2024-01-31-accounts

Titchfield Community Association (Limited by Guarantee)

Company Registration 5372712 Charity Registration 1109062

Report of the Committee of Management And Financial Statements

For the Year Ended

31 January 2024

Titchfield Community Association

(Limited by Guarantee)

CONTENTS

Committee of Management ......................................................................................... 3 External Professional Bodies ...................................................................................... 4 SECTION 1 - Constitution and Governing Document ................................................ 5 SECTION 2 - Organisation ........................................................................................... 5 SECTION 3 - Principal Activities .................................................................................. 7 SECTION 4 - The Committee of Management .............................................................. 7 SECTION 5 - Responsibilities of the Committee of Management .............................. 7 SECTION 6 - Related Organisation .............................................................................. 7 SECTION 7 - Objects, Powers and Policies ................................................................. 8 SECTION 8 - Review of Activities and Developments ................................................ 9 SECTION 9 - Review of Transactions and Financial Position .................................. 10 SECTION 10 - People .................................................................................................. 10 SECTION 11 - Public Benefit ...................................................................................... 11 FINANCES & INDEPENDENT EXAMINER’S REPORT ............................................... 13 APPENDIX 1 - Hire Charges for Year ended 31 January 2024 ............................. A1-1 APPENDIX 2 - Group Reports ................................................................................. A2-1

TCA ANNUAL REPORT FY 2023-2024

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Titchfield Community Association

(Limited by Guarantee)

COMPANY INFORMATION

Registered Name Titchfield Community Association Legal Status Charitable Company Limited by Guarantee Charity Registration 1109062 Company Registration 5372712 Registered Office Mill Street, Titchfield, Fareham, Hampshire, PO14 4AB Telephone [phone] Email [e-mail] Website www.titchfieldcommunitycentre.org.uk

COMMITTEE OF MANAGEMENT / COMPANY MEMBERS

Role Name (Sub-Committee Member) Date Appointed President (Hon) Mr D J L Gibbs (3) (5) [26/07/05] Treasurer Dr P F Mills (2) (3) (6) (7) [03/09/07] Chairman Mr M Taylor (2) [22/02/22] Vice-Chairman Mrs S Jones (1) (6) (7) [17/08/12] Other Elected Members [Date of Appointment as Director]:

Mr N P Girdler (5) [31/07/17] Mr M J Pearce [04/07/14] Mr K Moore (6) [15/06/11] Mrs P A Steel (1) [26/07/05] Ms E David (1) [24/01/22]

The Committee of Management and Officers are appointed, or re-appointed, annually at the Association's Annual General Meeting (AGM), held in March, by means of a vote of Members of the Association.

The Association’s various sub-committees are elected annually at the first Management Committee meeting following the AGM. The Association also has a wholly owned subsidiary company, TCA Enterprises Ltd, of which it is one of the two Directors. Membership of the sub-committees, working party and of the TCA Enterprises Ltd Management Committee are indicated above as follows:

• (1) House Management Sub-Committee

• (2) Charges Sub-Committee

• (3) Policy Sub-Committee

• (5) Health & Safety Sub-Committee

• (6) Members of TCA Enterprises Ltd Management Committee

• (4) Insurance Review Sub-Committee (7) Grants Working Party

TCA ANNUAL REPORT FY 2023-2024

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Titchfield Community Association

(Limited by Guarantee)

EXTERNAL PROFESSIONAL BODIES

Holding Trustees	Official Custodian for Charities
Bankers	The Co-Operative Bank
	6 Olympic Court
	Salford
	M5 2QP
Solicitors	Warner Goodman LLP
	Portland Chambers
	66 West Street
	Fareham
	Hampshire
	PO16 0JR
Independent Examiner	James Piper FMAAT ATT
	J Humphrey Associates Ltd
	11a The Green
	Stubbington
	Fareham
	PO14 2JG
Insurers	Brokers	Insurers
	Club Insure Ltd	Ecclesiastical Insurance Group
	Romera House	Beaufort House
	8 Airport West	Brunswick Road
	Lancaster Way	Gloucester
	Yeadon, Leeds	GL1 1JZ
	LS19 7ZA
Assisted By	Hampshire County Council	Fareham Borough Council
	Mottisfont Court	Civic Offices
	High Street	Civic Way
	Winchester	Fareham
	Hampshire	PO16 7AZ
	SO23 8DZ

TCA ANNUAL REPORT FY 2023-2024

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Titchfield Community Association

(Limited by Guarantee)

Report of the Committee of Management Year Ended 31 January 2024

The Committee of Management has pleasure in submitting its report and the financial statements of Titchfield Community Association (TCA or the Company) for the year ended 31 January 2024.

SECTION 1 - CONSTITUTION AND GOVERNING DOCUMENT

TCA is incorporated as a company limited by guarantee, not having a share capital, and is a charity registered under the Charities Act 2011.

The Memorandum and Articles of Association require that TCA be managed by a Committee of Management (Management Committee) the members of which are directors and managing trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. TCA’s registration details, Company Members, Committee Officers and members, Sub-Committee members and professional advisers are detailed on pages iii and v.

Committee Members are appointed or re-appointed each year at the Company’s Annual General Meeting of TCA’s patrons and members of Affiliated Groups. Patrons are individuals over 18 years of age who have paid the appropriate TCA subscription or have been awarded Life Membership for exceptional service to the Association. Each Affiliate Group has one representative and, as such, that person is eligible for Membership and to be elected to the Management Committee.

The Company is operated through a Board of Directors, the Officers (Chairman, Vice-Chairman and Treasurer) of which have regular contact with the Centre Manager who is a paid employee. The Board meets not less than quarterly. Minor and routine operating decisions are made by the Officers and reported on at the next Board meeting. Major operating decisions are made by a simple majority of a quorate Board. Fundamental operating and constitutional matters are decided by a simple majority of a quorate General Meeting.

