## **Trustees' Annual Report for the period**
Period start date Period end date 1 11 2022 31 10 2023
**From**
**To**
## Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any) 1108947 Charity's principal address** 1 Leicester Villas
Tag Rugby Trust
TRT
Hove **Postcode BN3 5SP**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Martin Hansford Chairman
2 Robert Newman Treasurer
3 Chris Tapper Trustee
4
5
6
7
8
9
10
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of advisor Name Address
Patron Steve Pope
Patron Gary Townsend
Ambassador Richard Gray
Ambassador Ashton Hunt
**----- End of picture text -----**
**Name of chief executive or names of senior staff members (Optional information)**
**December 2005**
**TAR**
1
**Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Articles of Association
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
Elected
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures for induction/training of trustees.
- The charity’s organisational structure and wider network with which the charity works.
- Trustees’ consideration of risks and system/procedures to manage
2022-23 has felt like the first “normal” year of operations since 2019. It has been a long period of coping with a broad range of challenges, adjusting to new ways of working and ensuring the core elements of the TRT programme are still being coached, promoted and made available to our target audience all over Zimbabwe.
- The Sizinda Camp development has hosted local volunteer groups for TRT programme education and planning as well as international visiting groups participating in 1 and 2 week long programmes in the community. Despite it being very early days for the camp, 2023 saw the first donation to the charity by the trading subsidiary TRT Sizinda Camp Ltd. We are confident that as more groups sign up to stay at the camp the size of these donations will increase.
The focus on Zimbabwe for the foreseeable future has meant our involvement in Uganda and Zambia in particular has been limited to sharing coaching syllabus and sending donated kit and equipment to some of the long term volunteers in those countries that still maintain their own tag activities.
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
_To Build Futures Through Rugby by spreading the Tag Rugby Trust skills programme as far and wide as possible. The vehicle for this is mass participation of Tag Rugby for primary school boys and girls. The means to achieve this is through developing the skills of adults and young leaders to a level where they can establish and sustain the playing of Tag Rugby in schools and TRT Tag Centres_ .
Our focus now in Zimbabwe continues to offer a range of training and development opportunities to young leaders, volunteers and teachers **Summary of the main** that prepare them to launch community clubs in their locality. Through **activities in relation to these** these clubs a range of sporting, social and educational outcomes are **objects** delivered. We also facilitate UK volunteers visiting our programme locations as individuals or groups (schools, clubs and corporates).
**Additional details of objectives and activities (Optional information)**
**December 2005**
**TAR**
2
You **may choose** to include further statements, where relevant, about:
- Policy on grantmaking
- Policy programme related investment
- Contributions by Volunteers
In the current year, TRT has experienced a continued resurgence in the momentum of its social outreach projects, affirming its commitment to community development. Our programmes have expanded their reach to attract diverse groups, both national and international, underlining TRT’s reputation for providing relevant, safe, traditional and culturally enriching experiences for all fundamentally powered by volunteers. Amidst this growth, TRT is proud to announce the initiation of a significant secondary school project. This endeavour aims to make secondary school students increasingly active in their communities through tag and social outreach projects. TRT recognizes the vital role that education plays in shaping the future of young people, and this project reflects the organisation's commitment to empowering the youth of Zimbabwe.
In collaboration with local partners, TRT is also actively engaged in a groundbreaking initiative to raise awareness about Human-Wildlife Conflict in primary schools. By working closely with the EleCrew organization, known for their considerate care for elephants, TRT is implementing an educational module aimed at fostering understanding and empathy among primary school children. This initiative not only contributes to wildlife conservation efforts but also nurtures a sense of responsibility and harmony between humans and wildlife from an early age.
The partnership with UCL and the Pristine Victoria Falls Society to address environmental concerns, particularly the issue of plastic waste in Victoria Falls, has led to the formation of a dedicated social enterprise, the Izeeko Foundation. TRT is dedicated to building on its successes, forging new collaborations, and making a meaningful difference in the communities it serves. The journey continues, with each project reflecting TRT's unwavering commitment to social responsibility and community betterment.
