DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
**Titchfield Community Association** (Limited by Guarantee)
Company Registration 5372712 Charity Registration 1109062
## **Report of the Committee of Management And Financial Statements**
For the Year Ended
31 January 2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **Titchfield Community Association**
(Limited by Guarantee)
## **CONTENTS**
**Committee of Management External Professional Bodies SECTION 1 - Constitution and Governing Document SECTION 2 - Organisation SECTION 3 - Principal Activities SECTION 4 - The Committee of Management SECTION 5 - Responsibilities of the Committee of Management SECTION 6 - Related Organisation SECTION 7 - Objects, Powers and Policies SECTION 8 - Review of Activities and Developments SECTION 9 - Review of Transactions and Financial Position SECTION 10 - People SECTION 11 - Public Benefit FINANCES & INDEPENDENT EXAMINER’S REPORT APPENDIX 1 - Hire Charges for Year ended 31 January 2023 A1 APPENDIX 2 - Group Reports A2**
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
## **COMPANY INFORMATION**
**Registered Name** Titchfield Community Association **Legal Status** Charitable Company Limited by Guarantee **Charity Registration** 1109062 **Company Registration** 5372712 **Registered Office** Mill Street, Titchfield, Fareham, Hampshire, PO14 4AB **Telephone** 01329 842933 **Email** manager@titchfieldcommunitycentre.org.uk **Website** www.titchfieldcommunitycentre.org.uk
## **COMMITTEE OF MANAGEMENT / COMPANY MEMBERS**
**Role Name (Sub-Committee Member) Date Appointed** President (Hon) Mr D J L Gibbs (3) (5) [26/07/05] Treasurer Dr P F Mills (2) (3) (6) (7) [03/09/07] Chairman Mrs A D Whyntie (1) (2) (3) (4) (7) [31/03/14] Vice-Chairman Mrs S Jones (1) (6) (7) [17/08/12] **Other Elected Members [Date of Appointment as Director]:**
|Mr N P Girdler (5)|[31/07/17]|Mr M J Pearce|[04/07/14]|
|---|---|---|---|
|Mr K Moore (6)|[15/06/11]|Mrs P A Steel (1)|[26/07/05]|
|Ms E David (1)|[24/01/22]|Ms D MacKenzie (5)|[24/01/22]|
|Mr M Taylor (2) (7)|[22/02/22]|||
The Committee of Management and Officers are appointed, or re-appointed, annually at the Association's Annual General Meeting (AGM), held in March, by means of a vote of Members of the Association.
The Association’s various sub-committees are elected annually at the first Management Committee meeting following the AGM. The Association also has a wholly owned subsidiary company, TCA Enterprises Ltd, of which it is one of the two Directors. Membership of the sub-committees, working party and of the TCA Enterprises Ltd Management Committee are indicated above as follows:
- (1) House Management Sub-Committee
- (2) Charges Sub-Committee
- (3) Policy Sub-Committee
- (4) Insurance Review Sub-Committee
- (5) Health & Safety Sub-Committee
- (6) Members of TCA Enterprises Ltd Management Committee
- (7) Grants Working Party
TCA ANNUAL REPORT FY 2022-2023
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(Limited by Guarantee)
## **Titchfield Community Association**
## **EXTERNAL PROFESSIONAL BODIES**
|Holding Trustees|Official Custodian for Charities||
|---|---|---|
|Bankers|**The Co-Operative Bank**||
||6 Olympic Court||
||Salford||
||M5 2QP||
|Solicitors|**Warner Goodman LLP**||
||Portland Chambers||
||66 West Street||
||Fareham||
||Hampshire||
||PO16 0JR||
|Independent Examiner|**Janice Matthews FCA**||
||Menzies LLP||
||Centrum House||
||36 Station Road||
||Egham||
||TW20 9LF||
|Insurers|**Brokers**|**Insurers**|
||Club Insure Ltd|Ecclesiastical Insurance Group|
||Romera House|Beaufort House|
||8 Airport West|Brunswick Road|
||Lancaster Way|Gloucester|
||Yeadon, Leeds|GL1 1JZ|
||LS19 7ZA||
|Assisted By|**Hampshire County Council**|**Fareham Borough Council**|
||Mottisfont Court|Civic Offices|
||High Street|Civic Way|
||Winchester|Fareham|
||Hampshire|PO16 7AZ|
||SO23 8DZ||
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
## **Report of the Committee of Management Year Ended 31 January 2023**
The Committee of Management has pleasure in submitting its report and the financial statements of Titchfield Community Association (TCA or the Company) for the year ended 31 January 2023.
## **SECTION 1 - CONSTITUTION AND GOVERNING DOCUMENT**
TCA is incorporated as a company limited by guarantee, not having a share capital, and is a charity registered under the Charities Act 2011.
The Memorandum and Articles of Association require that TCA be managed by a Committee of Management (Management Committee) the members of which are directors and managing trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. TCA’s registration details, Company Members, Committee Officers and members, Sub-Committee members and professional advisers are detailed on pages iii and v.
Committee Members are appointed or re-appointed each year at the Company’s Annual General Meeting of TCA’s patrons and members of Affiliated Groups. Patrons are individuals over 18 years of age who have paid the appropriate TCA subscription or have been awarded Life Membership for exceptional service to the Association. Each Affiliate Group has one representative and, as such, that person is eligible for Membership and to be elected to the Management Committee.
The Company is operated through a Board of Directors, the Officers (Chairman, Vice-Chairman and Treasurer) of which have regular contact with the Centre Manager who is a paid employee. The Board meets not less than quarterly. Minor and routine operating decisions are made by the Officers and reported on at the next Board meeting. Major operating decisions are made by a simple majority of a quorate Board. Fundamental operating and constitutional matters are decided by a simple majority of a quorate General Meeting.
## **SECTION 2 – ORGANISATION**
The Management Committee comprises Honorary Officers and the following: representatives of Affiliated Groups; Trading Subsidiary Management Committee; Fareham Borough Council; and Patrons of the Association. While the Management Committee retains overall responsibility for the Association, it delegates certain aspects of its day-to-day management to six sub-committees and to paid employees. All sub-committees, working parties and the Centre Manager report to the Management Committee as shown in the following organisation chart. The Management Committee meets at least four times each year. All decisions are made by a simple majority at a quorate committee meeting.
The **House Management Sub-Committee** is responsible for exercising management control over the maintenance of buildings and contents and services relating to them.
The Association offers an occasional bar as part of its ancillary services. This facility is managed by the Association’s wholly owned subsidiary company, TCA Enterprises Ltd, of which the Association is one of the two Directors. The **TCA Enterprises Ltd Management Committee** is staffed from Members of the Association.
The **Policy Sub-Committee** is responsible for reviewing Association policy and ensuring that it is adequately recorded, listed and regularly reviewed. All revisions/additions to Association policy require authorisation by the Management Committee.
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
The **Charges Sub-Committee** is responsible for monitoring and evaluating the efficacy of the Association's charging policy. All revisions/additions to the Association's charging policy require authorisation by the Management Committee.
The **Insurance Review Sub-Committee** is responsible for ensuring the Association’s employees, business, public liability and property are adequately protected by insurance.
The **Health & Safety Sub-Committee** is responsible for developing, reviewing, recording and implementing the Association’s Health & Safety policy. It is also responsible for all aspects of risk assessment.