SECTION 2 – ORGANISATION

The Management Committee comprises Honorary Officers and the following: representatives of Affiliated Groups; Trading Subsidiary Management Committee; Fareham Borough Council; and Patrons of the Association. While the Management Committee retains overall responsibility for the Association, it delegates certain aspects of its day-to-day management to six sub-committees and to paid employees. All sub-committees, working parties and the Centre Manager report to the Management Committee as shown in the following organisation chart. The Management Committee meets at least four times each year. All decisions are made by a simple majority at a quorate committee meeting.

The House Management Sub-Committee is responsible for exercising management control over the maintenance of buildings and contents and services relating to them.

The Association offers an occasional bar as part of its ancillary services. This facility is managed by the Association’s wholly owned subsidiary company, TCA Enterprises Ltd, of which the Association is one of the two Directors. The TCA Enterprises Ltd Management Committee is staffed from Members of the Association.

The Policy Sub-Committee is responsible for reviewing Association policy and ensuring that it is adequately recorded, listed and regularly reviewed. All revisions/additions to Association policy require authorisation by the Management Committee.

TCA ANNUAL REPORT FY 2023-2024

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(Limited by Guarantee)

Titchfield Community Association

The Charges Sub-Committee is responsible for monitoring and evaluating the efficacy of the Association's charging policy. All revisions/additions to the Association's charging policy require authorisation by the Management Committee.

The Insurance Review Sub-Committee is responsible for ensuring the Association’s employees, business, public liability and property are adequately protected by insurance.

The Health & Safety Sub-Committee is responsible for developing, reviewing, recording and implementing the Association’s Health & Safety policy. It is also responsible for all aspects of risk assessment.

The Grants Working Party is responsible for overseeing, monitoring and evaluating all grant making activities. Identifying potential funding sources, disseminating information, collaborating with staff to discuss grant requirements and preparation, and preparing and submitting grant applications.

The Community Association benefits greatly from the efforts of the many volunteers whose services and support allow valuable funds to be used where most needed and hire rates to be set at levels affordable by all.

The Association employs one part-time Centre Manager, two part-time Administrative Officers, one parttime Administrative Assistant, one part-time Caretaker/Maintenance Supervisor, two part-time Caretakers, a part-time Bar Manager, and a number of casual bar staff. The Centre Manager is employed to manage the Community Centre and to act as liaison between the various sub-committees, working parties and the Management Committee. The Administrative Officers and Assistant, Maintenance Supervisor, Caretakers and bar staff report directly to the Centre Manager.

TCA ANNUAL REPORT FY 2023-2024

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(Limited by Guarantee)

Titchfield Community Association

SECTION 3 – PRINCIPAL ACTIVITIES

The Company’s principal activity is the maintenance and management of a Community Centre. It has a wholly owned trading subsidiary which principally assumes responsibility for the three function bars on the Company’s premises.

SECTION 4 – THE COMMITTEE OF MANAGEMENT

Membership of the Management Committee is as listed on page 3. Any changes to the Management Committee during the period covered by this report were as listed below:

Mrs A Whyntie – 24 March 2023 Ms D McKenzie – 17[th] March 2023

SECTION 5 - RESPONSIBILITIES OF THE COMMITTEE OF MANAGEMENT

The Management Committee is responsible for preparing the Annual Report of the company and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Management Committee to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Management Committee is required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charity SORP;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The Members of the Management Committee are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

SECTION 6 – RELATED ORGANISATION

TCA Enterprises Ltd is the Company’s wholly owned trading subsidiary (the Trading Company) that manages the activities of the 3 bars on TCA’s premises.

TCA is the one shareholder and one of the two directors of the Trading Company. Charges for transactions between the two organisations are made at amounts that, in the opinion of the Management Committee,

TCA ANNUAL REPORT FY 2023-2024

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Titchfield Community Association

(Limited by Guarantee)

equate to a fair market value. The Trading Company donates its corporation tax adjusted profits under the Gift Aid arrangements each year to the Company.

SECTION 7 – OBJECTS, POWERS AND POLICIES

Objects

The objects for which the Charitable Company is established are:

To promote the benefit of the inhabitants of Titchfield and district and that part of the Borough of Fareham, West of the A32 and Newgate Lane, together with the Electoral District of Curbridge without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objects of improving the conditions of life for the said inhabitants.

To establish or secure the establishment of a Community Centre and to maintain and manage the same, or to co-operate with any local statutory authority in the maintenance and management of such a Centre, for activities promoted by the Company in furtherance of the above objects.

To promote such other charitable purposes as may from time to time be determined and that in the attainment of the said objects the Company shall be non-party in politics and non-sectarian in religion.

Powers

TCA is permitted, by its Memorandum and Articles of Association, to engage in any lawful activity as shall further its charitable objects and may invest money not immediately required for its objects in such investments, securities or property as it thinks fit.

Policies For Furtherance Of Objects

It is the policy of the Company to provide inexpensive facilities for all, further education classes and social and leisure activities for the benefit of the inhabitants of its area of benefit. The extensive facilities also permit the hire of rooms for private meetings or functions at very competitive prices.

The various rooms and facilities of the Community Centre are available for hire by any individual or organisation, subject to the Association's conditions of hire and completion of its hire agreement. Hire rates are set in accordance with the Association’s Charging Policy, which is reviewed annually. Hire rates are also reviewed annually to ensure that the income generated is sufficient to meet all expenses incurred in providing the Community Centre, and to maintain a financial reserve against future uncertainties. The hire rates adopted for the year are listed at Appendix 1.

The major aspects of the Company’s activities and policies are overseen by the Association’s subcommittees, as listed previously. Regular sub-committees are governed by standing orders. These are reviewed annually by the Centre Manager and Chairman and as required by each sub-committee. All revisions to standing orders require the approval of the Management Committee.

Short-term sub-committees or working parties, formed for specific purposes, are governed by Terms of Reference approved by the Management Committee.

