receipts Donations Fundraising 106,349 1,905 106,349 1,905 Total receipts 108,253 108,253 Payments Charitable activity Bank charges 10,663 68 10,663 68 Total payments 10,730 10,730 Net paymentslreceipts 97,523 97,523 Balance brought forward at 1 st April 2023 25,294 25,294 Balance carried forward at 31 st March 2024 122,817 122,817 Page 5 FRIENDS OF NEWMAN SCHOOL, ROTHERHAM Statement of Assets and Liabilities for the period ended 31st March 2024 General Restricted Total Fund Fund 3110312024 Monetary assets Cash at the bank 122,817 122,817 Represented by funds Unrestricted funds General 122,817 122,817 122,817 122,817 The financial statemenls on pages 5 and 6 were approved by the Trustees and signed on their behalf by.. Signed.. Name and Position., Date: Page 6 FRIENDS OF NEWMAN SCHOOL, ROTHERHAM Notes to the financial statements for the period ended 31st March 2024 Accounting policies Basis of preparation These financial statements have been prepared under the historical cost basis and in accordance with the Charities Act 2011 and related Regulations. As the charity's level of income is below £250,000 the Trustees have opted for the accounts to be prepared in a receipts and payment basis. This is in accordance with the Charity Commission guidelines for small charities and is seen as more appropriate for this project. Fund Accounting Incoming resources that may be applied for the charities general purposes are treated as unrestricted incoming resources and are credited to the unrestricted fund. Where a donation or grant is required to be used for a specific purpose, the amount concerned is treated as restricted income and is credited to the appropriate restricted fund. Trustees remuneration, benefits and expenses There were no trustees, remuneration in the period of these accounts. Page 7