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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 05386830 (England and Wales) REGISTERED CHARITY NUMBER: 1108979

COTSWOLD COUNSELLING

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2023

COTSWOLD COUNSELLING

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

Page Page Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Statement of Financial Position 6
Notes to the Financial Statements 7 to 11
Detailed Statement of Financial Activities 12 to 13

COTSWOLD COUNSELLING

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The ethos of the agency is for counselling to be available for all, providing a low-cost service for adults, although fees are waived for those who cannot afford them. Services are offered to all young people aged 11-18 years regardless of whether a donation is made. There is a fixed charge for children of primary school age although there is a hardship fund to enable a small number of children who would otherwise be unable to access the service to receive counselling. We have also started providing family therapy within the last year. There is a fixed charge for this service although there is a hardship fund to enable a small number of families who would otherwise be unable to access the service to receive counselling.

ACHIEVEMENT AND PERFORMANCE Charitable activities

Adult Counselling

A total of 351 (469) clients were seen and 4150 (4558) counselling hours were carried out.

Young People's Counselling

35 (53) young people were seen and 388 (603) counselling hours were carried out.

Secondary Schools Counselling

We provided 720 (793) sessions. We are not able to provide the number of students this year.

Primary Schools

52 (30) children were seen and 664 (376) counselling hours took place. We did make use of the hardship fund for a number of clients who would otherwise not have been able to access the service. Presenting problems are complex and the value of counselling is highly valued by the schools involved. There has been a large increase in number of sessions provided over the year as we have increased our relationships with local schools as well as seeing more primary individuals at the Centre.

Family Therapy Unit - a new initiative

16 families were seen and 109 counselling hours took place. This was a new initiative which began on a very small scale in April 2022. This has grown throughout the year and by the end of March 2023, we had built up a strong family therapy arm to the organisation.

FINANCIAL REVIEW

Financial position

The impact of Covid remained during 2022-23, with both counsellors and clients cancelling sessions due to illness. In addition, due to the financial climate, a number of counsellors left the organisation as they needed to seek paid employment. This had an impact on our waiting lists and also the number of clients we were able to see. However, during the year, we began to recruit more counsellors and although this was slow to impact the waiting list due to the way in which counsellors gradually build their clients hours, by the end of the financial year, we started to see an increase in the number of counsellors hours being carried out. We have also started offering family therapy which has been hugely popular as the provision of this type of counselling is lacking in this part of the country. This is continuing to expand. We also provided Young People's training for a number of our counsellors to help with our waiting list for 11-18 year olds. In addition, we have formed strong relationships with two local NHS Primary Care Networks and through this relationship have been offering counselling sessions to young people aged 11 - 25 years who would otherwise be waiting a long time (often years) for NHS services.

Overall the total income was £212,608 (2022: £140,427), against total expenditure of £167,997 (2022: £146,020), giving an overall surplus of £44,611 (2022: deficit of £5,593), leaving total reserves at the year end of £149,325 (2022: £104,714).

Page 1

COTSWOLD COUNSELLING

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023

FINANCIAL REVIEW

Reserves policy

We aim to hold general reserves to cover approximately 9 months running costs for the main agency core business. Funds held currently are in excess of this, but in view of the uncertainty of COVID-19 outcome and funding it is fortunate that we hold this level. The trustees work on the principle of having at least £85,000 in reserves at all times.

FUTURE PLANS

Over the next year, the counsellors who have carried out the Young People's training will begin to work with young people and will help to bring the waiting list down. We will continue to expand our work with families and we intend to continue growing our workforce of counsellors who work with adults. We are also in negotiations to work with another local NHS primary care network.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The organisation is a charitable company limited by guarantee, incorporated on 9th March 2005 registered as a charity on 11th April 2005. The Company was established under a Memorandum Articles of Association which established the objects and powers of the Charitable Company and governed under its Articles of Association. In the event of the Company being wound up members required to contribute an amount not exceeding £1.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05386830 (England and Wales)

Registered Charity number

1108979

Registered office

South Wing Council Offices Trinity Road CIRENCESTER Gloucestershire GL7 1PX

Trustees

Mrs J M Erskine Crum (Chair) Mr N J Latimer Mrs L Nattrass - resigned 09/01/23 Mrs A Clark Mr P Megarry Mrs E Hutchison Mrs H Slator Mrs N Selwyn

