REGISTERED COMPANY NUMBER: 02247448 (England and Wales) REGISTERED CHARITY NUMBER: 1109093
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2020
FOR
ADUR INDOOR BOWLING CLUB LIMITED
Dalewood Limited 103 Newland Road Worthing West Sussex BN11 1LB
ADUR INDOOR BOWLING CLUB LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 30th September 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 | to | 15 |
ADUR INDOOR BOWLING CLUB LIMITED
REPORT OF THE TRUSTEES for the Year Ended 30th September 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th September 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives of the charity are:
The promotion of community participation in healthy recreation by providing facilities for playing indoor bowls, for people of all abilities, including special care fro the disabled.
The charity has the general aim of contributing to the quality of life of people. The area in which the people may benefit is not defined but in practice it relates to the Southwick ares of West Sussex, although memebers reside throughout the county and also in neighbouring East Sussex.
The Charity is dependent upon the voluntary help from its members.
ACHIEVEMENT AND PERFORMANCE
Charitable Activities
The Charity has continued to improve the facilities of the club for the benefit of all its members. This has been achieved by the financial support of members and from the utilisation of funds in general.
Fundraising activities
Various fund raising events are held throughout the year as shown in the attached accounts.
FINANCIAL REVIEW
Financial position - Covid Pandemic
Due to the ongoing Covid-19 Pandemic the Club was closed to its Members for 5 months during the period of accounts we are reporting on. The additional closures which have taken place in the next financial period (year to 30th September 2021), has again affected the Members ability to use the Club Facilities.
As such the Board took the decision in July 2020 to reduce subscriptions for 2020/2021. As a result the Board estimate this will cause the Club to lose around £14,000 in income. However it will hopefully encourage Members to renew and recommence using the Club's facilities as and when restrictions are lifted by the Government.
The Club has sufficient reserves to cover this shortfall. No specific provision has been made in these accounts since this decision is in respect of next year's income.
Principal funding sources
The main source of funds is from the Members by way of subscriptions or for payment in respect of the use of the Club's facilities.
Investment policy and objectives
Under the Memorandum & Articles of Association the Charity has the power to invest in any way the Trustees wish. The Trustees have regard to the liquidity requirements of operating the Club and its reserves policy. They therefore have operated a policy of keeping funds in interest bearing deposit accounts.
Reserves policy
The Charity operates on a non-profit making basis. Any surplus for a financial period is retained to be utilised by the Charity for the benefit of the club and its members.
Page 1
ADUR INDOOR BOWLING CLUB LIMITED
REPORT OF THE TRUSTEES for the Year Ended 30th September 2020
FUTURE PLANS
Despite the pandemic and the affect it has had on the Club's operating capabilities two of the plans highlighted in 2019 were carried out - (the Male and Disabled toilets re-furbishment and equipment required for the kitchen).
Plans moving forward into 2021 include the redecoration of certain areas in accordance with the planned on-going maintenance programme. Certain air-conditioning units are in need of upgrading and additional shelving for the bar storage area.
In addition the Board have considered the situation regarding the bar, which in their opinion is an important part of the Club as a whole. Due to the fact the pandemic has prevented the bar from being being able to function for most of the time since March 2020 to date, the Club have undertaken to support the Social Club to ensure that the bar is able to meet its obligations and liabilities until normal services can be resumed.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Adur Indoor Bowling Club Limited is a company limited by guarantee governed by its Memorandum & Articles of Association dated 22nd April 1988. It is a registered charity with the Charity Commission.
Recruitment and appointment of new trustees
Current Trustees have the right to invite new Trustees onto the Board.
Organisational structure
The board can have no less than 5 and up to 8 members. The board administers the Charity. The board hold monthly meetings. A chairperson is appointed by the Trustees to oversee the day to day operations of the Charity. To facilitate effective operations the Chairperson can delegate authority for operational matters including finance.
