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2021-01-31-accounts

DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association (Limited by Guarantee)

Company Registration 5372712 Charity Registration 1109062

Report of the Committee of Management And Financial Statements

For the Year Ended

31 January 2021

DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

CONTENTS

Committee of Management iii
External Professional Bodies iv
SECTION 1 - Constitution and Governing Document 1
SECTION 2 - Organisation 1
SECTION 3 - Principal Activities 2
SECTION 4 - The Committee of Management 3
SECTION 5 - Responsibilities of the Committee of Management 3
SECTION 6 - Related Organisation 3
SECTION 7 - Objects, Powers and Policies 4
SECTION 8 - Review of Activities and Developments 5
SECTION 9 - Review of Transactions and Financial Position 5
SECTION 10 - People 6
SECTION 11 - Public Benefit 6
FINANCES & INDEPENDENT EXAMINER’S REPORT 8
APPENDIX 1 - Hire Charges for Year ended 31 January 2021 A1
APPENDIX 2 - Group Reports A2

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

COMPANY INFORMATION

Registered Name Titchfield Community Association Legal Status Charitable Company Limited by Guarantee Charity Registration 1109062 Company Registration 5372712 Registered Office Mill Street, Titchfield, Fareham, Hampshire, PO14 4AB Telephone 01329 842 933 Email manager@titchfieldcommunitycentre.org.uk Website www.titchfieldcommunitycentre.org.uk

COMMITTEE OF MANAGEMENT / COMPANY MEMBERS

Role Name (Sub-Committee Member) Date Appointed President (Hon) Mr D J L Gibbs (5) [26/07/05] Treasurer Dr P F Mills (2) (3) (6) [03/09/07] Chairman Mrs A D Whyntie (1) (2) (3) (4) [31/03/14] Vice-Chairman Mrs S Jones (1) (6) [17/08/12]

Other Elected Members [Date of Appointment as Director] :

Mr N P Girdler (5) [31/07/17] Mr M J Pearce [04/07/14] Mrs S J Knight (5)(6) [09/02/10] Mrs T A Short (1)(4) [26/07/05] Mr K Moore (6) [15/06/11] Mrs P A Steel (1) [26/07/05] Mr E Allman (2)(3) [20/08/18]

The Committee of Management and Officers are appointed, or re-appointed, annually at the Association's Annual General Meeting (AGM), held in March, by means of a vote of Members of the Association.

The Association’s various sub-committees are elected annually at the first Management Committee meeting following the AGM. The Association also has a wholly-owned subsidiary company, TCA Enterprises Ltd, of which it is one of the two Directors. Membership of the sub-committees and of the TCA Enterprises Ltd Management Committee are indicated above as follows:

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

EXTERNAL PROFESSIONAL BODIES

Holding Trustees Official Custodian for Charities

Bankers

Solicitors

The Co-operative Bank Olympic House 6 Olympic Court Salford M5 2QP Warner Goodman LLP Portland Chambers 66 West Street FAREHAM Hampshire PO16 OJR

Independent Malcolm Lucas FCA Examiner Menzies LLP Solent 3000a Parkway WHITELEY PO15 7FX

Insurers

Brokers Insurers Club Insure Ltd Ecclesiastical Insurance Group Romero House Beaufort House 8 Airport West Brunswick Road Lancaster Way Gloucester Yeadon, Leeds GL1 1JZ LS19 7ZA

Assisted By Hampshire County Council Fareham Borough Council Mottisfont Court Civic Offices High Street Civic Way Winchester Fareham Hampshire PO16 7AZ SO23 8DZ

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

Report of the Committee of Management Year Ended 31 January 2021

The Committee of Management has pleasure in submitting its report and the financial statements of Titchfield Community Association (TCA or the Company) for the year ended 31st January 2021.

SECTION 1 - CONSTITUTION AND GOVERNING DOCUMENT

TCA is incorporated as a company limited by guarantee, not having a share capital, and is a charity registered under the Charities Act 2011.

The Memorandum and Articles of Association require that TCA be managed by a Committee of Management (Management Committee) the members of which are directors and managing trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. TCA’s registration details, Company Members, Committee Officers and members, Sub-Committee members and professional advisers are detailed on pages iii and v.

Committee Members are appointed or re-appointed each year at the Company’s Annual General Meeting by ballot of TCA’s patrons and members of Affiliated Groups. Patrons are individuals over 18 years of age who have paid the appropriate TCA subscription or have been awarded Life Membership for exceptional service to the Association. Each Affiliate Group has one representative and, as such, that person is eligible for Membership and to be elected to the Management Committee.

The Company is operated through a Board of Directors, the Officers (Chairman, Vice-Chairman and Treasurer) of which have regular contact with the Centre Manager who is a paid employee. The Board meets not less than quarterly. Minor and routine operating decisions are made by the Officers and reported on at the next Board meeting. Major operating decisions are made by a simple majority of a quorate Board. Fundamental operating and constitutional matters are decided by a simple majority of a quorate General Meeting.

SECTION 2 – ORGANISATION

The Management Committee comprises Honorary Officers and the following: representatives of Affiliated Groups; Trading Subsidiary Management Committee; Fareham Borough Council; and Patrons of the Association. While the Management Committee retains overall responsibility for the Association, it delegates certain aspects of its day-to-day management to five sub-committees and to paid employees. All sub-committees and the Centre Manager report to the Management Committee as shown in the following organisation chart. The Management Committee meets at least four times each year. All decisions are made by a simple majority at a quorate committee meeting.

The House Management Sub-Committee is responsible for exercising management control over the maintenance of buildings and contents and services relating to them.

The Association offers an occasional bar as part of its ancillary services. This facility is managed by the Association’s wholly-owned subsidiary company, TCA Enterprises Ltd, of which the Association is one of the two Directors. The TCA Enterprises Ltd Management Committee is staffed from Members of the Association.

The Policy Sub-Committee is responsible for reviewing Association policy and ensuring that it is adequately recorded, listed and regularly reviewed. All revisions/additions to Association policy require authorisation by the Management Committee.

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

The Charges Sub-Committee is responsible for monitoring and evaluating the efficacy of the Association's charging policy. All revisions/additions to the Association's charging policy require authorisation by the Management Committee.

The Insurance Review Sub-Committee is responsible for ensuring the Association’s employees, business, public liability and property are adequately protected by insurance.

The Health & Safety Sub-Committee is responsible for developing, reviewing, recording and implementing the Association’s Health & Safety policy. It is also responsible for all aspects of risk assessment.

The Community Association benefits greatly from the efforts of the many volunteers whose services and support allow valuable funds to be used where most needed and hire rates to be set at levels affordable by all.

The Association employs one part-time Centre Manager, two part-time Administrative Officers, one part time Administrative Assistant, four part-time Caretakers, a part-time Bar Manager and a number of casual bar staff. The Centre Manager is employed to manage the Community Centre and to act as liaison between the various committees and the Management Committee. The Administrative Officers and Assistants, Caretakers and bar staff, report directly to the Centre Manager.

O R G A N I S A T IO N

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TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

SECTION 3 – PRINCIPAL ACTIVITIES

The Company’s principal activity is the maintenance and management of a Community Centre. It has a wholly-owned trading subsidiary which principally assumes responsibility for the three function bars on the Company’s premises.

