## **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 01 04 20 24 **To** 31 03 20 25 ## Section A Reference and administration details **Charity name** SOLIHULL ROUND TABLE NO 209 CHARITABLE TRUST **Other names charity is known by** **Registered charity number (if any)** 1108930 **Charity's principal address** Round Table, Marchesi House, 4 Embassy Drive, Calthorpe Road, Birmingham **Postcode B15 1TP** ~~——~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Stuart Pearson Chairman 2 Tim Robins Vice-Chairman 3 Matthew Warren Treasurer 4 ~~=~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ~~SS~~ **Section B Structure, governance and management Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution)[TRUST DEED DATED 22 FEBRUARY 2005 ] How the charity is constituted (eg. trust, association, company)[TRUST] Trustee selection methods (eg. appointed by, elected by)[APPOINTED BY MEMBERS] ~~_=—~~ **Section C Objectives and activities TAR** 1 March **2012** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|FOR SUCH CHARITABLE PURPOSE OR PURPOSES ACCORDING TO
THE LAWS OF ENGLAND & WALES IN GREAT BRITAIN AND
ELSEWHERE (WORLDWIDE) AND OR TO OR FOR THE BENEFIT OF
SUCH ONE OR MORE CHARITABLE BODIES TRUSTS
ASSOCIATIONS INSTITUTIONS OR ORGANISATIONS ESTABLISHED
FOR SUCH CHARITABLE PURPOSES AS AFORESAID AND IN SUCH
SHARES AND IN SUCH MANNER AS THE CLUB IN ORDINARY
MEETING SHALL IN ITS ABSOLUTE DISCRETION DETERMINE OR
SELECT.| |---|---| ||WHAT:
GENERAL CHARITABLE PURPOSES
WHO:
CHILDREN / YOUNG PEOPLE
ELDERLY / OLD PEOPLE
PEOPLE WITH DISABILITIES
OTHER CHARITIES OR VOLUNTARY BODIES
THE GENERAL PUBLIC / MANKIND
HOW:
MAKES GRANTS TO INDIVIDUALS
MAKES GRANTS TO ORGANISATIONS
PROVIDES HUMAN RESOURCES
OTHER CHARITABLE ACTIVITIES| |Section D
|Achievements and performance| |---|---| |**Summary of the main**
**achievements of the charity**
**during the year**|| ||SOLIHULL ROUND TABLE 209 MEMBERS ARE MEN AGED
BETWEEN 18 & 45 WHO MEET FOR FELLOWSHIP AND COMMUNITY
SERVICE FOCUSED PREDOMINATELY ON AND AROUND THE
SOLIHULL AREA. FUNDS ARE RAISED THROUGH COMMUNITY
EVENTS SUCH AS THE ANNUAL FIREWORK DISPLAY AT TUDOR
GRANGE PARK AND CHRISTMAS FLOAT COLLECTION.| ||| |**Section E**
**Financial review**|| March **2012** **TAR** 2 **Brief statement of the** UNSPENT FUNDS ARE CARRIED FORWARDS WITHOUT **charity’s policy on reserves** RESTRICTION **Details of any funds materially** NO FUNDS IN DEFICIT **in deficit** ## **Section F** ## **Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s) **
**Position (eg Secretary, Chair,**
**etc)**
**Date**|**_Stuart Pearson_**|**_M Warren_**| |---|---|---| ||Stuart Pearson|Matthew Warren| ||Chairman|Treasurer| |||| ||05/11/2025|| March **20 25** **TAR** 3 SOLIHULL ROUND TABLE sort code 23-05-80 acct no. 45013243 Chari Accounts for the Year Ended 31st March 2024 Balance bifwd 151 April 2024 66849.72 Receipts Fireworks co1￿Ction Sptsnsorship Christmas colleetions Misc General account Insurance reallocation Santa Olton Fest 72,410.41 49.15 7.044.68 Total Receipts 79,854.24 Paymènts Donations Fireworks Insurance Misc Xmas Santa 19.358.79 30.416.79 t)onations 61.760.63 63.272.39 Costs 659.94 851.82 11,058.(X) 93,689.18 Net surplus for the year 113.834.94) Check Balan￿ per bank statement 53 014.78 10104 53,014.78 Unpresented cheques= Donations still to Wesl Mids Benevolent Fund Girt Guides {500.00) Charity requests approved Feb 2025 Charity requests approved August {2,IX)O.00} {1,2SO.00} Charity r8quests approv8d 9th Jan Sleigh rebuild fund 13,200.001 {fj.Ix)o.00) Insurance Misc costs till april {1.617.54} Available balance 36 447.24 10104125 Analysis of Funds: Fireworks Reserve Sleigh Repairs Reserve Available to be donated 25,0W. 2,OW.(X) 9.447.24 ## **SECTION A** ## **Independent Examiners Report** |**Report to the trustees / members of**|ROUND TABLE|ROUND TABLE|ROUND TABLE| |---|---|---|---| |**On accounts for the year ended**|31/03/2025|**Charity No**|1108930| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** The charity’s gross income exceeded £50,000 and I am qualified to undertake the examination by being a qualified member of CIMA ## **examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. Please consider recommendations listed under SECTION B. . I have no material concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**SIGNED:**|| |---|---| |**NAME:**|SHAMYLLA SADIQ| |**DATE:**|15/12/2025| |**PROFESSION:AL BODY:**|CIMA| |**MEMBERSHIP NUMBER:**|1-4L6471| |**ADDRESS:**|14 Wood Close, Birmingham, B46 1AU| 1 **Oct 2018** **IER** ## **SECTION B** **Give here brief details of any items that the examiner wishes to disclose** . ## **Disclosure** Recommendations for improvement this year: Nothing additional in this year Action all outstanding recommendations from prior years Recommendations for improvement Carried forward: - 1) To ensure floats taken out are being banked back separately and any income and costs generated from the event are recorded individually and not netted off - 2) Charitable donations given should have paperwork to show agreement of Board of the donation to be made, charity name and the amount. This can be minutes of the Board approval, confirmation email from the charity of receipt of the donation or an invoice / receipt - 3) Payments made should match invoices that have been provided, where discounts have subsequently been agreed a credit note should be received to match the difference in payment versus the invoice - 4) Floats taken out in cash for events are used as petty cash for expenditure on the day, the remaining is recorded as turnover combined with monies collected from entries. Resulting in an overstatement in Turnover and under statement in expenses: a. Receipts to be obtained for expenditure incurred on the event b. Ticketing / record of on the day sales to be kept c. Float taken out should be re-banked as a float, the net amount should not be included within Turnover - d. Reconciliation of turnover, expenses and float should equate to monies that is banked. 2 **Oct 2018** **IER**