The **Grants Working Party** is responsible for overseeing, monitoring and evaluating all grant making activities. Identifying potential funding sources, disseminating information, collaborating with staff to discuss grant requirements and preparation, and preparing and submitting grant applications.
The Community Association benefits greatly from the efforts of the many **volunteers** whose services and support allow valuable funds to be used where most needed and hire rates to be set at levels affordable by all.
The Association employs one part-time Centre Manager, two part-time Administrative Officers, one part time Administrative Assistant, one part-time Maintenance Supervisor, 2 part-time Caretakers, a part-time Bar Manager, and a number of casual bar staff. The Centre Manager is employed to manage the Community Centre and to act as liaison between the various sub-committees, working parties and the Management Committee. The Administrative Officers and Assistant, Maintenance Supervisor, Caretakers and bar staff, report directly to the Centre Manager.
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
## **SECTION 3 – PRINCIPAL ACTIVITIES**
The Company’s principal activity is the maintenance and management of a Community Centre. It has a wholly owned trading subsidiary which principally assumes responsibility for the three function bars on the Company’s premises.
## **SECTION 4 – THE COMMITTEE OF MANAGEMENT**
Membership of the Management Committee is as listed at page iii. Any changes to the Management Committee during the period covered by this report were as listed below:
Mrs S J Knight resigned on 22 May 2022
## **RESPONSIBILITIES OF THE COMMITTEE OF MANAGEMENT**
The Management Committee is responsible for preparing the Annual Report of the company and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Management Committee to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Management Committee is required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Members of the Management Committee are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **SECTION 6 – RELATED ORGANISATION**
**TCA Enterprises Ltd** is the Company’s wholly owned trading subsidiary (the Trading Company) that manages the activities of the 3 bars on TCA’s premises.
TCA is one of 2 shareholders and one of the two directors of the Trading Company. Charges for transactions between the two organisations are made at amounts that, in the opinion of the Management Committee, equate to a fair market value. The Trading Company donates its corporation tax adjusted profits under the Gift Aid arrangements each year to the Company.
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association** (Limited by Guarantee)
## **SECTION 7 – OBJECTS, POWERS AND POLICIES**
## **OBJECTS**
The objects for which the Charitable Company is established are:
To promote the benefit of the inhabitants of Titchfield and district and that part of the Borough of Fareham, West of the A32 and Newgate Lane, together with the Electoral District of Curbridge without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objects of improving the conditions of life for the said inhabitants.
To establish or secure the establishment of a Community Centre and to maintain and manage the same, or to co-operate with any local statutory authority in the maintenance and management of such a Centre, for activities promoted by the Company in furtherance of the above objects.
To promote such other charitable purposes as may from time to time be determined and that in the attainment of the said objects the Company shall be non-party in politics and non-sectarian in religion.
## **POWERS**
TCA is permitted, by its Memorandum and Articles of Association, to engage in any lawful activity as shall further its charitable objects and may invest money not immediately required for its objects in such investments, securities or property as it thinks fit.
## **POLICIES FOR FURTHERANCE OF OBJECTS**
It is the policy of the Company to provide inexpensive facilities for all, further education classes and social and leisure activities for the benefit of the inhabitants of its area of benefit. The extensive facilities also permit the hire of rooms for private meetings or functions at very competitive prices.
The various rooms and facilities of the Community Centre are available for hire by any individual or organisation, subject to the Association's conditions of hire and completion of its hire agreement. Hire rates are set in accordance with the Association’s Charging Policy, which is reviewed annually. Hire rates are also reviewed annually to ensure that the income generated is sufficient to meet all expenses incurred in providing the Community Centre, and to maintain a financial reserve against future uncertainties. The hire rates adopted for the year are listed at Appendix 1.
The major aspects of the Company’s activities and policies are overseen by the Association’s subcommittees, as listed previously. Regular sub-committees are governed by standing orders. These are reviewed annually by the Centre Manager and Chairman and as required by each sub-committee. All revisions to standing orders require the approval of the Management Committee.
Short-term sub-committees or working parties, formed for specific purposes, are governed by Terms of Reference approved by the Management Committee.
The Association's documented policy statements comprise: Charging Policy; Complaints Policy & Procedure; Document Control/Retention Policy; Equal Opportunities; Financial Controls; Financial Reserves; Health & Safety; Hire Agreement & Conditions of Hire; Major Contracts Review Policy; Oasis Youth Centre Safeguarding Policy for Young People; Policy for Enforcing No-Smoking Legislation; Children and Vulnerable Adults Safeguarding Policy; Policy for the Supply of Alcohol; Policy Implementation ~ Spot Checking; Policy Review Schedule; Standing Orders; Storage Policy; Training Policy; CCTV Policy and Wages Review Policy.
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
## **RESERVES**
The Management Committee is mindful of the need to demonstrate sound operational and financial management and ensure that its activities are in keeping with current strategic objectives. The Community Association also recognises the need to secure the viability of the Association beyond the immediate future. To provide a reliable service over the longer term, it must be able to absorb setbacks and take advantage of change and opportunity. To provide for this, the Association has established and maintains a financial reserve against future uncertainties. The Association’s policy is to have as its target a reserve equal to at least six months running costs, together with the costs of redundancy, loans, funds held for user groups, and any similar liability. In accordance with the above criteria, the Management Committee has set the reserve target at £95,000, net of loans, etcetera, for the year beginning 1 February 2023.
## **MANAGEMENT OF RISK**
The Community Association is aware of its responsibility to effectively mitigate the major risks to which the Charitable Company is exposed and to ensure that its aims and objectives are not under threat. A review process exists and is regularly used to ensure that all significant risks are identified. The review covers governance, operational, financial and external risks and compliance with law and regulation. The system of continuous review is dealt with by a number of sub-committees, meeting on a regular basis, reporting back to the Management Committee. Where risks are identified the Management Committee seeks to take appropriate action and establish systems to mitigate the risks where necessary.
## **SECTION 8 - REVIEW OF ACTIVITIES AND DEVELOPMENTS**
The Committee is pleased to report a good year, with groups and individual hirers continuing to use the Association’s facilities. Hirings have continued well, despite some losses as reported last year due to the pandemic, and we have seen a huge demand for occasional hirings for celebrations, parties etc. with the bars doing extremely well. The massive rise in energy prices have, of course, taken their toll.
As we describe in Section 2, the Association’s activities are managed by a number of sub-committees under the Management Committee. These, with support and guidance from the staff in the office, provide the powerhouse of the Association but particularly are the reason why this truly is a Community Association. The representation and contribution from a wide cross-section of Community Centre users demonstrate that we support a diverse range of activities in delivering a service sensitive to our users’ needs. However, we do rely on participation and feedback from user groups to maintain this, and we are striving to encourage a greater participation in this to provide better management oversight of our operations.
We pay credit to our User Groups who continue to serve their members and, in particular, their own committees which keep them going.
TCA Promotions working party, under ‘new management” have begun again to develop awareness of the Centre in the village of Titchfield and beyond with a new series of ‘Bingo Afternoons’. These have proved very popular. We continue to attend and support the Remembrance Service, with our caretaker, Steve Schomberg laying the wreath on behalf of the Association this year. Many other village activities as mentioned in previous reports have still not recovered/restarted due to the pandemic.
The annual Titchfield Art & Craft Show in April was, again, a huge success and the Committee were again able to donate the tremendous sum of £6,500 to the Association, as well as other sums to local organisations. Our thanks go to the Committee and to our staff who helped make the event go so smoothly. Pauline Steel’s Tea Dances continue to flourish, and as a result they raised £4,289 for the Association, and her Come Dancing monthly events raised £3,250.