SECTION 4 – THE COMMITTEE OF MANAGEMENT

Membership of the Management Committee is as listed at page iii. Any changes to the Management Committee during the period covered by this report were as listed below:

Mr Eric Allman resigned as Director 8 November 2020

SECTION 5 – RESPONSIBILITIES OF THE COMMITTEE OF MANAGEMENT

The Management Committee is responsible for preparing the Annual Report of the company and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Management Committee to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Management Committee is required to:

The Members of the Management Committee are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

SECTION 6 – RELATED ORGANISATION

TCA Enterprises Ltd is the Company’s wholly owned trading subsidiary (the Trading Company) that manages the bars activities on TCA’s premises.

TCA is one of 2 shareholders and one of the two directors of the Trading Company. Charges for transactions between the two organisations are made at amounts that, in the opinion of the Management

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association (Limited by Guarantee)

Committee, equate to a fair market value. The Trading Company donates its corporation tax adjusted profits under the Gift Aid arrangements each year to the Company.

SECTION 7 – OBJECTS, POWERS AND POLICIES

OBJECTS

The objects for which the Charitable Company is established are: To promote the benefit of the inhabitants of Titchfield and district and that part of the Borough of Fareham, West of the A32 and Newgate Lane, together with the Electoral District of Curbridge without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objects of improving the conditions of life for the said inhabitants.

To establish or secure the establishment of a Community Centre and to maintain and manage the same, or to co-operate with any local statutory authority in the maintenance and management of such a Centre, for activities promoted by the Company in furtherance of the above objects.

To promote such other charitable purposes as may from time to time be determined and that in the attainment of the said objects the Company shall be non-party in politics and non-sectarian in religion.

POWERS

TCA is permitted, by its Memorandum and Articles of Association, to engage in any lawful activity as shall further its charitable objects and may invest money not immediately required for its objects in such investments, securities or property as it thinks fit.

POLICIES FOR FURTHERANCE OF OBJECTS

It is the policy of the Company to provide inexpensive facilities for all, further education classes and social and leisure activities for the benefit of the inhabitants of its area of benefit. The extensive facilities also permit the hire of rooms for private meetings or functions at very competitive prices.

The various rooms and facilities of the Community Centre are available for hire by any individual or organisation, subject to the Association's conditions of hire and completion of its hire agreement. Hire rates are set in accordance with the Association’s Charging Policy, which is reviewed annually. Hire rates are also reviewed annually to ensure that the income generated is sufficient to meet all expenses incurred in providing the Community Centre, and to maintain a financial reserve against future uncertainties. The hire rates adopted for the year are listed at Appendix 1.

The major aspects of the Company’s activities and policies are overseen by the Association’s subcommittees, as listed previously. Regular sub-committees are governed by standing orders. These are reviewed annually by the Centre Manager and Chairman and as required by each sub-committee. All revisions to standing orders require the approval of the Management Committee. Short-term sub-committees or working parties, formed for specific purposes, are governed by Terms of Reference approved by the Management Committee.

The Association's documented policy statements comprise: Charging Policy; Complaints Policy & Procedure; Document Control/Retention Policy; Equal Opportunities; Financial Controls; Financial Reserves; Health & Safety; Hire Agreement & Conditions of Hire; Major Contracts Review Policy; Oasis Youth Centre Safeguarding Policy for Young People; Policy for Enforcing No-Smoking Legislation; Children and Vulnerable Adults Safeguarding Policy; Policy for the Supply of Alcohol; Policy Implementation ~ Spot Checking; Policy Review Schedule; Standing Orders; Storage Policy; Training Policy; CCTV Policy and Wages Review Policy.

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

RESERVES

The Management Committee is mindful of the need to demonstrate sound operational and financial management and ensure that its activities are in keeping with current strategic objectives. The Community Association also recognises the need to secure the viability of the Association beyond the immediate future. To provide a reliable service over the longer term, it must be able to absorb setbacks and take advantage of change and opportunity. To provide for this, the Association has established and maintains a financial reserve against future uncertainties. The Association’s policy is to have as target a reserve equal to at least six months running costs, together with the costs of redundancy, loans, funds held for user groups, and any similar liability. This level of reserve is monitored by the Association’s Charges Sub-Committee. The reserve target was set at £95,000, net of loans, etcetera, for the year beginning 1 February 2020, and remains currently unchanged for the year beginning 1 February 2021.

MANAGEMENT OF RISK

The Community Association is aware of its responsibility to effectively mitigate the major risks to which the Charitable Company is exposed and to ensure that its aims and objectives are not under threat. A review process exists and is regularly used to ensure that all significant risks are identified. The review covers governance, operational, financial and external risks and compliance with law and regulation. The system of continuous review is dealt with by a number of sub-committees, meeting on a regular basis, reporting back to the Management Committee. Where risks are identified the Management Committee seeks to take appropriate action and establish systems to mitigate the risks where necessary.

SECTION 8 - REVIEW OF ACTIVITIES AND DEVELOPMENTS

2020 has been a year unprecedented in the Association’s 56 year history. A world pandemic, unseen since 1918, has caused the Centre to be virtually closed for a year. We shut the Centre on March 18[th] as our Manager went down with symptoms of the coronavirus, just a week before the national lockdown, and although there was a partial opening for very few groups in August, with further Tier restrictions before Christmas and another virtual lockdown in January, the Centre remains closed at present. We were fortunate to obtain various grants from Government via our local council and, of course, furlough payments for Staff salaries. In the earlier days of the pandemic, the Centre was deep cleaned and then made Covid secure by the purchase of hand sanitizers, plastic screens, notices re Social Distancing and Risk Assessments etc. Caretakers attended daily to check the building, running water to prevent Legionnaire’s, carrying out light cleaning and checking for any damage.

Of course, our usual fundraisers and entertainments were cancelled: TACT, The Art Show, and the planned VE Day Concert for May. In the village, there was no Church Fete and the Remembrance Service, at which we were represented, was held for wreath layers only and socially distanced. The wreaths were then transported later to the War Memorial.

We were, however, able to carry on with the planned refurbishment of the Barleycorn in July and August, using mainly local tradesmen and our own caretakers.

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

Titchfield Community Association

(Limited by Guarantee)

SECTION 9 – REVIEW OF FINANCIAL POSITION AND TRANSACTIONS

The Management Committee considers the financial position of TCA to be satisfactory. The Association’s net assets of £111,689, recorded at 31 January 2021, are adequate to meet its obligations and support its aspirations.

TCA recorded a deficit of £4,628 in the year to 31 January 2021. This was a satisfactory outcome, given the exceptional circumstances arising from the pandemic and the continuation of the refurbishment programme.

The bars were closed for almost the whole of the year, with TCA Enterprises Limited recording a small loss of £1,995.

SECTION 10 – PEOPLE

As stated previously, our Manager, Mary-Kate Smith , had an early ‘run in’ with Covid. The Executive Officers took the reins, with Claire McGrath working from home keeping the finances up to date and answering any customer queries from the Centre’s mobile phone. Whilst almost all other staff were furloughed, Claire did a tremendous job holding the fort, along with Rod Steel and Steve Schomberg on the building and grounds side. Eventually Mary-Kate was unfurloughed to take on the task of making the building Covid secure, putting in place risk assessments and liaising with customers. Later, Administrative Officer, Sue Keenan, Administrative Assistant Michelle Woodman and caretaker Rob Kay , who is also Maintenance Supervisor, with Graham Eland were unfurloughed and furloughed as necessary depending on demand. We cannot thank the Staff enough for the tremendous way that they pulled together in this unprecedented situation.

