Company registration number: 5400159 Charity registration number: 1109196
## Dartmoor Pony Heritage Trust
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 March 2023
## **Dartmoor Pony Heritage Trust**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Strategic Report|2 to 5|
|Trustees' Report|6 to 7|
|Statement of Financial Activities|8 to 9|
|Balance Sheet|10 to 11|
|Notes to the Financial Statements|12 to 19|
|Detailed SOFA - charitable activities|22 to 23|
## **Dartmoor Pony Heritage Trust**
## **Reference and Administrative Details**
**Chairman**
Micheal Lithgow
**Senior Management / Leadership** Debbie Leach, CEO **Team**
**Charity Registration Number** 1109196 **Company Registration Number** 5400159 The charity is incorporated in England. **Registered Office** Parke Estate Bovey Tracey Devon TQ13 9JQ
Page 1
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 March 2023, in compliance with s414C of the Companies Act 2006.
## **TRUSTEES’ REPORT**
The Trustees present their Report and Accounts for the year ended 31 March 2023.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
**Type of governing document:** Memorandum and Articles of Association
**How the charity is constituted:** Company limited by guarantee
**Trustee selection method:** Elected by existing Trustees at Trustee meetings
Trustees are mainly invited to serve from the Membership, who are existing volunteers or supporters of the organisation. Potential trustees meet with the Chair and other members of the management team for an interview and information session about the charity, plus an idea of what is expected of them. They are then invited to attend a Trustee meeting prior to agreeing to stand for election.
Charity Trustees are the people who serve on the governing body of a charity. They are equally responsible in law for the Board’s actions and decisions and have equal status as Trustees. Charity Trustees have and must accept ultimate responsibility for the charity’s affairs. They use their personal skills and experience to ensure that the charity is solvent, well run, efficient and delivering its charitable outcomes.
The Trustee role can be very rewarding and enjoyable offering an opportunity to serve the community whilst learning new skills. The Trustees role is to focus on the strategic direction of the charity and to ensure effectiveness and accountability. Day-to-day operational decisions are delegated to the Chief Executive Officer and staff team.
Key Responsibilities - To actively contribute to the Board of Trustees, which:
Sets and maintains the vision, mission and values
Develops with the Chief Executive Officer strategic direction and longer-term strategies
Ensures compliance with the Governing Document
Ensures accountability, in that the charity applies its resources exclusively in furtherance of its objectives
Ensures compliance with the law
Maintains a proper fiscal oversight
Maintain effective Board performance
Promotes the charity
Appoints, supports and monitors performance of the Chief Executive Officer
In addition to the above statutory duties, each Trustee should use any specific skills, knowledge or experience they have to help the Board of Trustees reach sound decisions.
Page 2
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
## **Vision Statement**
Conserving the Dartmoor Heritage Pony on Dartmoor
## **Mission Statement**
The Dartmoor Pony Heritage Trust’s mission is to conserve the Dartmoor Heritage Pony on Dartmoor, by engaging and connecting people with Dartmoor’s wildlife, landscape and heritage. through education, working closely with key partners and Dartmoor farmers to secure the future of these national treasures for future generations. Together we ensure their vital conservation role is recognised both on the moor itself and across the UK.
## **Goals**
- _**To create the conditions and environment on Dartmoor that will enable establishment of sustainable**_
- 1. _**Dartmoor pony herds**_
- _**To act as the voice of the Heritage Dartmoor pony on Dartmoor in order to secure support from**_
- 2. _**government and other statutory bodies**_
- _**To be recognised as the authorative source of knowledge and education on the Heritage Dartmoor**_
- 3. _**pony on Dartmoor**_
Page 3
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
## **SUMMARY OF THE YEAR**
The Dartmoor Pony Heritage Trust has continued to strive to achieve its primary aim throughout what has been a very challenging period for all charities and business alike. Despite this the charities profile has remained static, through social media, enhanced website and press releases, maintaining recognition as a conservation organisation demonstrating the value of the Dartmoor pony.
Income has been even more challenging, post Covid-19 pandemic, alongside world events and increased constraints on household income and expenses it has been an exceptionally difficult year. We have leant on our reserves but cannot continue to rely on these funds for our long-term sustainability. We have continued to investigate alternative strategies to increase our income streams. Creating new business partnerships has been a very positive development and our online Membership offering has grown steadily. Although personal donations have fallen dramatically.
Bellever has maintained popularity, particularly with the higher profile of the benefit of green spaces in wellbeing. Bellever continues to represent the main vision of the charity. We have provided grazing and care for up to twenty-six ponies for our Recognised Pony Keeper Scheme Members during the year. The strangles outbreak and programme to clean the herd in partnership with Redwings and The Mare & Foal Sanctuary has gleaned success allowing movement of ponies on and off site. The free educational access walks have continued to be popular and operated throughout the year with a focus on schools and larger groups. We completed a programme of educational access with the support of the Co-op community fund and Bovey Tracey Primary School. We have also piloted several bespoke walks on site which have also proved popular, in addition to Membership events. The Plymouth University research continues into the 7th Year and all are thrilled with the results in respect to promotion of the benefits of pony grazing on the environment and wildlife habitats.
Our Trustee Board has strengthened this year after new appointments and recruitment. The team have been working extremely hard to ensure that DPHT survives into the future. The CEO and Board partnership unfortunately ended in July, and we have actively sought a replacement using a recruitment specialist which has taken a little time to appoint a strong candidate. We were pleased to confirm that the position is now filled.
The EAL ponies at Parke due to the decision to cease the PIP programme were rehomed in May/June. We still welcomed in school groups and visitors, providing merchandise sales, educational talks and promoting membership and walks at Bellever. We also used the facility for training RSPB volunteers in the art of pony checking on conservation sites. We have also continued starter handling of youngstock, had youngstock grazing the paddocks, welcomed back two Heritage Mares and a loan mare. Some twenty ponies through the barn doors. We have also held two colt castration clinics completing fourteen castrations in total working alongside BEVA, Mare and Foal Sanctuary and South Moor Vets.