We were able to install a new boiler for the Haven side of the building with help from Cllr Sara Pankhurst’s Hampshire County Council Grant. We replaced the Scouts’ and Garage kitchens with help from a bequest from Sepha Wood and a grant from Fareham Borough Council respectively. The Hire Charges have been increased by 10% in line with inflation.
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
The Centre still suffers with the problem of being an old building with regard to electrical, plumbing and defects, but this is being ably managed by our Manager and Caretakers.
## **SECTION 9 – REVIEW OF FINANCIAL POSITION AND TRANSACTIONS**
The Management Committee considers the financial position of TCA to be satisfactory. The Association’s net assets of £108,787 recorded at 31 January 2023, are adequate to meet its obligations and support its aspirations. TCA recorded a deficit of £16,278 in the year to 31 January 2023. This was a sound and generally expected outcome, covering as it did a high level of planned refurbishment and maintenance. The performance of TCA Enterprises Limited was outstandingly good, with a surplus of £14,096 generated in the year.
## **SECTION 10 – PEOPLE**
Our Manager, Mary-Kate Smith, has continued to work extremely hard to do all the things we require from her! She has obtained several new bookings, whilst keeping the Centre running smoothly, managing the Staff and continuing to deal with a number of building and logistical challenges. She has been tremendously supported by our Administrative Officers, Sue Keenan, and Claire McGrath, Administrative Assistants Helen Osborn and Michelle Woodman and our caretakers Sally Parrant, who is also Maintenance Supervisor, Rod Steel and Steve Schomberg.
The Centre office activities vary considerably during the year and, as well as managing our front desk, user bookings and paying the bills, the office staff also act as first point of contact for Fareham Borough and Hampshire County Councils and, accordingly, all the necessary licensing and regulatory administration which appears to grow year on year.
My thanks go to the entire team.
The Chairman is supported by Vice-Chair, Sandi Jones and Treasurer, Peter Mills, and together we constitute the Executive of the Association. The Chairman wishes to record her thanks to Sandi and Peter for their support to her.
Peter Mills has continued in the role of Treasurer, providing valuable and sustained overview of the finances. As well as maintaining his role as Treasurer, he also plays a leading role in supervising the Oasis Youth Club, as well as the Bar Committee and his activities for other organisations. We are particularly fortunate in having Peter’s steady and sensible financial overview which enable us to operate with confidence in these challenging economic times. Peter has also been our principal contact with Peninsula and has provided strong and sensible guidance in establishing and implementing ways forward.
Julian Gibbs remains as President of the Association.
We are most grateful for the support received from Fareham Borough and Hampshire County Councils and particularly to a number of the Borough Council’s officers who have always been ready to provide immediate advice and help on request. These are often thanked in Management Meetings through Cllr. Tiffany Harper, our Borough Councillor representative, but an additional mention in the Annual Report is entirely appropriate.
Our Trustees continue to give their support, time and attention to the management and running of the Centre and sincere thanks are due to them. Our various sub-committees continue to ensure that the Association’s business is smoothly managed. We proudly report that Ken Moore, Trustee and Lunch Club organiser was awarded the BEM in the recent Honours List.
Titchfield can rightly be proud of its Community Centre and Association but it is the people who make it what it is and long may it continue.
TCA ANNUAL REPORT FY 2022-2023
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## **Titchfield Community Association**
(Limited by Guarantee)
## **SECTION 11 – PUBLIC BENEFIT**
Having due regard for the Charity Commission’s published guidance on Public Benefit, the Association’s Management Committee considered the objects of the Association and assessed how well these were met in terms of Public Benefit. The Management Committee concluded that it fully met its responsibilities with regard to providing Public Benefit which could be demonstrated as follows.
One of the primary objectives of the Association is to establish and maintain a Community Centre for the benefit of the local community. To this end, the Association leases two large buildings from Fareham Borough Council. The buildings comprise 11 individual rooms and communal service areas all of which are maintained by the Community Association in good order. These rooms are available for use by any member of the public as individuals, or as groups. And while it is necessary to charge for these rooms in order to raise sufficient funds to maintain the Community Centre, the Association ensures that all rooms are available at the lowest possible hourly rates; rooms are available from £5.25 per hour and are therefore accessible to all, regardless of personal financial circumstances. In certain instances, the Management Committee waives all fees. Some groups are granted discounts of up to 80%, where the Management Committee consider the objectives of the group are in accordance with those of the Association and where hire fees at the normal rate could leave the group disadvantaged. Examples of such groups are the Titchfield Lunch Club, who provide a weekly lunch for the elderly, the local Scout groups, the Pre-School and the Oasis Youth Club established as a result of local action groups working with the police to help give local young people a focus.
The main objective of the Association is to promote the benefit of the local inhabitants, and to improve their conditions of life, by associating them with the local authorities and other organisations to advance education and provide facilities in the interest of social welfare for recreation and leisure-time occupation. It can be seen from Appendix 2 that the programme offered by the Association is comprehensive and varied and fully meets this objective. Many of the groups have been meeting at the Community Centre for a great number of years demonstrating that there is an ongoing need for the services they provide. And although no reports are provided at Appendix 2, both the local authority, local training groups and the NHS regularly use the facilities for public consultations and other public services. It is estimated that over 3,000 people attend the Community Centre each week, including 48 regular groups.
A D Whyntie Chairman 23 June 2023
TCA ANNUAL REPORT FY 2022-2023
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# **ACCOUNTS For the Year to 31 January 2023**
## **FINANCES**
The following financial statements show the current state of the Association’s finances which the Committee of Management considers to be sound.
A D Whyntie Chairman P F Mills Treasurer Date: 23 June 2023 (Digital signatures)
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **INCOME AND EXPENDITURE ACCOUNT INCORPORATING A STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023**
|**Unrestricted Funds**
Notes
**Income from:**
Donations and Services
7
Charitable activities
Hiring of facilities
Members' subscriptions
Other trading activities
Commercial trading operations:
TCA Enterprises Limited
Gift aid donation
8
Investments
Bank interest
**Total**
**Expenditure on:**
Charitable activities
Operation of a community centre:
Rent of premises
Electricity
Gas
Water
Refuse disposal
Insurances and security
Caretaking and cleaning
Staff salaries and pensions
Maintenance and refurbishment
Maintenance of flat
VAT non-recoverable
Depreciation
Stationery, printing and publicity
Telephone
Licences and subscriptions
Advertising
Support costs
9
**Total**
**Net (expenditure) / income**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**2023**
£
22,548
160,770
332
11,119
237
195,006
3,630
13,204
5,122
4,484
944
3,886
52,119
64,896
32,370
3,311
0
1,625
1,018
1,218
884
68
22,505
211,284
(16,278)
125,065
108,787|**2022**
£
84,320
101,485
0
0
87|
|---|---|---|
|||185,892|
|||3,630
6,575
3,652
4,089
425
3,962
42,871
51,467
24,665
1,669
5,930
1,716
752
1,130
804
568
18,611|
|||172,516|
|||13,376
111,689|
|||125,065|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **BALANCE SHEET AS AT 31 JANUARY 2023**
|Notes
**Fixed assets:**
Tangible fixed assets
3
Investment in subsidiary
3
**Current assets:**
Debtors
4
Cash at bank
- Deposit accounts
- Current accounts
Cash in hand
**Creditors: Amounts falling due**
**within one year**
5
**Total net assets**
**The funds of the charity:**
Unrestricted funds
6|£
£
£
£
3,004
4,246
1
1
3,005
4,247
10,780
9,522
113,628
121,568
7,354
9,149
1,350
1,350
133,112
141,589
(27,330)
(20,771)
105,782
120,818
108,787
125,065
108,787
125,065
**2023**
**2022**|£
£
£
£
3,004
4,246
1
1
3,005
4,247
10,780
9,522
113,628
121,568
7,354
9,149
1,350
1,350
133,112
141,589
(27,330)
(20,771)
105,782
120,818
108,787
125,065
108,787
125,065
**2023**
**2022**|
|---|---|---|
||||
|||125,065|
|||125,065|
The company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The trustees consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ('the Act') and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
These financial statements were approved by the members of the committee on and signed on their behalf by
**Mrs A D Whyntie** Chairman Company Registration Number 5372712
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023**
## **STATEMENT OF COMPLIANCE**
These financial statements have been prepared in compliance with FRS102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'.