The Association's documented policy statements comprise: Charging Policy; Complaints Policy & Procedure; Document Control/Retention Policy; Equal Opportunities; Financial Controls; Financial Reserves; Health & Safety; Hire Agreement & Conditions of Hire; Major Contracts Review Policy; Oasis Youth Centre Safeguarding Policy for Young People; Policy for Enforcing No-Smoking Legislation; Children and Vulnerable Adults Safeguarding Policy; Policy for the Supply of Alcohol; Policy Implementation ~ Spot Checking; Policy Review Schedule; Standing Orders; Storage Policy; Training Policy; CCTV Policy and Wages Review Policy.

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Titchfield Community Association

(Limited by Guarantee)

Reserves

The Management Committee is mindful of the need to demonstrate sound operational and financial management and ensure that its activities are in keeping with current strategic objectives. The Community Association also recognises the need to secure the viability of the Association beyond the immediate future. To provide a reliable service over the longer term, it must be able to absorb setbacks and take advantage of change and opportunity. To provide for this, the Association has established and maintains a financial reserve against future uncertainties. The Association’s policy is to have as target a general reserve equal to at least six months running costs plus redundancy costs and any loans, funds held for user groups, or similar liability. This level of reserve is reviewed by the Association’s Charges Sub-Committee. The most recent review set the reserve target at £95,000, net of loans etc, and this applies for the year beginning 1 February 2024.

Management Of Risk

The Community Association is aware of its responsibility to effectively mitigate the major risks to which the Charitable Company is exposed and to ensure that its aims and objectives are not under threat. A review process exists and is regularly used to ensure that all significant risks are identified. The review covers governance, operational, financial and external risks and compliance with law and regulation. The system of continuous review is dealt with by a number of sub-committees, meeting on a regular basis, reporting back to the Management Committee. Where risks are identified the Management Committee seeks to take appropriate action and establish systems to mitigate the risks where necessary.

SECTION 8 - REVIEW OF ACTIVITIES AND DEVELOPMENTS

It has been another exciting year for the Community Centre. We have continued to rebuild after the Covid pandemic and during the cost-of-living crisis. There are several areas that I would like to touch on, particularly in relation to valuable fund raising and other wider issues:

Pre-School, Jigsaw closed in February 2023, we have been working with HCC to identify a new provider in this key area for our village.

The bars not as busy as we would have liked, this has been driven primarily by the cost-of-living crisis and also because we had a strong year last year as people ventured out after the pandemic.

Director Elaine David laid the remembrance wreath at Titchfield Village Hall in November on behalf of the Association.

Earl of Southampton Trust – we received £3000 towards running of weekly Tea Dance and monthly Come Dancing for which we are grateful.

Unfortunately, we have lost the following regular groups -

• Creation Station – group closed due to lack of numbers

• Fareham Vannes Twinning – moved to another location

• Jigsaw Preschool – had 2 locations, closed ours but continue at other location

• Scan ‘n’ Cutter – moved to another location

We have welcomed the following new regular groups

• The Dementia Care Hub – their social group meets here every Wednesday afternoon and is proving popular.

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Titchfield Community Association

(Limited by Guarantee)

• The Solent Taekwondo Academy – Little Ninjas (4-6 years) and Juniors (7 to 11 years) meet here twice a week, numbers growing steadily

In May we said goodbye and thank you to former Chairman Ann Whyntie, I have been very grateful for her wise words and excellent handover.

TCAP’s first Photo calendar competition raised £690 for the Centre; £279 from entries and £411 through calendar sales. Their bingo events have continued to be a success and raised £981, which was very welcome.

The Oasis Youth Club received £6,200 from The National Lottery Community Funding in July 2023, which has allowed them to reintroduce Thursday evening sessions for older teens. They also welcomed funding from Hampshire County Council, Fareham Borough Council and Earl of Southampton Trust

Titchfield Art & Craft Show was another huge success, and they donated £6,200 of their proceeds to the Centre. We look forward to welcoming them back for their 50[th] Anniversary Show in 26 to 28 April 2024.

Pauline’s Tea Dances will be celebrating its 40[th] Anniversary on 2 July 2024. In this financial year her Tea Dances have raised £4,712.50 and her Come Dancing Saturday evening events have raised another remarkable £3,528 for TCA. Again, this is very welcome.

SECTION 9 – REVIEW OF FINANCIAL POSITION AND TRANSACTIONS

The Management Committee considers the financial position of TCA to be satisfactory. The Association’s net assets of £99,863 recorded at 31 January 2024, are adequate to meet its obligations and support its aspirations.

TCA recorded a deficit of £8,925 in the year to 31 January 2024. This was a reasonable outcome, achieved against several years of Covid 19, lockdown, and high inflation.

Bar usage was at a substantial level, with TCA Enterprises Limited obtaining an operating profit of £5,625, of which it Gift Aided £4,501 to TCA.

SECTION 10 – PEOPLE

As Chairman, I would like to thank the entire staff for keeping our Community Centre a warm, welcoming, and well-run place. Headed up by our Manager, Mary-Kate Smith, the team has worked very hard despite the challenges of maintaining our ageing buildings and also in the middle of a difficult economy.

Mary-Kate has been ably supported by our administrative team, Helen Osborn, Sue Keenan, Claire Samways, Michelle Woodman, our caretakers, Sally Parrant, Rod Steel, and Steve Schomberg, and Bar Manager Siân Hewett.

The office team's duties are complex and varied. They include manning our front desk, managing user bookings, providing customer service, and overseeing our accounts. They also act as the first point of contact for Fareham Borough and Hampshire County Councils, including all the necessary licensing and regulatory administration.

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(Limited by Guarantee)

Titchfield Community Association

Our caretakers work tirelessly to keep the Centre clean and in good shape. As well as their valuable practical skills, they can add ‘customer service’ to the list, as they are often the sole point of contact for our guests.

I’d also like to thank our bar team for their dedication to managing our three bars so efficiently. They work hard in an often-demanding environment, delivering exceptional customer service and a valuable revenue stream.

Steve Schomberg has decided to retire in May 2024, and we are recruiting a new caretaker who will shadow Steve in the coming months. Helen Osborn has also decided to move on to allow her greater flexibility with her family so we will also be recruiting a new member to join the office team. Both have made valuable contributions to the centre and will be missed.

