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2025-01-31-accounts

Titchfield Community Association (Limited by Guarantee)

Company Registration 5372712 Charity Registration 1109062

Report of the Committee of Management And Financial Statements

For the Year Ended

31 January 2025

Titchfield Community Association

(Limited by Guarantee)

CONTENTS

Committee of Management ......................................................................................... 3 External Professional Bodies ...................................................................................... 4 SECTION 1 - Constitution and Governing Document ................................................ 5 SECTION 2 - Organisation ........................................................................................... 5 SECTION 3 - Principal Activities .................................................................................. 7 SECTION 4 - The Committee of Management .............................................................. 7 SECTION 5 - Responsibilities of the Committee of Management .............................. 7 SECTION 6 - Related Organisation .............................................................................. 7 SECTION 7 - Objects, Powers and Policies ................................................................. 8 SECTION 8 - Review of Activities and Developments ................................................ 9 SECTION 9 - Review of Transactions and Financial Position .................................... 9 SECTION 10 - People .................................................................................................... 9 SECTION 11 - Public Benefit ...................................................................................... 10 FINANCES & INDEPENDENT EXAMINER’S REPORT ............................................... 11 APPENDIX 1 - Hire Charges for Year ended 31 January 2025 ............................. A1-1 APPENDIX 2 - Group Reports ................................................................................. A2-1

TCA ANNUAL REPORT FY 2024-2025

Page 2

Titchfield Community Association

(Limited by Guarantee)

COMPANY INFORMATION

Registered Name Titchfield Community Association Legal Status Charitable Company Limited by Guarantee Charity Registration 1109062 Company Registration 5372712 Registered Office Mill Street, Titchfield, Fareham, Hampshire, PO14 4AB Telephone 01329 842933 Email manager@titchfieldcommunitycentre.org.uk Website www.titchfieldcommunitycentre.org.uk

COMMITTEE OF MANAGEMENT / COMPANY MEMBERS

Role Name (Sub-Committee Member) Date Appointed President (Hon) Mr D J L Gibbs (3) (5) [26/07/05] Treasurer Mr J McLaughlin (2) [03/12/24] Chairman Mr M Taylor (2) [22/02/22] Vice-Chairman Mrs S Jones (1) (6) (7) [17/08/12] Other Elected Members [Date of Appointment as Director]:

Mr N P Girdler (5) [31/07/17] Mr M J Pearce [04/07/14] Mr K Moore (6) [15/06/11] Mrs P A Steel (1) [26/07/05] Ms E David (1) [24/01/22] Dr P F Mills (2) (6) [03/09/07] (7)

The Committee of Management and Officers are appointed, or re-appointed, annually at the Association's Annual General Meeting (AGM), held in March, by means of a vote of Members of the Association.

The Association’s various sub-committees are elected annually at the first Management Committee meeting following the AGM. The Association also has a wholly owned subsidiary company, TCA Enterprises Ltd, of which it is one of the two Directors. Membership of the sub-committees, working party and of the TCA Enterprises Ltd Management Committee are indicated above as follows:

TCA ANNUAL REPORT FY 2024-2025

Page 3

Titchfield Community Association

(Limited by Guarantee)

EXTERNAL PROFESSIONAL BODIES

Holding Trustees Official Custodian for Charities
Bankers The Co-Operative Bank
6 Olympic Court
Salford
M5 2QP
Solicitors Warner Goodman LLP
Portland Chambers
66 West Street
Fareham
Hampshire
PO16 0JR
Independent Examiner James Piper FMAAT ATT
J Humphrey Associates Ltd
11a The Green
Stubbington
Fareham
PO14 2JG
Insurers Brokers Insurers
Club Insure Ltd Ecclesiastical Insurance Group
Romera House Beaufort House
8 Airport West Brunswick Road
Lancaster Way Gloucester
Yeadon, Leeds GL1 1JZ
LS19 7ZA
Assisted By Hampshire County Council Fareham Borough Council
Mottisfont Court Civic Offices
High Street Civic Way
Winchester Fareham
Hampshire PO16 7AZ
SO23 8DZ

TCA ANNUAL REPORT FY 2024-2025

Page 4

Titchfield Community Association

(Limited by Guarantee)

Report of the Committee of Management Year Ended 31 January 2025

The Committee of Management has pleasure in submitting its report and the financial statements of Titchfield Community Association (TCA or the Company) for the year ended 31 January 2025.

SECTION 1 - CONSTITUTION AND GOVERNING DOCUMENT

TCA is incorporated as a company limited by guarantee, not having a share capital, and is a charity registered under the Charities Act 2011.

The Memorandum and Articles of Association require that TCA be managed by a Committee of Management (Management Committee) the members of which are directors and managing trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. TCA’s registration details, Company Members, Committee Officers and members, Sub-Committee members and professional advisers are detailed on pages iii and v.

Committee Members are appointed or re-appointed each year at the Company’s Annual General Meeting of TCA’s patrons and members of Affiliated Groups. Patrons are individuals over 18 years of age who have paid the appropriate TCA subscription or have been awarded Life Membership for exceptional service to the Association. Each Affiliate Group has one representative and, as such, that person is eligible for Membership and to be elected to the Management Committee.

The Company is operated through a Board of Directors, the Officers (Chairman, Vice-Chairman and Treasurer) of which have regular contact with the Centre Manager who is a paid employee. The Board meets not less than quarterly. Minor and routine operating decisions are made by the Officers and reported on at the next Board meeting. Major operating decisions are made by a simple majority of a quorate Board. Fundamental operating and constitutional matters are decided by a simple majority of a quorate General Meeting.