Titchfield Community Association is a public benefit entity, and company limited by guarantee, incorporated and domiciled in the United Kingdom.
## **Note 1 LEGAL STATUS AND OBJECTIVES OF TITCHFIELD COMMUNITY ASSOCIATION**
Titchfield Community Association (TCA) is a company limited by guarantee and not having a share capital. It is run by a Committee of Management (the Committee), the members of which are directors and charity trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. Its members are the members of the Committee who have consented to act as company directors and have not resigned or been retired by rotation.
The objects of TCA are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Titchfield and its area of benefit principally through the maintenance and management of a community centre.
Individual users of the Centre’s facilities are known as patrons. Patrons are required to pay an annual subscription and are entitled to attend and vote at general meetings.
## **Note 2 ACCOUNTING POLICIES**
## **(a) Accounting policies and standards**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019 - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.
Titchfield Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **(b) Basis of financial statements**
The comparative figures cover the period from 1 February 2021 to 31 January 2022.
The financial statements of Titchfield Community Association include the assets and liabilities under the control of the Committee.
The accounting records of Affiliated Groups renting rooms or facilities at the community centre are not included in the financial statements.
## **(c) Income**
The turnover shown in the Income and Expenditure account represents amounts receivable for goods and services provided during the year in the normal course of business, net of trade discounts, VAT and other sales and related taxes. All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
## **(d) Financial instruments**
The Association only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023**
## **Note 2 ACCOUNTING POLICIES (cont.)**
## **(e) Tangible fixed assets and depreciation**
Individual fixed assets costing £1,000 or more are capitalised at cost. Tangible fixed assets, comprising fixtures, fittings and equipment, are depreciated over their useful economic lives to the Association using the following straight line rates:
Fittings 15% p.a. Furniture, computers and equipment 25% p.a. Minor electrical equipment 50% p.a.
## **(f) Value added tax**
The Association is considered to be subject to the effect of VAT partial exemption and input tax is restricted as required.
## **(g) Taxation**
TCA is a registered charity and, in the opinion of the Committee, is exempt from Corporation Tax on surpluses on financial activities in accordance with section 505 of the Income and Corporation Taxes Act 1988 and section 256 of the Taxation of Chargeable Gains Act 1992.
## **(h) Designated funds**
Designated funds are created by internal decision of the Committee for setting aside the Association’s unrestricted resources for particular purposes.
## **(i) Group accounts**
In the opinion of the directors, the company and its subsidiary undertakings comprise a small group. The company has, therefore, taken advantage of the exemption provided by Section 398 of the Companies Act 2006 not to prepare group accounts.
## **(j) Going concern**
The Board have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. For this reason the Board continues to adopt the going concern basis of accounting in preparing the annual financial statements.
## **(k) Investment income**
Investment income is recognised on a receivable basis.
## **(l) Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
## **(m) Support costs**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These costs have been allocated to expenditure on charitable activities.
## **(n) Cash at bank and in hand**
Cash at bank and in hand comprises cash and short term highly liquid investments with a short maturity of three months or less.
## **(o) Judgements and key sources of estimation uncertainty**
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
_Depreciation and Residual Values_
The Directors have reviewed the asset lives and associated residual values of all fixed asset classes and have concluded that asset lives and residual values are appropriate.
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023**
## **Note 3 FIXED ASSETS**
|**(a) Tangible fixed assets**
Cost brought forward at 1 February 2022
Additions
At 31 January 2023
Depreciation brought forward at 1 February 2022
Charge for year
At 31 January 2023
Net book value at 31 January 2023
Net book value at 31 January 2022
**(b) Investment in subsidiary**|**2023**
£
96,280
384
96,664
92,034
1,625
93,659
3,004
4,246|**2022**
£
94,349
1,931|
|---|---|---|
|||96,280|
|||90,318
1,716|
|||92,034|
|||4,246|
|||4,041|
||||
The Company has a wholly owned subsidiary TCA Enterprises Limited incorporated in England and Wales, registration number 05452271.
|Fixed asset investment (One ordinary share of £1)
**Note 4**
**DEBTORS**
Trade debtors
VAT
Amount owed by subsidiary undertaking
Prepayments
**Note 5**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Amounts received in advance from customers
Oasis Youth Club
Other creditors
Accruals
**Note 6**
**UNRESTRICTED FUNDS**
**General**
**Funds**
£
Balance at 1 February 2022
123,277
Incoming resouces
195,006
Outgoing resouces
(209,496)
Balance at 31 January 2023
108,787
**Analysis of net assets between funds:**
**General**
**Funds**
£
Fixed assets
3,004
Fixed asset investment
1
Net current assets
105,782
108,787|**2023**
£
1
**2023**
£
-
2,849
4,798
3,133
10,780
**2023**
£
7,371
6,884
3,365
9,710
27,330
**Designated**
**Funds**
£
1,787
-
(1,787)
-
**Designated**
**Funds**
£
-
-|**2022**
£
1|
|---|---|---|
|||**2022**
£
987
-
6,079
2,456|
|||9,522|
|||**2022**
£
8,134
4,431
4,962
3,244|
|||20,771|
|||**Total**
**Funds**
£
125,064
195,006
(211,283)|
|||108,787|
|||**Total**
**Funds**
£
3,004
1
105,782|
|||108,787|
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023**
## **Note 7 VOLUNTARY AND SERVICE INCOME**
|Donations from Tea Dances
Donation from Come Dancing
Art show
Veolia Grant
Legacy from Sepha Wood
Furlough Grants
Government Grants
FBC Grant
Donations from Hirers
Services
Sundries|**2023**
**2022**
£
£
4,289
1,882
3,250
1,280
6,500
5,995
-
11,000
-
5,000
-
23,686
-
33,611
3,845
-
-
320
3,464
1,005
1,200
541
22,548
84,320|
|---|---|
## **Note 8 INCOME FROM COMMERCIAL TRADING OPERATIONS**
TCA Enterprises Limited operates the trading activities of the Company. A summary of its trading activities is shown below.
|**Profit and loss account**
Turnover
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit**
Gift Aid Donation to Titchfield Community Association
**Net profit before tax**
**Note 9**
**SUPPORT COSTS**
_Operation of the community centre_
Independent examiners' fees
Peninsula Consultancy
Legal fees/Website
Salary cost
Computer consumables, renewals and software
Coffee Machine
Miscellaneous
**Note 10**
**EMPLOYEE COSTS**
Salaries
Wages
Social security|**2023**
£
33,273
(9,647)
23,626
(9,530)
14,096
11,119
2,977
**2023**
£
1,679
1,381
26
10,000
2,451
1,734
5,234
22,505
**2023**
£
73,567
30,369
55
103,991|**2022**
£
6,475
(2,670)|
|---|---|---|
|||3,805
(4,787)|
|||(982)
-|
|||(982)|
|||**2022**
£
1,684
1,467
26
10,000
1,526
1,852
2,056|
|||18,611|
|||**2022**
£
60,558
25,082
111|
|||85,751|
No employee received emoluments of more than £50,000 per annum.