We would like to thank Fareham Borough Council, particularly Claire Benfield and the Rates Department for their help in respect of regulations and finance (grants), and also Geoff Hockley, Hampshire County Council, for help with grants for refurbishment.

The Chairman is supported by Vice-Chair , Sandi Jones and Treasurer, Peter Mills , and together we constitute the Executive of the Association. The Chairman wishes to record her thanks to Sandi and Peter for their support to her during this difficult year and also to Julian Gibbs , our President of the Association, who was always available for advice.

Our Trustees continue to give their support, time and attention to the management and running of the Centre and sincere thanks are due to them. Our various sub-committees, in normal times, continue to ensure that the Association’s business is smoothly managed, although none of these have been able to meet this year. Eric Allman has resigned as a director due to his move to Bristol.

Titchfield can rightly be proud of its Community Centre and Association, but it is the people who make it what it is and long may it continue, and I am sure that we will come back stronger after this unwanted and unprecedented hiatus.

SECTION 11 – PUBLIC BENEFIT

Having due regard for the Charity Commission’s published guidance on Public Benefit, the Association’s Management Committee considered the objects of the Association and assessed how well these were met in terms of Public Benefit. The Management Committee concluded that it fully met its responsibilities with regard to providing Public Benefit which could be demonstrated as follows.

One of the primary objectives of the Association is to establish and maintain a Community Centre for the benefit of the local community. To this end, the Association leases two large buildings from Fareham Borough Council. The buildings comprise 11 individual rooms and communal service areas all of which are

TCA ANNUAL REPORT FY 2020-2021 6

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Titchfield Community Association

(Limited by Guarantee)

maintained by the Community Association in good order. These rooms are available for use by any member of the public as individuals, or as groups. And while it is necessary to charge for these rooms in order to raise sufficient funds to maintain the Community Centre, the Association ensures that all rooms are available at the lowest possible hourly rates; rooms are available from £5.30 per hour and are therefore accessible to all, regardless of personal financial circumstances. In certain instances, the Management Committee waives all fees. Some groups are granted discounts of up to 80%, where the Management Committee consider the objectives of the group are in accordance with those of the Association and where hire fees at the normal rate could leave the group disadvantaged. Examples of such groups are the Titchfield Lunch Club, who provide a weekly lunch for the elderly, the Friends of Oaklands, who provide a weekly club for those suffering with enduring mental illness, the local Scout groups and the Oasis youth group established as a result of local action groups working with the police to help give local young people a focus.

The main objective of the Association is to promote the benefit of the local inhabitants, and to improve their conditions of life, by associating them with the local authorities and other organisations to advance education and provide facilities in the interest of social welfare for recreation and leisure-time occupation. It can be seen from Appendix 2 that the programme offered by the Association is comprehensive and varied and fully meets this objective. Many of the groups have been meeting at the Community Centre for a great number of years demonstrating that there is an ongoing need for the services they provide. And although no reports are provided at Appendix 2, both the local authority, local training groups and the NHS regularly use the facilities for public consultations and other public services. It is estimated that over 3,000 people attend the Community Centre each week, including 48 regular groups.

A D Whyntie Chairman 18/08/2021 (digital signature)

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

ACCOUNTS For the Year to 31 January 2021

FINANCES

The following financial statements show the current state of the Association’s finances which the Committee of Management considers to be sound.

A D Whyntie Chairman Date 18/08//2021

P F Mills Treasurer

Date: 18/082021 (Digital signatures)

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

INCOME AND EXPENDITURE ACCOUNT INCORPORATING A STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2021

Unrestricted Funds
Notes
Income from:
Donations and Services
7
Charitable activities
Hiring of facilities
Members' subscriptions
Other trading activities
Commercial trading operations:
TCA Enterprises Limited
8
Gift aid donation
Investments
Bank interest
Total
Expenditure on:
Charitable activities
Operation of a community centre:
Rent of premises
Electricity
Gas
Water
Refuse disposal
Insurances and security
Caretaking and cleaning
Staff salaries and pensions
Maintenance and refurbishment
Maintenance of flat
VAT non-recoverable
Depreciation
Stationery, printing and publicity
Telephone
Licences and subscriptions
Advertising
Support costs
9
Total
Net income/(expenditure) / Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 2021
£
91,677
64,005
417
0
245
156,344
3,630
5,702
2,747
2,310
524
3,113
38,321
54,101
22,869
1,926
3,949
981
907
993
54
110
18,735
160,972
(4,628)
116,317
111,689		 2020
£
39,028
152,853
486
3,722
281
196,370
3,630
10,602
3,224
4,119
714
6,597
47,881
51,050
30,404
10,560
6,298
1,753
1,148
926
2,017
741
16,631
198,295
(1,925)
118,242
116,317

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

BALANCE SHEET AS AT 31 JANUARY 2021

Notes
Fixed assets:
Tangible fixed assets
3
Investment in subsidiary
3
Current assets:
Debtors
4
Cash at bank
- Deposit accounts
- Current accounts
Cash in hand
Creditors: Amounts falling
due
within one year
5
Total net assets
The funds of the
charity:
Unrestricted funds
6		 2021
£
£
4,041
1
4,042
4,451
118,666
3,514
1,350
127,981
(20,334)
107,647
111,689
111,689		 2020
£
£
3,358
1
3,359
3,549
117,980
11,051
1,350
133,930
(20,972)
112,958
116,317
116,317		 2020
£
£
3,358
1
3,359
3,549
117,980
11,051
1,350
133,930
(20,972)
112,958
116,317
116,317
3,359
112,958
133,930
(20,972)
116,317
116,317

The company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The trustees consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ('the Act') and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

These financial statements were approved by the members of the committee on 18/08/2021

and signed on their behalf by

Mrs A D Whyntie Chairman Company Registration Number 5372712

18/08/2021 (digital signature)

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

STATEMENT OF COMPLIANCE

These financial statements have been prepared in compliance with FRS102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'.

Titchfield Community Association is a public benefit entity, and company limited by guarantee, incorporated and domiciled in the United Kingdom.

Note 1 LEGAL STATUS AND OBJECTIVES OF TITCHFIELD COMMUNITY ASSOCIATION

Titchfield Community Association (TCA) is a company limited by guarantee and not having a share capital. It is run by a Committee of Management (the Committee), the members of which are directors and charity trustees respectively within the meaning of the Companies Act 2006 and the Charities Act 2011. Its members are the members of the Committee who have consented to act as company directors and have not resigned or been retired by rotation.

The objects of TCA are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Titchfield and its area of benefit principally through the maintenance and management of a community centre.

Individual users of the Centre’s facilities are known as patrons. Patrons are required to pay an annual subscription and are entitled to attend and vote at general meetings.

Note 2 ACCOUNTING POLICIES

(a) Accounting policies and standards

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies

Titchfield Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

(b) Basis of financial statements

The comparative figures cover the period from 1 February 2019 to 31 January 2020.

The financial statements of Titchfield Community Association include the assets and liabilities under the control of the Committee.

The accounting records of Affiliated Groups renting rooms or facilities at the community centre are not included in the financial statements.

(c) Income

The turnover shown in the Income and Expenditure account represents amounts receivable for goods and services provided during the year in the normal course of business, net of trade discounts, VAT and other sales and related taxes. All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

(d) Financial instruments

The Association only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

TCA ANNUAL REPORT FY 2020-2021

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DocuSign Envelope ID: BD13386E-9835-42C4-9F4B-882B5C84DF6D

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

Note 2 ACCOUNTING POLICIES (cont.)