Another significant departure is our much-loved and inimitable Chairman, Ann Whyntie, who stood down in March 2023. I’m aware that Ann’s are big shoes to fill, and I am committed to furthering her terrific legacy.

As Chairman, I am supported by Vice-Chair, Sandi Jones and Treasurer, Peter Mills, and together we constitute the Executive of the Association. We are grateful to Peter for continuing in the role of Treasurer, providing a valuable and sensible overview of the finances. As well as maintaining his role as Treasurer, he also plays a leading role in supervising the Oasis Youth Club, as well as the Bar Committee and his activities for other local organisations.

We are delighted that Julian Gibbs has remained President, acting as a key figurehead for the Association.

We are most grateful for the advice and support we have received from Fareham Borough and Hampshire County Councils, particularly from a number of the Borough Council’s officers, including Cllr. Tiffany Harper.

Our wonderful Trustees continue to lend their support, time and expertise to the centre and we thank them sincerely. Our various sub-committees continue to ensure that the Association’s business is managed smoothly.

Titchfield can rightly be proud of its Community Centre and Association and the people who run them—long may they continue!

SECTION 11 – PUBLIC BENEFIT

Having due regard for the Charity Commission’s published guidance on Public Benefit, the Association’s Management Committee considered the objects of the Association and assessed how well these were met in terms of Public Benefit. The Management Committee concluded that it fully met its responsibilities with regard to providing Public Benefit which could be demonstrated as follows.

One of the primary objectives of the Association is to establish and maintain a Community Centre for the benefit of the local community. To this end, the Association leases two large buildings from Fareham Borough Council. The buildings comprise 9-10 individual rooms and communal service areas all of which are maintained by the Community Association in good order. These rooms are available for use by any member of the public as individuals, or as groups. And while it is necessary to charge for these rooms in order to raise sufficient funds to maintain the Community Centre, the Association ensures that all rooms are available at the lowest possible hourly rates; rooms are available from £8.95 per hour and are therefore accessible to all, regardless of personal financial circumstances.

In certain instances, the Management Committee waives all fees. Some groups are granted discounts of up to 80%, where the Management Committee consider the objectives of the group are in accordance with those of the Association and where hire fees at the normal rate could leave the group disadvantaged. Examples of such groups are the Titchfield Lunch Club, who provide a weekly lunch for the elderly, the local Scout groups, and Oasis Youth Club.

TCA ANNUAL REPORT FY 2023-2024

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Titchfield Community Association

(Limited by Guarantee)

The main objective of the Association is to promote the benefit of the local inhabitants, and to improve their conditions of life, by associating them with the local authorities and other organisations to advance education and provide facilities in the interest of social welfare for recreation and leisure-time occupation. It can be seen from Appendix 2 that the programme offered by the Association is comprehensive and varied and fully meets this objective.

Many of the groups have been meeting at the Community Centre for a great number of years demonstrating that there is an ongoing need for the services they provide. And although no reports are provided at Appendix 2, both the local authority, local training groups and the NHS regularly use the facilities for public consultations and other public services. It is estimated that over 2,500 people attend the Community Centre each week, including 34 regular groups.

wan—Topher M Taylor (4 Chairman Date: 4 June 2024

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Titchfield Community Association

(Limited by Guarantee)

FINANCES

The following financial statements show the current state of the Association’s finances which the Committee of Management considers to be sound.

M Taylor Chairman P F Mills Treasurer

Date: 4 June 2024 (Digital signatures)

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Titchfield Community Association

(Limited by Guarantee)

Income & Expenditure for year ending 31[st] January 2024

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Titchfield Community Association

(Limited by Guarantee)

Balance Sheet as of 31[st] January 2024

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Titchfield Community Association

(Limited by Guarantee)

Notes to the financial statements for the year ended 31 January 2024

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Titchfield Community Association

(Limited by Guarantee)

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Titchfield Community Association

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Independent examiner's report on the accounts

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APPENDIX 1

HIRE CHARGES FOR THE YEAR ENDED 31 JANUARY 2024

Standard Hire Rates

==> picture [524 x 290] intentionally omitted <==

----- Start of picture text -----
ACCOMMODATION MON to FRI SAT SUN
Min 9am - 6pm Min 9am - 6pm
Hrs £ per hr Hrs £ per hr BAR £100 (3½ hrs)
ANY SUITE 3 £ 39.50 4 £ 41.00 4 £ 45.00 extra time for bar £25 per ½ hrs
MON to FRI
Min 9am-6pm 6pm-12pm
Hrs £ per hr £ per hr * increase rate 25% 51-100 people
MAIN HALL & GARAGE 2 £ 21.05 £ 25.85 * increase rate 50% 101-150 people
HAVEN & BARLEYCORN LOUNGE * increase rate 75% 151-200 people
MEON, MALT, SCOUT, CM, DELME 2 £ 14.85 £ 21.05 SUITE HIRE inc Bar 7.30-11 pm
6PM - MIDNIGHT £350.00
DOREEN 2 £ 8.30 £ 10.50 Extra hours added at the hourly suite rate
non-refundable deposit £100
EXERCISE CLASS (1½ hrs before 5pm) £ 30.00
DAMAGE DEPOSITS £ 100.00
FULL DAY WEDDING & 18/21 B'DAYS £ 150.00
USE MAIN KITCHEN £ 50.00
CORKAGE (per adult) £ 3.00 CARETAKER £35 PER HOUR
----- End of picture text -----*

