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2022-03-31-accounts

REGISTERED COMPANY NUMBER: 05372429 (England and Wales) REGISTERED CHARITY NUMBER: 1109030

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022

for

East Hull Community Transport

Try Lunn & Co Chartered Accountants Roland House Princes Dock Street HULL HU1 2LD

East Hull Community Transport

Contents of the Financial Statements for the Year Ended 31 March 2022

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8 to 9
Cash Flow Statement 10
Notes to the Cash Flow Statement 11
Notes to the Financial Statements 12 to 16

East Hull Community Transport

Report of the Trustees for the Year Ended 31 March 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

East Hull Community Transport is a Community Enterprise working towards sustainability yet meeting the identified local transport needs of East Hull residents who through age, learning or physical disability, social exclusion or poverty, need support.

Our principle objectives are:

The main objectives and activities for this year continued to be to maintain East Hull Community Transport in line with our strategy and continue to balance the need for sustainability with the principle social objectives of the company. The strategies employed to assist the Charity to achieve this were:

Public benefit

As Trustees we consider we have complied with the duty in section 4 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission. The Trustees are aware of the Charity Commission's guidance on public benefit and the trustees ensure that they carry out their charities aims for the public benefit. The charity's public benefit is detailed below in our objectives and activities.

Page 1

East Hull Community Transport

Report of the Trustees for the Year Ended 31 March 2022

CORONAVIRUS (COVID-19)

The charity has been impacted, since mid-March 2020, by the coronavirus pandemic. The charity has continued to provide services safely and securely throughout the pandemic to those who need it most.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The main services that we operated in 2021/22 are shown below together with a brief explanation:

Dial a ride

A Door to door wheelchair accessible transport service for individuals and families living in mainly East Hull that find public transport provisions difficult to use or access.

Group Travel

Up to 16 passenger seat minibuses, mostly with disabled access, are available to transport affiliated groups from non-profit making organisations with a Company employed driver.

The objectives and milestones set by the Directors and Trustees, and outside agencies, in respect of our own targets and funding provision were met.

General

In 2021/22 the charity’s activities were impacted by the Covid-19 pandemic. The charity, wherever possible, adapted its service in order to continue to deliver the Dial a Ride and Group related activities. The adaptions made included increasing the number of vehicles in operation to allow social distancing to be adhered to and taking any necessary safeguards and precautions to protect its’ team and passengers. The results continue to demonstrate the hard work of the office and drivers over the last year. The constant drive has led EHCT to achieve its aims and objectives.

The company now has 29 vehicles and employs 32 personnel.

Name 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
Dial a Ride 13,948 12,956 6,367 6,040 4,296 Not available 4,125
Group 34,765 68,892 53,504 62,008 59,012 55,796 61,750
Total passengers 48,713 81,848 59,871 68,048 63,308 Not available 65,875

The Board remain committed to increase staff if this is possible in line with financial stability fulfilling both our sustainability and one of our main objectives of providing worthwhile employment. Morale of the staff both driving and office based is high and the workforce continue to be the greatest asset of the company. However our staff numbers and costs have to reflect our income and the funding we can secure.

FINANCIAL REVIEW

Principal funding sources

The principal funding is from the operation of transport activities for charities and schools.

Expenditure during the year has been in accordance with the charitable objectives and agreed business plan.

Coronavirus Job Retention Scheme

In 2021/22 the charity has claimed £1,309 for grant monies in respect of the UK Government’s “furlough” Scheme.

Investment policy

Grants received in advance and any other surplus funds that may, from time to time, be available are invested in bank deposit accounts.

Page 2

East Hull Community Transport Report of the Trustees for the Year Ended 31 March 2022

FINANCIAL REVIEW

Reserves policy

The Trustees have established a level of reserves (that is those funds that are freely available) that the charity ought to have.

Reserves are needed to bridge the funding gaps between spending on the provision of community transport and receiving resources through charges and grants that provide funding. Reserves are also held to cover the cost of replacing the vehicle fleet.

