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2022-01-31-accounts

DocuSign Envelope ID: 190768C4-5F2A-4D17-8378-BCA48DF5594C Classified as Public

Titchfield Community Association (Limited by Guarantee)

Company Registration 5372712 Charity Registration 1109062

Report of the Committee of Management and Financial Statements

For the Year Ended

31 January 2022

TCA Annual Report y/e 31 January 2022

DocuSign Envelope ID: 190768C4-5F2A-4D17-8378-BCA48DF5594C Classified as Public

Titchfield Community Association

(Limited by Guarantee)

TABLE OF CONTENTS

COMPANY INFORMATION ........................................................................................................... III COMMITTEE OF MANAGEMENT / COMPANY MEMBERS ......................................................... III EXTERNAL PROFESSIONAL BODIES ........................................................................................ IV SECTION 1 - CONSTITUTION AND GOVERNING DOCUMENT ................................................... 1 SECTION 2 – ORGANISATION ...................................................................................................... 1 SECTION 3 – PRINCIPAL ACTIVITIES .......................................................................................... 3 SECTION 4 – THE COMMITTEE OF MANAGEMENT ................................................................... 3 SECTION 5 – RESPONSIBILITIES OF THE COMMITTEE OF MANAGEMENT ........................... 3 SECTION 6 – RELATED ORGANISATION .................................................................................... 3 SECTION 7 – OBJECTS, POWERS AND POLICIES ..................................................................... 4 SECTION 8 - REVIEW OF ACTIVITIES AND DEVELOPMENTS ................................................... 5 SECTION 9 – REVIEW OF FINANCIAL POSITION AND TRANSACTIONS .................................. 6 SECTION 10 – PEOPLE ................................................................................................................. 6 SECTION 11 – PUBLIC BENEFIT .................................................................................................. 7 FINANCES ....................................................................................................................................... 8 APPENDIX 1 .................................................................................................................................. 17 APPENDIX 2 .................................................................................................................................. 18 GROUP REPORTS ....................................................................................................................... 18

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DocuSign Envelope ID: 190768C4-5F2A-4D17-8378-BCA48DF5594C Classified as Public

Titchfield Community Association

(Limited by Guarantee)

COMPANY INFORMATION

Registered Name Titchfield Community Association Legal Status Charitable Company Limited by Guarantee Charity Registration 1109062 Company Registration 5372712 Registered Office Mill Street, Titchfield, Fareham, Hampshire, PO14 4AB Telephone 01329 842 933 Email manager@titchfieldcommunitycentre.org.uk Website www.titchfieldcommunitycentre.org.uk

COMMITTEE OF MANAGEMENT / COMPANY MEMBERS

Role Name (Sub-Committee Member) Date Appointed President (Hon) Mr D J L Gibbs (3) (5) [26/07/05] Treasurer Dr P F Mills (2) (3) (6) [03/09/07] Chairman Mrs A D Whyntie (1) (2) (3) (4) [31/03/14] Vice-Chairman Ms S Jones (1) (6) [17/08/12]

Other Elected Members [Date of Appointment as Director] :

Mr N P Girdler (4) [31/07/17] Mr M J Pearce [04/07/14] Mrs S J Knight (6) [09/02/10] Mrs T A Short [26/07/05] Mr K Moore (6) [15/06/11] Mrs P A Steel (1) [26/07/05]

The Committee of Management and Officers are appointed, or re-appointed, annually at the Association's Annual General Meeting (AGM), held in March, by means of a vote of Members of the Association.

The Association’s various sub-committees are elected annually at the first Management Committee meeting following the AGM. The Association also has a wholly-owned subsidiary company, TCA Enterprises Ltd, of which it is one of the two Directors. Membership of the sub-committees and of the TCA Enterprises Ltd Management Committee are indicated above as follows:

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DocuSign Envelope ID: 190768C4-5F2A-4D17-8378-BCA48DF5594C Classified as Public

Titchfield Community Association

(Limited by Guarantee)

EXTERNAL PROFESSIONAL BODIES

Holding Trustees

Official Custodian for Charities

Bankers The Co-operative Bank Olympic House 6 Olympic Court Salford M5 2QP Solicitors Warner Goodman LLP Portland Chambers 66 West Street FAREHAM Hampshire PO16 OJR

Independent JANICE MATTHEWS LLP Examiner Menzies LLP Centrum House 36 Station Road Egham TW20 9LF

Insurers

Brokers Insurers Club Insure Ltd Ecclesiastical Insurance Group Romero House Beaufort House 8 Airport West Brunswick Road Lancaster Way Gloucester Yeadon, Leeds GL1 1JZ LS19 7ZA

Assisted By Hampshire County Council Fareham Borough Council Mottisfont Court Civic Offices High Street Civic Way Winchester Fareham Hampshire PO16 7AZ SO23 8DZ

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DocuSign Envelope ID: 190768C4-5F2A-4D17-8378-BCA48DF5594C Classified as Public

Report of the Committee of Management Year Ended 31 January 2022

The Committee of Management has pleasure in submitting its report and the financial statements of Titchfield Community Association (TCA or the Company) for the year ended 31st January 2022.

SECTION 1 - CONSTITUTION AND GOVERNING DOCUMENT

TCA is incorporated as a company limited by guarantee, not having a share capital, and is a charity registered under the Charities Act 2011.

The Memorandum and Articles of Association require that TCA be managed by a Committee of Management (Management Committee) the members of which are directors and managing trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. TCA’s registration details, Company Members, Committee Officers and members, Sub-Committee members and professional advisers are detailed on pages iii and iv.

Committee Members are appointed or re-appointed each year at the Company’s Annual General Meeting by ballot of TCA’s patrons and members of Affiliated Groups. Patrons are individuals over 18 years of age who have paid the appropriate TCA subscription or have been awarded Life Membership for exceptional service to the Association. Each Affiliate Group has one representative and, as such, that person is eligible for Membership and to be elected to the Management Committee.

The Company is operated through a Board of Directors, the Officers (Chairman, Vice-Chairman and Treasurer) of which have regular contact with the Centre Manager who is a paid employee. The Board meets not less than quarterly. Minor and routine operating decisions are made by the Officers and reported on at the next Board meeting. Major operating decisions are made by a simple majority of a quorate Board. Fundamental operating and constitutional matters are decided by a simple majority of a quorate General Meeting.

SECTION 2 – ORGANISATION

The Management Committee comprises Honorary Officers and the following: representatives of Affiliated Groups; Trading Subsidiary Management Committee; Fareham Borough Council; and Patrons of the Association. While the Management Committee retains overall responsibility for the Association, it delegates certain aspects of its day-to-day management to five sub-committees and to paid employees. All sub-committees and the Centre Manager report to the Management Committee as shown in the following organisation chart. The Management Committee meets at least four times each year. All decisions are made by a simple majority at a quorate committee meeting.

The House Management Sub-Committee is responsible for exercising management control over the maintenance of buildings and contents and services relating to them.

The Association offers an occasional bar as part of its ancillary services. This facility is managed by the Association’s wholly-owned subsidiary company, TCA Enterprises Ltd, of which the Association is one of the two Directors. The TCA Enterprises Ltd Management Committee is staffed from Members of the Association.

The Policy Sub-Committee is responsible for reviewing Association policy and ensuring that it is adequately recorded, listed and regularly reviewed. All revisions/additions to Association policy require authorisation by the Management Committee.