The average number of employees during the year is as follows:
|Management and Administration
Other|**2023**
**2022**
12
11
3
2
15
13|
|---|---|
No members of the Committee, nor any person connected with them, has received or is due to receive any remuneration or reinbursement of expenses for the year, either directly or indirectly from the Charity's funds.
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023**
## **Note 11 OPERATING LEASES**
At the end of the financial year the Company had future minimum lease payments under non-cancellable operating leases as follows:
|operating leases as follows:||||
|---|---|---|---|
||**Land &**|||
||**Buildings**|**Other**|**Total**|
||£|£|£|
|Amounts due within one year|4,800|-|4,800|
The Community Centre is a leasehold property on a 30 year lease from Fareham Borough Council. The current lease was renewed on 1 April 1991 for a further term of 30 years. The annual rent is reviewed every 5 years. The lease is being renegotiated. In the event of the Company winding up, the rental commitment is limited to the extent of the Company's net assets at that time.
## **Note 12 RELATED PARTY TRANSACTIONS**
At 31 January 2023, TCA Enterprises Limited paid Titchfield Community Association £11,119 by Gift Aid.
At 31 January 2023, TCA Enterprises Limited owed Titchfield Community Association £4,798 (2022 - £6,079).
Since TCA Enterprises Limited has no bank account, all the transactions of the subsidiary are recorded by the Company as agent for TCA Enterprises Limited.
## **Note 13 CONTINGENT LIABILITY**
Under a VAT group registration arrangement, the Association is contingently responsible for the VAT liability of TCA Enterprises Limited in the event of non-payment. TCA Enterprises Limited is similarly liable for VAT payable by the Association.
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TITCHFIELD COMMUNITY ASSOCIATION**
I report to the charity Trustees on my examination of the accounts of Titchfield Community Association (‘the Association’) for the year ended 31 January 2023.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the charity's trustees of the Association (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Association as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any �requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an� independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity trustees as a body, for my work or this report.
## **Janice Matthews FCA**
Independent examiner MENZIES LLP Chartered Accountants 23-Jun-2023 Dated …………………………….
Centrum House 36 Station Road Egham TW20 9LF
TCA ANNUAL REPORT FY 2022-2023
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 1**
## **HIRE CHARGES FOR THE YEAR ENDED 31 JANUARY 2023**
## **Standard Hire Rates**
## **Regular Hire Rates**
## **Affiliated Hire Rates**
TCA ANNUAL REPORT FY 2019-2020A1-1
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
## **GROUP REPORTS**
C J DANCING ............................................................................................................................................................. A2-2 COME DANCING ........................................................................................................................................................ A2-2 COTTON ON SEWING ............................................................................................................................................... A2-2 CREATION STATION ................................................................................................................................................. A2-2 DEBUT DANCE ACADEMY ........................................................................................................................................ A2-3 DENEWULF DISTRICT SCOUTS .............................................................................................................................. A2-3 EXPRESS DANCE ACADEMY ................................................................................................................................... A2-3 FAREHAM AND GOSPORT HOME EDUCATION GROUP (FAREGOS) ................................................................. A2-4 FAREHAM BEEKEEPERS ASSOCIATION ................................................................................................................ A2-4 FAREHAM FLOWER CLUB ........................................................................................................................................ A2-4 FAREHAM VANNES TWINNING ASSOCIATION FRENCH CONVERSATION ........................................................ A2-5 HATHA YOGA ............................................................................................................................................................. A2-5 JIGSAW PRESCHOOL ............................................................................................................................................... A2-5 JIVEASY / DANCE YOURSELF DIZZY ...................................................................................................................... A2-6 LINDY CLUB / SUGARPUSH TEA DANCE ............................................................................................................... A2-3 OASIS YOUTH CLUB ................................................................................................................................................. A2-6 SCAN N CUTTER CRAFT GROUP ............................................................................................................................ A2-7 TAI CHI ........................................................................................................................................................................ A2-7 TEA DANCE ................................................................................................................................................................ A2-7 THE ART SOCIETY (SOLENT) .................................................................................................................................. A2-7 TITCHFIELD ABBEY WI ............................................................................................................................................. A2-7 TITCHFIELD ART & CRAFT SHOW........................................................................................................................... A2-8 TITCHFIELD AUCTIONS ............................................................................................................................................ A2-8 TITCHFIELD BOWLING CLUB (TBC) ........................................................................................................................ A2-7 TITCHFIELD BRIDGE CLUB .................................................................................................................................... A2-10 TITCHFIELD HISTORY SOCIETY............................................................................................................................ A2-10 TITCHFIELD LUNCH CLUB ..................................................................................................................................... A2-10 TITCHFIELD 1[ST] SEA SCOUTS ............................................................................................................................... A2-10 SING NOW CHOIR ................................................................................................................................................... A2-10 SOLENT STITCHERS .............................................................................................................................................. A2-11 STUBBINGTON GREEN RUNNERS ....................................................................................................................... A2-11 U3A COMMITTEE ..................................................................................................................................................... A2-11 WEDNESDAY MORNING BRIDGE .......................................................................................................................... A2-12 ZUMBA ...................................................................................................................................................................... A2-12 83 PILATES............................................................................................................................................................... A2-12
TCA ANNUAL REPORT FY 2022-2023
A2-1
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
## **C J DANCING**
**No. in group** 20
**No. of meetings** 80
**Objectives** To teach Ballroom and Latin American dancing to children & adults in a friendly and social environment within the local community
- **Achievements** The group have held 2 medal tests with a 100% pass rate. The group have also held a number of social dances, and have run 3 major dance competitions across the UK
**Plan for 2023** To keep increasing the interest and numbers of people in Ballroom dancing
## **COME DANCING**
**No. in group** 60-70 **No. of meetings** 13 **Objectives** To raise money for the Community Centre and give people a good Saturday night with live music. Linked with weekly Tea Dance group. **Achievements** Our numbers could be better, so we are increasing our advertising but I'm delighted to say we raised £3250 this year for TCA
**Plan for 2023** To continue holding our normal Saturday evening dances, and have fun doing so **COTTON ON SEWING No. in group** 6 **No. of meetings** 39 **Objectives** Bring along your sewing machine and receive guidance throughout and improve your sewing skills at the same time. Encouraging members to not only sew all the projects but to further develop their skills and make sustainable choices. Also trying to develop a community group and to do more charity work to benefit the local area and further afield.
**Achievements** This year the group has managed to meet without interruption. Some new members joined and some left and for the first part of the year there was a full class. The group has been affected by the cost of living crisis and the knock-on effect of this is that there has been a reduction in numbers. With this in mind, I have radically reduced the contribution towards the group. For me it’s more important to keep the group going because it’s so good for our mental health. **Plan for 2023** To carry on as we are. It would be great if we had more members but for time being we are happy to be attending and supporting each other during these difficult times.