The actual reserves at 31 March 2022 were £775,693 (2021 £739,270). Of this sum the Trustees have designated £200,000 as the project sustainability fund and £200,000 has been designated to meet a part of the costs of replacing a part of the vehicle fleet. Whilst the current level of reserves may prove sufficient, it is the Trustees view that it prudent to ensure that there are sufficient reserves to provide financial flexibility over the course of the forthcoming challenges, which include increasing fuel costs, the impact of the rising rate of inflation throughout the charity and also the loss of Dial a Ride grant monies which ceased in August 2021.

Going concern

The board of trustees consider that there are no material uncertainties in relation to the charity’s ability to continue as a going concern. In holding this view the trustees have, in addition to the normal considerations, reflected on the impact on the charity of the ongoing coronavirus pandemic. Whilst there has been an impact on the charity caused by the pandemic, beginning in March 2020, the charity has responded to the challenges it has faced and it is the trustees view that the charity has, and will continue to have, sufficient reserves and the challenges faced by covid-19 will be resolved without undue financial harm being done to the charity.

FUTURE PLANS

The Charity continues to endeavour to renew and consolidate contracts and obtain service level agreements from a variety of sources. It is felt that the company is now balanced to see itself through the challenges ahead. The Board and management will continue to work at ways of generating income yet continue to maintain the subsidised services our clients depend on. The company continues to feel confident of its future despite the challenges it faces now and will face in the future including in relation to the coronavirus pandemic and its operational activities.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

East Hull Community Transport is a company limited by guarantee governed by its Memorandum and Articles of Association dated 22 February 2005. It is a registered charity with the Charity Commission.

Recruitment and appointment of new trustees

New trustees are appointed under the terms of the trust deed and by invitation of the existing trustees.

Trustee induction and training

New trustees are briefed on their legal obligations under Charity & Company Law at the time of their appointment.

Organisational

The board of trustees, which can have up to 12 members, administers the Charity. The board meets quarterly. The Chief Executive and Chairman of the board of trustees meet periodically between board meetings. The Chief Executive is appointed by the trustees to manage the day to day operations of the Charity. To facilitate effective operations, the Chief Executive has delegated authority, within terms of delegation approved by the trustees, for operational matters.

The Board directs the company and provides the necessary checks and balances to keep focus on our social objectives. Clients praise the staff care and professionalism of driving staff on a regular basis. The number of drivers employed in relation to the type and number of vehicles we own works well.

Risk management

The trustees have conducted a review of the major risks to which the Charity is exposed. There is an annual review of risks the Charity may face. Where appropriate, systems or procedures have been established to mitigate the risks the Charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects.

Page 3

East Hull Community Transport

Report of the Trustees for the Year Ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management (continued)

Procedures are in place to ensure compliance with the road traffic act, the health and safety of staff and passengers. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05372429 (England and Wales)

Registered Charity number 1109030

Registered office

Suite 2, First Floor Offices YPI Sports Centre Chanterlands Avenue Hull HU5 4EF

Trustees

Mr A C Cosgrove Mr G Longbone Mr D M Elliott Mrs G M Ockleton Mr G M Groom Mr J Georgiou Ms J E Price

Chief Executive

Mr R Foster

Company Secretary

Mrs J Staves

Independent Examiner

Try Lunn & Co Chartered Accountants Roland House Princes Dock Street HULL HU1 2LD

Bankers

Virgin Money UK plc 214 Holderness Road Hull HU8 8HL

Solicitors

Rollits Wilberforce Court High Street Hull HU1 1YJ

Page 4

East Hull Community Transport

Report of the Trustees for the Year Ended 31 March 2022

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees (who are also the directors of East Hull Community Transport for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

............................................. Mr A C Cosgrove - Trustee

Page 5

Independent Examiner's Report to the Trustees of East Hull Community Transport

Independent examiner's report to the trustees of East Hull Community Transport ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ACA which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

STEVEN LORD ACA Try Lunn & Co Chartered Accountants Roland House Princes Dock Street HULL HU1 2LD

Date: .............................................