Independent Examiner

Morris Owen Chartered Accountants 43-45 Devizes Road SWINDON Wiltshire SN1 4BG

Page 2

COTSWOLD COUNSELLING

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023

Approved by order of the board of trustees on 25th September 2023 and signed on its behalf by:

Mrs J M Erskine Crum - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COTSWOLD COUNSELLING

Independent examiner's report to the trustees of Cotswold Counselling ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jenna Wheeler ACA CTA

Morris Owen Chartered Accountants 43-45 Devizes Road SWINDON Wiltshire SN1 4BG

Date: .............................................

Page 4

COTSWOLD COUNSELLING

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023

----- Start of picture text -----
2023 2022
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 3 159,165 - 159,165 113,284
Charitable activities
General 50,425 - 50,425 25,914
Other trading activities 4 2,113 - 2,113 1,210
Investment income 5 905 - 905 19
Total 212,608 - 212,608 140,427
EXPENDITURE ON
Charitable activities
General 132,398 - 132,398 107,778
Other 35,599 - 35,599 38,242
Total 167,997 - 167,997 146,020
-
NET INCOME/(EXPENDITURE) 44,611 44,611 (5,593)
RECONCILIATION OF FUNDS
-
Total funds brought forward 104,714 104,714 110,307
TOTAL FUNDS CARRIED FORWARD 149,325 - 149,325 104,714
----- End of picture text -----

The notes form part of these financial statements

Page 5

COTSWOLD COUNSELLING

STATEMENT OF FINANCIAL POSITION 31ST MARCH 2023

----- Start of picture text -----
2023 2022
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
CURRENT ASSETS
Debtors 10 17,397 - 17,397 1,943
Cash at bank 150,427 - 150,427 114,502
-
167,824 167,824 116,445
CREDITORS
Amounts falling due within one year 11 (18,499) - (18,499) (11,731)
NET CURRENT ASSETS 149,325 - 149,325 104,714
TOTAL ASSETS LESS CURRENT
LIABILITIES 149,325 - 149,325 104,714
NET ASSETS 149,325 - 149,325 104,714
FUNDS 12
Unrestricted funds 149,325 104,714
TOTAL FUNDS 149,325 104,714
----- End of picture text -----

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 25th September 2023 and were signed on its behalf by:

Mr N J Latimer - Trustee

Mrs J M Erskine Crum - Trustee

The notes form part of these financial statements

Page 6

COTSWOLD COUNSELLING

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

1. COMPANY INFORMATION

The company is a company limited by guarantee and incorporated in England and Wales, and a registered charity with the Charity Commission in England and Wales.

The registered office address is South Wing Council Offices, Trinity Road, Cirencester, Gloucestershire, United Kingdom, GL7 1PX.

These financial statements are presented in British Pounds (GBP), which is the company's functional and presentational currency.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories income:

Fee income is included in full in the statement of Financial Activities when receivable.

Donated services and facilities are included at the value to the Charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

Investment income is included when receivable.

Incoming resources for generating funds are accounted for when earned.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 7

COTSWOLD COUNSELLING

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023

3. DONATIONS AND LEGACIES

Fees
Donations
Gift aid
4.
OTHER TRADING ACTIVITIES
Sundry income
5.
INVESTMENT INCOME
Interest receivable - trading		 2023
£
148,325
9,470
1,370
159,165
2023
£
2,113
2023
£
905		 2022
£
105,612
7,234
438
113,284
2022
£
1,210
2022
£
19

6. TRUSTEES' REMUNERATION AND BENEFITS

During the year, trustees carried out supervision services on behalf of the charity and received payment for said services totalling £8,479 (2022: £10,944). These services were charged at the same terms and conditions as any other counsellor.

Trustees' expenses

During the year ended 31 March 2023, expenses of £368 were repaid to trustees (2022: £12).

7. STAFF COSTS

Wages and salaries
Other pension costs		 2023
£
60,952
1,644
62,596		 2022
£
59,685
1,507
61,192

The average monthly number of employees during the year was as follows:

Counsellor Co-ordinators
Management and administration		 2023
1
3
4		 2022
1
3
4

No employees received emoluments in excess of £60,000.

continued...