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The Charges Sub-Committee is responsible for monitoring and evaluating the efficacy of the Association's charging policy. All revisions/additions to the Association's charging policy require authorisation by the Management Committee.

The Insurance Review Sub-Committee is responsible for ensuring the Association’s employees, business, public liability and property are adequately protected by insurance.

The Health & Safety Sub-Committee is responsible for developing, reviewing, recording and implementing the Association’s Health & Safety policy. It is also responsible for all aspects of risk assessment.

The Community Association benefits greatly from the efforts of the many volunteers whose services and support allow valuable funds to be used where most needed and hire rates to be set at levels affordable by all.

The Association employs one part-time Centre Manager, 2 part-time Administrative Officers, a part time Administrative Assistant, 2 part-time Caretakers, a Caretaker/Maintenance Supervisor, a part-time Bar Manager and a number of casual bar staff. The Centre Manager is employed to manage the Community Centre and to act as liaison between the various committees and the Management Committee. The Administrative Officers and Assistant, Caretakers and bar staff, report directly to the Centre Manager.

----- Start of picture text -----
Titchfield Community
Association
Management Committee
Chair
Vice Chair
Treasurer
Directors
House Management Sub-Committee
Charges Sub-Committee
Policy Sub-Committee
Health & Safety Sub-Committee
Insurance Review Sub-Committee
TCA Enterprises Ltd Management Committee
Centre Manager
Administrative
Maintenance
Officers &
Supervisor & Bar Manager
Administrative
Caretakers
Assistant
Bar Staff
----- End of picture text -----

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SECTION 3 – PRINCIPAL ACTIVITIES

The Company’s principal activity is the maintenance and management of a Community Centre. It has a wholly-owned trading subsidiary which principally assumes responsibility for the 3 function bars on the Company’s premises.

SECTION 4 – THE COMMITTEE OF MANAGEMENT

Membership of the Management Committee is as listed at page iii. Any changes to the Management Committee during the period covered by this report were as listed below:

Mrs T A Short resigned as a Director on 29 September 2021.

SECTION 5 – RESPONSIBILITIES OF THE COMMITTEE OF MANAGEMENT

The Management Committee is responsible for preparing the Annual Report of the company and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Management Committee to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Management Committee is required to:

The Members of the Management Committee are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

SECTION 6 – RELATED ORGANISATION

TCA Enterprises Ltd is the Company’s wholly owned trading subsidiary (the Trading Company) that manages the bars activities on TCA’s premises.

TCA is one of 2 shareholders and one of the two directors of the Trading Company. Charges for transactions between the two organisations are made at amounts that, in the opinion of the Management

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Committee, equate to a fair market value. The Trading Company donates its corporation tax adjusted profits under the Gift Aid arrangements each year to the Company.

SECTION 7 – OBJECTS, POWERS AND POLICIES

OBJECTS

The objects for which the Charitable Company is established are:

POWERS

TCA is permitted, by its Memorandum and Articles of Association, to engage in any lawful activity as shall further its charitable objects and may invest money not immediately required for its objects in such investments, securities or property as it thinks fit.

POLICIES FOR FURTHERANCE OF OBJECTS

It is the policy of the Company to provide inexpensive facilities for all, further education classes and social and leisure activities for the benefit of the inhabitants of its area of benefit. The extensive facilities also permit the hire of rooms for private meetings or functions at very competitive prices.

The various rooms and facilities of the Community Centre are available for hire by any individual or organisation, subject to the Association's conditions of hire and completion of its hire agreement. Hire rates are set in accordance with the Association’s Charging Policy, which is reviewed annually. Hire rates are also reviewed annually to ensure that the income generated is sufficient to meet all expenses incurred in providing the Community Centre, and to maintain a financial reserve against future uncertainties. The hire rates adopted for the year are listed at Appendix 1.

The major aspects of the Company’s activities and policies are overseen by the Association’s subcommittees, as listed previously. Regular sub-committees are governed by standing orders. These are reviewed annually by the Centre Manager and Chairman and as required by each sub-committee. All revisions to standing orders require the approval of the Management Committee.

Short-term sub-committees or working parties, formed for specific purposes, are governed by Terms of Reference approved by the Management Committee.

The Association's documented policy statements comprise: Charging Policy; Complaints Policy & Procedure; Document Control/Retention Policy; Equal Opportunities; Financial Controls; Financial Reserves; Health & Safety; Hire Agreement & Conditions of Hire; Major Contracts Review Policy; Oasis Youth Centre Safeguarding Policy for Young People; Policy for Enforcing No-Smoking Legislation; Children and Vulnerable Adults Safeguarding Policy; Policy for the Supply of Alcohol; Policy Implementation ~ Spot Checking; Policy Review Schedule; Standing Orders; Storage Policy; Training Policy; CCTV Policy and Wages Review Policy.

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RESERVES

The Management Committee is mindful of the need to demonstrate sound operational and financial management and ensure that its activities are in keeping with current strategic objectives. The Community Association also recognises the need to secure the viability of the Association beyond the immediate future. To provide a reliable service over the longer term, it must be able to absorb setbacks and take advantage of change and opportunity. To provide for this, the Association has established and maintains a financial reserve against future uncertainties. The Association’s policy is to have as target a reserve equal to at least six months running costs, together with the costs of redundancy, loans, funds held for user groups, and any similar liability. The Management Committee has set the reserve target at £95,000, net of loans, etcetera, for the year beginning 1 February 2022.

MANAGEMENT OF RISK

The Community Association is aware of its responsibility to effectively mitigate the major risks to which the Charitable Company is exposed and to ensure that its aims and objectives are not under threat. A review process exists and is regularly used to ensure that all significant risks are identified. The review covers governance, operational, financial and external risks and compliance with law and regulation. The system of continuous review is dealt with by a number of sub-committees, meeting on a regular basis, reporting back to the Management Committee. Where risks are identified the Management Committee seeks to take appropriate action and establish systems to mitigate the risks where necessary.

SECTION 8 - REVIEW OF ACTIVITIES AND DEVELOPMENTS

As we describe in Section 2, the Association’s activities are managed by a number of sub-committees under the Management Committee. These, with support and guidance from the staff in the office, provide the powerhouse of the Association but particularly are the reason why this truly is a Community Association. The representation and contribution from a wide cross-section of Community Centre users demonstrate that we support a diverse range of activities in delivering a service sensitive to our users’ needs. However, we do rely on participation and feedback from user groups to maintain this, and we are striving to encourage a greater participation in this to provide better management oversight of our operations.

The Committee is pleased to report that the Association has survived well from the pandemic, albeit the country was in and out of lockdown until 16 July 2021, which coincided with less activity at the Centre due to the summer holidays. Further restrictions were brought in in December 2021 following the spread of the Omicron variant of coronavirus.

Quite a period of adjustment has been required for some groups as their organisers and members have dropped off the radar, not least because they are getting older, or are squeezed for finances. Oaklands announced their closure as the main organisers can no longer ‘cope’ due to age and illness. Numbers for the longstanding evening Titchfield Bridge Club have dropped dramatically. TCA Promotions and TACT have not been able to hold events or their annual show respectively due to illness and restrictions. However, in better news, the Lunch Club celebrated 50 years in existence with a tea party for members and helpers on 25 August. Credit to Ken Moore for keeping it all together and to his many volunteers. Although some groups have folded, new ones have emerged to take their place and the Barleycorn, Main Hall and Garage are now very popular for family celebrations. The annual Art Show made a comeback in November 2021 and was a huge success and the Committee were again able to donate the tremendous sum of £6000 to the Association. Our thanks go to the Committee and to our staff who helped make the event go so smoothly.