## **CREATION STATION**
**No. in group** 5-10 **No. of meetings** 36 **Objectives** To help children develop their creativity skills by uising their imagination and a wide range of art resources **Achievements** 2022 was a very up and down year in terms of numbers – our Little Explorer sessions have averaged around 5 – ideally this would be a little higher. We launched a new Baby Discover session in June 2022, which was really popular initially but the numbers really dropped by Christmas so we ended up cancelling these sessions **Plan for 2023** This year we are going to continue focusing on increasing the regular numbers within our class, aiming to have 10 children regularly each week
TCA ANNUAL REPORT FY 2022-2023
A2-2
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
## **DEBUT DANCE ACADEMY**
## **No. in group** 30-40
## **No. of meetings** 40
**Objectives** To teach dance and drama to children within the community
**Achievements**
- Growing as an academy and branching into local schools
- Putting on our very first Summer Show
- Performing in local fetes and school fayres
- Nominated for ‘Best Children’s Activity Club’ in the Little Ankle Biter Awards
- Grew our team of staff from 2 to 4
**Plan for 2023**
- Continue to grow in numbers across the school
- Introduce after-school clubs in more schools
- Establish Debut Dance Parties
- Put on another successful Summer Show
- To hold 3 Holiday Clubs per school year and host teachers from the West End stage
## **DENEWULF DISTRICT SCOUTS**
**No. in group** 50
**No. of meetings** 8
- **Objectives** We are a Scout District offering membership of The Scout Association (TSA) in the UK. Our young people are aged 4 to 25 years. As TSA members we follow their National Programme for Young People, enabling them to learn “skills for life” through adventurous activities and badge work
- **Achievements** Our numbers of volunteers and young people has markedly increased since the easing of lockdowns due to Coronavirus
- **Plan for 2023** To continue to grow our membership, and have more young people complete the highest level awards
- .
## **EXPRESS DANCE ACADEMY**
**No. in group** 55-70
**No. of meetings** 280
**Objectives** To teach dance and acro to all ages in a variety of styles including lyrical, freestyle and street dance
- **Achievements** Nominated for best dance show in South East Entertainment AWARDS
- Over 250 placements at Southern competitions
- Performances for Christmas fetes and light switch on events
## **Plan for 2023**
- We have already qualified for Nationals
- Competing at championships at Sparkle, Disco Kid Folkstone
- To compete in Spain in May
TCA ANNUAL REPORT FY 2022-2023
A2-3
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
## **FAREHAM AND GOSPORT HOME EDUCATION GROUP (FAREGOS)**
**No. in group** 100 (plus exam candidates) **No. of meetings** 170 (plus exam sessions)
**Objectives** Our aim is to provide educational opportunities and support for children and young adults, and to support parents of families who are educating their children at home. The objectives of the group are
- To encourage home educated children and young people to participate in a wide range of educational activities appropriate to their age and ability
- To assist parents in the education of children and young people
- To promote the welfare and safety of young people at all times
- **Achievements** Titchfield Community Association (TCA) has enabled us through 2022 to continue the support and education of many students through lessons and examinations. TCA have been incredibly supportive of our group, and appreciate fully the huge importance of this work in enabling so many students to learn and to take their exams We hope to continue providing lessons and exams to our students, supporting them and their families with their education with the continued support and cooperation of TCA
- **Plan for 2023** We hope to continue providing lessons and exams to our students, supporting them and their families with their education with the continued support and cooperation of TCA
## **FAREHAM BEEKEEPERS ASSOCIATION**
**No. in group** 22 **No. of meetings** 6
- **Objectives** To offer the public an ‘Introduction to Bees and Beekeeping’ course. The course is based on the British Beekeepers’ Association (BBKA) Basic Assessment syllabus. The course comprises 10 sessions: 6 classroom evening sessions at Titchfield Community Centre and 4 practical daytime sessions at Manor Farm Country Park where FDBKA have a training apiary
- **Achievements** Last year’s intake and this current year have moved back into the classroom rather than Zoom sessions. These prove to be more interactive and rewarding for the student. Again we have been over-subscribed which is a continuing sign that beekeeping remains a popular pursuit and we have an in-demand course
- **Plan for 2023** Plan for year: Continue with the current classes which conclude in March before the start of the active beekeeping season. Already planning for the 2024 intake by booking rooms for next year
## **FAREHAM FLOWER CLUB**
**No. in group** 10-12
**No. of meetings** 10
**Objectives** To teach the art of flower arranging to a mixed ability group with the aim of giving them confidence from just using basic techniques to proceeding their skills to the competition bench if required. Encourage them to join a National Flower Arranging Society Club and join in the various activities planned. Also to participate in community led projects
- **Achievements** Some of our past students have entered the following events with some success
- The New Forest Show
- Romsey Show
TCA ANNUAL REPORT FY 2022-2023
A2-4
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## **APPENDIX 2**
- Fareham Flower Club annual competitions
- Titchfield Gardeners competition
- Titchfield Flower Festival in St Peter’s Church
Some students have now left us to go onto other crafts, but some have stayed to improve their skills for a further term
**Plan for 2023** To continue in basically the same vein but this year we have a national competition that we have entered but to date we have not heard if our application has been successful. We have further competitions planned. Various activities are planned in the community. We will be covering new ground and hopefully have many more people join us. If we get too many members we will split the group again and have 2 evenings a month at the Community Centre.
## **FAREHAM VANNES TWINNING ASSOCIATION FRENCH CONVERSATION**
- **No. in group** 15
**No. of meetings** 22
**Objectives** To facilitate confidence in speaking French, foster an interest in France and encourage participation in Twinning Association visits with Vannes
- **Achievements** Members of the group continued to enjoy discussions in French on a wide variety of topics, and hosted visitors from Vannes during their Twinning Visit in June
**Plan for 2023** The group will continue to meet twice a month at the Community Centre. Members of the group hope to participate in the proposed Twinning visit to Vannes in June 2023
## **HATHA YOGA**
**No. in group** 14
- **No. of meetings** 2 per week
**Objectives** To improve client’s health and wellbeing through the practice of traditional Hatha yoga. Providing structured classes incorporating asana postures and flow, breath work and meditation.
- **Achievements** Provided progressive, structured, and fun classes enabling clients to improve their health and wellbeing.
Increased class sizes
Incorporated aspects of Pilates and primal movement
**Plan for 2023** _Post submission note: instructor leaves the UK in February to explore the globe. Actively seeking a replacement class/instructor_
## **JIGSAW PRESCHOOL**
**No. in group** 26 **No. of meetings** 5 days per week 39 weeks per year (term time)
**Objectives**
- To provide the local community with a childcare service in a friendly environment that is safe, secure, welcoming, caring, stimulating and affordable
- To enhance the development and education of children through play, whilst promoting self-confidence and self-esteem
- To treat every child and parent/carer as an individual and provide a service that ensures equality, diversity, and a sense of value
- To work in partnership with parents/carers and offer a flexibility which offers each family’s individual needs to be met
TCA ANNUAL REPORT FY 2022-2023
A2-5
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## **APPENDIX 2**
- **Achievements** We maintain a safe, secure, nurturing environment for the children.