(e) Tangible fixed assets and depreciation

Individual fixed assets costing £1,000 or more are capitalised at cost. Tangible fixed assets, comprising fixtures, fittings and equipment, are depreciated over their useful economic lives to the Association using the following straight line rates:

15% Fittings p.a. 25% Furniture, computers and equipment p.a. 50% Minor electrical equipment p.a.

(f) Value added tax

The Association is considered to be subject to the effect of VAT partial exemption and input tax is restricted as required.

(g) Taxation

TCA is a registered charity and, in the opinion of the Committee, is exempt from Corporation Tax on surpluses on financial activities in accordance with section 505 of the Income and Corporation Taxes Act 1988 and section 256 of the Taxation of Chargeable Gains Act 1992.

(h) Designated funds

Designated funds are created by internal decision of the Committee for setting aside the Association’s unrestricted resources for particular purposes.

(i) Group accounts

In the opinion of the directors, the company and its subsidiary undertakings comprise a small group. The company has, therefore, taken advantage of the exemption provided by Section 398 of the Companies Act 2006 not to prepare group accounts.

(j) Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Depreciation and Residual Values

The Directors have reviewed the asset lives and associated residual values of all fixed asset classes and have concluded that asset lives and residual values are appropriate.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

Note 2

ACCOUNTING POLICIES (cont.)

(k) Going concern

On 11 March 2020, the World Health Organisation declared Covid-19 a global pandemic and subsequently, the UK Government imposed stay-at-home lockdowns and other measures. The Government's response to the pandemic for the business environment has been rapid and wide ranging.

Despite this, the Trustees still consider there to be sufficient resources for the Association to continue to as a going concern for at least 12 months from the date these accounts are authorised for approval. For this reason, the Trustees continue to adopt the going concern basis of accounting in preparing these annual financial statements.

At 31 January 2021, the reserves of the Charity amounted to £111,689. The Trustees will continue to review their position regarding the level of reserves in the forthcoming year, and it is an on-going part of their strategic plan to ensure that there is a high level of reserves in case of unforeseen circumstances relating to the pandemic.

(l) Investment income

Investment income is recognised on a receivable basis.

(m) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

(n) Support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These costs have been allocated to expenditure on charitable activities.

(o) Cash at bank and in hand

Cash at bank and in hand comprises cash and short term highly liquid investments with a short maturity of three months or less.

TCA ANNUAL REPORT FY 2020-2021

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

Note 3
FIXED ASSETS
(a) Tangible fixed assets
2021
2020
£
£
Cost brought forward at 1 February 2020
92,696
92,696
Additions
1,663
-
At 31 January 2021
94,359
92,696
Depreciation brought forward at 1 February 2020
89,337
87,584
Charge for year
981
1,753
At 31 January 2021
90,318
89,337
Net book value at 31 January 2021
4,041
3,359
Net book value at 31 January 2020
3,359
5,112
(b) Investment in subsidiary
The Company has a wholly owned subsidiary TCA Enterprises Limited incorporated in England
and Wales, registration number 05452271.
2021
2020
£
£
Fixed asset investment (One ordinary share of £1)
1
1
Note 4
DEBTORS
2021
2020
£
£
Trade debtors
10
1,164
Amount owed by subsidiary undertaking
5,614
-
Prepayments
2,447
2,385
8,071
3,549
Note 5
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021
2020
£
£
Amounts received in advance from customers
6,560
6,362
Oasis Youth Club
10,808
7,269
Other creditors
3,288
3,152
Accruals
3,298
4,037
Amount due from subsidiary undertaking
-
152
23,954
20,972
Note 6
UNRESTRICTED FUNDS
General
Designated
Total
Funds
Funds
Funds
£
£
£
Balance at 1 February 2020
114,285
2,032
116,317
Incoming resources
156,344
-
156,344
Outgoing resources
(160,727)
(245)
(160,972)
Balance at 31 January 2021
109,902
1,787
111,689
Analysis of net assets between funds:
General
Designated
Total
Funds
Funds
Funds
£
£
£
Fixed assets
4,041
-
4,041
Fixed asset investment
1
-
1
Net current assets
105,860
1,787
107,647
109,902
1,787
111,689		 Note 3
FIXED ASSETS
(a) Tangible fixed assets
2021
2020
£
£
Cost brought forward at 1 February 2020
92,696
92,696
Additions
1,663
-
At 31 January 2021
94,359
92,696
Depreciation brought forward at 1 February 2020
89,337
87,584
Charge for year
981
1,753
At 31 January 2021
90,318
89,337
Net book value at 31 January 2021
4,041
3,359
Net book value at 31 January 2020
3,359
5,112
(b) Investment in subsidiary
The Company has a wholly owned subsidiary TCA Enterprises Limited incorporated in England
and Wales, registration number 05452271.
2021
2020
£
£
Fixed asset investment (One ordinary share of £1)
1
1
Note 4
DEBTORS
2021
2020
£
£
Trade debtors
10
1,164
Amount owed by subsidiary undertaking
5,614
-
Prepayments
2,447
2,385
8,071
3,549
Note 5
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021
2020
£
£
Amounts received in advance from customers
6,560
6,362
Oasis Youth Club
10,808
7,269
Other creditors
3,288
3,152
Accruals
3,298
4,037
Amount due from subsidiary undertaking
-
152
23,954
20,972
Note 6
UNRESTRICTED FUNDS
General
Designated
Total
Funds
Funds
Funds
£
£
£
Balance at 1 February 2020
114,285
2,032
116,317
Incoming resources
156,344
-
156,344
Outgoing resources
(160,727)
(245)
(160,972)
Balance at 31 January 2021
109,902
1,787
111,689
Analysis of net assets between funds:
General
Designated
Total
Funds
Funds
Funds
£
£
£
Fixed assets
4,041
-
4,041
Fixed asset investment
1
-
1
Net current assets
105,860
1,787
107,647
109,902
1,787
111,689		 2020
£
92,696
-
92,696
87,584
1,753
89,337
3,359
5,112
2020
£
1,164
-
2,385
8,071
2021
£
6,560
10,808
3,288
3,298
-
23,954
Designated
Funds
£
2,032
-
(245)
1,787
Designated
Funds
£
-
-
1,787
1,787		 3,549
2020
£
6,362
7,269
3,152
4,037
152
20,972
Total
Funds
£
116,317
156,344
(160,972)
111,689
Total
Funds
£
4,041
1
107,647
111,689

A designated fund has been established for refurbishment works at the Centre.

TCA ANNUAL REPORT FY 2020-2021

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

Note 7
VOLUNTARY AND SERVICE INCOME
Donations from Dances
Art show
TACT
Furlough Grants
Government Grants
FBC & HCC Grants
Malt Room Donation
Donations from Hirers
Services
Sundries
Note 8
INCOME FROM COMMERCIAL TRADING OPERATIONS		 2021
£
836
264
2,478
22,157
54,526
8,953
-
908
1,114
441
91,677		 2020
£
7,371
6,835
2,254
-
12,813
-
8,461
-
-
1,294
39,028

TCA Enterprises Limited operates the trading activities of the Company. A summary of its trading activities is shown below.