Pauline Steel’s Dances restarted and are flourishing, and as a result they raised £3161 for the Association.

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The Hire Charges have been increased by 5% in line with inflation. The Centre still suffers with the problem of being an old building in regard to electrical, plumbing and defects, but this is being ably managed by our Manager and Maintenance/Caretaking team. The Barleycorn was renovated in Summer 2020 using grants of £9000 and local tradesmen and a new main boiler was installed using a grant of £10,000 from Veolia.

Further redecoration and room improvement projects are planned with a 3 year Project Plan and Business Plan in place. Overall, despite the many setbacks of the pandemic, the future still looks very bright for the Community Centre, its members and visitors. We look forward to increased usage, activities and members, and participation by the village.

SECTION 9 – REVIEW OF FINANCIAL POSITION AND TRANSACTIONS

The Management Committee considers the financial position of TCA to be satisfactory. The Association’s net assets of £125,065, recorded at 31 January 2022, are adequate to meet its obligations and support its aspirations. TCA recorded a surplus of £13,376 in the year to 31 January 2022. This was a very good outcome, given the exceptional circumstances arising from the pandemic and the continuation of the refurbishment programme. The bars were closed for much of the year, with TCA Enterprises Limited recording a small loss of £982.

SECTION 10 – PEOPLE

Despite 2 bouts of Covid, our Manager, Mary-Kate Smith , has continued to work extremely hard to do all the things we require from her! She has been tremendously supported by our Administrative Officers, Sue Keenan and Claire McGrath, and our caretakers Steve ‘Soapy’ Watson , who is also Maintenance Supervisor, and Rod Steel and Steve Schomberg. Our Administrative Assistant, Michelle Woodman, has been absent with a major illness, but we are pleased to report that she is recovering well and will be back on reduced hours very soon. We are pleased to welcome Helen Osborn as our new Administrative and Bookings Assistant. We said goodbye to Caretakers Rob Kay and Graham Eland and we thank them for all their hard work and dedication. Rob leaves behind several legacies of artwork, including the mural in the Main Hall.

The Centre office activities vary considerably during the year and, as well as managing our front desk, user bookings and paying the bills. The office staff also act as first point of contact for Fareham Borough and Hampshire County Councils and, accordingly, all the necessary licensing and regulatory administration which appears to grow year on year. They have also had to cope with the additional duties imposed by the coronavirus restrictions, as have all the staff. My thanks go to the entire team.

The Chairman is supported by Vice-Chair , Sandi Jones and Treasurer, Peter Mills , and together we constitute the Executive of the Association. The Chairman wishes to record her thanks to Sandi and Peter for their support to her. Sandi and The Chairman chair the Promotions and House Management committees respectively, and my thanks go to Julian Gibbs for his work and guidance in the role as President of the Association .

We are most grateful for the support received from Fareham Borough and Hampshire County Councils and particularly to a number of the Borough Council’s officers who have always been ready to provide immediate advice and help on request. These are often thanked in Management Meetings through Cllr. Tiffany Harper , our Borough Councillor representative, but an additional mention in the Annual Report is entirely appropriate.

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Our Trustees continue to give their support, time and attention to the management and running of the Centre and sincere thanks are due to them. Our various sub-committees continue to ensure that the Association’s business is smoothly managed.

Titchfield can rightly be proud of its Community Centre and Association, but it is the people who make it what it is and long may it continue.

SECTION 11 – PUBLIC BENEFIT

Having due regard for the Charity Commission’s published guidance on Public Benefit, the Association’s Management Committee considered the objects of the Association and assessed how well these were met in terms of Public Benefit. The Management Committee concluded that it fully met its responsibilities with regard to providing Public Benefit which could be demonstrated as follows.

One of the primary objectives of the Association is to establish and maintain a Community Centre for the benefit of the local community. To this end, the Association leases two large buildings from Fareham Borough Council. The buildings comprise 11 individual rooms and communal service areas all of which are maintained by the Community Association in good order. These rooms are available for use by any member of the public as individuals, or as groups. And while it is necessary to charge for these rooms in order to raise sufficient funds to maintain the Community Centre, the Association ensures that all rooms are available at the lowest possible hourly rates; rooms are available from £5.30 per hour and are therefore accessible to all, regardless of personal financial circumstances. In certain instances, the Management Committee waives all fees. Some groups are granted discounts of up to 80%, where the Management Committee consider the objectives of the group are in accordance with those of the Association and where hire fees at the normal rate could leave the group disadvantaged. Examples of such groups are the Titchfield Lunch Club, who provide a weekly lunch for the elderly, the Friends of Oaklands, who provide a weekly club for those suffering with enduring mental illness, the local Scout groups and the Oasis youth group established as a result of local action groups working with the police to help give local young people a focus.

The main objective of the Association is to promote the benefit of the local inhabitants, and to improve their conditions of life, by associating them with the local authorities and other organisations to advance education and provide facilities in the interest of social welfare for recreation and leisure-time occupation. It can be seen from Appendix 2 that the programme offered by the Association is comprehensive and varied and fully meets this objective. Many of the groups have been meeting at the Community Centre for a great number of years demonstrating that there is an ongoing need for the services they provide. And although no reports are provided at Appendix 2, both the local authority, local training groups and the NHS regularly use the facilities for public consultations and other public services. It is estimated that over 3,000 people attend the Community Centre each week, including 48 regular groups.

A D Whyntie Chairman 22 March 2022

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ACCOUNTS For the Year to 31 January 2022

FINANCES

The following financial statements show the current state of the Association’s finances which the Committee of Management considers to be sound.

A D Whyntie

Chairman Date: 22 March 2022

P F Mills Treasurer Date: 22 March 2022

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TITCHFIELD COMMUNITY CENTRE (Limited by Guarantee)

INCOME AND EXPENDITURE ACCOUNT INCORPORATING A STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2022

Unrestricted Funds
Notes
Income from:
Donations and Services
7
Charitable activities
Hiring of facilities
Members' subscriptions
Other trading activities
Commercial trading operations:
TCA Enterprises Limited
8
Gift aid donation
Investments
Bank interest
Total
Expenditure on:
Charitable activities
Operation of a community centre:
Rent of premises
Electricity
Gas
Water
Refuse disposal
Insurances and security
Caretaking and cleaning
Staff salaries and pensions
Maintenance and refurbishment
Maintenance of flat
VAT non-recoverable
Depreciation
Stationery, printing and publicity
Telephone
Licences and subscriptions
Advertising
Support costs
9
Total
Net income/(expenditure) / Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 2022
£
84,320
101,485
-
-
87
185,892
3,630
6,575
3,652
4,089
425
3,962
42,871
51,467
24,665
1,669
5,930
1,716
752
1,130
804
568
18,611
172,516
13,376
111,689
125,065		 2021
£
91,677
64,005
417
-
245
156,344
3,630
5,702
2,747
2,310
524
3,113
38,321
54,101
22,869
1,926
3,949
981
907
993
54
110
18,735
160,972
(4,628)
116,317
111,689

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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TITCHFIELD COMMUNITY CENTRE (Limited by Guarantee)

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TITCHFIELD COMMUNITY CENTRE (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

STATEMENT OF COMPLIANCE

These financial statements have been prepared in compliance with FRS102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'.