SECTION 2 – ORGANISATION

The Management Committee comprises Honorary Officers and the following: representatives of Affiliated Groups; Trading Subsidiary Management Committee; Fareham Borough Council; and Patrons of the Association. While the Management Committee retains overall responsibility for the Association, it delegates certain aspects of its day-to-day management to six sub-committees and to paid employees. All sub-committees, working parties and the Centre Manager report to the Management Committee as shown in the following organisation chart. The Management Committee meets at least four times each year. All decisions are made by a simple majority at a quorate committee meeting.

The House Management Sub-Committee is responsible for exercising management control over the maintenance of buildings and contents and services relating to them.

The Association offers an occasional bar as part of its ancillary services. This facility is managed by the Association’s wholly owned subsidiary company, TCA Enterprises Ltd, of which the Association is one of the two Directors. The TCA Enterprises Ltd Management Committee is staffed from Members of the Association.

The Policy Sub-Committee is responsible for reviewing Association policy and ensuring that it is adequately recorded, listed and regularly reviewed. All revisions/additions to Association policy require authorisation by the Management Committee.

TCA ANNUAL REPORT FY 2024-2025

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(Limited by Guarantee)

Titchfield Community Association

The Charges Sub-Committee is responsible for monitoring and evaluating the efficacy of the Association's charging policy. All revisions/additions to the Association's charging policy require authorisation by the Management Committee.

The Insurance Review Sub-Committee is responsible for ensuring the Association’s employees, business, public liability and property are adequately protected by insurance.

The Health & Safety Sub-Committee is responsible for developing, reviewing, recording and implementing the Association’s Health & Safety policy. It is also responsible for all aspects of risk assessment.

The Grants Working Party is responsible for overseeing, monitoring and evaluating all grant making activities. Identifying potential funding sources, disseminating information, collaborating with staff to discuss grant requirements and preparation, and preparing and submitting grant applications.

The Community Association benefits greatly from the efforts of the many volunteers whose services and support allow valuable funds to be used where most needed and hire rates to be set at levels affordable by all.

The Association employs one part-time Centre Manager, two part-time Administrative Officers, one parttime Administrative Assistant, one part-time Caretaker/Maintenance Supervisor, two part-time Caretakers, a part-time Bar Manager, and a number of casual bar staff. The Centre Manager is employed to manage the Community Centre and to act as liaison between the various sub-committees, working parties and the Management Committee. The Administrative Officers and Assistant, Maintenance Supervisor, Caretakers and bar staff report directly to the Centre Manager.

TCA ANNUAL REPORT FY 2024-2025

Page 6

(Limited by Guarantee)

Titchfield Community Association

SECTION 3 – PRINCIPAL ACTIVITIES

The Company’s principal activity is the maintenance and management of a Community Centre. It has a wholly owned trading subsidiary which principally assumes responsibility for the three function bars on the Company’s premises.

SECTION 4 – THE COMMITTEE OF MANAGEMENT

Membership of the Management Committee is as listed on page 3. Any changes to the Management Committee during the period covered by this report were as listed below:

Mr J McLaughlin – 03 December 2024 - Appointed

SECTION 5 - RESPONSIBILITIES OF THE COMMITTEE OF MANAGEMENT

The Management Committee is responsible for preparing the Annual Report of the company and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Management Committee to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Management Committee is required to:

The Members of the Management Committee are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

SECTION 6 – RELATED ORGANISATION

TCA Enterprises Ltd is the Company’s wholly owned trading subsidiary (the Trading Company) that manages the activities of the 3 bars on TCA’s premises.

TCA is one of 2 shareholders and one of the two directors of the Trading Company. Charges for transactions between the two organisations are made at amounts that, in the opinion of the Management Committee, equate to a fair market value. The Trading Company donates its corporation tax adjusted profits under the Gift Aid arrangements each year to the Company.

TCA ANNUAL REPORT FY 2024-2025

Page 7

Titchfield Community Association

(Limited by Guarantee)

SECTION 7 – OBJECTS, POWERS AND POLICIES

Objects

The objects for which the Charitable Company is established are:

To promote the benefit of the inhabitants of Titchfield and district and that part of the Borough of Fareham, West of the A32 and Newgate Lane, together with the Electoral District of Curbridge without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objects of improving the conditions of life for the said inhabitants.

To establish or secure the establishment of a Community Centre and to maintain and manage the same, or to co-operate with any local statutory authority in the maintenance and management of such a Centre, for activities promoted by the Company in furtherance of the above objects.

To promote such other charitable purposes as may from time to time be determined and that in the attainment of the said objects the Company shall be non-party in politics and non-sectarian in religion.

Powers

TCA is permitted, by its Memorandum and Articles of Association, to engage in any lawful activity as shall further its charitable objects and may invest money not immediately required for its objects in such investments, securities or property as it thinks fit.

Policies For Furtherance Of Objects

It is the policy of the Company to provide inexpensive facilities for all, further education classes and social and leisure activities for the benefit of the inhabitants of its area of benefit. The extensive facilities also permit the hire of rooms for private meetings or functions at very competitive prices.

The various rooms and facilities of the Community Centre are available for hire by any individual or organisation, subject to the Association's conditions of hire and completion of its hire agreement. Hire rates are set in accordance with the Association’s Charging Policy, which is reviewed annually. Hire rates are also reviewed annually to ensure that the income generated is sufficient to meet all expenses incurred in providing the Community Centre, and to maintain a financial reserve against future uncertainties. The hire rates adopted for the year are listed at Appendix 1.