## Achievements and performance
**December 2005**
**TAR**
3
## Achievements and performance
In 2022-23 TRT demonstrated remarkable resilience and commitment, **Summary of the main** successfully navigating the continued challenges posed by the ongoing **achievements of the charity** local (inflation and elections) and global (travel costs and global **during the year** economic uncertainty) situations. We celebrated a year marked by substantial achievements across various key initiatives. The reestablishment of all our core outreach programs in the community allowing TRT to reconnect with and positively impact the lives of individuals in all 10 provinces of Zimbabwe. One standout accomplishment was the expansion of TRT's sports and outreach programs to secondary schools. Despite reservations in previous years, the decision to introduce a slightly adapted version of tag to pupils was driven by the opportunity to create a pathway in to young leadership for boys and girls who had come through the primary school tag route. This forward-thinking approach reflects TRT's adaptability and responsiveness to the evolving needs and interests of the communities we work with. The year 2022-23 can be characterised as a year of consolidation around the core pillars of what TRT represents. We have seen many new beginnings, combining programme innovation with the familiar commitment of volunteer manpower working closely with communities on a range of causes. We believe our ability to overcome obstacles, introduce impactful initiatives, and strategically evolve our development models positions us well for continued success in making a meaningful and positive difference in the communities we serve. With a resounding spirit of "onwards and upwards" we look forward to building on these achievements in the coming years.
## **Financial review**
|**Financial review**||
|---|---|
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**|These are used in preparation for the coming years Tours, specifically
supporting coaches locally in the places we operate. As the projects that
we engage in require more capital investment our reserves are applied to
these on a trustee agreed basis through a notional TRT “Fund” that can
be applied for or allocated to specific projects in areas / communities
where we work. As in the previous year, 2022-23 again saw the key
application of reserves going to the development of the Sizinda Camp
project.|
||None|
**Further financial review details (Optional information)**
**December 2005**
**TAR**
4
You **may choose** to include additional information, where relevant about:
Fundraising for the year was approximately 10% lower than in 21-22 at £175,216. After the years expenditure our net position at year end saw a draw down from reserves of £26,190.
- The charity’s principal sources of funds (including any fundraising).
- How expenditure supported key objectives of the charity.
- Investment policy-objectives including any ethical investment policy adopted.
## **Other optional information**
TRT exits the 22-23 year in sound shape having streamlined our operations to focus exclusively on Zimbabwe. As we embark on what seems to be a return to operational normality, there is a palpable sense of optimism within the TRT trustee, staff, and volunteer community. While challenges abound in the aftermath of the pandemic, securing continued support from sponsors and partners remains a top priority. Encouragingly, early indications are promising, with our supporters and partners demonstrating unwavering belief in our mission, fortifying our commitment to the impactful projects and initiatives we undertake.
Sizinda Camp has very quickly become an amazing facility offering visitors a distinctive accommodation experience in Zimbabwe based around hands on involvement in TRT programmes in the region. We believe this endeavour will create lasting positive memories of the country, TRT, and the dedicated local staff and volunteers. Such experiences are expected to enhance our reputation, drawing more individuals to engage with us in the future.
Turning the page on the more subdued atmosphere of the past few years, TRT is thrilled about the several exciting partnerships and projects awaiting our involvement in the upcoming year.