Titchfield Community Association is a public benefit entity, and company limited by guarantee, incorporated and domiciled in the United Kingdom.

Note 1 LEGAL STATUS AND OBJECTIVES OF TITCHFIELD COMMUNITY ASSOCIATION

Titchfield Community Association (TCA) is a company limited by guarantee and not having a share capital. It is run by a Committee of Management (the Committee), the members of which are directors and charity trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. Its members are the members of the Committee who have consented to act as company directors and have not resigned or been retired by rotation.

The objects of TCA are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Titchfield and its area of benefit principally through the maintenance and management of a community centre.

Individual users of the Centre’s facilities are known as patrons. Patrons are required to pay an annual subscription and are entitled to attend and vote at general meetings.

Note 2 ACCOUNTING POLICIES

(a) Accounting policies and standards

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), the Companies Act 2006 and the Charities Act 20211.

Titchfield Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

(b) Basis of financial statements

The comparative figures cover the period from 1 February 2020 to 31 January 2021.

The financial statements of Titchfield Community Association include the assets and liabilities under the control of the Committee.

The accounting records of Affiliated Groups renting rooms or facilities at the community centre are not included in the financial statements.

(c) Income

The turnover shown in the Income and Expenditure account represents amounts receivable for goods and services provided during the year in the normal course of business, net of trade discounts, VAT and other sales and related taxes. All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

(d) Financial instruments

The Association only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022 Note 2 ACCOUNTING POLICIES (cont.)

(e) Tangible fixed assets and depreciation

Individual fixed assets costing £1,000 or more are capitalised at cost. Tangible fixed assets, comprising fixtures, fittings and equipment, are depreciated over their useful economic lives to the Association using the following straight line rates:

following straight line rates:
Fittings 15% p.a.
Furniture, computers and equipment 25% p.a.
Minor electrical equipment 50% p.a.

(f) Value added tax

The Association is considered to be subject to the effect of VAT partial exemption and input tax is restricted as required.

(g) Taxation

TCA is a registered charity and, in the opinion of the Committee, is exempt from Corporation Tax on surpluses on financial activities in accordance with section 505 of the Income and Corporation Taxes Act 1988 and section 256 of the Taxation of Chargeable Gains Act 1992.

(h) Designated funds

Designated funds are created by internal decision of the Committee for setting aside the Association’s unrestricted resources for particular purposes.

(i) Group accounts

In the opinion of the directors, the company and its subsidiary undertakings comprise a small group. The company has, therefore, taken advantage of the exemption provided by Section 398 of the Companies Act 2006 not to prepare group accounts.

(j) Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Depreciation and Residual Values

The Directors have reviewed the asset lives and associated residual values of all fixed asset classes and have concluded that asset lives and residual values are appropriate.

(k) Going concern

The Government's response to the Covid-19 global pandemic for the business environment has been rapid and wide ranging. Despite this, the Trustees still consider there to be sufficient resources for the Association to continue to as a going concern for at least 12 months from the date these accounts are authorised for approval. For this reason, the Trustees continue to adopt the going concern basis of accounting in preparing these annual financial statements.

At 31 January 2022, the reserves of the Charity amounted to £125,065. The Trustees will continue to review their position regarding the level of reserves in the forthcoming year, and it is an on-going part of their strategic plan to ensure that there is a high level of reserves in case of unforeseen circumstances relating to the

d i (l) Investment income

Investment income is recognised on a receivable basis.

(m) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

(n) Support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These costs have been allocated to expenditure on charitable activities.

(o) Cash at bank and in hand

Cash at bank and in hand comprises cash and short term highly liquid investments with a short maturity of three months or less.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

Note 3 FIXED ASSETS

TO THE FINANCIAL STATEMENTS
E YEAR ENDED 31 JANUARY 2022
FIXED ASSETS
(a) Tangible fixed assets
Cost brought forward at 1 February 2021
Additions
At 31 January 2022
Depreciation brought forward at 1 February 2021
Charge for year
At 31 January 2022
Net book value at 31 January 2022
Net book value at 31 January 2021
(b) Investment in subsidiary		 2022
£
94,349
1,931
96,280
90,318
1,716
92,034
4,246
4,041		 2021
£
92,696
1,653
94,349
89,337
981
90,318
4,041
3,359

The Company has a wholly owned subsidiary TCA Enterprises Limited incorporated in England and Wales, registration number 05452271.

2022
£
Fixed asset investment (One ordinary share of £1)
1
Note 4
DEBTORS
2022
£
Trade debtors
987
Amount owed by subsidiary undertaking
6,079
Prepayments
2,456
9,522
Note 5
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022
£
Amounts received in advance from customers
8,134
Oasis Youth Club
4,431
Other creditors
4,962
Accruals
3,244
20,771
Note 6
UNRESTRICTED FUNDS
General
Designated
Funds
Funds
£
£
Balance at 1 February 2021
109,902
1,787
Incoming resouces
185,892
-
Outgoing resouces
(172,516)
-
Balance at 31 January 2022
123,278
1,787
Analysis of net assets between funds:
General
Designated
Funds
Funds
£
£
Fixed assets
4,246
-
Fixed asset investment
1
-
Net current assets
119,031
1,787
123,278
1,787		 2021
£
1
2021
£
10
5,614
2,447
8,071
2021
£
6,560
10,808
3,288
3,298
23,954
Total
Funds
£
111,689
185,892
(172,516)
125,065
Total
Funds
£
4,246
1
120,818
125,065

A designated fund has been established for refurbishment works at the Centre.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

Note 7 VOLUNTARY AND SERVICE INCOME

2022
£
Donations from Tea Dances
1,882
Donation from Come Dancing
1,280
Art show
5,995
TACT
-
Veolia Grant
11,000
Legacy from Sepha Wood
5,000
Furlough Grants
23,686
Government Grants
33,611
FBC & HCC Grants
-
Donations from Hirers
320
Services
1,005
Sundries
541
84,320
Note 8
INCOME FROM COMMERCIAL TRADING OPERATIONS
TCA Enterprises Limited operates the trading activities of the Company. A summary of its
trading activities is show n below .
Profit and loss account
2022
£
Turnover
6,475
Cost of sales
(2,670)
Gross profit
3,805
Administrative expenses
(4,787)
Operating profit
(982)
Gift Aid Donation to Titchfield Community Association
-
Net profit before tax
(982)
Note 9
SUPPORT COSTS
2022
Operation of the community centre
£
Independent examiners' fees
1,684
Peninsula Consultancy
1,467
Legal fees/Website
26
Salary cost
10,000
Computer consumables, renew als and softw are
1,526
Coffee Machine
1,852
Miscellaneous
2,056
18,611
Note 10
EMPLOYEE COSTS
2022
£
Salaries
60,558
Wages
25,082
Social security
111
85,751
No employee received emoluments of more than £50,000 per annum.
The average number of employees during the year is as follow s:
2022
Management and Administration
11
Other
2
13
No members of the Committee, nor any person connected w ith them, has received or is due to
receive any remuneration or reinbursement of expenses for the year, either directly or indirectly
from the Charity's funds.		 2021
£
836
-
264
2,478
-
-
22,157
54,526
8,953
908
1,114
441
91,677
2021
£
2,686
(1,301)
1,385
(3,380)
(1,995)
-
(1,995)
2021
£
1,848
1,381
13
9,500
1,433
897
3,663
18,735
2021
£
62,884
26,000
798
89,682
2021
11
1
12

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TITCHFIELD COMMUNITY CENTRE (Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

Note 11 OPERATING LEASES

At the end of the financial year the Company had future minimum lease payments under non-cancellable operating leases as follows:

operating leases as follows:
Land &
Buildings Other Total
£ £ £
Amounts due within one year 4,800 - 4,800

The Community Centre is a leasehold property on a 30 year lease from Fareham Borough Council. The current lease was renewed on 1 April 1991 for a further term of 30 years. The annual rent is reviewed every 5 years. The lease is being renegotiated. In the event of the Company winding up, the rental commitment is limited to the extent of the Company's net assets at that time.