There has been continued demand in ponies for conservation grazing and for private sale through partnerships with NNR’s and Wildlife Trusts. We have also enhanced our website sales list and promotion of youngstock. Although the private market has slowed post covid.
DPHT have in addition supported our Breeders and Keepers through reinstatement of a grant scheme, encouraging retention of breeding mares and providing support with youngstock upkeep through the winter period.
Page 4
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
## **THE FUTURE**
DPHT’s full focus will be to support our pony breeders and keepers who are pivotal to the survival of the Dartmoor pony. The native Dartmoor pony remains on the RBST (Rare Breeds Survival Trust) watch list and protection of this equine is paramount to its future. Once they are lost, they are lost forever! It is important that we all see and understand the seriousness of the situation. With changes in farming practice and policy plus the evermore increased cost in keeping these special equines. It is crucial that we maintain awareness and support from the public, local community and organisational partners. Urging people to visit Bellever in the heart of Dartmoor to experience the peace, beauty, landscape and wildlife and the importance of the Dartmoor pony in the conservation and preservation of this unique landscape. The DPHT in supporting the Dartmoor Heritage Pony on the Moor strives to improve the genetic pool and bloodline thereby supporting the Moorland Scheme, which seeks to increase the number of breeding mares on the Dartmoor Pony Society studbook.
Page 5
## **Dartmoor Pony Heritage Trust**
## **Trustees' Report**
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2023.
## **Objectives and activities**
## _**Use of volunteers**_
The Charity benefits from the continued support of willing volunteers, who carry out many valuable roles and tasks within the DPHT. The Trustees wish to thank all the volunteers of the DPHT for their contibutions to the Charity.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Malcom Snelgrove Micheal Lithgow Sue Greenaway Ralph Human Mrs Trudie Jenkins Dominic Sheldon Paul Pearse (appointed 27 June 2023) Paul Neilsen (appointed 27 June 2023) Chairman: Micheal Lithgow Senior Management / Leadership Dru Butterfield, Consultant Advisor (resigned 31 July 2022) Team: Debbie Leach, CEO (appointed 31 July 2023)
## **Structure, governance and management**
## **Statement of trustees' responsibilities**
The trustees (who are also the directors of Dartmoor Pony Heritage Trust for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and
Page 6
## **Dartmoor Pony Heritage Trust**
## **Trustees' Report**
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 26 September 2023 and signed on its behalf by:
......................................... Micheal Lithgow Chairman and trustee
Page 7
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities for the Year Ended 31 March 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
**Income and Endowments from:**
Donations and legacies
3
Other trading activities
4
Investment income
5
Other income
6
Total income
**Expenditure on:**
Charitable activities
7
Other expenditure
8
Total expenditure
Net expenditure
Transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
17
**Note**
**Income and Endowments from:**
Donations and legacies
3
Other trading activities
4
Investment income
5
Other income
6
Total income
**Expenditure on:**
Charitable activities
7
Other expenditure
8
Total expenditure
Net (expenditure)/income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward|**General funds**
**£**
39,455
(797)
1,417
6,049
46,124
(92,943)
(3,650)
(96,593)
(50,469)
(3,661)
(54,130)
311,556
257,426
**General funds**
**£**
63,998
1,428
1,603
5,072
72,101
(106,506)
(3,126)
(109,632)
(37,531)
(37,531)
349,086|**Restricted**
**funds**
**£**
15,378
-
-
-
15,378
(20,549)
-
(20,549)
(5,171)
3,661
(1,510)
1,510
-
**Restricted**
**funds**
**£**
7,250
-
-
-
7,250
(5,740)
-
(5,740)
1,510
1,510
-|**Total**
**2023**
**£**
54,833
(797)
1,417
6,049|
|---|---|---|---|
||||61,502|
||||(113,492)
(3,650)|
||||(117,142)|
||||(55,640)
-|
||||(55,640)
313,066|
||||257,426|
||||**Total**
**2022**
**£**
71,248
1,428
1,603
5,072|
||||79,351|
||||(112,246)
(3,126)|
||||(115,372)|
||||(36,021)|
||||(36,021)
349,086|
The notes on pages 12 to 19 form an integral part of these financial statements. Page 8
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities for the Year Ended 31 March 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
Total funds carried forward
17|**General funds**
**£**
311,555|**Restricted**
**funds**
**£**
1,510|**Total**
**2022**
**£**
313,065|
|---|---|---|---|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 17.
The notes on pages 12 to 19 form an integral part of these financial statements. Page 9
## **Dartmoor Pony Heritage Trust**
## **(Registration number: 5400159) Balance Sheet as at 31 March 2023**
|**Note**
**Fixed assets**
Tangible assets
12
**Current assets**
Stocks
13
Debtors
14
Cash at bank and in hand
15
**Creditors: Amounts falling due within one year**
16
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
**Unrestricted income funds**
General funds
**Total funds**
17|**2023**
**£**
45,334
165
4,285
215,242
219,692
(7,600)
212,092
257,426
-
257,426
257,426|**2022**
**£**
50,847
1,459
7,840
261,967|
|---|---|---|
|||271,266
(9,048)|
|||262,218|
|||313,065|
|||1,510
311,555|
|||313,065|
The notes on pages 12 to 19 form an integral part of these financial statements. Page 10
## **Dartmoor Pony Heritage Trust**
## **(Registration number: 5400159) Balance Sheet as at 31 March 2023**
For the financial year ending 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 8 to 19 were approved by the trustees, and authorised for issue on 26 September 2023 and signed on their behalf by:
......................................... Micheal Lithgow Chairman and trustee ......................................... Sue Greenaway Trustee
The notes on pages 12 to 19 form an integral part of these financial statements. Page 11
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **1 Charity status**
The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees and members are liable to contribute an amount not exceeding £5 towards the assets of the charity in the event of liquidation.