Regular Hire Rates

==> picture [524 x 187] intentionally omitted <==

----- Start of picture text -----
MON to FRI SAT SUN
ACCOMMODATION
Min £ per hr Min £ per hr £ per hr
ANY SUITE 3 33.00 6 £ 34.10 6 £ 35.20 BAR £100 (3½ hrs)
MON to FRI
Min 9am - 6pm 6-12pm * increase rate 25% 51 - 100 people
Hrs £ per hr £ per hr * increase rate 50% 101 - 150 people
MAIN HALL & GARAGE 2 £ 17.15 £ 21.90 * increase rate 75% 151 - 200 people
HAVEN & BARLEYCORN LOUNGE
MEON, MALT, SCOUT, CTTEE, DELME 2 £ 12.25 £ 17.20
DOREEN 2 £ 7.05 £ 8.40
If no caretaker is required deduct 0.50p per hour for a min 2 hours
----- End of picture text -----

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APPENDIX 1

Affiliated Hire Rates

==> picture [524 x 195] intentionally omitted <==

----- Start of picture text -----
MON to FRI SAT SUN
ACCOMMODATION
Min £ per hr Min £ per hr £ per hr
ANY SUITE 3 27.50 3 £ 28.60 30 £ 29.70 BAR £100 3½ hrs
MON to FRI
Min 9am - 6pm 6-12pm * increase rate 25% 51 - 100 people
Hrs £ per hr £ per hr * increase rate 50% 101 - 150 people
HAVEN & BARLEYCORN 2 £ 13.40 £ 17.40 * increase rate 75% 151 - 200 people
GARAGE & MAIN HALL
MEON, MALT, SCOUT, CTTEE, DELME 2 £ 9.70 £ 13.60
DOREEN 2 £ 5.80 £ 7.15
If no caretaker is required deduct 0.50p per hour for a min 2 hours
----- End of picture text -----

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APPENDIX 2

GROUP REPORTS

C J DANCING ............................................................................................................................................................. A2-2 COME DANCING ........................................................................................................................................................ A2-2 COTTON ON SEWING ............................................................................................................................................... A2-2 DEBUT DANCE ACADEMY ........................................................................................................................................ A2-2 DENEWULF DISTRICT SCOUTS .............................................................................................................................. A2-3 EXPRESS DANCE ACADEMY ................................................................................................................................... A2-3 FAREHAM AND GOSPORT HOME EDUCATION GROUP (FAREGOS) ................................................................. A2-4 FAREHAM BEEKEEPERS’ ASSOCIATION ............................................................................................................... A2-4 FAREHAM FLOWER CLUB ........................................................................................................................................ A2-4 FLEXERCISE .............................................................................................................................................................. A2-5 HATHA YOGA ............................................................................................................................................................. A2-5 JIVEASY / DANCE YOURSELF DIZZY ...................................................................................................................... A2-5 LINDY CLUB / SUGARPUSH TEA DANCE ............................................................................................................... A2-6 OASIS YOUTH PROJECT .......................................................................................................................................... A2-6 SING NOW CHOIR ..................................................................................................................................................... A2-6 SOLENT STITCHERS ................................................................................................................................................ A2-7 SOLENT TAEKWON-DO ............................................................................................................................................ A2-7 SOLENT U3A .............................................................................................................................................................. A2-7 STUBBINGTON GREEN RUNNERS ......................................................................................................................... A2-7 TAI CHI CHUAN .......................................................................................................................................................... A2-8 TEA DANCE ................................................................................................................................................................ A2-8 THE ARTS SOCIETY (SOLENT) ................................................................................................................................ A2-8 THE DEMENTIA CARE HUB ...................................................................................................................................... A2-9 TITCHFIELD ABBEY WI ............................................................................................................................................. A2-9 TITCHFIELD ART & CRAFT SHOW........................................................................................................................... A2-9 TITCHFIELD AUCTIONS .......................................................................................................................................... A2-10 TITCHFIELD BOWLING CLUB (TBC) ...................................................................................................................... A2-10 TITCHFIELD BRIDGE CLUB .................................................................................................................................... A2-10 TITCHFIELD HISTORY SOCIETY............................................................................................................................ A2-10 TITCHFIELD LUNCH CLUB ..................................................................................................................................... A2-11 TITCHFIELD 1[ST] SEA SCOUTS ............................................................................................................................... A2-11 WEDNESDAY MORNING BRIDGE .......................................................................................................................... A2-11 ZUMBA ...................................................................................................................................................................... A2-11 83 PILATES............................................................................................................................................................... A2-11

TCA ANNUAL REPORT FY 2023-2024

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APPENDIX 2

C J DANCING

No. in group

20-40

No. of meetings 80

Objectives To teach Ballroom and Latin American dancing to children and adults in a friendly and social environment within the local community.

• Achievements 2024 has started well with a good number of existing and new dancers. We hope that they all continue with us through 2024.

Plan for 2024 We hope 2024 continues as it has started and we increase the interest in dancing in the local area.

COME DANCING

No. in group 60-70 No. of meetings 13

• Objectives To raise money for the community centre and bring people together

• Achievements We raised £3,528

Plan for 2024 Continue to hold one dance per month and one on New Years Eve.

COTTON ON SEWING

• No. in group 6-8

• No. of meetings 1 per week, term time

• Objectives Bring along your sewing machine and receive guidance throughout and improve your sewing skills at the same time. Encouraging members to not only immerse themselves in the craft of sewing for their well-being but also make sustainable choices. Also trying to develop a community group by running some charity events to raise money for charities in the local area.

• Achievements The group has kept going even through the cost-of-living crisis. We have moved to a smaller room for a while but our core group of members has stayed the same with some new members coming and going. We have looked after each other’s well-being and have supported many members through difficult times which is why it is so important to keep it going.

• Plan for 2024 Hoping to continue at least as we are and run a charity event in aid of the Rowans Hospice. To support each other’s well-being and to try and spread the word to others in the community and then develop the group further.

DEBUT DANCE ACADEMY

No. in group 28 No. of meetings 2 per week, term time Objectives Provide fun and uplifting dance and drama classes for ages 4-12.