Note 12 RELATED PARTY TRANSACTIONS

At 31 January 2022, TCA Enterprises Limited owed Titchfield Community Association £6,079 (2021 - £5,614).

Since TCA Enterprises Limited has no bank account, all the transactions of the subsidiary are recorded by the Company as agent for TCA Enterprises Limited.

Note 13 CONTINGENT LIABILITY

Under a VAT group registration arrangement, the Association is contingently responsible for the VAT liability of TCA Enterprises Limited in the event of non-payment. TCA Enterprises Limited is similarly liable for VAT payable by the Association.

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TITCHFIELD COMMUNITY CENTRE (Limited by Guarantee)

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

REPORT TO THE MEMBERS OF TITCHFIELD COMMUNITY ASSOCIATION ON THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2022

I report to the Trustees on my examination of the accounts of Titchfield Community Association (‘the Association’) for the year ended 31 January 2022.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

INDEPENDENT EXAMINER'S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Association as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity trustees as a body, for my work or this report.

Janice Matthews FCA Independent examiner MENZIES LLP Chartered Accountants 11-Apr-2022 Dated …………………………….

Centrum House 36 Station Road Egham TW20 9LF

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APPENDIX 1

HIRE CHARGES FOR THE YEAR ENDED 31 JANUARY 2022

Standard Hire Rates

----- Start of picture text -----
ACCOMMODATION MON to FRI SAT SUN
Min £ per hr Min £ per hr £ per hr
HALL SUITE 3 £35.00 6 £ 35.50 6 £ 36.50
MILL or GARAGE SUITE 3 £29.00 6 £ 29.50 6 £ 31.50 BAR £60 (4 hrs)
MON to FRI SAT SUN
Min 9am - 6pm 6-12pm Min Fm 1pm Min
Hrs £ per hr £ per hr Hrs £ per hr Hrs
HAVEN & BARLEYCORN - 50 2 £18.25 £22.40 3 £22.50 3 £26.00 Weekend single room hire
GARAGE & MAIN HALL 51 - 100 2 £20.30 £27.50 3 £28.00 3 £30.00 till 6 pm
101 - 150 2 £24.35 £32.10
151 plus 2 £28.90 £38.25 Christening - £25.50 per hour
Wake - £20 per hour
DOREEN & OASIS 2 £7.55 £9.55 H ire rates did no t Bar + £60
MEON, MALT, SCOUT, CM, DELME 2 £12.85 £18.25 i Covid-19 pandemic ncrease this yea r due to
Regular Hire Rates
MON to FRI SAT SUN
ACCOMMODATION
Min £ per hr Min £ per hr £ per hr
HALL SUITE 3 29.50 6 £ 30.50 6 £ 31.50
MILL or GARAGE SUITE 3 24.50 6 £ 25.50 6 £ 26.50 BAR £60 (4 hrs)
MON to FRI SAT SUN
Min 9am - 6pm 6-12pm Min Fm 1pm Min
Hrs £ per hr £ per hr Hrs Hrs
HAVEN & BARLEYCORN -50 2 £ 14.85 £ 19.00 3 £ 22.50 3 £ 26.00 Weekend single room hire
GARAGE & MAIN HALL 51 -100 2 £ 16.90 £ 23.15 3 £ 28.00 3 £ 30.00 till 6 pm
101 - 150 2 £ 19.95 £ 26.70
151 plus 2 £ 24.00 £ 31.30
DOREEN & OASIS 2 £ 6.40 £ 7.65 Corkage Per Adult £1
MEON, MALT, SCOUT, CTTEE, DELME 2 £ 10.60 £ 14.95
----- End of picture text -----

Affiliated Hire Rates

----- Start of picture text -----
MON to FRI SAT SUN
ACCOMMODATION
Min £ per hr Min £ per hr £ per hr
ANY SUITE 3 24.50 3 £ 25.50 3 £ 26.50
BAR £60 (4 hrs)
MON to FRI SAT SUN
Min 9am - 6pm 6-12pm Min Fm 1 pm Min
Hrs £ per hr £ per hr Hrs £ per hr Hrs
HAVEN & BARLEYCORN - 50 2 £ 11.60 £ 15.10 3 £ 22.50 3 £ 26.00 Weekend single room hire
GARAGE & MAIN HALL 51 - 100 2 £ 13.75 £ 18.05 3 £ 28.00 3 £ 30.00 till 6 pm
101 - 150 2 £ 15.90 £ 21.10
151 plus 2 £ 18.95 £ 25.20
Corkage Per Adult £1
DOREEN & OASIS 2 £ 5.30 £ 6.50
MEON, MALT, SCOUT, CTTEE, DELME 2 £ 8.45 £ 11.75
----- End of picture text -----

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APPENDIX 2

GROUP REPORTS

1ST TITCHFIELD SEA SCOUTS .................................................................................................. 21 83 PILATES ................................................................................................................................... 21 BRITISH OKINAWAN KARATE BUGEIKAI (BOKB) ................................................................... 21 CJ DANCING ................................................................................................................................. 21 COME DANCING .......................................................................................................................... 22 COTTON ON SEWING WORKSHOPS ......................................................................................... 22 CREATION STATION ................................................................................................................... 22 CROCHET CLUB .......................................................................................................................... 23 DEBUT DANCE ACADEMY .......................................................................................................... 23 DETERMINED TO SUCCEED ....................................................................................................... 23 EXPRESS DANCE SCHOOL ........................................................................................................ 23 FAREHAM AND DISTRICT BEEKEEPERS ASSOCIATION BEGINNERS COURSE ................. 23 FAREHAM FLOWER CLUB .......................................................................................................... 24 FAREHAM AND GOSPORT HOME EDUCATION GROUP ......................................................... 24 FAREHAM VANNES TWINNING ASSOCIATION - FRENCH CONVERSATION ........................ 25 FLEXERCISE ................................................................................................................................ 25 HATHA YOGA ............................................................................................................................... 25 INSPIRING INKIN’ STAMP & CHAT ............................................................................................. 26