The address of its registered office is: Parke Estate Bovey Tracey Devon TQ13 9JQ
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Basis of preparation**
Dartmoor Pony Heritage Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Exemption from preparing a cash flow statement**
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
## **Income and endowments**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Page 12
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## _**Donations and legacies**_
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## _**Grant provisions**_
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Page 13
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life.
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks.
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees. The DPHT designated fund is unrestricted core funding set aside for the management and maintenance of the Bellever site.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 14
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **3 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Government grants
Grants from other charities
Regular giving and capital
donations
**Total for 2023**
**Total for 2022**|**General funds**
**Designated**
**£**
**General**
**£**
-
8,422
-
550
15,559
-
10,000
250
-
4,674
25,559
13,896
26,349
37,649|**Restricted**
**funds**
**£**
-
-
11,548
3,830
-
15,378
7,250|**Total**
**funds**
**£**
8,422
550
27,107
14,080
4,674|
|---|---|---|---|
||||54,833|
||||71,248|
## **4 Income from other trading activities**
|Trading income;
Sales of goods and services
**Total for 2023**
**Total for 2022**
**5**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**Total for 2023**
**Total for 2022**|**General funds**
**General**
**£**
497
497
1,428
**General funds**
**General**
**£**
1,417
1,417
1,603|**Total**
**funds**
**£**
497|
|---|---|---|
|||497|
|||1,428|
|||**Total**
**funds**
**£**
1,417|
|||1,417|
|||1,603|
## **6 Other income**
Page 15
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|Education
**Total for 2023**
**Total for 2022**
**7**
**Expenditure on charitable activities**
**General funds**
**Note**
**Designated**
**£**
**General**
**£**
Pony care & centre
running costs
8,062
32,987
Grant funding of
activities
-
12,213
Staff costs
15,765
15,071
Allocated support
costs
9
-
4,466
Governance costs
9
-
4,379
23,827
69,116|**General funds**
**General**
**£**
6,049
6,049
5,072
**Restricted**
**funds**
**£**
17,549
-
3,000
-
-
20,549|**Total**
**funds**
**£**
6,049|
|---|---|---|
|||6,049|
|||5,072|
|||**Total**
**2023**
**£**
58,598
12,213
33,836
4,466
4,379|
|||113,492|
## **8 Other expenditure**
|**Note**
Marketing and publicity
**Total for 2023**
**Total for 2022**|**General funds**
**General**
**£**
3,650
3,650
3,126|**Total**
**funds**
**£**
3,650|
|---|---|---|
|||3,650|
|||3,126|
## **9 Analysis of governance and support costs**
## **Governance costs**
Page 16
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|Staff costs
Other staff costs
Legal fees
Other governance costs
**Total for 2023**
**Total for 2022**
**10 Staff costs**
The aggregate payroll costs were as follows:
**Staff costs during the year were:**
Management and sub-contract
Other staff costs|**General funds**
**General**
**£**
95
3,378
906
4,379
9,431
**2023**
**£**
25,921
95
26,016|**Total**
**funds**
**£**
95
3,378
906|
|---|---|---|
|||4,379|
|||9,431|
|||**2022**
**£**
49,637
358|
|||49,995|
No employee received emoluments of more than £60,000 during the year.
Page 17
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **11 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **12 Tangible fixed assets**
|**Cost**
At 1 April 2022
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022|**Land and**
**buildings**
**£**
104,854
104,854
55,358
5,243
60,601
44,253
49,496|**Furniture and**
**equipment**
**£**
15,843
15,843
14,492
270
14,762
1,081
1,351|**Computer**
**equipment**
**£**
7,517
7,517
7,517
-
7,517
-
-|**Total**
**£**
128,214|
|---|---|---|---|---|
|||||128,214|
|||||77,367
5,513|
|||||82,880|
|||||45,334|
|||||50,847|
Included within the net book value of land and buildings above is £Nil (2022 - £Nil) in respect of freehold land and buildings and £44,253 (2022 - £49,496) in respect of leaseholds.
## **13 Stock**
|**13 Stock**|||
|---|---|---|
|Stocks
**14 Debtors**
Trade debtors
Prepayments
Other debtors|**2023**
**£**
165
**2023**
**£**
481
(1)
3,805
4,285|**2022**
**£**
1,459|
|||**2022**
**£**
1,200
3,385
3,255|
|||7,840|
## **15 Cash and cash equivalents**
Page 18
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|Cash at bank
Short-term deposits
**16 Creditors: amounts falling due within one year**
Trade creditors|**2023**
**£**
180,160
35,082
215,242
**2023**
**£**
7,600|**2022**
**£**
173,874
88,093|
|---|---|---|
|||261,967|
|||**2022**
**£**
9,048|
## **17 Funds**
|**General funds**
General
Designated
**Total general funds**
**Restricted funds**
**Total funds**
**General funds**
General
Designated
**Total general funds**
**Restricted funds**
**Total funds**|**Balance at 1**
**April 2022**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Transfers**
**£**
**Balance at**
**31 March**
**2023**
**£**
311,637
20,565
(72,765)
(3,661)
255,776
(82)
25,559
(23,827)
-
1,650
311,555
46,124
(96,592)
(3,661)
257,426
1,510
15,378
(20,549)
3,661
-
313,065
61,502
(117,141)
-
257,426
**Balance at 1**
**April 2021**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Balance at 31**
**March 2022**
**£**
349,158
45,752
(83,437)
311,473
(72)
26,349
(26,195)
82
349,086
72,101
(109,632)
311,555
-
7,250
(5,740)
1,510
349,086
79,351
(115,372)
313,065|**Balance at 1**
**April 2022**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Transfers**
**£**
**Balance at**
**31 March**
**2023**
**£**
311,637
20,565
(72,765)
(3,661)
255,776
(82)
25,559
(23,827)
-
1,650
311,555
46,124
(96,592)
(3,661)
257,426
1,510
15,378
(20,549)
3,661
-
313,065
61,502
(117,141)
-
257,426