The major aspects of the Company’s activities and policies are overseen by the Association’s subcommittees, as listed previously. Regular sub-committees are governed by standing orders. These are reviewed annually by the Centre Manager and Chairman and as required by each sub-committee. All revisions to standing orders require the approval of the Management Committee.

Short-term sub-committees or working parties, formed for specific purposes, are governed by Terms of Reference approved by the Management Committee.

The Association's documented policy statements comprise: Charging Policy; Complaints Policy & Procedure; Document Control/Retention Policy; Equal Opportunities; Financial Controls; Financial Reserves; Health & Safety; Hire Agreement & Conditions of Hire; Major Contracts Review Policy; Oasis Youth Centre Safeguarding Policy for Young People; Policy for Enforcing No-Smoking Legislation; Children and Vulnerable Adults Safeguarding Policy; Policy for the Supply of Alcohol; Policy Implementation ~ Spot Checking; Policy Review Schedule; Standing Orders; Storage Policy; Training Policy; CCTV Policy and Wages Review Policy.

Reserves

The Management Committee is mindful of the need to demonstrate sound operational and financial management and ensure that its activities are in keeping with current strategic objectives. The Community Association also recognises the need to secure the viability of the Association beyond the immediate future. To provide a reliable service over the longer term, it must be able to absorb setbacks and take advantage of change and opportunity. To provide for this, the Association has established and maintains a financial reserve against future uncertainties. The Association’s policy is to have as its target a reserve equal to at

TCA ANNUAL REPORT FY 2024-2025

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(Limited by Guarantee)

Titchfield Community Association

least six months’ running costs, together with the costs of redundancy, loans, funds held for user groups, and any similar liability. In accordance with the above criteria, the Management Committee has set the reserve target at £95,000, net of loans, etcetera, for the year beginning 1 February 2025.

Management Of Risk

The Community Association is aware of its responsibility to effectively mitigate the major risks to which the Charitable Company is exposed and to ensure that its aims and objectives are not under threat. A review process exists and is regularly used to ensure that all significant risks are identified. The review covers governance, operational, financial and external risks and compliance with law and regulation. The system of continuous review is dealt with by a number of sub-committees, meeting on a regular basis, reporting back to the Management Committee. Where risks are identified the Management Committee seeks to take appropriate action and establish systems to mitigate the risks where necessary.

SECTION 8 - REVIEW OF ACTIVITIES AND DEVELOPMENTS

It was another busy year at the Community Centre. Our regular groups remain steady offering a wide variety of activities and interests to all age groups. We had some new activities, such as children’s yoga and a children’s summer craft club. Sadly, The Dementia Care Hub reduced their provision due to funding and attendance but are still in operation locally. Some of our regular groups Pilates and Zumba increased their classes due to their increased popularity.

In July 2024 we celebrated Pauline’s 40[th] Anniversary Tea Dance and Pauline also attended the BBC Solent Make a Difference Award where she was not only nominated but won!

Titchfield Art and Craft Show celebrated their 50[th] Anniversary this year and it was a fabulous show with a donation of £6,000 to the Association. Some of the key members of the committee have decided to step down and allow some fresh volunteers to step up and bring some new ideas. We thank Mark, Jennifer, Vanessa, Bridget and Claire for all of the hours they have put in over their years on the committee.

Maintenance work never stops at the centre, we have carried out major (read expensive) electrical remedial work to ensure we are compliant with current regulations. Major electrical remedial work completed to bring us up to compliance levels.

We are working with Fareham Borough Council on our new lease.

SECTION 9 – REVIEW OF FINANCIAL POSITION AND TRANSACTIONS

The Association’s financial position remains satisfactory and in line with the Management Committee’s expectations. A £9,079 surplus was recorded in the year to 31 January 2025, largely a result of lower exceptional operating costs; a small utilities rebate was received whist one-off maintenance costs were lower than last year. Higher trading revenue offset inflationary increases in underlying recurrent costs, primarily wages and salaries for centre staff.

The Association’s net assets of £108,942 are with the tolerances of our retained reserve policy.

SECTION 10 – PEOPLE

The Staff at the centre continue to show both their commitment to and enthusiasm for the centre.

TCA ANNUAL REPORT FY 2024-2025

Page 9

Titchfield Community Association

(Limited by Guarantee)

They work tirelessly and unselfishly in making the centre the thriving hub of the village. Without this solid team none of the rest of this report would be possible. During this year, Michelle Woodman stepped down as an employee but continues to support the Centre in a freelance capacity. Steve Schomberg retired as Caretaker in May 2024 with Joe Grady joining the team to replace him. Jax Slaven joined the office team during the summer and is proving to be an excellent addition to the team.

Volunteers from both within and on the edges of Titchfield also continue to support their every effort and it never fails to impress those of us who volunteer for work on the management committee at what they are able to achieve. They deserve more than thanks for all the work they do.

Within our team of Directors, Peter Mills stood down as Treasurer while still remaining a Director and Trustee. We welcomed Joe McLaughlin as our new Treasurer, joining us in December 2024.

SECTION 11 – PUBLIC BENEFIT

Having due regard for the Charity Commission’s published guidance on Public Benefit, the Association’s Management Committee considered the objects of the Association and assessed how well these were met in terms of Public Benefit. The Management Committee concluded that it fully met its responsibilities with regard to providing Public Benefit which could be demonstrated as follows.

One of the primary objectives of the Association is to establish and maintain a Community Centre for the benefit of the local community. To this end, the Association leases two large buildings from Fareham Borough Council. The buildings comprise 9-10 individual rooms and communal service areas all of which are maintained by the Community Association in good order. These rooms are available for use by any member of the public as individuals, or as groups. And while it is necessary to charge for these rooms in order to raise sufficient funds to maintain the Community Centre, the Association ensures that all rooms are available at the lowest possible hourly rates; rooms are available from £8.95 per hour and are therefore accessible to all, regardless of personal financial circumstances.