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JIGSAW PRE-SCHOOL ................................................................................................................ 26 JIVEASY ........................................................................................................................................ 26 LADIES BADMINTON ................................................................................................................... 27 LEAGUE OF FRIENDS OF OAKLANDS ...................................................................................... 27 OASIS YOUTH CENTRE............................................................................................................... 27 PERFORM ..................................................................................................................................... 27 PHOENIX POETRY ....................................................................................................................... 27 SING NOW CHOIR ........................................................................................................................ 28 SLIMMING WORLD ...................................................................................................................... 28 SOLENT U3A BRIDGE CLUB ...................................................................................................... 28 SOLENT U3A TRUST ................................................................................................................... 28 SOLENT STITCHERS ................................................................................................................... 28 STUBBINGTON GREEN RUNNERS ............................................................................................ 29 TACT (TITCHFIELD ARTS AND COMMUNITY THEATRE) ......................................................... 29 TAI CHI .......................................................................................................................................... 29 TEA DANCE .................................................................................................................................. 30 THE ARTS SOCIETY SOLENT ..................................................................................................... 30 THE LINDY CLUB/SUGAR PUSH TEA DANCE .......................................................................... 30 TITCHFIELD ABBEY W I .............................................................................................................. 31 TITCHFIELD ART & CRAFT SHOW ............................................................................................. 31 TITCHFIELD AUCTION ................................................................................................................. 31

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TITCHFIELD BOWLING CLUB ..................................................................................................... 32 TITCHFIELD BRIDGE CLUB ........................................................................................................ 32 TITCHFIELD HISTORY SOCIETY ................................................................................................ 33 TITCHFIELD LUNCH CLUB .......................................................................................................... 33 TITCHFIELD VILLAGE TRUST ..................................................................................................... 33 WEDNESDAY MORNING BRIDGE .............................................................................................. 34 WORDWRIGHTS ........................................................................................................................... 34 ZUMBA .......................................................................................................................................... 34

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1ST TITCHFIELD SEA SCOUTS

No. in group 51 No. of meetings 40 (in a normal year)

Objectives We are a group offering membership of The Scout Association in the UK. Our members are aged 6 to 10 years. As members of the TSA we follow their National Programme to Young People enabling them to learn “skills for life”, through adventurous activities and badge work.

Review of One of our Beavers recently achieved their Bronze Chief Scouts Award which is only 2021 awarded to those young people who have completed quite extensive badge work including achieving something which they find personally difficult to do. This is called “The Personal Challenge Badge”. As a group I am proud of the fact that we managed to keep running throughout the pandemic.

83 PILATES

No. in group 5 to 12 No. of meetings Weekly (excl summer holidays and (in a normal Christmas) year)

Review of The class numbers have increased from 7 overall to 11 overall. We are a friendly group 2021 encouraging a welcoming atmosphere.

BRITISH OKINAWAN KARATE BUGEIKAI (BOKB)

This group has discontinued

CJ DANCING

No. in group 20-40 No. of meetings Approx. 80 (in a normal year)

Objectives To teach Ballroom and Latin American dancing to children and adults in a friendly and social environment within the local community.

Review of The group have held two Medal Tests with a 100% pass rate and 85% of the group 2021 results being graded with Honours. The group have also held several Social Dances this year and 3 major dance competitions across the UK.

Plan for 2022 To keep increasing the interest and numbers of people in Ballroom Dancing.

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COME DANCING

No. in group

50-70 No. of meetings 13 (in a normal year)

Objectives To raise money for the Community Centre and give people a good Saturday night with live music. Linked with Tea Dance group Review of Once the restrictions were lifted, we were delighted to be able to meet up again at the 2021 Community Centre.

Plan for 2022 To continue holding our normal Saturday evening dances and have fun doing so.

COTTON ON SEWING WORKSHOPS

No. in group 12 No. of meetings 1 per week for 48 weeks of the year (in a normal year) Objectives Bring along your sewing projects and sewing machine and receive guidance throughout and improve your sewing skills at the same time. Encouraging members to not just sew all the projects but to go further develop their skills and make sustainable choices. Also trying to develop a community group and to start to do some charity work to benefit the local area and further afield. Review of Due to coronavirus, the group wasn’t able to meet again face to face until middle of 2021 May (although we kept in touch on the Facebook group). The group then returned pretty much a normal (albeit with strict guidelines in place) and my regular members continued to attend and some new ones joined. Plan for 2022 To carry on with the group as we are. We have all had many ups and downs and we all look forward to a Wednesday evenings where we can learn new sewing skills but also catch up with friends which in itself has been brilliant for our mental health. Fingers crossed we can live with the virus without it causing more restrictions. Maybe the sustainability event will be able to be organised too. I can feel a Mending Workshop coming on! CREATION STATION No. in group Up to 10 children with at No. of meetings Approx 36 least one adult (in a normal year) Objectives To help children to develop their creativity skills by using their imagination and a wide range of art resources. Review of 2021 started with a lockdown so we were unable to launch the class in January as 2021 planned. However, we did then launch after Easter and the class has been well received building up to approximately 10 children in each session, with most of these as ongoing bookings. Plan for 2022 During 2022 I would like to consistently have 10 children in the class each week and look into whether this could be expanded further once social distancing is no longer a consideration.

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CROCHET CLUB

This group has discontinued

DEBUT DANCE ACADEMY

No. in group 25 to 50

No. of meetings Approx 80 per year (in a normal year)

Objectives To teach dance and drama to children within the local community. Review of Since September 2021 we have launched Debut Dance Academy and welcomed many 2021 children into our classes. Our school continues to grow weekly and we have been able to add more classes to our weekly timetable.

DETERMINED TO SUCCEED

This group has discontinued

EXPRESS DANCE SCHOOL

No. in group 65 children No. of meetings 150 (3 evenings a week) 3 teachers (in a normal year)

FAREHAM AND DISTRICT BEEKEEPERS ASSOCIATION BEGINNERS COURSE

No. in group 24 plus 4 tutors No. of meetings 6 (in a normal year)

Objectives To offer to the public an ‘Introduction to Bees and Beekeeping’ course. The course is based on the British Beekeepers’ Association (BBKA) Basic Assessment syllabus. The course comprises 10 sessions: 6 classroom evening sessions at Titchfield Community Centre and 4 practical daytime sessions at Manor Farm Country Park, where FDBKA have a training apiary.

Review of Last year we moved to Zoom sessions rather than in class sessions with half the group 2021 (12) postponing to 2022. Those who did participate most followed through to the practicals held at the training Apiary which by the very nature is outside so meetings could be held.

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This year the course has been significantly over subscribed due to a resurgence in people looking to help bees and the lack of courses from 2021.

Plan for 2022 Return to normal practices and beekeeping. Follow the course in class for the six sessions then move onto the outdoor meetings in spring.

FAREHAM FLOWER CLUB

IMPROVERS

No. in group 8

No. of meetings 1 (in a normal year)

Objectives To improve the skills of flower arranging and complete in competitions and festivals Review of Due to Covid 19 we were unable to participate in competitions as they were all cancelled. 2021 But some of the members did participate at the Winchester Flower Festival in September.

Plan for 2022 The plan is to improve all the skills in new methods of flower arranging using better environmentally sustainable mechanics and locally grown flowers.

BEGINNERS

No. in group 10 No. of meetings 6 due to Covid-19 (in a normal year)

Objectives to teach environmentally friendly basic flower arranging to a new group of students. It is hoped that they become members of Fareham Flower Clun and go on to an improvers class.

Review of Classes continued as much as possible allowing for Covid-19 restrictions. 2021 Plan for 2022 It is hoped that another group will be able to start later in the year.

