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2023-03-31-accounts

Trust ees' Annual Report ees' Annual Report ees' Annual Report ees' Annual Report for theperiod for theperiod for theperiod
From Period start date Period end date
Day
01		 Month
04		 Year
2022		 To Day
31		 Month
03		 Year
2023

Trustees' Annual Report for the period

From

Section A

Reference and administration details

Charity name SOLIHULL ROUND TABLE NO 209 CHARITABLE TRUST Other names charity is known by Registered charity number (if any) 1108930 Charity's principal address Round Table, Marchesi House, 4 Embassy Drive, Calthorpe Road, Birmingham Postcode B15 1TP

Names of the charity trustees who manage the charity

1
2
3
4		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Adrian Lonnon Chairman
Chris O'Toole Vice-Chairman
Matthew Warren Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)[TRUST DEED DATED 22 FEBRUARY 2005 ] How the charity is constituted (eg. trust, association, company)[TRUST] Trustee selection methods (eg. appointed by, elected by)[APPOINTED BY MEMBERS]

Section C

Objectives and activities

March 2012

TAR

1

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 FOR SUCH CHARITABLE PURPOSE OR PURPOSES ACCORDING TO
THE LAWS OF ENGLAND & WALES IN GREAT BRITAIN AND
ELSEWHERE (WORLDWIDE) AND OR TO OR FOR THE BENEFIT OF
SUCH ONE OR MORE CHARITABLE BODIES TRUSTS
ASSOCIATIONS INSTITUTIONS OR ORGANISATIONS ESTABLISHED
FOR SUCH CHARITABLE PURPOSES AS AFORESAID AND IN SUCH
SHARES AND IN SUCH MANNER AS THE CLUB IN ORDINARY
MEETING SHALL IN ITS ABSOLUTE DISCRETION DETERMINE OR
SELECT.
WHAT:
GENERAL CHARITABLE PURPOSES
WHO:
CHILDREN / YOUNG PEOPLE
ELDERLY / OLD PEOPLE
PEOPLE WITH DISABILITIES
OTHER CHARITIES OR VOLUNTARY BODIES
THE GENERAL PUBLIC / MANKIND
HOW:
MAKES GRANTS TO INDIVIDUALS
MAKES GRANTS TO ORGANISATIONS
PROVIDES HUMAN RESOURCES
OTHER CHARITABLE ACTIVITIES
Section D
 Achievements and performance
Summary of the main
achievements of the charity
during the year
SOLIHULL ROUND TABLE 209 MEMBERS ARE MEN AGED
BETWEEN 18 & 45 WHO MEET FOR FELLOWSHIP AND COMMUNITY
SERVICE FOCUSED PREDOMINATELY ON AND AROUND THE
SOLIHULL AREA. FUNDS ARE RAISED THROUGH COMMUNITY
EVENTS SUCH AS THE ANNUAL FIREWORK DISPLAY AT TUDOR
GRANGE PARK AND CHRISTMAS FLOAT COLLECTION.
Section E
Financial review

March 2012

TAR

2

Brief statement of the UNSPENT FUNDS ARE CARRIED FORWARDS WITHOUT charity’s policy on reserves RESTRICTION Details of any funds materially NO FUNDS IN DEFICIT in deficit

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date		 A Lonnon M Warren
Adrian Lonnon Matthew Warren
Chairman Treasurer
22/10/2023

March 2012

TAR

3

SOLIHULL ROUND TABLE

sort code 40-42-12 acct no. 32160994

Charity Accounts for the Year Ended 31st March 2023

Balance b/fwd 1st April 2022
Receipts
Fireworks collection
Sponsorship
Christmas collections
Misc
General account
Insurance reallocation
Santa
Olton Fest
Total Receipts
Payments
Donations
Fireworks
Insurance
Misc
Xmas
Santa
Net surplus for the year
Balance per bank statement
Unpresented cheques:		 74407.39
113,227.00
12,505.77
0.00
30.15
0.00
0.00
9,331.91
1,594.47
136,689.30
67,734.55
33,949.98
647.46
1,219.75
0.00
5,241.92
108,793.66
27,895.64
Check
102,303.03
28/03
102303.03
0.00