In certain instances, the Management Committee waives all fees. Some groups are granted discounts of up to 80%, where the Management Committee consider the objectives of the group are in accordance with those of the Association and where hire fees at the normal rate could leave the group disadvantaged. Examples of such groups are the Titchfield Lunch Club, who provide a weekly lunch for the elderly, the local Scout groups, and Oasis Youth Club.

The main objective of the Association is to promote the benefit of the local inhabitants, and to improve their conditions of life, by associating them with the local authorities and other organisations to advance education and provide facilities in the interest of social welfare for recreation and leisure-time occupation. It can be seen from Appendix 2 that the programme offered by the Association is comprehensive and varied and fully meets this objective.

Many of the groups have been meeting at the Community Centre for a great number of years demonstrating that there is an ongoing need for the services they provide. And although no reports are provided at Appendix 2, both the local authority, local training groups and the NHS regularly use the facilities for public consultations and other public services. It is estimated that over 2,000 people attend the Community Centre each week, including over 30 regular groups.

N Girdler N Girdler (Digital Signature) Interim Chairman 27/11/2025 Date

TCA ANNUAL REPORT FY 2024-2025

Page 10

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

FINANCES

The following financial statements show the current state of the Association’s finances which the Committee of Management considers to be sound.

N Girdler N Girdler Interim Chairman J McLaughlin J McLauglin Treasurer Date: 27/11/25 (Digital signatures)

TCA ANNUAL REPORT FY 2024-2025

Page 11

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

INCOME AND EXPENDITURE ACCOUNT INCORPORATING A STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2025

Unrestricted Funds
Notes
Income from:
Donations and Services
7
Charitable activities
Hiring of facilities
Members' subscriptions Other trading
activities
Commercial trading operations:
TCA Enterprises Limited
8
Gift aid donation
Investments
Bank interest
Total
Expenditure on:
Charitable activities
Operation of a community centre: Rent
of premises
Electricity
Gas
Water
Refuse disposal
Insurances and security
Caretaking and cleaning
Staff salaries and pensions
Maintenance and refurbishment
Maintenance of flat
VAT non-recoverable
Depreciation
Stationery, printing and publicity
Telephone
Licences and subscriptions
Advertising
Support costs
9
Total
Net income/(expenditure) / Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 2025
£
18,775
182,366
319
2,449
1,728
205,637
3,651
9,816
3,414
8,299
1,333
3,399
53,461
84,293
11,875
1,650
3,978
1,091
986
893
1,156
147
7,116
196,558
9,079
99,863
108,942		 2024
£
25,396
164,365
292
4,501
1,225
195,779
3,630
15,979
4,200
6,011
1,089
3,860
50,909
80,296
17,005
1,545
5,614
1,096
996
1,111
1,157
118
10,090
204,706
-8,925
108,785
99,863

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

TCA ANNUAL REPORT FY 2024-2025

Page 12

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

BALANCE SHEET AS AT 31 JANUARY 2025

Notes
Fixed assets:
Tangible fixed assets
3
Investment in subsidiary
3
Current assets:
Debtors
4
Cash at bank
- Deposit accounts
- Current accounts
Cash in hand
Creditors: Amounts falling due
within one year
5
Total net assets
The funds of the charity:
Unrestricted funds
6		 2025
£
£
1,713
1
1,714
2,142
117,579
9,790
900
130,411
(23,183)
107,228
108,942
108,942		 2024
£
£
2,324
1
2,325
3,109
111,444
4,612
900
120,065
(22,527)
97,538
99,863
99,863		 2024
£
£
2,324
1
2,325
3,109
111,444
4,612
900
120,065
(22,527)
97,538
99,863
99,863
99,863
99,863

The company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The trustees consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ('the Act') and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

These financial statements were approved by the members of the committee on and signed on their behalf by

N Girdler

Nick Girdler Interim Chairman Company Registration Number 5372712

TCA ANNUAL REPORT FY 2024-2025

Page 13

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025

STATEMENT OF COMPLIANCE

These financial statements have been prepared in compliance with FRS102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'.

Titchfield Community Association is a public benefit entity, and company limited by guarantee, incorporated and domiciled in the United Kingdom.

Note 1 LEGAL STATUS AND OBJECTIVES OF TITCHFIELD COMMUNITY ASSOCIATION

Titchfield Community Association (TCA) is a company limited by guarantee and not having a share capital. It is run by a Committee of Management (the Committee), the members of which are directors and charity trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. Its members are the members of the Committee who have consented to act as company directors and have not resigned or been retired by rotation.

The objectives of TCA are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Titchfield and its area of benefit principally through the maintenance and management of a community centre.

Individual users of the Centre’s facilities are known as patrons. Patrons are required to pay an annual subscription and are entitled to attend and vote at general meetings.

Note 2 ACCOUNTING POLICIES

(a) Accounting policies and standards

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.

Titchfield Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

(b) Basis of financial statements

The comparative figures cover the period from 1 February 2023 to 31 January 2024.

The financial statements of Titchfield Community Association include the assets and liabilities under the control of the Committee.

The accounting records of Affiliated Groups renting rooms or facilities at the community centre are not included in the financial statements.

(c) Income

The turnover shown in the Income and Expenditure account represents amounts receivable for goods and services provided during the year in the normal course of business, net of trade discounts, VAT and other sales and related taxes. All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

(d) Financial instruments

The Association only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

TCA ANNUAL REPORT FY 2024-2025

Page 14

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025

Note 2 ACCOUNTING POLICIES (cont.)