Profit and loss account
Turnover
Cost of sales
Gross profit
Administrative expenses
Operating profit
Gift Aid Donation to Titchfield Community Association
Net profit before tax
Note 9
SUPPORT COSTS
Operation of the community centre
Independent examiners' fees
Peninsula Consultancy
Legal fees/Website
Salary cost
Computer consumables, renewals and software
Coffee Machine
Miscellaneous		 2021
£
2,515
(1,301)
1,214
(3,209)
(1,995)
-
(1,995)
2021
£
1,848
1,381
13
9,500
1,433
897
3,663
18,735		 2020
£
23,570
(7,252)
16,318
(12,596)
3,722
(3,722)
-
2020
£
2,272
1,395
13
9,500
1,210
789
1,452
16,631

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

Note 10
EMPLOYEE COSTS
Salaries
Wages
Social security		 2021
£
62,884
26,000
798
89,682		 2020
£
57,499
28,260
2,049
87,808

No employee received emoluments of more than £50,000 per annum.

The average number of employees during the year is as follows:

Management and Administration
Other		 2021
11
-
11		 2020
12
1
13

No members of the Committee, nor any person connected with them, has received or is due to receive any remuneration or reimbursement of expenses for the year, either directly or indirectly from the Charity's funds.

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----- Start of picture text -----
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2020
Note 11 OPERATING LEASES
At the end of the financial year the Company had future minimum lease payments under non-cancellable
operating leases as follows:
Land &
Buildings Other Total
£ £ £
Amounts due within one year 3,630 - 3,630
The Community Centre is a leasehold property on a 30 year lease from Fareham Borough Council.
The current lease was renewed on 1 April 1991 for a further term of 30 years. The annual rent is
reviewed every 5 years. In the event of the Company winding up, the rental commitment is limited
to the extent of the Company's net assets at that time.
Note 12 RELATED PARTY TRANSACTIONS
At 31 January 2021, TCA Enterprises Limited owed Titchfield Community Association £5,614.
Since TCA Enterprises Limited has no bank account, all the transactions of the subsidiary are
recorded by the Company as agent for TCA Enterprises Limited.
Note 13 CONTINGENT LIABILITY
Under a VAT group registration arrangement, the Association is contingently responsible for the VAT
liability of TCA Enterprises Limited in the event of non-payment. TCA Enterprises Limited
is similarly liable for VAT payable by the Association.
----- End of picture text -----

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INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

REPORT TO THE MEMBERS OF TITCHFIELD COMMUNITY ASSOCIATION ON THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2021

I report to the Trustees on my examination of the accounts of Titchfield Community Association (‘the Association’) for the year ended 31 January 2021.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity trustees of the Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

INDEPENDENT EXAMINER'S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection

with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Association as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity trustees as a body, for my work or this report.

Mr Malcolm Lucas FCA

Independent examiner MENZIES LLP Chartered Accountants

Dated 01-Sep-2021

…………………………….

3000a Parkway Whiteley Hampshire PO15 7FX

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APPENDIX 1

HIRE CHARGES FOR THE YEAR ENDED 31 JANUARY 2021

Standard Hire Rates

----- Start of picture text -----
ACCOMMODATION MON to FRI SAT SUN
Min £ per hr Min £ per hr £ per hr
HALL SUITE 3 £35.00 6 £ 35.50 6 £ 36.50
MILL or GARAGE SUITE 3 £29.00 6 £ 29.50 6 £ 31.50 BAR £60 (4 hrs)
MON to FRI SAT SUN
Min 9am - 6pm 6-12pm Min Fm 1pm Min
Hrs £ per hr £ per hr Hrs £ per hr Hrs
HAVEN & BARLEYCORN - 50 2 £18.25 £22.40 3 £22.50 3 £26.00 Weekend single room hire
GARAGE & MAIN HALL 51 - 100 2 £20.30 £27.50 3 £28.00 3 £30.00 till 6 pm
101 - 150 2 £24.35 £32.10
151 plus 2 £28.90 £38.25 Christening - £25.50 per hour
Wake - £20 per hour
DOREEN & OASIS 2 £7.55 £9.55 Bar + £60
MEON, MALT, SCOUT, CM, DELME 2 £12.85 £18.25
----- End of picture text -----

Regular Hire Rates

----- Start of picture text -----
MON to FRI SAT SUN
ACCOMMODATION
Min £ per hr Min £ per hr £ per hr
HALL SUITE 3 29.50 6 £ 30.50 6 £ 31.50
MILL or GARAGE SUITE 3 24.50 6 £ 25.50 6 £ 26.50 BAR £60 (4 hrs)
MON to FRI SAT SUN
Min 9am - 6pm 6-12pm Min Fm 1pm Min
Hrs £ per hr £ per hr Hrs Hrs
HAVEN & BARLEYCORN -50 2 £ 14.85 £ 19.00 3 £ 22.50 3 £ 26.00 Weekend single room hire
GARAGE & MAIN HALL 51 -100 2 £ 16.90 £ 23.15 3 £ 28.00 3 £ 30.00 till 6 pm
101 - 150 2 £ 19.95 £ 26.70
151 plus 2 £ 24.00 £ 31.30
DOREEN & OASIS 2 £ 6.40 £ 7.65 Corkage Per Adult £1
MEON, MALT, SCOUT, CTTEE, DELME 2 £ 10.60 £ 14.95
----- End of picture text -----

Affiliated Hire Rates

----- Start of picture text -----
MON to FRI SAT SUN
ACCOMMODATION
Min £ per hr Min £ per hr £ per hr
ANY SUITE 3 24.50 3 £ 25.50 3 £ 26.50
BAR £60 (4 hrs)
MON to FRI SAT SUN
Min 9am - 6pm 6-12pm Min Fm 1 pm Min
Hrs £ per hr £ per hr Hrs £ per hr Hrs
HAVEN & BARLEYCORN - 50 2 £ 11.60 £ 15.10 3 £ 22.50 3 £ 26.00 Weekend single room hire
GARAGE & MAIN HALL 51 - 100 2 £ 13.75 £ 18.05 3 £ 28.00 3 £ 30.00 till 6 pm
101 - 150 2 £ 15.90 £ 21.10
151 plus 2 £ 18.95 £ 25.20
Corkage Per Adult £1
DOREEN & OASIS 2 £ 5.30 £ 6.50
MEON, MALT, SCOUT, CTTEE, DELME 2 £ 8.45 £ 11.75
----- End of picture text -----