Page 6

East Hull Community Transport

Statement of Financial Activities for the Year Ended 31 March 2022

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
3
Grants & contracts
788,375
Investment income
2
283
Grant monies received from “CJRS”
1,309
Total
789,967
EXPENDITURE ON
Charitable activities
4
Grants & contracts
753,544
Total
753,544
NET INCOME
36,423
RECONCILIATION OF FUNDS
Total funds brought forward
739,270
TOTAL FUNDS CARRIED FORWARD
775,693		 Restricted
fund
£
-
-
-
-
-
-
-
-
-		 2022
Total
funds
£
788,375
283
1,309
789,967
753,544
753,544
36,423
739,270
775,693		 2021
Total
funds
£
704,289
1,740
109,817
815,846
765,520
765,520
50,326
688,944
739,270

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

Page 7

East Hull Community Transport (Registered number: 05372429)

Balance Sheet 31 March 2022

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
10
99,921
CURRENT ASSETS
Debtors
11
125,746
Cash at bank and in hand
570,512
696,258
CREDITORS
Amounts falling due within one year
12
(20,486)
NET CURRENT ASSETS
675,772
TOTAL ASSETS LESS CURRENT
LIABILITIES
775,693
NET ASSETS
775,693
FUNDS
13
Unrestricted funds:
General fund
Designated project sustainability fund
Designated vehicle replacement
Restricted fund
TOTAL FUNDS		 Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
10
99,921
CURRENT ASSETS
Debtors
11
125,746
Cash at bank and in hand
570,512
696,258
CREDITORS
Amounts falling due within one year
12
(20,486)
NET CURRENT ASSETS
675,772
TOTAL ASSETS LESS CURRENT
LIABILITIES
775,693
NET ASSETS
775,693
FUNDS
13
Unrestricted funds:
General fund
Designated project sustainability fund
Designated vehicle replacement
Restricted fund
TOTAL FUNDS		 Restricted
fund
£
-
-
-		 2022
Total
funds
£
99,921
125,746
570,512		 2021
Total
funds
£
102,888
98,699
571,733
670,432
(34,050)
636,382
739,270
739,270
339,270
200,000
200,000
-
739,270
696,258
(20,486)
675,772
775,693
775,693


 -
-
-
-
-





 696,258
(20,486)
675,772
775,693
775,693
375,693
200,000
200,000
-



775,693

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

Page 8

7

East Hull Community Transport (Registered number: 05372429)

Balance Sheet - continued 31 March 2022

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Mr A C Cosgrove - Trustee

Page 9

East Hull Community Transport

Cash Flow Statement for the Year Ended 31 March 2022

Notes
Cash flows from operating activities
Cash generated from operations
1
Interest paid
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Sale of tangible fixed assets
Interest received
Net cash used in investing activities
Change in cash and cash equivalents in the
reporting period
Cash and cash equivalents at the beginning
of the reporting period
Cash and cash equivalents at the end of the
reporting period		 2022
£
56,555
(31)
56,524
(74,396)
16,368
283
(57,745)
(1,221)
571,733
570,512		 2021
£
154,749
(28)
154,721
(15,844)
1,625
1,740
(12,479)
142,242
429,491
571,733

Page 10

East Hull Community Transport

Notes to the Cash Flow Statement for the Year Ended 31 March 2022

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES OPERATING ACTIVITIES
2022 2021
£ £
Net income for the reporting period (as per the Statement of Financial
Activities) 36,423 50,326
Adjustments for:
Depreciation charges 62,940 63,185
Loss on disposal of fixed assets (1,946) 37
Interest received (283) (1,740)
Interest paid 31 28
(Increase)/decrease in debtors (27,047) 22,873
(Decrease)/increase in creditors (13,563) 20,040
Net cash provided by operations 56,555 154,749

Page 11

East Hull Community Transport

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Computer equipment 33% on cost General 33% on cost Motor Vehicles 20% on cost

Taxation

As a Charity, East Hull Community Transport is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charitable Company.

The funds of the Charity are unrestricted funds. The trustees intend to use and will continue to use a part of the unrestricted income funds to sustain the Charity after its funding from Preston Road Neighbourhood Development company ceased. The Trustees also intend to use a part of the unrestricted income funds to replace the vehicle fleet. The Trustees have designated funds to reflect this. The funds held in each category are disclosed in note 13.