(e) Tangible fixed assets and depreciation

Individual fixed assets costing £500 or more are capitalised at cost. Tangible fixed assets, comprising fixtures, fittings and equipment, are depreciated over their useful economic lives to the Association using the following straight line rates:

Fittings 15% p.a. Furniture, computers and equipment 25% p.a. Minor electrical equipment 50% p.a.

(f) Value added tax

The Association is considered to be subject to the effect of VAT partial exemption and input tax is restricted as required.

(g) Taxation

TCA is a registered charity and, in the opinion of the Committee, is exempt from Corporation Tax on surpluses on financial activities in accordance with section 505 of the Income and Corporation Taxes Act 1988 and section 256 of the Taxation of Chargeable Gains Act 1992.

(h) Designated funds

Designated funds are created by internal decision of the Committee for setting aside the Association’s unrestricted resources for particular purposes.

(i) Group accounts

In the opinion of the directors, the company and its subsidiary undertakings comprise a small group. The company has, therefore, taken advantage of the exemption provided by Section 398 of the Companies Act 2006 not to prepare group accounts.

(j) Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Depreciation and Residual Values

The Directors have reviewed the asset lives and associated residual values of all fixed asset classes and have concluded that asset lives and residual values are appropriate.

(k) Going concern

The Board have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. For this reason the Board continues to adopt the going concern basis of accounting in preparing the annual financial statements.

(l) Investment income

Investment income is recognised on a receivable basis.

(m) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

(n) Support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These costs have been allocated to expenditure on charitable activities.

(o) Cash at bank and in hand

Cash at bank and in hand comprises cash and short term highly liquid investments with a short maturity of three months or less.

TCA ANNUAL REPORT FY 2024-2025

Page 15

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025

Note 3 FIXED ASSETS

(a) Tangible fixed assets 2025 2024
£ £
Cost brought forward at 1 February 2024 97,079 96,664
Additions 480 415
At 31 January 2025 97,559 97,079
Depreciation brought forward at 1 February 2024 94,755 93,659
Charge for year 1,091 1,096
At 31 January 2025 95,846 94,755
Net book value at 31 January 2025 1,713 2,324
Net book value at 31 January 2024 2,324 3,004
(b) Investment in subsidiary
The Company has a wholly owned subsidiary TCA Enterprises Limited incorporated in England and
Wales, registration number 05452271.
2025 2024
£ £
Fixed asset investment (One ordinary share of £1) 1 1
Note 4 DEBTORS 2025 2024
£ £
Trade debtors - -
VAT - -
Amount owed by subsidiary undertaking - -
Prepayments 2,142 3,109
2,142 3,109
Note 5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024
£ £
Trade Creditors 1,045 -
Amounts received in advance from customers 8,372 5,184
Oasis Youth Club 4,945 11,027
Other creditors 5,819 4,180
Accruals 6,138 4,814
Amount due from subsidiary undertaking (3,138) (2,678)
23,183 22,527
Note 6 TOTAL FUNDS
Total
Funds
£
Balance at 1 February 2024 99,863
Incoming resouces 205,637
Outgoing resouces 196,558
Balance at 31 January 2025 108,943
Analysis of Assets
Total
Funds
£
Fixed assets 1,713
Fixed asset investment 1
Net current assets 107,226
108,940

TCA ANNUAL REPORT FY 2024-2025

Page 16

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025

Note 7
VOLUNTARY AND SERVICE INCOME
Donations from Tea Dances
Donation from Come Dancing
Art show
EOST Dancing FBC
Grant
HCC Donation
Government Grant
Services
Sundries		 2025
£
5,146
3,240
6,000
-
-
-
-
2,675
1,714
18,775		 2024
£
4,713
3,528
6,196
3,000
- 453
3,475
3,063
968
25,396

Note 8 INCOME FROM COMMERCIAL TRADING OPERATIONS

TCA Enterprises Limited operates the trading activities of the Company. A summary of its trading activities is shown below.

Profit and loss account
Turnover
Cost of sales
Gross profit
Administrative expenses
Operating profit
Gift Aid Donation to Titchfield Community Association
Net profit before tax
Note 9
SUPPORT COSTS
Operation of the community centre
Independent examiners' fees
Peninsula Consultancy
Legal fees/Website
Salary cost
Computer consumables, renewals and software
Coffee Machine
Miscellaneous
Note 10 EMPLOYEE COSTS
Salaries
Wages
Social Security
Pensions		 2025
£
15,801
(4,135)
11,666
(9,744)
1,922
2,449
(527)
2025
£
960
1,544
13
-
1,727
525
2,347
7,116
2025
£
82,561
30,181
-
1,731
114,474		 2024
£ 19,498
(5,846)
13,652
(8,027)
5,625
4,501
1,124
2024
£
1,391
1,382
26
- 2,312
1,898
3,081
10,090
2024
£ 78,662
29,332
- 1,634
109,628

No employee received emoluments of more than £50,000 per annum.

The average number of employees during the year is as follows:

Management and Administration
Other		 2025
12
3
15		 2024
12
3
15

No members of the Committee, nor any person connected with them, has received or is due to receive any remuneration or reinbursement of expenses for the year, either directly or indirectly from the Charity's funds.