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APPENDIX 2

GROUP REPORTS

BRITISH OKINAWAN KARATE BUGEIKAI ................................................................................................................ A2-2 CJ DANCING .............................................................................................................................................................. A2-2 COME DANCING ........................................................................................................................................................ A2-2 COTTON ON SEWING WORKSHOP ........................................................................................................................ A2-3 CROCHET CLUB ........................................................................................................................................................ A2-3 DETERMINED TO SUCCEED .................................................................................................................................... A2-3 FAREHAM AND DISTRICT BEEKEEPERS ASSOCIATION ..................................................................................... A2-4 FAREHAM FLOWER CLUB ........................................................................................................................................ A2-4 FAREHAM AND GOSPORT HOME EDUCATION GROUP ...................................................................................... A2-4 FAREHAM VANNES TWINNING – FRENCH CONVERSATION .............................................................................. A2-5 FLEXERCISE .............................................................................................................................................................. A2-5 HATHA YOGA ............................................................................................................................................................. A2-5 INSPIRING INKIN’ CARD CLUB ................................................................................................................................. A2-6 JIGSAW PRE-SCHOOL .............................................................................................................................................. A2-6 JIVEASY ...................................................................................................................................................................... A2-6 LADIES BADMINTON ................................................................................................................................................. A2-7 LEAGUE OF FRIENDS OF OAKLANDS .................................................................................................................... A2-7 OASIS YOUTH CENTRE ............................................................................................................................................ A2-7 PERFORM .................................................................................................................................................................. A2-8 PHOENIX POETRY .................................................................................................................................................... A2-8 REDS DANCING ......................................................................................................................................................... A2-8 SOLENT U3A BRIDGE CLUB .................................................................................................................................... A2-8 SOLENT U3A TRUST ................................................................................................................................................. A2-9 SOLENT STITCHERS ................................................................................................................................................ A2-9 SLIMMING WORLD SAT TUE .................................................................................................................................... A2-9 TACT (TITCHFIELD ARTS AND COMMUNITY THEATRE) .................................................................................... A2-10 TAI CHI ...................................................................................................................................................................... A2-10 TEA DANCE .............................................................................................................................................................. A2-11 THE ARTS SOCIETY SOLENT ................................................................................................................................ A2-11 THE LINDY CLUB/SUGARPUSH TEA DANCE ....................................................................................................... A2-11 TITCHFIELD ABBEY W I .......................................................................................................................................... A2-12 TITCHFIELD ART & CRAFT SHOW....................................................................................................................... A2-112 TITCHFIELD AUCTION .......................................................................................................................................... A2-112 TITCHFIELD BRIDGE CLUB .................................................................................................................................... A2-13 TITCHFIELD HISTORY SOCIETY............................................................................................................................ A2-13 TITCHFIELD INDOOR BOWLING CLUB ................................................................................................................. A2-13 TITCHFIELD LUNCH CLUB ..................................................................................................................................... A2-13 TITCHFIELD VILLAGE TRUST ................................................................................................................................ A2-13 WORDWRIGHTS ...................................................................................................................................................... A2-14 1ST TITCHFIELD SEA SCOUTS.............................................................................................................................. A2-14

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APPENDIX 2

BRITISH OKINAWAN KARATE BUGEIKAI (BOKB)

No. in group 20 No. of meetings 2 per week (in a normal year) Objectives To teach self-defence and traditional martial arts and weapons in an inclusive environment. Review of The group started back but numbers are very low. 2020 Plan for 2021 The group has suspended meetings until further notice.

CJ DANCING

No. in group 20-40 No. of meetings Approx. 80 (in a normal year) Objectives To teach Ballroom and Latin American dancing to children and adults in a friendly and social environment within the local community. Review of 2020 started well with very good numbers of dancers (new & existing clients), however 2020 it came to an abrupt end with a global lockdown. We managed to start again in September briefly for a number of weeks until November and again another lockdown. Plan for 2021 We hope to start 2021 where we left off in 2020 teaching as many people to dance as we can. COME DANCING No. in group 50-70 No. of meetings 13 (in a normal year) Objectives To raise money for the Community Centre and give people a good Saturday night with live music. Review of The group were unable to restart. 2020 Plan for 2021 To restart as soon as permitted.

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APPENDIX 2

COTTON ON SEWING WORKSHOPS

No. in group 12 No. of meetings 1 per week for 48 weeks of the year (in a normal year)

CROCHET CLUB

No. in group 4-8 No. of meetings Approx. 24 per year (in a normal year)

Objectives To teach individuals the craft of crochet, assisting with mindfulness and develop a community group.

Review of Unable to restart following the lockdowns. 2020

Plan for 2021 The group has discontinued.

DETERMINED TO SUCCEED

No. in group 4 No. of meetings Once per week (in a normal year)

Objectives To lose weight in a social environment Review of Unable to restart due to vulnerable group members. 2020

Plan for 2021 The group has discontinued.

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APPENDIX 2

FAREHAM AND DISTRICT BEEKEEPERS ASSOCIATION

No. in group 24 plus 4 tutors No. of meetings 6 (in a normal year)

Objectives To offer to the public an ‘Introduction to Bees and Beekeeping’ course. The course is based on the British Beekeepers’ Association (BBKA) Basic Assessment syllabus. The course comprises 10 sessions: 6 classroom evening sessions at Titchfield Community Centre and 4 practical daytime sessions at Manor Farm Country Park, where FDBKA have a training apiary.

Review of Unable to restart. 2020

Plan for 2021 The group has suspended meetings until 2022.

FAREHAM FLOWER CLUB

No. in group 100 regular plus exam No. of meetings Regular 170 per year, plus exams candidates (in a normal year) Objectives To teach people the basics in the art of flower arranging. Also to encourage people to further their skills.

FAREHAM AND GOSPORT HOME EDUCATION GROUP

No. in group 100 regular plus exam No. of meetings Regular 170 per year, plus exams candidates (in a normal year)

Objectives The aim of the Group is to provide educational opportunities and support for children and young adults, and to support parents of families who are educating their children at home. The objectives of the Group are:

Review of Covid affected our way of working considerably throughout the Feb 2020-Jan 2021 2020 period.

During the first lockdown we were unable to run our usual classroom based tutorials and the summer exams usually held at TCA were cancelled by government. However, during the second lockdown when almost all community centre activities were still not allowed to operate, TCA worked with us enabling us to run both classes and exams. We worked together to ensure that strict government safety rules were observed enabling us to operate under the Department of Education’s guidance that education was allowed to continue at such venues.

During times when we were unable to access the building, TCA continued to keep in touch with us; a huge help when planning our return after lockdown. They were (and still are) incredibly supportive of our group and appreciate fully the importance of the work we do enabling youngsters to learn and to take their exams.

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APPENDIX 2

Plan for 2021 Covid continues to cause difficulties in our usual way of operating classes and exams and we are aware that further changes may be needed based on whatever the government decides about lockdowns and exams in 2021.

Whatever happens, we will continue to work with TCA to ensure we observe all government rules regarding educational services within a community centre.

FAREHAM VANNES TWINNING – FRENCH CONVERSATION

No. in group 15 No. of meetings 24 (in a normal year)

Objectives To facilitate confidence in speaking French, foster an interest in France and encourage participation in Twinning visits with Vannes.

FLEXERCISE

No. in group 18 No. of meetings 2 per week (in a normal year)

HATHA YOGA

No. in group 30 No. of meetings 2 Sessions on Mondays and 1 (in a normal session on Wednesdays year)

Objectives Students to gain an understanding of body and breath awareness through posture work and relaxation. Students to gain strength, flexibility, balance and good health. Students to gain an awareness of calming the mind.

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APPENDIX 2

INSPIRING INKIN’ CARD CLUB

No. in group 15-20 No. of meetings 12 (in a normal year)

Objectives To have a fun morning making 6 stylish all occasion greetings cards using Stampin’ Up! products that showcase a variety of techniques. We craft, share, laugh and learn from one another. We meet on the Friday morning that follows the first Tuesday of every month between 10am and 12 noon. No previous experience is necessary, and all materials are provided, except glue.

Review of We started off the year well, but of course the social distancing restrictions have meant 2020 that we are unable to meet in person since April. The group is still in touch and we craft online with kits posted out. It’s not the same but has kept us going through difficult times.

JIGSAW PRE-SCHOOL

No. in group 22 children registered at No. of meetings Monday – Friday, term time only, present. 5 Staff. (in a normal 9am – 3pm year) Objectives To provide the local community with a childcare service in a friendly environment that is safe, secure, welcoming, caring, stimulating and affordable. • To enhance the development and education of children through play, whilst promoting self-confidence and self-esteem. • To treat every child and parent/carer as an individual and provide a service that ensures equality, diversity and a sense of value. To work in partnership with parents/carers and offer a flexibility which offers each family’s individual needs to be met.