Achievements

• Classes have grown in numbers

• Gained more staff

• Successful performance in Titchfield for the Royal Coronation

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APPENDIX 2

• Expanded classes into nurseries

• Successful Summer Show – ‘A night at the Movies’ 2023

Plan for 2024

• Grow classes to a max of 20 children in each

• Put on a successful summer show ‘An Open Book’ 2024

• Run CPD training for staff such as Safeguarding and Fire Safety

• Increase marketing – organise professional photoshoot

DENEWULF DISTRICT SCOUTS

No. in group 26 No. of meetings Objectives To support local Scouting activities.

• Achievements Increased membership by 10%. Provided presentations from external speakers to members. Supported local Scout Groups.

Plan for 2024 As a result of a national Scouts Transformation package, this Active Support Group will be dissolved, and members placed within other Scouting Groups within Denewulf and Fareham West Districts.

EXPRESS DANCE ACADEMY

No. in group

2 teachers No. of meetings Every week in term time 1 chaperone Tuesday 5-6.30 – 20 dancers 47 Dancers Wednesday 5-8 30 dancers Thursday 5-8 30 dancers

Objectives We teach lyrical solos and duets and acro solo and duets on Tuesdays for festivals across the southern area.

On a Wednesday we teach our elite dancers who compete in freestyle dance in huge competitions On Thursday we teach children and have an adult class in street dance

• Achievements We attended the National Dance Awards and received a golden buzzer for our performance giving us a spot to perform at the O2 in London in November 2024. We got 2 first places, 4 seconds and 5 top 3’s in our very first lyrical and acro solo competition.

We have achieved many trophy places at freestyle competitions across various competitions a total of 189 places, 60 of them being top 3.

Our street team attended the UK finals our u12 team received 3[rd] place in the UK and our o16 team received 4[th] place in the UK.

Plan for 2024 We will continue competing up and down the south coast, and are starting to raise as much money as we can to go towards the funds for the children to attend the O2, as it is the most expensive thing we are ever going to do.

TCA ANNUAL REPORT FY 2023-2024

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APPENDIX 2

FAREHAM AND GOSPORT HOME EDUCATION GROUP (FAREGOS)

• No. in group 10-25 students in each No. of meetings Number of tutorial sessions session (see below) undertaken are 2160 (540 bookings)

Objectives

Our aim is to provide educational opportunities and support for children and young adults, and to support parents of families who are educating their children at home. The objectives of the group are:

1. To encourage home educated children and young people to participate in a wide range of subjects appropriate to their age and ability.

2. To assist parents in the education of children and young people

3. To promote the welfare and safety of young people at all times.

4. To enable many students to undertake examinations.

5. Achievements TCA has enabled us to continue in the support and education of an increasing number of students through lessons and examinations.

6. Over the past year there has been an ever increasing demand for this type of provision, of educational facilities and a place to sit exams. During this time period (1[st] Feb to 31 Jan 24) 416 students have participated in 61 exams and the total number of exam entries are 904.

TCA have been incredibly supportive of our group and continued to support us to provide this increasing need of an education and exam facility.

• Plan for 2024 We hope to continue providing lessons and exams to our students, supporting them and their families with their education. During 2024 we are expecting and planning for a 15% increase in exam entries. The support and co-operation of the TCA is appreciated so that this vital community provision, which is in huge demand, can continue.

FAREHAM BEEKEEPERS’ ASSOCIATION

• No. in group

20, plus 4 tutors No. of meetings 6

• Objectives To offer to the public an ‘Introduction to Bees and Beekeeping’ course. The course is based on the British Beekeepers’ Association (BBKA) Basic Assessment syllabus. The course comprises 10 sessions: 6 classroom evening sessions at Titchfield Community Centre and 4 practical daytime sessions at Manor Farm Country Park, where FDBKA have a training apiary.

• Achievements In class theory of beekeeping leading to practical sessions at the training apiary. Again, we have been over-subscribed which is a continuing sign that beekeeping remains a popular pursuit and we have an in demand course!

• Plan for 2024 Continue with the current classes which conclude in March before the start of the active beekeeping season. Already planning for the 2025 intake by booking the rooms for next year.

FAREHAM FLOWER CLUB

No. in group 10 No. of meetings 10 Objectives To teach learners the art of flower arranging

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APPENDIX 2

• Achievements Introduced the learners to the benefits of learning technique required to arrange flowers in the various classifications in competitive flower arranging. We have entered the National competition in Gloucester Cathedral with some success, entered various learners into the Area Show at the New Forest show. Entered the floral competition at Romsey flower show.

• Plan for 2024 Club competition to be entered by most of our learners new and old. To compete at Romsey show in September, to Enter the Area show in November. To run workshops throughout the year.

FLEXERCISE

No. in group 30 approx No. of meetings Once a week x 37 approx. Objectives To provide a progressive and friendly fitness class that improves the mobility, confidence and wellbeing of local people

Achievements

Plan for 2024 To continue developing routines that challenge and inspire members. To increase the number of people attending and benefitting from the classes HATHA YOGA No. in group 8-12 No. of meetings 40 Objectives Instruct Hatha yoga and wellbeing to all ability classes Improve clients’ health and wellbeing Achievements Resumed class after a period of travel and health issues. Maintained class of 8 + clients Plan for 2024 Increase class sizes Arrange some workshops at TCC, dates to be confirmed

JIVEASY / DANCE YOURSELF DIZZY (INSPIRED 2 DANCE LTD.)

No. in group 30-100 No. of meetings ‘Dance Yourself Dizzy’ Weeknight Jive classes Every Tuesday ‘Jiveasy’ Freestyle evenings once a month on Friday evenings Objectives Inspired 2 Dance Ltd. is a local dance company teaching Modern Jive (also known as Leroc) to adults - an easy to learn, fun, social dance. Classes are held every on the fabulous dance floor in the Main Hall at Titchfield every Tuesday evening, and on Fridays once a month we hold social dances which are very popular with both our pupils and travelling dancers from elsewhere. Our aim is to offer social partner dancing in a safe environment to familiar upbeat music from the last 40 years or so that you would regularly hear on the radio.

Achievements Many new dancers, and friendly fun dance evenings.

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APPENDIX 2

Plan for 2024

To maintain & build numbers for our weekly class nights.