Related parties
All Trustees are also members of the club and can use the club's facilities accordingly.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
02247448 (England and Wales)
Registered Charity number
1109093
Registered office
Southwick Recreation Ground Old Barn Way Southwick West Sussex BN42 4NT
Trustees
W Phillips (resigned 13.1.20) D R Collins Mrs B J Piper R P Atkins T Quayle Mrs P Fry
Company Secretary
D R Collins
Page 2
ADUR INDOOR BOWLING CLUB LIMITED
REPORT OF THE TRUSTEES for the Year Ended 30th September 2020
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
John Woodman FCA Institute of Chartered Accountants in England & Wales Dalewood Limited 103 Newland Road Worthing West Sussex BN11 1LB
Bankers
Santander UK plc Customer Service Centre BOOTLE L30 4GB
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 20th April 2021 and signed on its behalf by:
D R Collins - Secretary
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ADUR INDOOR BOWLING CLUB LIMITED
Independent examiner's report to the trustees of Adur Indoor Bowling Club Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th September 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
John Woodman FCA Institute of Chartered Accountants in England & Wales Dalewood Limited 103 Newland Road Worthing West Sussex BN11 1LB
28th April 2021
Page 4
ADUR INDOOR BOWLING CLUB LIMITED
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30th September 2020
| 30.9.20 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 150,492 Other trading activities 2 11,460 Investment income 3 159 Total 162,111 EXPENDITURE ON Raising funds 113,005 Other 34,120 Total 147,125 NET INCOME/(EXPENDITURE) 14,986 RECONCILIATION OF FUNDS Total funds brought forward 300,422 TOTAL FUNDS CARRIED FORWARD 315,408 |
30.9.19 Total funds £ 160,501 15,012 114 175,627 140,509 39,167 179,676 (4,049) 304,471 300,422 |
|---|---|
The notes form part of these financial statements
Page 5
ADUR INDOOR BOWLING CLUB LIMITED
BALANCE SHEET 30th September 2020
| 30.9.20 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 216,062 CURRENT ASSETS Stocks 8 2,396 Debtors 9 11,594 Cash at bank and in hand 108,349 122,339 CREDITORS Amounts falling due within one year 10 (22,993) NET CURRENT ASSETS 99,346 TOTAL ASSETS LESS CURRENT LIABILITIES 315,408 NET ASSETS 315,408 FUNDS 11 Unrestricted funds 315,408 TOTAL FUNDS 315,408 |
30.9.19 Total funds £ 245,801 2,934 13,272 102,084 118,290 (63,669) 54,621 300,422 300,422 300,422 300,422 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th September 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 30th September 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
ADUR INDOOR BOWLING CLUB LIMITED
BALANCE SHEET - continued 30th September 2020
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 20th April 2021 and were signed on its behalf by:
D R Collins - Trustee
T Quayle - Trustee
The notes form part of these financial statements
Page 7
ADUR INDOOR BOWLING CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 30th September 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Short leasehold - 5% on cost Improvements to property - in accordance with the property Fixtures and fittings - 10% on cost Computer Equipment & Website - 10% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 8
ADUR INDOOR BOWLING CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30th September 2020
2. OTHER TRADING ACTIVITIES
| 30.9.20 | 30.9.19 | ||
|---|---|---|---|
| £ | £ | ||
| Goods & Uniforms Sold | 1,007 | 1,601 | |
| Advertising & Sponsorships | 1,455 | 3,516 | |
| Competition & Entry Fees | 2,112 | 909 | |
| Kitchen Franchise | 1,090 | 3,302 | |
| Net Income from 300 Club | 2,960 | 3,208 | |
| Payphone Receipts | 5 | 8 | |
| Income from Copier | 6 | 11 | |
| Out of Hours Refreshments | 2,810 | 2,457 | |
| Fobs - Locker Keys | 15 | - | |
| 11,460 | 15,012 | ||
| 3. | INVESTMENT INCOME | ||
| 30.9.20 | 30.9.19 | ||
| £ | £ | ||
| Deposit account interest | 159 | 114 | |
| 4. | NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | |||
| 30.9.20 | 30.9.19 | ||
| £ | £ | ||
| Depreciation - owned assets | 33,713 | 39,093 | |
| Deficit on disposal of fixed assets | 407 | 75 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30th September 2020 nor for the year ended 30th September 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30th September 2020 nor for the year ended 30th September 2019.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 160,501 |
| Other trading activities | 15,012 |
| Investment income | 114 |
| Total | 175,627 |
| EXPENDITURE ON | |
| Raising funds | 140,509 |
continued...
Page 9
ADUR INDOOR BOWLING CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30th September 2020
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| Other | 39,167 |
| Total | 179,676 |
| NET INCOME/(EXPENDITURE) | (4,049) |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 304,471 |
| TOTAL FUNDS CARRIED FORWARD | 300,422 |
7.
TANGIBLE FIXED ASSETS
| COST At 1st October 2019 Additions Disposals At 30th September 2020 DEPRECIATION At 1st October 2019 Charge for year Eliminated on disposal At 30th September 2020 NET BOOK VALUE At 30th September 2020 At 30th September 2019 |
Improvements Short to leasehold property £ £ 855,650 102,825 - 384 - - 855,650 103,209 734,476 52,824 14,075 5,161 - - 748,551 57,985 107,099 45,224 121,174 50,001 |
Fixtures and fittings £ 296,736 3,499 (290) 299,945 240,271 11,471 (116) 251,626 48,319 56,465 |
Computer Equipment & Website Totals £ £ 29,565 1,284,776 498 4,381 (466) (756) 29,597 1,288,401 11,404 1,038,975 3,006 33,713 (233) (349) 14,177 1,072,339 15,420 216,062 18,161 245,801 |
|---|---|---|---|
continued...
Page 10
ADUR INDOOR BOWLING CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30th September 2020
| 8. STOCKS Stocks 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Amounts Due from Social Club Prepayments 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Subscriptions in Advance Accrued expenses 11. MOVEMENT IN FUNDS At 1.10.19 £ Unrestricted funds General fund 300,422 TOTAL FUNDS 300,422 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 162,111 TOTAL FUNDS 162,111 |
30.9.20 30.9.19 £ £ 2,396 2,934 30.9.20 30.9.19 £ £ 9,185 11,487 2,409 1,785 11,594 13,272 30.9.20 30.9.19 £ £ 17,777 54,796 5,216 8,873 22,993 63,669 Net movement At in funds 30.9.20 £ £ 14,986 315,408 14,986 315,408 Resources Movement expended in funds £ £ (147,125) 14,986 (147,125) 14,986 |
|---|---|
continued...