**Balance at 1**
**April 2021**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Balance at 31**
**March 2022**
**£**
349,158
45,752
(83,437)
311,473
(72)
26,349
(26,195)
82
349,086
72,101
(109,632)
311,555
-
7,250
(5,740)
1,510
349,086
79,351
(115,372)
313,065|**Balance at**
**31 March**
**2023**
**£**
255,776
1,650|
|---|---|---|---|
||||257,426
-|
||||257,426|
|||||
|||311,555
1,510||
|||313,065||
Page 19
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities by fund for the Year Ended 31 March 2023**
## **General Funds**
|**Income and Endowments from:**
Donations and legacies
Other trading activities
Investment income
Other income
Total income
**Expenditure on:**
Charitable activities
Other expenditure
Total expenditure
Net expenditure
Transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**General**
**Funds**
**2023**
**£**
39,455
(797)
1,417
6,049
46,124
(92,943)
(3,650)
(96,593)
(50,469)
(3,661)
(54,130)
311,556
257,426|**Total**
**General**
**Funds**
**2022**
**£**
63,998
1,428
1,603
5,072|
|---|---|---|
|||72,101|
|||(106,506)
(3,126)|
|||(109,632)|
|||(37,531)
-|
|||(37,531)
349,086|
|||311,555|
This page does not form part of the statutory financial statements. Page 20
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities by fund for the Year Ended 31 March 2023**
## **Restricted Funds**
|**Restricted Funds**|||
|---|---|---|
|**Income and Endowments from:**
Donations and legacies
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net (expenditure)/income
Transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**Restricted**
**Funds**
**2023**
**£**
15,378
15,378
(20,549)
(20,549)
(5,171)
3,661
(1,510)
1,510
-|**Total**
**Restricted**
**Funds**
**2022**
**£**
7,250|
|||7,250|
|||(5,740)|
|||(5,740)|
|||1,510
-|
|||1,510
-|
|||1,510|
This page does not form part of the statutory financial statements. Page 21
## **Dartmoor Pony Heritage Trust**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2023**
|**_Donations and legacies_**
Appeals and donations
Gift Aid tax reclaimed
UK Government grants
UK Government grants
Grants - other agencies
Grants - other agencies
Grants - other agencies
Grants - other agencies
Grants - other agencies
Subscriptions
Sponsorship
**_Other trading activities_**
Sales of purchased goods
Opening stock
Closing stock
**_Investment income_**
Interest on cash deposits
**_Other income_**
Education
Other income
**_Charitable activities_**
Purchases
Grants payable - individuals
Subcontract cost
Subcontract cost
Subcontract cost
Subcontract cost
Rangers & Guides
Rangers & Guides
Rangers & Guides
Volunteer expenses
Rent|**Total**
**2023**
**£**
8,422
550
15,559
11,548
10,000
-
-
3,830
250
4,674
-
54,833
497
(1,459)
165
(797)
1,417
1,417
2,550
3,499
6,049
49
12,213
7,850
1,000
2,000
15,071
7,915
210
-
-
1,780|**Total**
**2022**
**£**
31,080
3,501
16,349
-
10,000
5,000
2,250
-
250
2,418
400|
|---|---|---|
|||71,248|
|||600
(631)
1,459|
|||1,428|
|||1,603|
|||1,603|
|||4,810
262|
|||5,072|
|||-
-
11,075
2,600
-
34,125
7,383
-
1,837
163
789|
This page does not form part of the statutory financial statements. Page 22
## **Dartmoor Pony Heritage Trust**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2023**
|Rent
Light, heat and power
Insurance
Insurance
Repairs and maintenance
Repairs and maintenance
Repairs and maintenance
Ponies, vet, farrier, feed and grazing
Ponies, vet, farrier, feed and grazing
Ponies, vet, farrier, feed and grazing
Ponies, vet, farrier, feed and grazing
Telephone and fax
Sundry expenses
Cleaning
Motor expenses
Motor expenses
Advertising
Accountancy fees
Professional fees
Depreciation of short leasehold property
Depreciation of plant and machinery
Wages and salaries
Computer software and maintenance costs
Printing, postage and stationery
Volunteer expenses
Cost of trustee meetings
Consultancy fees
Professional fees
**_Other expenditure_**
Website design
Advertising|**Total**
**2023**
**£**
6,769
560
2,658
2,658
1,841
124
6,150
1,783
294
1,780
7,368
706
1,052
628
1,620
958
13,521
576
-
5,243
270
3,168
972
326
95
906
-
3,378
113,492
-
3,650
3,650|**Total**
**2022**
**£**
7,295
579
-
5,879
1,518
569
2,567
1,014
1,453
1,118
7,317
433
649
1,821
-
1,597
-
372
4,253
5,243
338
-
-
828
358
838
3,339
4,896|
|---|---|---|
|||112,246|
|||354
2,772|
|||3,126|
This page does not form part of the statutory financial statements. Page 23
Company registration number: 5400159 Charity registration number: 1109196
## Dartmoor Pony Heritage Trust
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 March 2023
## **Dartmoor Pony Heritage Trust**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Strategic Report|2 to 5|
|Trustees' Report|6 to 7|
|Statement of Financial Activities|8 to 9|
|Balance Sheet|10 to 11|
|Notes to the Financial Statements|12 to 19|
|Detailed SOFA - charitable activities|22 to 23|
## **Dartmoor Pony Heritage Trust**
## **Reference and Administrative Details**
**Chairman**
Micheal Lithgow
**Senior Management / Leadership** Debbie Leach, CEO **Team**
**Charity Registration Number** 1109196 **Company Registration Number** 5400159 The charity is incorporated in England. **Registered Office** Parke Estate Bovey Tracey Devon TQ13 9JQ
Page 1
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 March 2023, in compliance with s414C of the Companies Act 2006.
## **TRUSTEES’ REPORT**
The Trustees present their Report and Accounts for the year ended 31 March 2023.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
**Type of governing document:** Memorandum and Articles of Association
**How the charity is constituted:** Company limited by guarantee
**Trustee selection method:** Elected by existing Trustees at Trustee meetings
Trustees are mainly invited to serve from the Membership, who are existing volunteers or supporters of the organisation. Potential trustees meet with the Chair and other members of the management team for an interview and information session about the charity, plus an idea of what is expected of them. They are then invited to attend a Trustee meeting prior to agreeing to stand for election.