TCA ANNUAL REPORT FY 2024-2025

Page 17

TITCHFIELD COMMUNITY ASSOCIATION (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025

Note 11 OPERATING LEASES

At the end of the financial year the Company had future minimum lease payments under non-cancellable operating leases as follows:

Land &
Buildings Other Total
£ £ £
Amounts expected in one year 4,800 - 4,800

The Community Centre is a leasehold property on a 30 year lease from Fareham Borough Council. The current lease was due for renewal on 1 April 2021 for a further term of 30 years. The annual rent is reviewed every 5 years. The lease is being renegotiated. In the event of the Company winding up,

the rental commitment is limited to the extent of the Company's net assets at that time.

Note 12 RELATED PARTY TRANSACTIONS

At 31 January 2025, TCA Enterprises Limited paid Titchfield Community Association £2,449 by Gift Aid

Since TCA Enterprises Limited has no bank account, all the transactions of the subsidiary are recorded by the Company as agent for TCA Enterprises Limited.

Note 13 CONTINGENT LIABILITY

Under a VAT group registration arrangement, the Association is contingently responsible for the VAT liability of TCA Enterprises Limited in the event of non-payment. TCA Enterprises Limited is similarly liable for VAT payable by the Association.

TCA ANNUAL REPORT FY 2024-2025

Page 18

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

REPORT TO THE MEMBERS OF TITCHFIELD COMMUNITY ASSOCIATION ON THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2025

I report to the Trustees on my examination of the accounts of Titchfield Community Association (‘the Association’) for the year ended 31 January 2025.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the

INDEPENDENT EXAMINER'S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Association as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity trustees as a body, for my work or this report.

Mr James Piper FMAAT ATT FIAB Independent examiner J Humphry Associates Ltd

13-Oct-25

Dated …………………………….

11a The Green Stubbington Hampshire PO14 2JG

TCA ANNUAL REPORT FY 2024-2025

Page 19

APPENDIX 1

HIRE CHARGES FOR THE YEAR ENDED 31 JANUARY 2025

Standard Hire Rates

==> picture [524 x 365] intentionally omitted <==

----- Start of picture text -----
TITCHFIELD COMMUNITY ASSOCIATION
STANDARD RATES 1 February 2024 to 31 January 2025
ACCOMMODATION MON to FRI SAT SUN
Min 9am - 6pm Min 9am - 6pm
Hrs £ per hr Hrs £ per hr BAR £100 (3½ hrs)
ANY SUITE 3 £ 41.00 4 £ 43.00 4 £ 48.00 extra time for bar £25 per ½ hrs
MON to FRI
Min 9am-6pm 6pm-12pm
Hrs £ per hr £ per hr * increase rate 25% 51-100 people
MAIN HALL & GARAGE 2 £ 22.70 £ 27.90 * increase rate 50% 101-150 people
HAVEN & BARLEYCORN LOUNGE * increase rate 75% 151-200 people
MEON, MALT, SCOUT, CM, DELME 2 £ 16.00 £ 22.75 SUITE HIRE inc Bar 7.30-11 pm
6PM - MIDNIGHT £360.00
DOREEN EVANS 2 £ 8.95 £ 11.35 Extra hours added at the hourly suite rate
EXERCISE CLASS (1½ hrs before 5pm) £ 30.00
DAMAGE DEPOSITS £ 100.00 STAFF ASSISTANCE £35 PER HOUR
DD Small functions & Children's Party £ 50.00
FULL DAY WEDDING & 18/21 B'DAYS £ 150.00
USE OF KITCHEN £ 50.00
CORKAGE (per adult) £ 3.00
----- End of picture text -----**

TCA ANNUAL REPORT FY 2024-2025

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APPENDIX 2

GROUP REPORTS

C J DANCING ............................................................................................................................................................. A2-2 COME DANCING ........................................................................................................................................................ A2-2 COTTON ON SEWING ............................................................................................................................................... A2-2 DEBUT DANCE ACADEMY ........................................................................................................................................ A2-2 EXPRESS DANCE ACADEMY ................................................................................................................................... A2-3 FAREHAM AND GOSPORT HOME EDUCATION GROUP (FAREGOS) ................................................................. A2-3 FAREHAM BEEKEEPERS ASSOCIATION ................................................................................................................ A2-4 FAREHAM FLOWER CLUB ........................................................................................................................................ A2-4 FLEXERCISE .............................................................................................................................................................. A2-4 GROOVI GROUP ........................................................................................................................................................ A2-5 JIVEASY / DANCE YOURSELF DIZZY ...................................................................................................................... A2-5 LINDY CLUB / SUGARPUSH TEA DANCE ............................................................................................................... A2-5 OASIS YOUTH PROJECT .......................................................................................................................................... A2-6 SGN HOME AND WELL HUB………………………………………………………………………………………………...A2-6 SING NOW CHOIR ..................................................................................................................................................... A2-6 SOLENT STITCHERS ................................................................................................................................................ A2-6 SOLENT TAEKWON-DO ............................................................................................................................................ A2-7 SOLENT U3A .............................................................................................................................................................. A2-7 STUBBINGTON GREEN RUNNERS ......................................................................................................................... A2-7 TAI CHI CHUAN .......................................................................................................................................................... A2-7 TEA DANCE ................................................................................................................................................................ A2-8 THE ARTS SOCIETY (SOLENT) ................................................................................................................................ A2-8 TITCHFIELD ABBEY WI ............................................................................................................................................. A2-8 TITCHFIELD ART & CRAFT SHOW........................................................................................................................... A2-9 TITCHFIELD AUCTIONS ............................................................................................................................................ A2-9 TITCHFIELD BOWLING CLUB (TBC) ........................................................................................................................ A2-9 TITCHFIELD BRIDGE CLUB ...................................................................................................................................... A2-9 TITCHFIELD HISTORY SOCIETY............................................................................................................................ A2-10 TITCHFIELD LUNCH CLUB ..................................................................................................................................... A2-10 TITCHFIELD 1[ST] SEA SCOUTS ............................................................................................................................... A2-10 WEDNESDAY MORNING BRIDGE .......................................................................................................................... A2-11 ZUMBA ...................................................................................................................................................................... A2-11 83 PILATES............................................................................................................................................................... A2-11

TCA ANNUAL REPORT FY 2024-2025

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APPENDIX 2

C J DANCING

No in group 20 – 40 No. of meetings Approx 90

Objectives To teach Ballroom and Latin American dancing to children and adults in a friendly and social environment within the local community.