Page 11
ADUR INDOOR BOWLING CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30th September 2020
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund TOTAL FUNDS |
At 1.10.18 £ 304,471 304,471 |
Net movement in funds £ (4,049) (4,049) |
At 30.9.19 £ 300,422 |
|---|---|---|---|
| 300,422 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 175,627 175,627 |
Resources Movement expended in funds £ £ (179,676) (4,049) (179,676) (4,049) |
Resources Movement expended in funds £ £ (179,676) (4,049) (179,676) (4,049) |
|---|---|---|---|
| (4,049) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.10.18 £ 304,471 304,471 |
Net movement in funds £ 10,937 10,937 |
At 30.9.20 £ 315,408 |
|---|---|---|---|
| 315,408 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 337,738 337,738 |
Resources Movement expended in funds £ £ (326,801) 10,937 (326,801) 10,937 |
Resources Movement expended in funds £ £ (326,801) 10,937 (326,801) 10,937 |
|---|---|---|---|
| 10,937 |
continued...
Page 12
ADUR INDOOR BOWLING CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30th September 2020
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30th September 2020.
13. SHARE CAPITAL
The Company is limited by guarantee and does not have a share capital.
Page 13
ADUR INDOOR BOWLING CLUB LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30th September 2020
| 30.9.20 | 30.9.19 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Profit Donated from Social Club | 9,185 | 11,487 |
| Donations | 33 | 122 |
| Green Fees | 54,111 | 87,587 |
| Annual Subscriptions | 60,003 | 59,041 |
| Locker Fees | 2,160 | 2,108 |
| County Patrons | - | 156 |
| Council Covid Support Grant | 25,000 | - |
| 150,492 | 160,501 | |
| Other trading activities | ||
| Goods & Uniforms Sold | 1,007 | 1,601 |
| Advertising & Sponsorships | 1,455 | 3,516 |
| Competition & Entry Fees | 2,112 | 909 |
| Kitchen Franchise | 1,090 | 3,302 |
| Net Income from 300 Club | 2,960 | 3,208 |
| Payphone Receipts | 5 | 8 |
| Income from Copier | 6 | 11 |
| Out of Hours Refreshments | 2,810 | 2,457 |
| Fobs - Locker Keys | 15 | - |
| 11,460 | 15,012 | |
| Investment income | ||
| Deposit account interest | 159 | 114 |
| Total incoming resources | 162,111 | 175,627 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Rates and water | 876 | 6,440 |
| Insurance | 2,091 | 2,044 |
| Light and heat | 15,528 | 16,700 |
| Telephone | 3,033 | 1,042 |
| Postage and stationery | 2,950 | 5,072 |
| Sundries | 13 | 33 |
| Rent | 23,714 | 23,714 |
| Travelling Expenses | 3,479 | 5,609 |
| Repairs & Renewals | 7,794 | 6,199 |
| Cleaning | 8,280 | 14,079 |
| 300 Club Prizes | 2,115 | 1,935 |
| Donations Made | 2,024 | 2,725 |
| Match & Entry Fees | 4,459 | 5,742 |
| Meals | 247 | 739 |
| Carried forward | 76,603 | 92,073 |
This page does not form part of the statutory financial statements
Page 14
ADUR INDOOR BOWLING CLUB LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30th September 2020
| 30.9.20 | 30.9.19 | |
|---|---|---|
| £ | £ | |
| Raising donations and legacies | ||
| Brought forward | 76,603 | 92,073 |
| Trophies | 2,317 | 5,314 |
| Licences | 335 | 1,122 |
| Gardening Costs | 300 | 210 |
| Green Stewards' Vouchers | 2,136 | 3,324 |
| Water Cooler Hire & Supplies | - | 392 |
| Website Hosting | 1,712 | 1,853 |
| Klix Machine Hire & Supplies | 2,120 | 1,297 |
| Credit Card Commission | 667 | 853 |
| 86,190 | 106,438 | |
| Other trading activities | ||
| Opening Stock | 2,934 | 2,263 |
| Goods Purchased for Re-sale | 678 | 810 |
| Closing Stock | (2,396) | (1,906) |
| 1,216 | 1,167 | |
| Support costs | ||
| Governance costs | ||
| Accountancy Fees | 1,440 | 1,440 |
| Legal & Professional Fees | 24,159 | 31,464 |
| Depreciation of Property | 14,075 | 14,075 |
| Depreciation of Improvements to Property | 5,161 | 5,142 |
| Depreciation of Fixtures & Fittings | 11,471 | 13,820 |
| Depreciation of Computers & Website | 3,006 | 6,055 |
| Loss on sale of tangible fixed assets | 407 | 75 |
| 59,719 | 72,071 | |
| Total resources expended | 147,125 | 179,676 |
| Net income/(expenditure) | 14,986 | (4,049) |
This page does not form part of the statutory financial statements
Page 15