To encourage more locals to take up dancing – a great way to socialise, keep fit and have fun! It’s great for mental as well as physical health!

www.jiveasy.com or www.danceyourselfdizzy.com for more info.

LINDY CLUB / SUGARPUSH TEA DANCE

No. in group Mondays – up to 40 No. of meetings Every Monday Sugar Push – c. 70 4 x beginner workshops Weekend events - c.100 5 x Sugar Push tea dances 3 x weekend events 2 x additional workshops

Objectives To give the Lindy Hop dancers lots of classes, events and social activities to attend for social, mental and physical wellbeing.

• Achievements Continuing to rebuild numbers following the pandemic.

• Plan for 2024 More of the same! With a focus on bringing new members into the scene.

OASIS YOUTH PROJECT

No. in group 15 per week on average (62 registered) No. of meetings 100

• Objectives The provision of a junior and senior youth club in Titchfield. To provide a programme of activities that enables young people to:

Explore their values, beliefs, ideas and issues

Enable them to develop their voice, influence and place in society

Facilitate learning practical and life skills that will help them to realise their full potential

• Achievements Innovation – including the delivery of a young person run library

• Funding obtained to deliver the senior group session thanks to the generosity of The National Lottery Community Fund. Oasis would not exist without funding from FBC, Earl of Southampton Trust and HCC

Plan for 2024 To continue to provide an offer of youth work with a programe that meets the needs of local young people.

SING NOW CHOIR

No. in group 100 No. of meetings 44

Objectives We launched back in 2015 with the slogan ‘Singing is for everyone’ and we're proud to say it still remains to this day. We are truly inclusive and welcome everyone without auditioning and regardless of their singing history

• Achievements Lots of community performances and charity fund raising events.

• Plan for 2024 To continue to offer weekly rehearsals and perform in the community.

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APPENDIX 2

SOLENT STITCHERS

No. in group 50 No. of meetings 22 Objectives To promote and encourage all forms of needlework, especially patchwork and quilting. Achievements Members shared techniques and projects through demonstrations and workshops, producing dozens of quilts for the Linus Project charity, which gives children in hospital quilts to brighten their surroundings and to take home with them. The group also raised funds for the Village Hall modernisation. Plan for 2024 We will celebrate our 30[th] anniversary in 2024 with a series of challenges for our members, with speakers, workshops and participation in the Quilters’ Guild Regional challenge of making a quilt to be shown at the annual Festival of Quilts at the NEC, Birmingham. SOLENT TAEKWON-DO No. in group 24 No. of meetings 2 per week Objectives The aim is to offer martial arts/self-defence classes that will help children overcome anxiety, build confidence and improve social skills. Whilst also helping improve fitness. Achievements The club has steadily grown over the year, with a happy membership base and very happy parents. Plan for 2024 The plan going forward will be to continue growing the club, probably looking at a larger hall in future to accommodate the increase in numbers that way we can reach and help more of the community.

SOLENT U3A COMMITTEE

No. in group 12-14 No. of meetings 8 Objectives To organise the running of Solent U3A, which has a membership of over 300. Achievements The successful organisation of twice monthly meetings with speakers, outings to Brighton and Bath, evening quizzes and wine tasting, Summer meal, picnic and Christmas meal.

Plan for 2024 To continue the year’s planning as above and consider new ideas and opportunities.

STUBBINGTON GREEN RUNNERS

No. in group 450 members, 100 No. of meetings 12 committee meetings, Annual committee members Awards Night plus additional adhoc meetings/social events/training sessions

Objectives The objects of the Club are for general public benefit but with particular reference to the inhabitants of Stubbington and its surrounding areas

• To promote community participation in healthy recreation by providing (a) facilities for runners capable of improving fitness and health and (b) coaching, competition and other services to support these activities

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APPENDIX 2

• To provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life

Plan for 2024 To continue with the objectives noted above, ensuring that everyone is treated equally, regardless of their age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status

TAI CHI CHUAN

• No. in group 10-15 per class

No. of meetings Weekly

Objectives To learn and develop a natural and beneficial way of moving through the art of Tai Chi Chuan. To enhance the inner awareness and to free up stagnant energy trapped in the muscles, joints and mind.

• Achievements Alleviated numerous conditions in the members. Loosening painful joints and reaching impressive levels in the practice. We also have done numerous performances across the country.

Plan for 2024 To continue to improve, furthering the knowledge and wisdom of this fascinating art.

TEA DANCE

• No. in group 40

No. of meetings 50

Objectives To raise money for the Community Centre and give people the opportunity to meet up, have a dance and chat over a cup of tea and biscuits.

• Achievements We raised £4,712.50. The Christmas and New Year dances brought in a lot of money and everyone had a good time.

Plan for 2024 Continue to do the same.

THE ARTS SOCIETY (SOLENT)

No. in group 202 No. of meetings 11

• Objectives We are a local branch of The Arts Society, a leading arts education charity whose belief is that the arts have the potential to enrich peoples’ lives. We aim to promote the enjoyment and appreciation of the arts by holding monthly lectures on a wide variety of topics related to the Arts. Our accredited Lecturers are specialists in their field and accomplished speakers. Day and overnight visits are organised to places of interest. We support art in local schools with funding for special projects. We volunteer in the conservation of historic books and in church recording. Social events are held twice a year.

• Achievements We held 11 lectures, including one by Mark Hill from ‘The Antiques Roadshow’, the majority reviewed as excellent. We had day visits to Compton Acres + Poole Harbour, and Salisbury Cathedral + Arundells with personal guided tours. Our social occasions included a summer lunch to celebrate the society’s 40[th] Anniversary, New Members Drinks reception, Pimms and strawberries after our AGM and Mince Pies and Mulled Wine after the Christmas lecture.

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APPENDIX 2

• Plan for 2024 We have a day visit to Royal Holloway College in April and another planned for the Autumn.

We have arranged a holiday to Portugal exploring Lisbon, Porto and the Douro Valley. We have started social outings to the cinema to see performances live streamed from the Royal Opera House. We plan to add more visits to local cultural events eg theatre, opera, art exhibitions.