FAREHAM AND GOSPORT HOME EDUCATION GROUP

No. in group 100 regular plus exam No. of meetings Regular 170 per year, plus exams candidates (in a normal year)

Objectives The aim of the Group is to provide educational opportunities and support for children and young adults, and to support parents of families who are educating their children at home. The objectives of the Group are:

 To encourage home educated children and young people to participate in a wide range of activities appropriate to their age and stage of development  To assist parents in the education of children and young people To promote the welfare and safety of young people at all times. Review of Working together to ensure that strict government safety rules were observed, under 2021 the Department of Education’s guidance that education was allowed to continue at such venues TCA enabled us to begin operating in person, both classes and exams from April 2021.This has enabled us to continue supporting students learning and taking of exams.

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TCA are incredibly supportive of our group and appreciate fully the importance of the work we do enabling youngsters to learn and to take their exams. Plan for 2022 We hope to continue to provide lessons and exams to our students, supporting them in their education with the continued support and co-operation of the TCA.

FAREHAM VANNES TWINNING ASSOCIATION - FRENCH CONVERSATION

No. of meetings 22 (in a normal year)

FLEXERCISE

No. in group 18-20 No. of meetings (in a normal year)

Review of Successfully returned to face-to-face classes and welcome new members. In January 2021 2022 the hire was expanded from 1½ to 2 hours to offer an extended session for participants ready to progress. This has been well attended and is a very positive addition.

HATHA YOGA

This group has discontinued

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INSPIRING INKIN’ STAMP & CHAT

No. in group 15-20 No. of meetings 12 (in a normal year)

Objectives To have a fun morning making 3 stylish all occasion greetings cards and learn a stamping technique using Stampin’ Up! products. We craft, share, laugh and learn from one another. We meet on the first Friday morning of every month between 10am and noon. No previous experience is necessary. All materials are provided, except glue. Booking is essential.

Review of We have been crafting online throughout the lockdowns and have kept in touch. 2021

Plan for 2022 The group didn’t restart until September 2021 and numbers so far have been low. With the Spring coming and relaxing of restrictions hopefully the group will blossom once again. We hope to welcome new and old members to the group where we can once again Stamp & Chat with a cuppa!

JIGSAW PRE-SCHOOL

No. in group 5 staff No. of meetings Monday – Friday, term time only, (in a normal 9am – 3pm 26 registered children year) Objectives To provide the local community with a childcare service in a friendly environment that is safe, secure, welcoming, caring, stimulating and affordable.

• To treat every child and parent/carer as an individual and provide a service that ensures equality, diversity, and a sense of value. To work in partnership with parents/carers and offer a flexibility which offers each family’s individual needs to be met.

Review of We are still working successfully through the pandemic and have maintained a safe, 2021 secure, nurturing environment for the children. Plan for 2022 Our plan for the year is to continue registering new children to the preschool whilst offering safe childcare and education.

JIVEASY

No. in group 40 to 120 No. of meetings 50 + 11 (in a normal year) Objectives Jiveasy is a dance company teaching Modern Jive (also known as Leroc) - an easy to learn, fun, social dance. We use the fabulous Main Hall at Titchfield every Tuesday evening, and Fridays once a month for social dances which are very popular with both our pupils and travelling dancers from elsewhere. Our aim is to offer social partner dancing in a safe environment to familiar upbeat music from the last 40 years or so that you would regularly hear on the radio.

Review of We managed to reopen our Friday evening Dances from August 2021 with strict NHS 2021 Covid Pass requirements and lateral flow tests taken on the day, to try to keep our dancers as safe as possible. We now run weekly Class nights every Tuesday in the main hall teaching beginner and intermediate classes followed by social dancing, in addition to our monthly dances.

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Plan for 2022 To build numbers for our weekly class nights and encourage more locals to take up dancing – a great way to socialise, keep fit and have fun! www.jiveasy.com for more info.

LADIES BADMINTON

No. in group 11 No. of meetings 48 (in a normal year)

Objectives Keep active and socialise. Coffee and a chat, and a bit of exercise, and of course fun. Review of After a lock down start, until 17[th] May we managed to keep going all through the 2021 summer and stopped just before Christmas. This was helped by a meet up with the majority of us at the same time each week, during the lock down. Each vaccination was celebrated. One of our group did not return, which was sad, but thanks to Facebook we managed to recruit two lovely new ladies, who have all made us think a bit more about our game!

LEAGUE OF FRIENDS OF OAKLANDS

This group has discontinued

OASIS YOUTH CENTRE

No. of meetings 100 (2 meeting per week excepting (in a normal Christmas and the New Year) year)

Objectives To provide a safe and supportive environment for young people aged 10 to 18 years, promoting opportunities for learning and development.

PERFORM

This group no longer meet at Titchfield Community Centre

PHOENIX POETRY

This group have discontinued

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SING NOW CHOIR

No. in group

89 No. of meetings 45 (in a normal year)

Objectives Say goodbye to old-fashioned musical terminology, stuffy choir directors and intimating sheet music. Sing Now Choir is a contemporary, fresh and uplifting community where members grow and most importantly, feel at home.

Review of Restarting indoor rehearsals after the pandemic and welcoming new people each week. 2021

Plan for 2022 To keep growing and welcome more new members. We are also looking to perform more in the community as pandemic restrictions ease.

SLIMMING WORLD

This group no longer meet at Titchfield Community Centre

SOLENT U3A BRIDGE CLUB

This group no longer meet at Titchfield Community Centre

SOLENT U3A TRUST

No. in group 12 No. of meetings 8 (in a normal year)

Objectives Use of room at Community Centre for committee meetings. Review of We adapted to Covid restrictions as best we could. 2021 Plan for 2022 Our intention is to continue to book a room for our meetings, as in previous years.

SOLENT STITCHERS

No. in group 55 No. of meetings A Quilt Show every 2 or 3 years (in a normal year)

Objectives To promote patchwork, quilting and all kinds of sewing and textile work

Review of At our fortnightly meetings in the Parish room (which restarted following the lifting of 2021 Covid restrictions) we share skills and techniques. During lockdown members produced dozens of patchwork quilts for charity.

Plan for 2022 To extend our skills via workshops and demonstrations from members and mount a smaller Quilt Show to help raise funds for the re-roofing of the Parish Room.

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STUBBINGTON GREEN RUNNERS

No. in group 10 committee members (510 No. of meetings 12 plus ad-hoc events club members) (in a normal year) Objectives Use of room at Community Centre for committee meetings. Use of room for ad-hoc events such as first aid training and our annual awards night. Review of Not applicable 2021

Plan for 2022 To continue to use the room for our committee monthly committee meetings and any other ad-hoc events (including the Club’s annual awards night).

TACT (TITCHFIELD ARTS AND COMMUNITY THEATRE)

No. in group No. of meetings (in a normal year)

Objectives At the time of producing this report, the future of TACT was under review.

Review of 2021

Plan for 2022

TAI CHI

No. in group 15 No. of meetings 50 (in a normal year)

Objectives To offer slow gentle exercise through the medium of tai chi, enhancing general health and well-being. The art offers fascinating insights into human mobility and mental focus. These usually remain completely unexplored through one’s entire lifetime. We use the slow meditative movements to educate the practitioners body and mind….a worthwhile challenge.

Review of This year marked the 30[th] year that Andrew has taught at the Titchfield Centre. It’s 2021 also the 25[th] anniversary of the martial arts academy he co-founded. After Covid lockdowns, all classes are back up to speed, with an influx of new students, all of whom are improving dramatically. The members often see a marked improvement in posture, relaxation and well-being in just a few weeks.