- **Plan for 2023** Our plan for the year is to continue registering new children to the preschool whilst offering safe childcare and education.
_Post submission note: at the time of writing this Annual Report the pre-school is closed and its future is uncertain_
## **JIVEASY / DANCE YOURSELF DIZZY**
**No. in group** 30-100 **No. of meetings** 48
- **Objectives** Jiveasy is a local dance company teaching Modern Jive (also known as Leroc) to adults – an easy to learn, fun, social dance. We use the fabulous dance floor in the Main Hall at the Centre every Tuesday evening, and Fridays once a month or so for social dances which are very popular with both our pupils and travelling dancers from elsewhere. Our aim is to offer social partner dancing in a safe environment to familiar upbeat music from the last 40 years or so that you would regularly hear on the radio.
- **Achievements** We introduced a new teacher, Danny Foyle from Dance Yourself Dizzy in April 2022. Danny has brought new life to our evenings. We’ve also had a good influx of beginners this January 2023
**Plan for 2023** To maintain and build numbers for our weekly class nights To encourage more locals to take up dancing – a great way to socialise, keep fit and have fun! It’s great for mental as well as physical health!
Please see our website www.jiveasy.com for more information
## **LINDY CLUB / SUGARPUSH TEA DANCE**
**No. in group** 15-30 in classes **No. of meetings** Weekly classes 20-40 in workshops 3 full weekend workshops 80-100 at dances 5 SugarPush dances 100-150 at events Approx 5 day workshops
**Objectives** To provide high standard Lindy Hop classes and social dances for the local Lindy Hop scene and to keep increasing the community. We provide a social environment for people to meet and learn a new skill, whilst keeping everyone physically and mentally active too.
**Achievements** We have revived the local Lindy Hop community again, both locally and for dancers travelling to us from further afield, by facilitating as many classes, dances and workshops we possibly can
**Plan for 2023** To keep welcoming more newcomers to the dance to keep growing the local scene. We also strive to keep the existing dancers inspired by running high level workshops and lots of social dances.
## **OASIS YOUTH CLUB**
**No. in group** 24 **No. of meetings** 100
**Objectives** To provide a safe and supportive environment for young people aged 10 to 18 years, promoting opportunities for learning and development.
TCA ANNUAL REPORT FY 2022-2023
A2-6
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
- **Achievements** With the Covid constraints lifted, Oasis was able to run for two evenings a week throughout the year. The older group (Thursdays) was small in number, but the Youth Leaders were able to give valuable support to these young people in their early years after leaving school. The much larger younger group (Tuesdays) took full advantage of a wide range of creative and sporting activities, using the facilities of both the Oasis room and the Scout Hall.
- **Plan for 2023** Unfortunately, financial constraints may limit Oasis to opening on one evening a week instead of two for at least part of the year. It is intended to pursue additional funding opportunities, in the hope of overcoming this limitation.
## **SCAN N CUTTER CRAFT GROUP**
- **No. in group** 12-18
- **No. of meetings** 6-8
- **Objectives** To enable regular crafting get togethers for like-minded people who enjoy crafting together, encouraging others and sharing their knowledge & skills particularly in the use of electric cutting machines
- **Achievements** Although unfortunately the group is not as busy as pre-Covid times, it continues to meet regularly. We have some new members and everyone looks forward to the meetings and continues to share their work and their skills with each other
- **Plan for 2023** We plan to grow the group by continuing to encourage new members to join us
## **TAI CHI**
**No. in group** 15 **No. of meetings** Weekly
**Objectives** To offer glow gentle exercise through Tai Chi to enhance general health and wellbeing. The system offers fascinating insights into human mobility and mental focus. These observations and mode of movement usually remain completely unexplored through one’s entire life. We use slow mindful meditative movements to educate the body and mind…..a worthwhile challenge
- **Achievements** This year has seen an influx of new members wishing to learn and improve general condition. Significant progression has been seen in all classes. Many are surprised at the focus required to move simply, but are now enjoying the benefits. Many practitioners have noticed great improvements, including alleviated back pain, greatly improved posture, and overall improvement in mobility. We held a huge Tai Chi event bringing together practitioners from all over the region, as well as demonstrating at the Royal Maritime Museum in Greenwich
**Plan for 2023** The plan is to continue educating the body and mind through this proven system. To learn more of the art, and to progress each week. New weekend workshops have already started, as well as plans for more regional Tai Chi gatherings in the near future
## **TEA DANCE**
**No. in group** 40 **No. of meetings** 50
**Objectives** To provide the local Community with an opportunity to dance whilst raising money for the Community Centre. To give as many people as possible a lot of enjoyment, the chance to have a chat over a cup of tea and, of course, to dance. Linked to the Come Dancing monthly group.
- **Achievements** I am pleased to report that the weekly Tuesday afternoon Tea Dances are going very well, raising almost £4300 this year
TCA ANNUAL REPORT FY 2022-2023
A2-7
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
**Plan for 2023** I plan to keep going, and raising funds for the Centre
## **THE ART SOCIETY (SOLENT)**
**No. in group** 220 **No. of meetings** 11 **Objectives** We are a local branch of the Arts Society, a leading arts education charity whose belief is that the arts have the potential to enrich peoples’ lives. We aim to promote the enjoyment and appreciation of the arts by holding monthly lectures on a wide variety of topics related to the arts. Our accredited Lecturers are specialists in their field and accomplished speakers. Day and overnight visits are organised to places of interest. We support art in local schools with funding for special projects. We volunteer in the conservation of historic books and in church recording. Social events are held twice a year. **Achievements** Our membership numbers are increasing again, having dipped after covid. Currently approximately 120 people attend our monthly lectures in the main hall. We have had 2 excellent trips recently to Sandhurst and to Blenheim Palace with personal guided tours. **Plan for 2023** We have another visited planned in May to Compton Acres Gardens followed by a cruise around Poole harbour in a vintage motor yacht. This is the 40[th] year since our group was founded and we plan to hold a celebration lunch in the summer. **TITCHFIELD ABBEY WI No. in group** 63 **No. of meetings** 11 **Objectives** To uphold the objectives of the WI to inspire women in gaining knowledge, experience and skills **Achievements** We met on the second Tuesday of each month at Titchfield Community Centre in the Main Hall. Most months we had a speaker invited to the meeting which covered a variety of topics. We also had activities such as book club, garden club, craft and patchwork as well as outings and theatre trips. Visitors and new members were welcomed **Plan for 2023** We aim to continue to inform, educate and entertain our members with monthly speakers. Also to entertain our members with monthly speakers and the activities of groups within Titchfield Abbey WI. We will continue to support the international aims of the Associated Countrywomen of the World, and we also support the Fareham Women’s Refuge. **TITCHFIELD ART & CRAFT SHOW No. in group** 8 No. of meetings 6 Plus one 3-day evet **Objectives** Same To put on a regular community event **Achievements** The annual show was held from 22-24 April 2022 and attracted around 1,000 visitors. We kicked off with the Preview Evening which was well attended with many sales taking place during the course of the evening. Over the weekend we had artists demonstrating their craft and Titchfield Country Market provided refreshments. The Mill Suite was home to many local crafters, who put on a wonderful display and enjoyed many sales. Following the event, we were delighted to make a donation of £6,500 to the community centre and a number of smaller donations to other local charities.
TCA ANNUAL REPORT FY 2022-2023
A2-8
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## **APPENDIX 2**
**Plan for 2023**
The next show is planned for the 22-23 April 2023.