Charity Trustees are the people who serve on the governing body of a charity. They are equally responsible in law for the Board’s actions and decisions and have equal status as Trustees. Charity Trustees have and must accept ultimate responsibility for the charity’s affairs. They use their personal skills and experience to ensure that the charity is solvent, well run, efficient and delivering its charitable outcomes.
The Trustee role can be very rewarding and enjoyable offering an opportunity to serve the community whilst learning new skills. The Trustees role is to focus on the strategic direction of the charity and to ensure effectiveness and accountability. Day-to-day operational decisions are delegated to the Chief Executive Officer and staff team.
Key Responsibilities - To actively contribute to the Board of Trustees, which:
Sets and maintains the vision, mission and values
Develops with the Chief Executive Officer strategic direction and longer-term strategies
Ensures compliance with the Governing Document
Ensures accountability, in that the charity applies its resources exclusively in furtherance of its objectives
Ensures compliance with the law
Maintains a proper fiscal oversight
Maintain effective Board performance
Promotes the charity
Appoints, supports and monitors performance of the Chief Executive Officer
In addition to the above statutory duties, each Trustee should use any specific skills, knowledge or experience they have to help the Board of Trustees reach sound decisions.
Page 2
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
## **Vision Statement**
Conserving the Dartmoor Heritage Pony on Dartmoor
## **Mission Statement**
The Dartmoor Pony Heritage Trust’s mission is to conserve the Dartmoor Heritage Pony on Dartmoor, by engaging and connecting people with Dartmoor’s wildlife, landscape and heritage. through education, working closely with key partners and Dartmoor farmers to secure the future of these national treasures for future generations. Together we ensure their vital conservation role is recognised both on the moor itself and across the UK.
## **Goals**
- _**To create the conditions and environment on Dartmoor that will enable establishment of sustainable**_
- 1. _**Dartmoor pony herds**_
- _**To act as the voice of the Heritage Dartmoor pony on Dartmoor in order to secure support from**_
- 2. _**government and other statutory bodies**_
- _**To be recognised as the authorative source of knowledge and education on the Heritage Dartmoor**_
- 3. _**pony on Dartmoor**_
Page 3
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
## **SUMMARY OF THE YEAR**
The Dartmoor Pony Heritage Trust has continued to strive to achieve its primary aim throughout what has been a very challenging period for all charities and business alike. Despite this the charities profile has remained static, through social media, enhanced website and press releases, maintaining recognition as a conservation organisation demonstrating the value of the Dartmoor pony.
Income has been even more challenging, post Covid-19 pandemic, alongside world events and increased constraints on household income and expenses it has been an exceptionally difficult year. We have leant on our reserves but cannot continue to rely on these funds for our long-term sustainability. We have continued to investigate alternative strategies to increase our income streams. Creating new business partnerships has been a very positive development and our online Membership offering has grown steadily. Although personal donations have fallen dramatically.
Bellever has maintained popularity, particularly with the higher profile of the benefit of green spaces in wellbeing. Bellever continues to represent the main vision of the charity. We have provided grazing and care for up to twenty-six ponies for our Recognised Pony Keeper Scheme Members during the year. The strangles outbreak and programme to clean the herd in partnership with Redwings and The Mare & Foal Sanctuary has gleaned success allowing movement of ponies on and off site. The free educational access walks have continued to be popular and operated throughout the year with a focus on schools and larger groups. We completed a programme of educational access with the support of the Co-op community fund and Bovey Tracey Primary School. We have also piloted several bespoke walks on site which have also proved popular, in addition to Membership events. The Plymouth University research continues into the 7th Year and all are thrilled with the results in respect to promotion of the benefits of pony grazing on the environment and wildlife habitats.
Our Trustee Board has strengthened this year after new appointments and recruitment. The team have been working extremely hard to ensure that DPHT survives into the future. The CEO and Board partnership unfortunately ended in July, and we have actively sought a replacement using a recruitment specialist which has taken a little time to appoint a strong candidate. We were pleased to confirm that the position is now filled.
The EAL ponies at Parke due to the decision to cease the PIP programme were rehomed in May/June. We still welcomed in school groups and visitors, providing merchandise sales, educational talks and promoting membership and walks at Bellever. We also used the facility for training RSPB volunteers in the art of pony checking on conservation sites. We have also continued starter handling of youngstock, had youngstock grazing the paddocks, welcomed back two Heritage Mares and a loan mare. Some twenty ponies through the barn doors. We have also held two colt castration clinics completing fourteen castrations in total working alongside BEVA, Mare and Foal Sanctuary and South Moor Vets.
There has been continued demand in ponies for conservation grazing and for private sale through partnerships with NNR’s and Wildlife Trusts. We have also enhanced our website sales list and promotion of youngstock. Although the private market has slowed post covid.
DPHT have in addition supported our Breeders and Keepers through reinstatement of a grant scheme, encouraging retention of breeding mares and providing support with youngstock upkeep through the winter period.
Page 4
## **Dartmoor Pony Heritage Trust**
## **Strategic Report for the Year Ended 31 March 2023**
## **THE FUTURE**
DPHT’s full focus will be to support our pony breeders and keepers who are pivotal to the survival of the Dartmoor pony. The native Dartmoor pony remains on the RBST (Rare Breeds Survival Trust) watch list and protection of this equine is paramount to its future. Once they are lost, they are lost forever! It is important that we all see and understand the seriousness of the situation. With changes in farming practice and policy plus the evermore increased cost in keeping these special equines. It is crucial that we maintain awareness and support from the public, local community and organisational partners. Urging people to visit Bellever in the heart of Dartmoor to experience the peace, beauty, landscape and wildlife and the importance of the Dartmoor pony in the conservation and preservation of this unique landscape. The DPHT in supporting the Dartmoor Heritage Pony on the Moor strives to improve the genetic pool and bloodline thereby supporting the Moorland Scheme, which seeks to increase the number of breeding mares on the Dartmoor Pony Society studbook.