Plan for 2022 To encourage further development for every student through continued practice. Weekend workshops may also restart later in the year, offering intensive learning for those eager to progress at a faster rate.

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TEA DANCE

No. in group

50 No. of meetings 50 (in a normal year)

Objectives To provide enjoyment raise money for the community centre and give many people a lot of enjoyment. Have a chat and a cup of tea, and of course, dancing. Linked to the Come Dancing group.

Review of We were only able to hold a few dances in 2020 and not permitted to return after the 2021 lockdowns were lifted.

Plan for 2022 To return to dancing and raising money for the centre as soon as we are permitted.

THE ARTS SOCIETY SOLENT

No. in group 248 No. of meetings 11 (in a normal year)

Objectives The Arts Society offers enjoyable opportunities to discover and support the arts of yesterday, today and tomorrow within South East Hampshire. We provide monthly lectures, given by accredited lecturers sharing their specialist knowledge about all aspects of art including design, architecture and music. In addition, there are more in-depth Special Interest Days, visits to country houses, castles and major art exhibitions as well as overnight visits to historical cities and towns. Support in art is given to local schools.

Review of Due to the pandemic no meetings have been held since February 2020. We held 2021 monthly meetings via Zoom and have had an average attendance of 90 devices joining these meetings. We also held a virtual visit to Moscow watched from the warmth of our own houses while our lecturer was wrapped up very warm from Red Square. Plan for 2022 We had our first meeting back at TCC in February and look forward to building our membership back up. We have a visit planned to Sandhurst and are hosting a Special Interest Day with lunch in April.

THE LINDY CLUB/SUGAR PUSH TEA DANCE

THE LINDY CLUB/SUGAR PUSH TEA DANCE
No. in group 15-30 in classes
No. of meetings
Weekly classes
20-40 in workshops
80-100 at dances
(in a normal
year)
3 full weekend workshops
4 SugarPush dances
100-150 at events
5-10 day workshops
Objectives To provide high standard Lindy Hop classes and social dances for the local Lindy Hop
scene and to keep increasing the community. We provide a social environment for
people to meet and learn a new skill, whilst keeping everyone physically and mentally
active too.
Review of We have been running our weekly classes, lots of Beginner workshops, regular Tea
2021 Dances and 2 big weekend events so we have really kick started the scene back to life
since last Summer.
Plan for 2022 This year we plan to get back to our normal schedule. From March we will resume our
normal class format of drop in Improver and Intermediate Lindy Hop classes with the
addition of Solo Jazz, which has proved popular during Lockdown.

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We have our big events in May and November that we will resume and plan to do regular Beginner workshops so we can rebuild the scene.

TITCHFIELD ABBEY W I

No. in group 70 No. of meetings 11 (in a normal year)

Objectives To uphold the objectives of the WI to inspire women in gaining knowledge, experience and skills.

Review of Following the lifting of major Covid restrictions, members had been meeting at the 2021 Community Centre again, following a year of online newsletters from our President which have kept us all in touch.

We met on the second Tuesday of each month at Titchfield Community Centre in the Main Hall. Our meetings started at 9.30am. Most months we had a speaker invited to the Meeting which covered a variety of topics. If restrictions allowed refreshments were served during the Meeting. We also had activities such as Book Club, Garden Club, Craft and Patchwork, Outings and Theatre Trips. Visitors and new members were welcomed.

TITCHFIELD ART & CRAFT SHOW

No. in group 8 No. of meetings 6 (in a normal Plus one 3 day event a year year) Objectives To raise funds for Titchfield Community Centre and Local Charities that are important to the local community and Titchfield.

Review of After two cancelled shows we were able to run a show in November 2021. We were 2021 visited by around 800 people over the course of the weekend and it was great to see everyone pulling together to put on a show in as normal a way as we were able to do. The feedback from both visitors and exhibitors was very good and over the course of the weekend we managed to raise a total of £6,000 which was donated to Titchfield Community Association.

TITCHFIELD AUCTION

No. in group 100 No. of meetings 50 (in a normal year)

Objectives To run a weekly auction selling antiques, furniture, jewellery, collectibles, household items and more. Open to the general public to buy and sell.

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Review of We have been running since 1996. We’ve stayed in business throughout these difficult 2021 times.

Plan for 2022 To continue to run the auction successfully always considering the current covid guidelines.

TITCHFIELD BOWLING CLUB

TITCHFIELD BRIDGE CLUB

No. in group 84 No. of meetings Twice a week (in a normal year) Objectives Following the pandemic, we have seen a reduction in attendees, and plan to advertise and promote our group to increase attendance.

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TITCHFIELD HISTORY SOCIETY

No. in group 90 No. of meetings 9 (in a normal year)

 In pursuit of these aims, to hold meetings, outings, exhibitions and other activities. Review of Following a year of closure due to the pandemic, the Society is once again holding 2021 regular monthly meetings. During the period of closure, a series of monthly newsletters were distributed by email, keeping members in touch and exploring topics of local history. The History Society website has been renewed, and provides a vivid insight into the long and varied history of the village.

Plan for 2022 In addition to the continuation of all its regular activities, the Society intends to publish a series of pamphlets under the title “The Titchfield Papers”, each one covering a particular element of local history.

TITCHFIELD LUNCH CLUB

No. in group 24 No. of meetings 50 (in a normal year) Objectives To facilitate community spirit, alleviate loneliness and encourage community charitable help. Review of We hope we brought great cheer and comfort to all those who attended our lunches. 2021

Plan for 2022 To continue to be successful.

TITCHFIELD VILLAGE TRUST

No. in group 130 No. of meetings 1 (in a normal year)

(a) meetings, lectures and classes, and

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Review of Due to Covid restrictions we have only been able to hold 1 general meeting this year 2021 but have continued to work towards our objectives. In the process we have raised £95,000 towards our refurbishment of the roof and paths around the Village Hall.

Plan for 2022 To continue raising funds for refurbishment and commence work of the repairs.

WEDNESDAY MORNING BRIDGE

No. in group 27

No. of meetings 50 or 51 (in a normal year)

Objectives To play Duplicate Bridge in a friendly environment, encouraging those ‘home’ bridge players and those who learnt during lockdown, to experience the fun of Duplicate Bridge. Also open to those who have played duplicates before.

Review of A very good start to a new venture with a good atmosphere, great coffee and fantastic 2021 biscuits! Please do come along and join us!

Plan for 2022 To encourage new members and continue with the friendly atmosphere with good games of Bridge.

WORDWRIGHTS

No. in group 6 No. of meetings 12 (in a normal year)

Objectives Have you ever thought about trying your hand at creative writing? Maybe you would like to set out a family history for your grandchildren, or there’s always that brilliant idea for a novel you had, but family commitments or other interests got in the way. Now could be a good time to join a writers group like wordwrights. We are a small friendly group. Every 3 years or so we produce an anthology of our work, which is advertised locally, so there is a possibility you will see your work in print!

Review of Wordrights have been meeting at the Community Centre for many years. Currently 2021 1:30pm to 3:30pm on the first Thursday of the month.

Plan for 2022 To continue meeting as normal

ZUMBA

No. in group 20+ No. of meetings 100 (in a normal year) Objectives To improve the fitness of clients teaching Zumba dance. To improve and encourage mental health through fun, social contact. Review of Built up a group of regular clients 2021

Plan for 2022 To increase membership through advertising. More space through moving some regular classes to larger room.

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