## **TITCHFIELD AUCTIONS**
**No. in group** 100 **No. of meetings** 50 **Objectives** We run a weekly auction selling all sorts of antiques and household effects. Open for buying and selling to the general public.
- **Achievements** Made it through the Covid pandemic and now trying to navigate through the financial difficulties.
**Plan for 2023** Hopefully to continue trading and provide a good service
## **TITCHFIELD BOWLING CLUB (TBC)**
**No. in group**
**Objectives**
56 **No. of meetings** 24
- To play indoor short-mat bowls
- To maintain companionship and continuity of association between the members of TBC over the winter months when outdoor bowling cannot be played
- The general objectives of the Club are to unite its members in a common bond of friendship, sportsmanship and mutual help
- To enter friendly competition with fellow members
- To provide a social setting for members to forge friendships and to gain companionship
- Fully acknowledging the ‘third age’ demographic of its members, part of the Club’s focus is to preserve an interest in the general well-being of its members
- To maintain a welcoming and friendly environment
- To be an asset to the Titchfield Village community and its environment
## **Achievements**
- The club has sustained its viability in 2022 and has attracted several new members, albeit that this counterbalances the loss of members who have sadly passed away during the year
- The TBC continues to enjoy a good reputation within Titchfield Village for the amenity that it offers
## **Plan for 2023**
- TBC will complete its indoor season at the end of March 2023
- TBC will return indoors to the Community Centre to play short-mat bowls over the winter months commencing September 2023
- TBC will begin the summer season of outdoor bowling at their site in Bridge Street, Titchfield from 1[st] April until September 2023
- TBC will continue to try and attract new members throughout the year. TBC will be celebrating its 100[th] anniversary in 2023
TCA ANNUAL REPORT FY 2022-2023
A2-9
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
# **APPENDIX 2**
## **TITCHFIELD BRIDGE CLUB**
**No. in group** 60 **No. of meetings** 95
**Objectives** Provide duplicate bridge games for locals and visitors
**Achievements** Played twice a week all year
**Plan for 2023** We plan to play twice a week throughout the year
## **TITCHFIELD HISTORY SOCIETY**
**No. in group** 80 **No. of meetings** 9
- **Objectives** To study and research the history of the original and existing parish of Titchfield
- To prepare and publish books and papers relating to the history of the parish
- At the discretion of the Committee, to study matters of wider historical interest
- In pursuit of these aims, to hold meetings, outings, exhibitions and other activities
- **Achievements** The Society held 9 regular meetings attracting high attendances. The Society produced its first 9 pamphlets under the title “The Titchfield Papers”. Our new website has been introduced and its development continues
**Plan for 2023** The society will continue with its regular meetings and will produce further pamphlets under the title “The Titchfield Papers”
## **TITCHFIELD LUNCH CLUB**
**No. in group** 35 **No. of meetings** 50 **Objectives** Lunch clubs are aimed at older people, providing a regular meeting place to enjoy a good quality meal at a very reasonable cost. We aim to provide companionship and a vital social hub for the over 60s in the community.
- **Achievements** 2022 has been a year that has given all our members joy and comfort in each other’s company. Our membership has blossomed, and we now have a waiting list. All our volunteer helpers are as giving as ever. With the support of Titchfield Community Association’s office team and our friends at Zurich Life, we have experienced a trouble free year. 2023 started with a bang - Kenneth Moore was awarded a BEM in the New Year’s Honours List 2023 for services to the communities in Titchfield and Warsash
**Plan for 2023** To continue to provide joy, companionship and weekly lunches for the community
## **TITCHFIELD 1[ST] SEA SCOUTS**
**No. in group** 59 **No. of meetings** 3 per week in term time **Objectives** We follow the national programme of the Scout Association, equipping young people with “skills for life” through outdoor activities. **Achievements** Several of our young people have achieved RYA certificates for sailing. Our young people are also working towards some of the Scout Associations top awards. **Plan for 2023** To hold a summer camp and continue with the work mentioned above. Also to undertake our usual kayaking and canoeing in the summer months.
TCA ANNUAL REPORT FY 2022-2023
A2-10
DocuSign Envelope ID: F1C564C4-C89A-45EE-8E33-A71A46112733
## **APPENDIX 2**
## **SING NOW CHOIR**
**No. in group** 100 **No. of meetings** 48 **Objectives** We launched back in 2015 with the slogan “Singing is for everyone” and we’re proud to say, it still remains to this day. We are truly inclusive and welcome everyone, without auditioning and regardless of their singing history
**Achievements** Reached capacity of 100 members in our Fareham choir, we are now operating a waiting list
- **Plan for 2023** To continue to offer weekly rehearsals and perform in the community
## **SOLENT STITCHERS**
**No. in group** 55 **No. of meetings** 22 **Objectives** To promote patchwork, quilting and all kinds of sewing and textile work. **Achievements** At our fortnightly meetings in the Village Hall we share skills and techniques. During the last year, members produced dozens of patchwork quilts for charity. We also held a Quilt Show to help raise funds for the re-roofing of the Village Hall. **Plan for 2023** To extend our skills via workshops and demonstrations from members and work towards a larger Quilt Show, hopefully at the Community Centre in 2024. **STUBBINGTON GREEN RUNNERS No. in group** 450 members, 100 **No. of meetings** 12 committee meetings plus an committee members annual awards night and any additional ad-hoc meetings/training sessions/social events **Objectives** The objects of the Club are for the public benefit general but with particular reference to the inhabitants of Stubbington and its surrounding areas
- to promote community participation in healthy recreation by providing (a) facilities for runners capable of improving fitness and health and (b) coaching, competition and other services to support these activities
- to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life
**Achievements** N/A
**Plan for 2023** To continue with the objectives noted above, ensuring that everyone is treated equally, regardless of their age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status
## **U3A COMMITTEE**
**No. in group**
12 **No. of meetings** 8
**Objectives** To meet as the Committee of Solent U3A in order to facilitate the smooth running of our U3A group
TCA ANNUAL REPORT FY 2022-2023
A2-11
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## **APPENDIX 2**
- **Achievements** As a charity organisation providing social and educational opportunities for the older age group, we met as a Committee to organise events for our U3A group, review policies and investigate innovations that might be of use to Solent U3A. We continued to oversee the day-to-day running of the group
**Plan for 2023** We plan to continue meeting at Titchfield Community Centre for the reasons listed above in 2023/24
## **WEDNESDAY MORNING BRIDGE**
**No. in group** 32 **No. of meetings** 51 **Objectives** To play duplicate Bridge in a friendly atmosphere **Achievements** Growth in number of players and maintaining a happy vibe
**Plan for 2023** More biscuits!
## **ZUMBA**
**No. in group** 10+ **No. of meetings** Twice per week **Objectives** Fitness and fun **Achievements** Good health, friendship and good balance **Plan for 2023** Keep improving number of people attending
## **83 PILATES**
**No. in group** 15 **No. of meetings** 2 per week in term time **Objectives** These Pilates sessions are aimed at strengthening the body with emphasis on core strength to prevent injury and improve general fitness and wellbeing
**Achievements** The class numbers have increased from 11 overall to 20 overall with the group now spilt into 2 sessions. We are a friendly group encouraging a welcoming atmosphere. **Plan for 2023** Maintain the current numbers and atmosphere.
TCA ANNUAL REPORT FY 2022-2023
A2-12