Page 5
## **Dartmoor Pony Heritage Trust**
## **Trustees' Report**
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2023.
## **Objectives and activities**
## _**Use of volunteers**_
The Charity benefits from the continued support of willing volunteers, who carry out many valuable roles and tasks within the DPHT. The Trustees wish to thank all the volunteers of the DPHT for their contibutions to the Charity.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Malcom Snelgrove Micheal Lithgow Sue Greenaway Ralph Human Mrs Trudie Jenkins Dominic Sheldon Paul Pearse (appointed 27 June 2023) Paul Neilsen (appointed 27 June 2023) Chairman: Micheal Lithgow Senior Management / Leadership Dru Butterfield, Consultant Advisor (resigned 31 July 2022) Team: Debbie Leach, CEO (appointed 31 July 2023)
## **Structure, governance and management**
## **Statement of trustees' responsibilities**
The trustees (who are also the directors of Dartmoor Pony Heritage Trust for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and
Page 6
## **Dartmoor Pony Heritage Trust**
## **Trustees' Report**
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 26 September 2023 and signed on its behalf by:
......................................... Micheal Lithgow Chairman and trustee
Page 7
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities for the Year Ended 31 March 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
**Income and Endowments from:**
Donations and legacies
3
Other trading activities
4
Investment income
5
Other income
6
Total income
**Expenditure on:**
Charitable activities
7
Other expenditure
8
Total expenditure
Net expenditure
Transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
17
**Note**
**Income and Endowments from:**
Donations and legacies
3
Other trading activities
4
Investment income
5
Other income
6
Total income
**Expenditure on:**
Charitable activities
7
Other expenditure
8
Total expenditure
Net (expenditure)/income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward|**General funds**
**£**
39,455
(797)
1,417
6,049
46,124
(92,943)
(3,650)
(96,593)
(50,469)
(3,661)
(54,130)
311,556
257,426
**General funds**
**£**
63,998
1,428
1,603
5,072
72,101
(106,506)
(3,126)
(109,632)
(37,531)
(37,531)
349,086|**Restricted**
**funds**
**£**
15,378
-
-
-
15,378
(20,549)
-
(20,549)
(5,171)
3,661
(1,510)
1,510
-
**Restricted**
**funds**
**£**
7,250
-
-
-
7,250
(5,740)
-
(5,740)
1,510
1,510
-|**Total**
**2023**
**£**
54,833
(797)
1,417
6,049|
|---|---|---|---|
||||61,502|
||||(113,492)
(3,650)|
||||(117,142)|
||||(55,640)
-|
||||(55,640)
313,066|
||||257,426|
||||**Total**
**2022**
**£**
71,248
1,428
1,603
5,072|
||||79,351|
||||(112,246)
(3,126)|
||||(115,372)|
||||(36,021)|
||||(36,021)
349,086|
The notes on pages 12 to 19 form an integral part of these financial statements. Page 8
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities for the Year Ended 31 March 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
Total funds carried forward
17|**General funds**
**£**
311,555|**Restricted**
**funds**
**£**
1,510|**Total**
**2022**
**£**
313,065|
|---|---|---|---|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 17.
The notes on pages 12 to 19 form an integral part of these financial statements. Page 9
## **Dartmoor Pony Heritage Trust**
## **(Registration number: 5400159) Balance Sheet as at 31 March 2023**
|**Note**
**Fixed assets**
Tangible assets
12
**Current assets**
Stocks
13
Debtors
14
Cash at bank and in hand
15
**Creditors: Amounts falling due within one year**
16
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
**Unrestricted income funds**
General funds
**Total funds**
17|**2023**
**£**
45,334
165
4,285
215,242
219,692
(7,600)
212,092
257,426
-
257,426
257,426|**2022**
**£**
50,847
1,459
7,840
261,967|
|---|---|---|
|||271,266
(9,048)|
|||262,218|
|||313,065|
|||1,510
311,555|
|||313,065|
The notes on pages 12 to 19 form an integral part of these financial statements. Page 10
## **Dartmoor Pony Heritage Trust**
## **(Registration number: 5400159) Balance Sheet as at 31 March 2023**
For the financial year ending 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 8 to 19 were approved by the trustees, and authorised for issue on 26 September 2023 and signed on their behalf by:
......................................... Micheal Lithgow Chairman and trustee ......................................... Sue Greenaway Trustee
The notes on pages 12 to 19 form an integral part of these financial statements. Page 11
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **1 Charity status**
The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees and members are liable to contribute an amount not exceeding £5 towards the assets of the charity in the event of liquidation.
The address of its registered office is: Parke Estate Bovey Tracey Devon TQ13 9JQ
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Basis of preparation**
Dartmoor Pony Heritage Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Exemption from preparing a cash flow statement**
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
## **Income and endowments**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Page 12
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## _**Donations and legacies**_
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## _**Grant provisions**_
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Page 13
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life.
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks.