COME DANCING

COTTON ON SEWING

Plan for 2025 We are aiming to take part in a sewing retreat this year, hopefully a weekend sewing adventure.

DEBUT DANCE ACADEMY

No. in group 44 No. of meetings 4 per week Objectives Provide fun and uplifting dance and drama classes for children aged 4-16. Achievements • Doubled our number of weekly classes offered

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APPENDIX 2

EXPRESS DANCE ACADEMY

No. in group 2 teachers

No. of meetings 3 a week

1 chaperone 52 Dancers

Objectives We teach the following dance styles

FAREHAM AND GOSPORT HOME EDUCATION GROUP (FAREGOS)

Objectives To provide educational opportunities and support for children and young adults, and to support parents who are educating their children at home. The objectives are;

  1. Encourage home-educated children to participate in a wide range of subjects.

  2. Assist parents in the education of their children.

  3. To enable many students to undertake examinations

  4. Promote the welfare and safety of the students.

  5. Achievements Titchfield Community Association has enabled us to continue supporting the education of a huge number of children and young adults through the provision of lessons and examinations.

The number of subjects available to the students is huge and varied.

GCSE subjects taught and exams are taken in, Mathematics, English Language and Literature, Biology, Physics, Chemistry, Business Studies, Classical Civilisation, Psychology, History, French, Travel and Tourism, Marine Science, Environmental Management.

Other subjects and courses are also offered such as Art, Drama, Geography and Photography.

As an Exam Centre, many achievements and qualifications are successfully gained.

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APPENDIX 2

The support and co-operation of the Titchfield Community Association is hugely appreciated in continuing this vital community provision to the young people and families requiring educational support.

FAREHAM BEEKEEPERS’ ASSOCIATION (FDBKA)

No. of meetings 6

FAREHAM FLOWER CLUB

No. in group 10 No. of meetings 10

FLEXERCISE

No. in group No. of meetings Once a week x 37 approx.

Objectives To provide a progressive and friendly fitness class that improves the mobility, confidence and wellbeing of local people

Achievements

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APPENDIX 2

Plan for 2025 To continue developing routines that challenge and inspire members. To increase the number of people attending and benefitting from the classes

GROOVI GROUP

No in group 5 – 6 people but can take more No. of meetings : 12 Objectives To meet up with like-minded crafters to be taught new skills and to make parchment cards Achievements We have formed a really good group of friends who love to just get together over a coffee and create masterpieces on parchment, learning something new as we go along.

Plan for 2025 More of the same really, hopefully recruiting more people to the group who have the same interests.

JIVEASY / DANCE YOURSELF DIZZY (INSPIRED 2 DANCE LTD.)

No. in group 30-100

No. of meetings ‘Dance Yourself Dizzy’ Weeknight Jive classes every Tuesday ‘Jiveasy’ Freestyle evenings once a month on Friday evenings.

Objectives Inspired 2 Dance Ltd. is a local dance company teaching Modern Jive (also known as Leroc) to adults - an easy to learn, fun, social dance. Classes are held every Tuesday on the fabulous dance floor in the Main Hall at Titchfield every Tuesday evening, and on Fridays once a month we hold social dances, which are very popular with both our pupils and travelling dancers from elsewhere. Our aim is to offer social partner dancing in a safe environment to familiar upbeat music from the last 40 years or so that you would regularly hear on the radio.

Achievements Many new dancers, and friendly fun dance evenings.

To encourage more locals to take up dancing – a great way to socialise, keep fit and have fun! It’s great for mental as well as physical health!

www.jiveasy.com or www.danceyourselfdizzy.com for more info.

LINDY CLUB / SUGARPUSH TEA DANCE

No. in group Mondays – up to 50 No. of meetings 2 – 4 x beginner workshops Sugar Push – 80 5 x Sugar Push tea dances Weekend events - 100 3 x weekend events 2 - 3 additional workshops

Objectives To give the Lindy Hop dancers lots of classes, events and social activities to attend for social, mental and physical wellbeing.

Achievements Continuing to introduce new dancers into our vibrant community

Plan for 2025 More of the same!

TCA ANNUAL REPORT FY 2024-2025

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APPENDIX 2

OASIS YOUTH PROJECT

No. in group 62 registered

No. of meetings 100

Objectives The provision of a junior and senior youth club in Titchfield. To provide a programme of activities that enables young people to:

Explore their values, belief’s, ideas and issues

Enable them to develop their voice, influence and place in society

Facilitate learning practical and life skills that will help them to realise their full potential.

Achievements Continuing to provide an open access your provision that meets the needs of young people in Titchfield

Plan for 2025 To continue to provide an offer of youth work with a programme that meets the needs of local young people.

SGN HOME AND WELL HUB

SING NOW CHOIR

SOLENT STITCHERS

Objectives To promote and encourage all forms of needlework, especially patchwork and quilting.

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APPENDIX 2

national charities by producing quilts for children in hospital and heart cushions for breast cancer survivors.