Page 8

COTSWOLD COUNSELLING

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023

8. INDEPENDENT EXAMINERS FEES

8.
INDEPENDENT EXAMINERS FEES
Statutory accounts production & external scrutiny 2023
£
2,076		 2022
£
1,600
2,076 1,600
9.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
113,284
Charitable activities
General
25,914
Other trading activities
1,210
Investment income
19		 Restricted
Total
fund
funds
£
£
-
113,284
-
25,914
-
1,210
-
19
Total 140,427 -
140,427
EXPENDITURE ON
Charitable activities
General
Other		 107,778
38,242		 -
107,778
-
38,242
Total 146,020 -
146,020
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward		 (5,593)
110,307		 -
(5,593)
-
110,307
TOTAL FUNDS CARRIED FORWARD 104,714 -
104,714
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments and accrued income		 2023
£
4,275
1,370
11,752		 2022
£
280
-
1,663
17,397 1,943

continued...

Page 9

COTSWOLD COUNSELLING

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023

----- Start of picture text -----
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade creditors 3,570 -
Social security and other taxes 2,737 1,063
Other creditors 1,513 258
Accruals and deferred income 10,679 10,410
18,499 11,731
12. MOVEMENT IN FUNDS
Net
movement At
At 1.4.22 in funds 31.3.23
£ £ £
Unrestricted funds
General fund 104,714 44,611 149,325
TOTAL FUNDS 104,714 44,611 149,325
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 212,608 (167,997) 44,611
TOTAL FUNDS 212,608 (167,997) 44,611
Comparatives for movement in funds
Net
movement At
At 1.4.21 in funds 31.3.22
£ £ £
Unrestricted funds
General fund 110,307 (5,593) 104,714
TOTAL FUNDS 110,307 (5,593) 104,714
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 140,427 (146,020) (5,593)
TOTAL FUNDS 140,427 (146,020) (5,593)
----- End of picture text -----

continued...

Page 10

COTSWOLD COUNSELLING

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2023

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund		 Net
movement
At 1.4.21
in funds
£
£
110,307
39,018		 At
31.3.23
£
149,325
TOTAL FUNDS 110,307
39,018		 149,325
A current year 12 months and prior year 12 months combined net movement in funds, included
the above are as follows:
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
Unrestricted funds
General fund
353,035
(314,017)
39,018
TOTAL FUNDS 353,035
(314,017)		 39,018

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2023.

Page 11

COTSWOLD COUNSELLING

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023

INCOME AND ENDOWMENTS
Donations and legacies
Fees
Donations
Gift aid
Other trading activities
Sundry income
Investment income
Interest receivable - trading
Charitable activities
Grants
Total incoming resources
EXPENDITURE
Charitable activities
Coordinator wages
Counsellor fees
Supervision fees
CDC Management charges
Counsellor expenses
Workshop costs & expenses
Counsellor training
Other direct expenses
Other
Admin wages
Pensions
Admin costs
Support costs
Management
Rent, rates and water
Insurance
Telephone
Postage and stationery
Advertising
Sundries
Subscriptions
Books
Room hire
Carried forward		 2023
£
148,325
9,470
1,370
159,165
2,113
905
50,425
212,608
29,243
43,219
25,661
4,765
4,047
1,524
350
868
109,677
31,709
1,644
2,246
35,599
12,481
1,511
725
714
478
1,896
535
249
1,130
19,719		 2022
£
105,612
7,234
438
113,284
1,210
19
25,914
140,427
26,324
15,821
34,764
3,954
2,119
1,403
165
-
84,550
33,361
1,507
3,374
38,242
10,856
1,456
2,206
1,471
-
1,672
519
165
1,097
19,442

This page does not form part of the statutory financial statements

Page 12

COTSWOLD COUNSELLING

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023

----- Start of picture text -----
2023 2022
£ £
Management
Brought forward 19,719 19,442
Computer costs 266 1,287
19,985 20,729
Finance
Bank charges 113 96
Governance costs
Accountancy and legal fees 2,623 2,403
Total resources expended 167,997 146,020
Net income/(expenditure) 44,611 (5,593)
----- End of picture text -----

This page does not form part of the statutory financial statements

Page 13