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees. The DPHT designated fund is unrestricted core funding set aside for the management and maintenance of the Bellever site.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 14
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **3 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Government grants
Grants from other charities
Regular giving and capital
donations
**Total for 2023**
**Total for 2022**|**General funds**
**Designated**
**£**
**General**
**£**
-
8,422
-
550
15,559
-
10,000
250
-
4,674
25,559
13,896
26,349
37,649|**Restricted**
**funds**
**£**
-
-
11,548
3,830
-
15,378
7,250|**Total**
**funds**
**£**
8,422
550
27,107
14,080
4,674|
|---|---|---|---|
||||54,833|
||||71,248|
## **4 Income from other trading activities**
|Trading income;
Sales of goods and services
**Total for 2023**
**Total for 2022**
**5**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**Total for 2023**
**Total for 2022**|**General funds**
**General**
**£**
497
497
1,428
**General funds**
**General**
**£**
1,417
1,417
1,603|**Total**
**funds**
**£**
497|
|---|---|---|
|||497|
|||1,428|
|||**Total**
**funds**
**£**
1,417|
|||1,417|
|||1,603|
## **6 Other income**
Page 15
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|Education
**Total for 2023**
**Total for 2022**
**7**
**Expenditure on charitable activities**
**General funds**
**Note**
**Designated**
**£**
**General**
**£**
Pony care & centre
running costs
8,062
32,987
Grant funding of
activities
-
12,213
Staff costs
15,765
15,071
Allocated support
costs
9
-
4,466
Governance costs
9
-
4,379
23,827
69,116|**General funds**
**General**
**£**
6,049
6,049
5,072
**Restricted**
**funds**
**£**
17,549
-
3,000
-
-
20,549|**Total**
**funds**
**£**
6,049|
|---|---|---|
|||6,049|
|||5,072|
|||**Total**
**2023**
**£**
58,598
12,213
33,836
4,466
4,379|
|||113,492|
## **8 Other expenditure**
|**Note**
Marketing and publicity
**Total for 2023**
**Total for 2022**|**General funds**
**General**
**£**
3,650
3,650
3,126|**Total**
**funds**
**£**
3,650|
|---|---|---|
|||3,650|
|||3,126|
## **9 Analysis of governance and support costs**
## **Governance costs**
Page 16
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|Staff costs
Other staff costs
Legal fees
Other governance costs
**Total for 2023**
**Total for 2022**
**10 Staff costs**
The aggregate payroll costs were as follows:
**Staff costs during the year were:**
Management and sub-contract
Other staff costs|**General funds**
**General**
**£**
95
3,378
906
4,379
9,431
**2023**
**£**
25,921
95
26,016|**Total**
**funds**
**£**
95
3,378
906|
|---|---|---|
|||4,379|
|||9,431|
|||**2022**
**£**
49,637
358|
|||49,995|
No employee received emoluments of more than £60,000 during the year.
Page 17
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **11 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **12 Tangible fixed assets**
|**Cost**
At 1 April 2022
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022|**Land and**
**buildings**
**£**
104,854
104,854
55,358
5,243
60,601
44,253
49,496|**Furniture and**
**equipment**
**£**
15,843
15,843
14,492
270
14,762
1,081
1,351|**Computer**
**equipment**
**£**
7,517
7,517
7,517
-
7,517
-
-|**Total**
**£**
128,214|
|---|---|---|---|---|
|||||128,214|
|||||77,367
5,513|
|||||82,880|
|||||45,334|
|||||50,847|
Included within the net book value of land and buildings above is £Nil (2022 - £Nil) in respect of freehold land and buildings and £44,253 (2022 - £49,496) in respect of leaseholds.
## **13 Stock**
|**13 Stock**|||
|---|---|---|
|Stocks
**14 Debtors**
Trade debtors
Prepayments
Other debtors|**2023**
**£**
165
**2023**
**£**
481
(1)
3,805
4,285|**2022**
**£**
1,459|
|||**2022**
**£**
1,200
3,385
3,255|
|||7,840|
## **15 Cash and cash equivalents**
Page 18
## **Dartmoor Pony Heritage Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|Cash at bank
Short-term deposits
**16 Creditors: amounts falling due within one year**
Trade creditors|**2023**
**£**
180,160
35,082
215,242
**2023**
**£**
7,600|**2022**
**£**
173,874
88,093|
|---|---|---|
|||261,967|
|||**2022**
**£**
9,048|
## **17 Funds**
|**General funds**
General
Designated
**Total general funds**
**Restricted funds**
**Total funds**
**General funds**
General
Designated
**Total general funds**
**Restricted funds**
**Total funds**|**Balance at 1**
**April 2022**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Transfers**
**£**
**Balance at**
**31 March**
**2023**
**£**
311,637
20,565
(72,765)
(3,661)
255,776
(82)
25,559
(23,827)
-
1,650
311,555
46,124
(96,592)
(3,661)
257,426
1,510
15,378
(20,549)
3,661
-
313,065
61,502
(117,141)
-
257,426
**Balance at 1**
**April 2021**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Balance at 31**
**March 2022**
**£**
349,158
45,752
(83,437)
311,473
(72)
26,349
(26,195)
82
349,086
72,101
(109,632)
311,555
-
7,250
(5,740)
1,510
349,086
79,351
(115,372)
313,065|**Balance at 1**
**April 2022**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Transfers**
**£**
**Balance at**
**31 March**
**2023**
**£**
311,637
20,565
(72,765)
(3,661)
255,776
(82)
25,559
(23,827)
-
1,650
311,555
46,124
(96,592)
(3,661)
257,426
1,510
15,378
(20,549)
3,661
-
313,065
61,502
(117,141)
-
257,426
**Balance at 1**
**April 2021**
**£**
**Incoming**
**resources**
**£**
**Resources**
**expended**
**£**
**Balance at 31**
**March 2022**
**£**
349,158
45,752
(83,437)
311,473
(72)
26,349
(26,195)
82
349,086
72,101
(109,632)
311,555
-
7,250
(5,740)
1,510
349,086
79,351
(115,372)
313,065|**Balance at**
**31 March**
**2023**
**£**
255,776
1,650|
|---|---|---|---|
||||257,426
-|
||||257,426|
|||||
|||311,555
1,510||
|||313,065||
Page 19
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities by fund for the Year Ended 31 March 2023**
## **General Funds**
|**Income and Endowments from:**
Donations and legacies
Other trading activities
Investment income