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)** Martin Hansford
**Position (eg secretary, chair,**
**etc)**
TRT Chairman
**Date** 5-01-2024||||
|---|---|---|---|
|||
TRT Chairman||
|||5-01-2024||
|||5-01-2024||
**December 2005**
**TAR**
5
**----- Start of picture text -----**
Tag Rugby Trust 1108947
Receipts and payments accounts CC16a
For the period 01/11/2022 31/10/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 65,024 87,603 - 152,627 177,801
Monthly Donators 420 - - 420 425
Gift Aid 7,334 - - 7,334 8,666
Bank Interest 1,094 - - 1,094 34
Partnership Project Donation (Butterfly
10,491 - 10,491 4,703
Cup)
Donation from Trading Subsidiary 2,250 - - 2,250 -
Cash returned to Bank - 1,000 - 1,000 -
- - - - -
Sub total (Gross income for
AR) [ 76,122 ] 99,094 - 175,216 191,629
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 76,122 99,094 - 175,216 191,629
A3 Payments
Charitable Activities 27,072 - 27,072 17,901
Kit & Equipment 16,078 - 16,078 3,675
Data Protection 40 40 40
Postage Printing and Stationery - - - - 387
Postage, Courier & Shipping 337 337 224
Zimbabwe School Tours (Various) 45,898 45,898 398
Zambia School Tour (Esher High) 26,673 - 26,673 37,111
Sizinda Camp fit-out 6,510 - - 6,510 541
Zimbabwe Operations 38,781 - 38,781 55,228
Zimbabwe Vehicle Purchase 9,980 9,980 13,297
Professional / Contractor Fees - 15,840 - 15,840 15,840
IT & Web Services 798 - - 798 72
Transport, Taxi & Fuel 4 4 132
Tour Recce Charges - 7,360 - 7,360 1,318
Butterfly Cup dispersments 6,035 - 6,035 15,000
- - - 55
Sub total [ 89,620 ] 111,786 - 201,406 161,219
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 89,620 ] 111,786 - 201,406 161,219
Net of receipts/(payments) - 13,498 - 12,692 - - 26,190 30,410
A5 Transfers between funds - - - - -
A6 Cash funds last year end 65,363 58,746 - 124,109 98,005
Cash funds this year end 51,865 46,054 - 97,919
**----- End of picture text -----**
CCXX R1 accounts (SS)
05/01/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Cash Funds Available
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Equipment (Tents, Cameras, smartphones
and vehicles in Zimbabwe)
New Vehicle in Zimbabwe
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**51,865**
**46,054**
**-**
**-**
**-**
**-**
**51,865**
**46,054**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted Use
Assets
**10,000**
Restricted Use
Assets
**13,297**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Martin Hansford|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**5,000**
**13,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
05/01/2024|
CCXX R2 accounts (SS)
05/01/2024
2
**Independent examiner's report on the accounts**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Respective**
**responsibilities of**
**trustees and examiner**
**Basis of independent**
**examiner’s statement**
**Independent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|Tag Rugby Trust|||
|---|---|---|---|
||31 October 2023
**Charity no (if any)**|||
|||1108947||
|||||
||(remember to include the page numbers of additional sheets)|||
||The charity's trustees consider that an audit is not required for this year
(under section 43(2) of the Charities Act 1993 (the Act)) and that an
independent examination is needed.
It is my responsibility to
examine the accounts (under section 43 of the Act),
to follow the procedures laid down in the General Directions given by the
Charity Commission (under section 43(7)(b) of the Act), and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with General Directions given
by the Charity Commissioners. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently I do not express an audit opinion on the accounts.
In the course of my examination, no matter has come to my attention (other
than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect,
the trustees have not met the requirements to ensure that:
proper accounting records are kept (in accordance with section 41 of
the Act); and
accounts are prepared which agree with the accounting records and
comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
*_Please delete the words in the brackets if they do not apply._
**Date:**
8thJan 2024|||
||||8thJan 2024|
|||||
|||||
||Calvin Ganya|||
|||||
||Association of Accounting Technicians (AAT)
Chartered Management Institute (MCMI)
Business Management BA (Hons)|||
|||||
||Director & Financial Controller|||
||Talk 4 Business Ltd|||
||Brigade Works, Brigade Street, Blackheath, London SE3 0TW|||
||London SE3 0TW|||
1
**December 2005**
**IER**
## **Disclosure section**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of** There are no material problems or issues identified during the year Nov 2022 to **any items that the** Oct 2023. **examiner wishes to disclose** . TRT looks to have successfully faced the challenges and particularly the hangover in the 3[rd] Sector from the COVID pandemic and pre-pandemic supporters are re-engaging.
There are no material problems or issues identified during the year Nov 2022 to Oct 2023.
There is no concern surrounding the net draw on reserves of £26,190. It matches very closely the addition to reserves from 21-22. In addition, reserve levels of £97,919 are at an acceptable level .
The decision to focus efforts on Zimbabwe and the creation of a trading subsidiary, TRT Sizinda Camp Ltd, have been positive developments. The camp in Victoria Falls is expected to provide a sustainable income for charitable operations in Zimbabwe in the future and it has been good to see the first donation from the trading subsidiary come through.
The Trustees' prudent financial approach continues to allow the charity to achieve its objectives. This provides continued optimism for TRT's future achievements.
The charity continues to be below the stipulated turnover for the adoption of accruals accounting principles, so I am not recommending any changes to the method of accounting reporting.
2
**December 2005**
**IER**