The notes form part of these financial statements

Page 12

East Hull Community Transport

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

2. INVESTMENT INCOME
2022 2021
£ £
Deposit account interest 283 1,740
283 1,740
3. INCOME FROM CHARITABLE ACTIVITIES
2022 2021
Provision for
Grants & community Total activities Total activities
contracts transport
£ £ £ £
Dial a Ride - grant & subsidy 39,617 - 39,617 95,080
Bus Service Operators Grant 20,059 - 20,059 14,799
Dial a Ride - 8,136 8,136 3,436
Group - 719,421 719,421 565,061
Other - 1,142 1,142 25,913
59,676 728,699 788,375 704,289
4. CHARITABLE ACTIVITIES COSTS
Direct Support costs
Costs (see note 5) Totals
£ £ £
Provision for community transport 680,924 72,620 753,544
5. SUPPORT COSTS
Governance
Management costs Totals
£ £ £
Provision for community transport 51,794 20,826 72,620
6. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2022 2021
£ £
Depreciation - owned assets 62,940 63,183
Deficit on disposal of fixed assets (1,946) 37

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

The notes form part of these financial statements

continued...

Page 13

East Hull Community Transport

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

8. STAFF COSTS

Staff costs were as follows:

Salaries and wages
Social security costs
Redundancies
Pension Cost
Total		 2022
£
404,020
17,824
-
22,235
444,079		 2021
£
389,835
21,692
44,060
19,342
474,929

No employee received emoluments of more than £60,000 in 2020/21 or 2021/22.

The average number of employees during the year was as follows:

Chief Executive
Drivers
Administration and support
Total		 2022
Number
1
29
2
32		 2021
Number
1
26
2
29

The charity operates a defined contribution pension scheme. Contributions payable to the charity’s pension scheme are charged to expenditure in the period to which they relate.

9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Grants & contracts
704,289
Investment income and Grant monies received from “CJRS”
111,557
Total
815,846
EXPENDITURE ON
Charitable activities
Grants & contracts
765,520
Total
765,520
NET INCOME/(EXPENDITURE)
50,326		 Restricted
fund
£
-
-
-
-
-
-		 Total
funds
£
704,289
111,557
815,846
765,520
765,520
50.326

continued...

Page 14

East Hull Community Transport

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - Continued

Net movement in funds

RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
10.
TANGIBLE FIXED ASSETS
COST
At 1 April 2021
Additions
Disposals
At 31 March 2022
DEPRECIATION
At 1 April 2021
Charge for year
Eliminated on disposal
At 31 March 2022
NET BOOK VALUE
At 31 March 2022
At 31 March 2021
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors and prepayments		 688,944
739,270-
Motor
vehicles
£
332,461
71,123
(30,790)
372,794
238,678
59,055
(16,368)
281,366
91,428
93,783		 -
-
Computer
equipment
£
37,519
3,273
-
40,792
28,414
3,885
-
32,299
8,493
9,105
2022
£
90,555
35,191
125,746		 688,944
739,270
Totals
£
369,980
74,396
(30,790)
413,586
267,093
62,940
(16,368)
313,665
99,921
102,888
2021
£
67,815
30,884
98,699		 688,944
739,270

continued...

Page 15

East Hull Community Transport

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Other creditors
Accruals and deferred income
Taxation and social security		 2022
£
3,813
4,325
3,995
8,353
20,486		 2021
£
3,753
19,523
7,132
3,642
34,050

13. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Designated project sustainability fund
Designated vehicle fleet replacement fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS
14.
RELATED PARTY DISCLOSURES		 At 1.4.21
£
339,270
200,000
200,000
739,270
Incoming
resources
£
789,967
789,967		 Net
movement
At
in funds
31.3.22
£
£
36,423
375,693
-
200,000
-
200,000
36,423
775,693
Resources
Movement
expended
in funds
£
£
(753,544)
36,423
(753,544)
36,423

There were no related party transactions for the year ended 31 March 2022.

Page 16