JIVEASY

No. in group 80-120 No. of meetings 11 (in a normal year) Objectives Jiveasy is a dance company teaching Modern Jive (also known as Leroc) - an easy to learn, fun, social dance. We use the fabulous Main Hall at Titchfield to offer Friday evening social dances which are very popular with both our pupils and travelling dancers from elsewhere. Our aim is to offer social partner dancing in a safe environment to familiar dance music from the last 40 years, or so, that you would regularly hear on the radio. We offer dancing from 8pm to 11.30pm on these freestyle dance evenings.

Review of Early in March it became clear the virus was likely to spread most virulently amongst 2020 dancers who dance close to each other, change partners, and have hand to hand contact. With a very heavy heart we had to make the decision to close Jiveasy for the foreseeable future, cancelling our Titchfield freestyle dance on the 13th March 2020 on the day and in advance of Government advice. We value the health and safety of

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APPENDIX 2

all our Dancers and our wonderful Team, and didn't want to intentionally put anyone at risk. Unfortunately, we had only been able to hold two events in the main hall at Titchfield, in January and February 2020 - both of which were a success with just under 100 dancers.

Plan for 2021 As I write this in early January it is still illegal for us to reopen, however we hope we can return to dancing as soon as it's safe. We're looking forward to returning to our usual social happy atmosphere with lots of missed dances to make up! We have made provisional bookings for the Hall from April, but time will tell....

LADIES BADMINTON

No. in group 9 No. of meetings 46 (in a normal year)

Objectives Keep active and socialise. Coffee and a chat, and a bit of exercise, and of course fun.

Review of Last year we did manage to play up until 12th March and for 3 weeks in October, after 2020 doing a risk assessment! Who knew? When restrictions allowed us to, we met up every Thursday at 10.30am, to walk, play badminton, play croquet, and swim in our gardens, and of course coffee. We also welcomed a new lady, who also joined in our other activities.

Plan for 2021 Looking forward to returning when we have all been vaccinated and this virus gets a kicking.

LEAGUE OF FRIENDS OF OAKLANDS

No. in group 47 No. of meetings 48 (in a normal year)

Objectives To provide support for adults with severe and enduring mental health difficulties living in Fareham and Gosport. The Oakland’s Day Centre provides a safe environment where members may participate in various activities, regaining social skills and selfconfidence.

Review of We were unable to meet from the start of the pandemic. 2020

Plan for 2021 We hope to return as soon as it is safe for us to do so.

OASIS YOUTH CENTRE

No. in group 40 No. of meetings 100 (in a normal year)

Objectives To provide a safe and supportive environment for young people aged 10 to 18 years, promoting opportunities for learning and development.

Review of Under the Covid restrictions, Oasis had to close in March 2020 and was unable to 2020 reopen throughout the remainder of the year. Some on-line meetings were arranged to keep members in contact, however, and a very successful Halloween walk was organized, involving the active participation of a number of residents and businesses.

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Some detached work is also being undertaken by staff from Y Services, to support young people in the village.

PERFORM

No. in group 66 No. of meetings 3 x hourly classes per week. Approx (in a normal 10-13 weeks per term year)

Objectives Building children's confidence and social skills through drama, dance and singing. Review of The group started meeting at the centre but were unable to continue after the 2020 lockdowns.

Plan for 2021 The group have suspended meeting at Titchfield Community Centre for now but hope to return in the future. PHOENIX POETRY No. in group 10 No. of meetings 12 (in a normal year) Objectives To promote the composition and reading of poetry. To offer constructive appraisal of our work. To discuss issues and points of interest that arise from our poetry. Review of We met only in January and February. 2020

Plan for 2021 We really do hope to resume as soon as members feel confident to mix socially once more.. This may be September or hopefully sooner if the vaccine is swiftly distributed. REDS DANCING No. in group Approx.. 35 No. of meetings 2 per week (in a normal year) Objectives Teaching young children/teens freestyle dancing (slow, fast, street, rock and roll). SOLENT U3A BRIDGE CLUB No. in group Approx.. 40 No. of meetings Twice-monthly (in a normal year) Objectives To run duplicate sessions of Bridge which is open to all members of the U3A from those who might wish to improve their game or who just enjoy a game of bridge in a non-stressful, friendly atmosphere.

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SOLENT U3A TRUST

No. in group 12 No. of meetings 8 (in a normal year) Objectives Use of room at Community Centre for committee meetings. Review of Nothing to report. 2020 Plan for 2021 Our intention is to continue to use the committee room for our meetings, as in previous years, when the restrictions are eased and allow us to safely return. SOLENT STITCHERS No. in group 55 No. of meetings 1 Quilt Show every two years (in a normal year) Objectives To promote all forms of patchwork, quilting and other needlework Review of We were of course unable to hold our Quilt Show in 2020. 2020 Plan for 2021 We hope to run the Quilt Show in late 2021 or (more likely) early 2022.

SLIMMING WORLD

SATURDAY GROUP

SATURDAY GROUP
No. in group 80-100
No. of meetings
52
(in a normal
year)
Objectives Weight loss organisation. To help support and inspire members to achieve an all-
round healthy lifestyle
Review of The year got off to a bumper start welcoming 47 new members in January. As we
2020 entered February members were starting to get concerned around the virus and we
put precautions in place to protect members as best we could with the knowledge we
had at the time. By the middle of March Slimming World head office made the tough
decision to close all live groups and move us to a virtual service. At all times we put
the safety of our members first. We continued through the year and into the summer
with a virtual service, looking forward to the day we would eventually be able to return
to the centre. Mary-Kate kept us informed and up to date on the restrictions and
advised us of when it was felt safe for us to return. By mid August we were back in
group with very strict protocols in place. Around 70% of the membership returned to
real life groups and 30% chose to remain virtual. With social distancing, one way
systems and rigorous cleaning regimes we were able to provide a service in the safest
way possible until further lockdown restrictions were put in place. Overall, like so many
organisations, it’s been a tough year, membership numbers have fallen significantly.
We are battling through difficult times and holding onto the time we can return to real
life groups.
Plan for 2021 Once safe to do so we intend to return to the centre on a Saturday morning. Due to
the decrease in membership numbers we may need to scale back the service we
provide so we can rebuild and strengthen the group. With appropriate risk

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assessments in place I feel confident we can return to the centre and in time rebuild our group.

TUESDAY GROUP:

No. in group 90 - 130 weekly members No. of meetings 52 (in a normal year)

Objectives Weight loss organisation. To help support and inspire members to achieve an all-round healthy lifestyle

TACT (TITCHFIELD ARTS AND COMMUNITY THEATRE)

No. in group 26 No. of meetings 4 (in a normal year) Objectives To stage a public show annually during the Winter months. · To engage with and entertain members of the public who pay to attend the annual show. · To raise money for local charities. · To hold an annual meeting and play reading for current TACT participants. Review of We were fortunate to be able to stage 4 performances of our annual review in late 2020 February, early March 2020, just before everyone locked down. We had an audience of 340 over the 4 performances. As ever the feedback was very positive and the afternoon/evenings enjoyed by all who attended and those on stage. We raised £3,814 gross (before expenses) and donated to various local charities, including funding the costs of a mobile phone for our voluntary Titchfield Covid Support Group. We donated 70% of our net profit to Titchfield Community Centre and thank them for their flexibility and support in the run up to, and during, our show weekend. We maintain a minimum float to stage future shows and ensure we can give to local charities when their appeal is urgent. We were also not able to hold our summer AGM. Plan for 2021 Sadly, we shall not be able to stage our 2021 TACT performance due to lockdown, but we do have plenty of material to start rehearsing, and hope to be safely back at Titchfield Community Centre and put on our Show in spring 2022. TAI CHI No. in group 15 No. of meetings Weekly (in a normal year) Objectives To offer Tai Chi as a means of general health, balance, relaxation and focus to the general public. Review of With Covid-19, the classes had to stop during lockdowns. We adhered to government 2020 advice by practicing in very small groups outside as appropriate. We returned to the hall briefly, which was a huge relief to many participants. We also offer online classes at (facebook) Tai Chi Andrew. Plan for 2021 We will continue as guided. The facebook and zoom options are a current alternative, until we can return to the centre.