THE DEMENTIA CARE HUB

• No. in group 35 No. of meetings 19

Objectives To reduce isolation and loneliness for care partners, families and people living with dementia.

• Achievements The group was launched in August and has a total of 26 members, 8 local volunteers and employs 3 Fareham residents

Plan for 2024 To grow the group to 50 members.

TITCHFIELD ABBEY WI

No. in group 55 No. of meetings 11

• Objectives To promote the ideals of the WI, including nationally agreed resolutions on issues affecting women in particular. We hear from a variety of speakers on local and national issues like the environment and wildlife, the prison service, local history and science. But there is also much fun to be had with quizzes, craft groups, walking groups and book groups.

• Achievements We continue to support the Fareham Women’s Refuge with three collections a year of food, clothing and toiletries, and at Christmas, toys for children. Our patchwork group has been busy sewing dresses for children in Tanzania, and four members attended the 2023 conference in Kuala Lumpur for the Associated Countrywomen of the World. Our annual outing in July was a visit to the D Day Museum in Southsea to view the Overload Embroidery and we all enjoyed a garden party to mark the Coronation of King Charles.

• Plan for 2024 We will be supporting the village events team at the May bank holiday celebration on Barry’s Meadow and providing tea and cake in the Village Hall on Sunday May 5th.

TITCHFIELD ART & CRAFT SHOW

No. in group 7

No. of meetings 6 plus one 3-day event

Objectives To raise funds for Titchfield Community Association and other local groups.

• Achievements The 2023 Titchfield Art & Craft Show was a great success. We saw over 1,000 visitors during the course of the weekend (22[nd] – 23[rd] April) and we were able to make a donation of £6,200 to TCA from the profits, including fees paid by the artists and crafters, preview evening tickets, sales and entrance fees to the show.

We also made donations to the following local groups: Titchfield Primary School Art Department, The Titchfield Yarnbombers. We would like to thank everyone that came and supported us in 2023, and all those people who gave up their time to run the show.

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APPENDIX 2

Plan for 2024 Titchfield Art & Craft Show returns for its 50th anniversary show on 26[th] – 28[th] April 2024 and we’re looking forward to welcoming a wide variety of artwork, photography and craft exhibits.

TITCHFIELD AUCTIONS

No. in group 70-100 No. of meetings 50 Objectives To run a successful auction.

Achievements To stay in business.

Plan for 2024 To continue to offer the best auction of its kind in the area.

TITCHFIELD BOWLING CLUB (TBC)

No. in group

38 No. of meetings 24

Objectives To maintain cohesion of the bowling Club through the winter season and perpetuate the art of Short Mat Bowls in the village.

Achievements Full attendance on every occasion.

Plan for 2024 To continue Short Mat Bowls during the winter season and to achieve full attendance.

TITCHFIELD BRIDGE CLUB

No. in group 40 No. of meetings 97

Objectives Promoting game of Bridge for benefits of residents of Titchfield and surrounding areas. Provision of facilities for the learning, teaching and playing Bridge for residents of Titchfield.

Achievements

Plan for 2024

TITCHFIELD HISTORY SOCIETY

No. in group 80 No. of meetings 9

Objectives To study and research the history of the original and existing parish of Titchfield. To prepare and publish books and paper relating to the history of the parish. At the discretion of the Committee, to study matters of wider historical interest. In pursuit of these aims, to hold meetings, outings, exhibitions and other activities.

Achievements The Society held 9 regular meetings, attracting high attendances. The Society produced 5 further pamphlets under the title “The Titchfield Papers”. The Society continued development of its Website.

Plan for 2024 To continue regular meetings, and to produce further publications.

TCA ANNUAL REPORT FY 2023-2024

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APPENDIX 2

TITCHFIELD LUNCH CLUB

No. in group 55 (30 helpers) No. of meetings 50 Objectives To provide comfort and company to the elderly every Wednesday lunchtime and provide a two-course hot meal.

• Achievements A social connection has been achieved by several groups who now meet each other on other occasions.

• Plan for 2024 To maintain our welcome and standards.

TITCHFIELD 1[ST] SEA SCOUTS

• No. in group 9 Beavers, 19 Cubs, 16 No. of meetings 3 per week in term time Scouts = 44 young people

• Objectives We follow the Scout Association’s National Programme, equipping young people with “skills for life” through outdoor activities

• Achievements Our young people have been awarded many badges for their participation in scouting activities, staged level badges, and challenge badges. Some have achieved the level of either Bronze, Silver or Gold Chief Scouts Award.

• Plan for 2024 To undertake our usual kayaking and canoeing in the summer months, plus many other adventurous activities. To enable the young people to achieve the highest awards possible for their section. To offer the opportunity for residential nights away experiences at camps etc.

WEDNESDAY MORNING BRIDGE

• No. in group 30 members, 24 regular No. of meetings Weekly apart from Christmas week attendees

• Objectives To provide a forum for people to play Bridge in a friendly and non-threatening environment.

• Achievements At least 24 members returning to play Bridge each week

• Plan for 2024 To continue as before

ZUMBA

No. in group 20-25 No. of meetings Twice per week

• Objectives Improving fitness and coordination to a mixed ability group. Social fun and interaction.

• Achievements A good number of regular participants with positive feedback.

• Plan for 2024 Continue to gather regular members. Advertising to reach more people locally and further.

83 PILATES

No. in group 35 in total, 15 max per class No. of meetings 3 per week except summer holidays

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APPENDIX 2

Objectives These Pilates sessions are aimed at strengthening the body with emphasis on core strength to prevent injury and improve general fitness and well-being.

• Achievements The class numbers have increased from 20 overall to 35, with the group now split into three sessions. We are a friendly group encouraging a welcoming atmosphere.

Plan for 2024 Maintain the current numbers and atmosphere, potentially adding a class if there is sufficient interest.

TCA ANNUAL REPORT FY 2023-2024

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