Other income
Total income
**Expenditure on:**
Charitable activities
Other expenditure
Total expenditure
Net expenditure
Transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**General**
**Funds**
**2023**
**£**
39,455
(797)
1,417
6,049
46,124
(92,943)
(3,650)
(96,593)
(50,469)
(3,661)
(54,130)
311,556
257,426|**Total**
**General**
**Funds**
**2022**
**£**
63,998
1,428
1,603
5,072|
|---|---|---|
|||72,101|
|||(106,506)
(3,126)|
|||(109,632)|
|||(37,531)
-|
|||(37,531)
349,086|
|||311,555|
This page does not form part of the statutory financial statements. Page 20
## **Dartmoor Pony Heritage Trust**
## **Statement of Financial Activities by fund for the Year Ended 31 March 2023**
## **Restricted Funds**
|**Restricted Funds**|||
|---|---|---|
|**Income and Endowments from:**
Donations and legacies
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net (expenditure)/income
Transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**Restricted**
**Funds**
**2023**
**£**
15,378
15,378
(20,549)
(20,549)
(5,171)
3,661
(1,510)
1,510
-|**Total**
**Restricted**
**Funds**
**2022**
**£**
7,250|
|||7,250|
|||(5,740)|
|||(5,740)|
|||1,510
-|
|||1,510
-|
|||1,510|
This page does not form part of the statutory financial statements. Page 21
## **Dartmoor Pony Heritage Trust**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2023**
|**_Donations and legacies_**
Appeals and donations
Gift Aid tax reclaimed
UK Government grants
UK Government grants
Grants - other agencies
Grants - other agencies
Grants - other agencies
Grants - other agencies
Grants - other agencies
Subscriptions
Sponsorship
**_Other trading activities_**
Sales of purchased goods
Opening stock
Closing stock
**_Investment income_**
Interest on cash deposits
**_Other income_**
Education
Other income
**_Charitable activities_**
Purchases
Grants payable - individuals
Subcontract cost
Subcontract cost
Subcontract cost
Subcontract cost
Rangers & Guides
Rangers & Guides
Rangers & Guides
Volunteer expenses
Rent|**Total**
**2023**
**£**
8,422
550
15,559
11,548
10,000
-
-
3,830
250
4,674
-
54,833
497
(1,459)
165
(797)
1,417
1,417
2,550
3,499
6,049
49
12,213
7,850
1,000
2,000
15,071
7,915
210
-
-
1,780|**Total**
**2022**
**£**
31,080
3,501
16,349
-
10,000
5,000
2,250
-
250
2,418
400|
|---|---|---|
|||71,248|
|||600
(631)
1,459|
|||1,428|
|||1,603|
|||1,603|
|||4,810
262|
|||5,072|
|||-
-
11,075
2,600
-
34,125
7,383
-
1,837
163
789|
This page does not form part of the statutory financial statements. Page 22
## **Dartmoor Pony Heritage Trust**
## **Detailed Statement of Financial Activities for the Year Ended 31 March 2023**
|Rent
Light, heat and power
Insurance
Insurance
Repairs and maintenance
Repairs and maintenance
Repairs and maintenance
Ponies, vet, farrier, feed and grazing
Ponies, vet, farrier, feed and grazing
Ponies, vet, farrier, feed and grazing
Ponies, vet, farrier, feed and grazing
Telephone and fax
Sundry expenses
Cleaning
Motor expenses
Motor expenses
Advertising
Accountancy fees
Professional fees
Depreciation of short leasehold property
Depreciation of plant and machinery
Wages and salaries
Computer software and maintenance costs
Printing, postage and stationery
Volunteer expenses
Cost of trustee meetings
Consultancy fees
Professional fees
**_Other expenditure_**
Website design
Advertising|**Total**
**2023**
**£**
6,769
560
2,658
2,658
1,841
124
6,150
1,783
294
1,780
7,368
706
1,052
628
1,620
958
13,521
576
-
5,243
270
3,168
972
326
95
906
-
3,378
113,492
-
3,650
3,650|**Total**
**2022**
**£**
7,295
579
-
5,879
1,518
569
2,567
1,014
1,453
1,118
7,317
433
649
1,821
-
1,597
-
372
4,253
5,243
338
-
-
828
358
838
3,339
4,896|
|---|---|---|
|||112,246|
|||354
2,772|
|||3,126|
This page does not form part of the statutory financial statements. Page 23
Dartmoor Pony Heritage Trust
Independent Examlnerfs Report to the trustees of Dartmoor Pony Herftage
Trust ("the Company")
I report to the charlty trustees on my examlnatlon of the accounts of the Company for the year
ended 31 March 2023.
Responslbllltles and basls of report
As the charltvs trustees of the Company land also Its dlrectors for the purposes of company lawl
you are responsible for the preparatlon of the accounts in accordance wlth the requlrements of the
Companles Act 20061'the 2006 ACVI.
Havln8 Satisfied myself that the accounts of Dartmoor Pony Herltage Trust are not requlred to be
audlted under Part 16 of the 2006 Art and are ellglble for independent examlnation. I report In
respect of my examlnatlon of your charity's accounts as carrled out under sectlon 145 of the
Charlties Act 20111'the 2011 Act'l.
In carryln6 out my examlnatlon I have followed the Dlrectlons glven by the Charlty Commlsslon
under sectlon 145151{bl of the 2011 Act.
Independent exomlnerfs st•tem¢nt
I have completed my examlnatlon. I conflrm that no matters have come to my attentlon In
connectlon wlth the examlnatlon glvln8 me cause to belleve:
l. accountlng records were not kept In respert of Dartmoor Pony Herltage Twst as requlred
by sectlon 386 of the 2006 Act; or
2. the accounts do not accord wlth those records,, or
3. the accounts do not comply with the accountlng requlrements of sectlon 396 of the 2(X16
Art other than any requlrement that the accounts give a true and falr vlew, whlch Is not a
matter consldered as part of an Independent examlnatlon; or
4. the accounts have not been prepared In accordance wlth the methods and prlnclples of
the Statement of Recommended Prartlce for accountlng and reportlng by charltles
lappllcable to charltles preparlng their accounts in accordance wlth the Flnanclal Reportlng
Standard appllcable In the UK and Republlc of Ireland {FRS 1021J.
I have no concerns and have Come across no other matters In connectlon wlth the examlnatlon to
whlch attentlon should be drawn In thls report in order to enable a proper understandlng of the
accounts to be reached.
Mr D Klrkness
I September 2023