SOLENT TAEKWON-DO

No. in group 45 No. of meetings Twice a week Objectives The aim is to offer martial arts/self-defence classes and character development that will help children overcome anxiety, build confidence and improve social skills whilst also helping improve fitness.

Achievements The club has steadily grown over the year, with a happy membership base and very happy parents.

Plan for 2025 The plan going forward will be to continue growing the club. The Titchfield Community Centre have helped us by accommodating us in a bigger hall every Saturday which is a big help to our growing club. This enables us to reach and help more of the community.

SOLENT U3A COMMITTEE

No. in group 12 No. of meetings 8

Objectives To organise the running of Solent U3A, which has a membership of over 300. Achievements The successful organisation of twice monthly meetings with speakers, evening quizzes and wine tasting, a summer meal, picnic and Christmas meal. We have also been organizing a trip to Holland. We oversee the running of the many small groups that run with U3A,

Plan for 2025 To continue the year’s planning as above and consider new ideas and opportunities. We have a range of speakers and a fish and chip quiz night in the pipeline.

STUBBINGTON GREEN RUNNERS

No. in group 440 members, 10 committee No. of meetings 12 meetings, 1 per month Objectives To provide a benefit to the residents of Stubbington and the local area. To promote community participation in healthy recreation by providing facilities for runners to improve fitness & health, and to provide coaching, competition and other services to support these activities. To provide and assist in the provision of facilities for sport and recreation of such persons who have a need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or the public at large in the interests of social welfare and with the objective of improving their conditions of life.

TAI CHI CHUAN

No. in group 10-15 per class No. of meetings Weekly Objectives To learn and develop a natural and beneficial way of moving through the art of Tai Chi Chuan. To enhance the inner awareness and to free up stagnant energy trapped in the muscles, joints and mind.

TCA ANNUAL REPORT FY 2024-2025

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APPENDIX 2

TEA DANCE

THE ARTS SOCIETY (SOLENT)

No. in group 200 No. of meetings 11

TITCHFIELD ABBEY WI

TCA ANNUAL REPORT FY 2024-2025 Page A2-8

APPENDIX 2

TITCHFIELD ART & CRAFT SHOW

No. in group 7 No. of meetings 6

Plus one 3-day event

Objectives To raise funds for Titchfield Community Association and other local groups.

We also made donations to the following local groups: Titchfield Primary School Art Department, The Titchfield Yarnbombers, Oasis Youth Club, The Dementia Care Hub and West Hill Park School Art Department. We would like to thank everyone that came and supported us in 2024, and all those people who gave up their time to run the show.

TITCHFIELD AUCTIONS

No. in group 50-100 No. of meetings

Objectives To run a successful auction.

Achievements To stay in business in these difficult times

Plan for 2025 To continue to offer the best auction of its kind in the area.

TITCHFIELD BOWLING CLUB (TBC)

No in group 40 No of meetings 24

Objectives To maintain cohesion of the Bowling Club through the Winter season and perpetuate the art of short mat bowls in the village

Achievements Full attendance on every occasion

Plan for 2025 To continue short mat bowls during the season with full attendance

TITCHFIELD BRIDGE CLUB

No. in group 40 No. of meetings 97

TCA ANNUAL REPORT FY 2024-2025

Page A2-9

APPENDIX 2

Objectives Promoting game of Bridge for benefits of residents of Titchfield and surrounding areas. Provision of facilities for the learning, teaching and playing Bridge for residents of Titchfield. Plan for 2025 To boost group numbers TITCHFIELD HISTORY SOCIETY No. in group 80 No. of meetings 9 Objectives To study and research the history of the original and existing parish of Titchfield. To prepare and publish books and paper relating to the history of the parish. At the discretion of the Committee, to study matters of wider historical interest. In pursuit of these aims, to hold meetings, outings, exhibitions and other activities. Achievements The Society held 9 regular meetings, attracting high attendances. The Society produced 5 further pamphlets under the title “The Titchfield Papers”. The Society continued development of its Website. Plan for 2025 To continue regular meetings, and to produce further publications. TITCHFIELD LUNCH CLUB No. in group 55 No. of meetings 49 Objectives To further the comfort of the elderly by association with each other and providing a substantial hot meal Achievements We did it Plan for 2025 To continue. TITCHFIELD 1[ST] SEA SCOUTS No. in group 5 Beavers (6-8 yrs) No. of meetings 3 per week in term time only 24 Cubs (8-10 yrs) 10 Scouts (10-14 yrs) 16 Adult Leaders Total 55 members Objectives We give our young people the opportunity to make new friends, have fun, play games, work in teams and take on new challenges. Through a varied programme of activities, we grow their personal development in core values of Integrity, Respect, Care, Belief and Cooperation. We give young people the skills they need for life. Achievements Our young people have gained many new skills whilst working towards achieving the Bronze, Silver or Gold Chief Scout’s Award, by completing the challenge awards in the following categories; Adventure, World, Creative, Expedition, Outdoor, Personal, Skills, Team Leader, Teamwork Plan for 2025 To continue to provide a varied programme of activities to our young people, including adventurous outdoor activities, such as Kayaking, Sailing, Hiking, Climbing, Archery, Shooting and Campfires. We are planning to support the community again with involvement in events such as the Village May Fayre, Remembrance Sunday Ceremony and the Eco-Titchfield campaign.

TCA ANNUAL REPORT FY 2024-2025

Page A2-10

APPENDIX 2

WEDNESDAY MORNING BRIDGE

ZUMBA

TCA ANNUAL REPORT FY 2024-2025

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