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TEA DANCE

No. in group

50

No. of meetings 50 (in a normal year)

Objectives To raise money for the community centre and give so many people a lot of enjoyment. Have a chat and a cup of tea, and of course, dancing.

Review of We were only able to hold a few dances in 2020 and not permitted to return after the 2020 lockdowns were lifted.

Plan for 2021 To return to dancing and raising money for the centre as soon as we are permitted.

THE LINDY CLUB/SUGAR PUSH TEA DANCE

No. in group 20-30 in classes No. of meetings Weekly classes 30-40 in workshops (in a normal 3 full weekend workshops year) 80-100 at dances 4 SugarPush dances 100-150 at events 4-6 day workshops Objectives To provide high standard Lindy Hop classes and social dances for the local Lindy Hop scene and to keep increasing the community. Review of Sadly, the virus has impacted our group extremely hard last year due to the nature of 2020 social dancing. We were able to run our weekly classes up until March along with a weekend event and a couple of social dances over those first few months until we were locked down. After the lockdown we were only able to run 2 weekend workshop days since the demand for dancing had dropped as people need a partner to participate and most of our dancers are not couples so rely on the class rotating in order to dance with different people who also attend on their own.

THE ARTS SOCIETY SOLENT

No. in group 261 No. of meetings 11 (in a normal year)

Objectives The Arts Society offers enjoyable opportunities to discover and support the arts of yesterday, today and tomorrow within South East Hampshire. We provide monthly lectures, given by accredited lecturers sharing their specialist knowledge about all aspects of art including design, architecture and music. In addition, there are more in depth Special Interest Days, visits to country houses, castles and major art exhibitions as well as overnight visits to historical cities and towns. Support in art is given to local schools.

Review of Due to the global pandemic we held 2 meetings in January & February in person. 2020 We were also able to hold our annual ArtsFest in February where we showcase members works of art and on hindsight we were very fortunate to be able to do this. Although we met as a committee via Zoom from April to July no meetings with members were held. We held our AGM online in July which was very successful. In

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September we commenced meetings via Zoom and this has been supported by the membership.

TITCHFIELD ABBEY W I

No. in group 75 No. of meetings 11 (in a normal year)

Objectives To uphold the objectives of the WI to inspire women to gain knowledge, experience and skills. Review of Unfortunately for most of 2020 Titchfield Abbey WI has been unable to meet. This 2020 restriction due to the Pandemic, Government rules, closure of Titchfield Community Centre and also the age and size of the group. Communication has been upkept by a weekly newsletter via email or post to all members from the President Maureen Levenson.

Plan for 2021 Titchfield Abbey WI would like to resume meetings at the Centre as soon as it is viable and safe to do so, with an interesting programme for members as well as outings and workshops.

TITCHFIELD ART & CRAFT SHOW

No. in group 8 No. of meetings 6, plus 3-day event (in a normal year)

Objectives To raise funds for Titchfield Community Centre and Local Charities that are important to the local community and Titchfield.

Review of The show was unable to go ahead in 2020. 2020

Plan for 2021 To run a show at the end of 2021 if restrictions allow.

TITCHFIELD AUCTION

No. in group 150 No. of meetings 50 (in a normal year) Objectives To run a weekly auction, selling antiques, furniture, collectibles, jewellery, medals, household items and more. Anyone is free to sell their items. We have been running since 1996.

Review of Prior to and following lockdown, we were able to run 19 auctions in total in 2020. This 2020 was of course in line with government guidelines and in accordance with the Community Centre’s risk assessment.

Plan for 2021 We hope to get back to running a regular weekly auction at the Community Centre as soon as it is safe to do so.

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TITCHFIELD BRIDGE CLUB

No. in group

84

No. of meetings Twice a week (in a normal year)

Objectives Keep promoting the game of Bridge in a friendly and welcoming atmosphere.

TITCHFIELD HISTORY SOCIETY

No. in group

80

No. of meetings 9 (in a normal year)

Objectives The Society provides talks at monthly meetings (September to May) on a variety of historical subjects. We also research the history of Titchfield and its environs, and publish a series of books derived from the research. We arrange a Summer outing to a place of historical interest, and hold a Summer evening picnic, usually at the ancient Abbey. We have a website and a Facebook page providing information about our activities, and maintain an archive of historical material relating to the village.

TITCHFIELD INDOOR BOWLING CLUB

No. in group 40

No. of meetings 25 (in a normal year)

Objectives Maintain social contact and club activities for members of the Titchfield Old English Bowling Club throughout the winter months through the medium of short mat bowling.

TITCHFIELD LUNCH CLUB

No. in group 50 No. of meetings 50 (in a normal year)

Objectives To create a community event for the elderly and lonely.

Review of Our members have missed the lunch club tremendously, as for many it is the only 2020 social activity of their week. We have made efforts to remain in touch by phone. We have sadly suffered one bereavement this year.

TITCHFIELD VILLAGE TRUST

No. in group 150 No. of meetings 9 (in a normal year)

Objectives The Titchfield Village Trust has been established for the public benefit and is a group of likeminded local residents who are keen to:

1.Promote high standards of planning and architecture in the village of Titchfield and its immediate surroundings.

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2.Educate the public in the geography, history, natural history and architecture of the village.

3.Assist towards the preservation, protection, development and improvement of features, which are of historical or public interest in the village and the immediate surrounding area.

4.To act as a co-ordinating body and facilitator with local authorities and all other statutory groups, voluntary organisations, charities and persons having aims that are similar to those of the Trust.

5 The provision and maintenance of a village hall for the use of the inhabitants of the village.

WORDWRIGHTS

No. in group

Objectives

10

No. of meetings 21 (in a normal year)

1[ST] TITCHFIELD SEA SCOUTS

No. in group 84 No. of meetings 118 (in a normal year)

Objectives To offer a wide variety of experiences and activities, in a fun, safe and supportive environment, allowing children and young people aged 6-14 to develop as individuals through the Scouting movement. As we are a Sea Scout Group we also spend a lot of time on the water taking part in sailing, Kayaking and Canoeing.

Review of As is the case for everyone 2020 has been a challenging year for 1st Titchfield 2020 Seascout Group. Before the first lockdown commenced on the 16th of March the Scout Group managed to attend 24 sessions at the Community Centre. We managed to run some activities for the young people online over Zoom for the remainder of the year but we are all looking forward to getting back to face to face activities at the Community Centre.

Plan for 2021 As and when we are allowed back to face to face activities we look forward to taking part in socially distanced activities again. Due to the size of the room that we currently use we would like to book the garage when it is available for socially distanced activities and games. We are also very grateful for the offer of the outside growing area which has been offered to us and look forward to working on it.

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