Fireworks income

Donations still to pay

Ring fenced Scout hut
SG fleet remaining funds
Trailer towing courses
Sleigh rebuild fund
Misc costs till april
Ad hoc funds for new events
Available balance
Analysis of Funds:
Fireworks Reserve
Sleigh Repairs Reserve
Available to be donated		 (3,000.00)
(206.37)
(1,150.00)
(10,000.00)
(179.00)
(10,000.00)
77,767.6628/03/23
20,000.00
2,000.00
55,767.66
77,767.66

HSBC Charity Account Receipts

Date Payer Total Sponsorship Fireworks Misc General Ac Insurance
4/21/2022 DONR 13.30 13.30
5/9/2022 Amazon 6.40 6.40
8/30/2022 Square up - Oltonfest2022 157.15
9/1/2022 Ticket sellers - OltonFest pre sales 520.00
9/2/2022 Cash from OltonFest 580.00
9/5/2022 Death N Taxes (cocktail bar) OltonFest 134.00
9/26/2022 Lauras Bakes re oltonfest 24.00
9/28/2022 Cash From 2021 Santa Sleigh 1,750.00
### DOnr 6.65 6.65
11/9/2022 Lauras Bakes re Fireworks 160.00 160.00
11/9/2022 Fireworks Tickets 111,642.40 111,642.40
### Darkside - fireworks 584.90 584.90
### Everal Fletcher 179.32
### Children in need - Square 0.98 0.98
### Children in need -Cash 375.00 375.00
### Children in need - Square 99.19 99.19
### DONR 3.80 3.80
### Angus re Children in Need cash deposit 80.00 80.00
12/2/2022 Santa Sleigh Route 1 22.88
12/2/2022 Santa Sleigh Route 1 515.00
12/2/2022 Santa Sleigh Route 2 190.83
12/2/2022 Santa Sleigh Route 2 285.00
12/2/2022 Santa Sleigh Route 3 515.49
12/2/2022 Santa Sleigh Route 3 295.00
12/2/2022 Santa Sleigh Route 3 10.00
12/9/2022 Santa Sleigh Route 4 295.71
12/9/2022 Santa Sleigh Route 4 230.00
12/9/2022 Santa Sleigh Route 5 293.29
12/9/2022 Santa Sleigh Route 5 180.00
12/9/2022 Santa Sleigh Route 6 546.71
12/9/2022 Santa Sleigh Route 6 125.00
12/9/2022 Santa Sleigh Route 7 235.58
12/9/2022 Santa Sleigh Route 7 240.00
12/9/2022 Santa Sleigh Route 8 121.00
12/9/2022 Santa Sleigh Route 8
12/9/2022 Santa Sleigh Route 8
### Santa Sleigh Route 9
### Santa Sleigh Route 9
### Santa Sleigh Route 10
### Santa Sleigh Route 10
### Santa Sleigh Route 11
### Santa Sleigh Route 11
### Santa Sleigh Route 12
### Santa Sleigh Route 12
### Donr
1/4/2023 Death N Taxes (cocktail bar) Fireworks
1/9/2023 Silhill Brewery
1/10/2023 Premier Catering - donation
1/10/2023 Danter attractions - donation
1/20/2023 Donr
2/20/2023 Donr
3/6/2023 Solihull College
3/20/2023 Donr		 414.83
375.00
867.75
315.00
360.34
195.00
248.96
195.00
432.14
65.00
2.85
205.00
205.00
1,379.60
1,379.60
4,300.00 4,300.00
5,000.00 5,000.00
2.85
5.70
1,900.00 1,900.00
5.70 5.70
136,689.30 12,505.77 113,227.00 30.15- -

1 537.88 2 475.83 3 820.49 4 525.71 5 473.29 6 671.71 7 475.58 8 910.83 9 1,182.75 10 555.34 11 443.96 12 497.14

Xmas Santa

Olton Fest

157.15 520 580 134 24 1,750.00

179.32

22.88 515.00 190.83 285.00 515.49 295.00 10.00 295.71 230.00 293.29 180.00 546.71 125.00 235.58 240.00 121.00

414.83 375.00 867.75 315.00 360.34 195.00 248.96 195.00 432.14 65.00 2.85 2.85 5.70

HSBC Charity Account Payments

Date Chq Payee Total Donations Fireworks Insurance Misc
4/6/2022 Angus re Park Build - Wickes 142.81 142.81
4/11/2022 Shirley round table re garden donation 1,100.00 1,100.00
4/12/2022 to gen acc re 123-reg 57.56 57.56
4/19/2022 Solihull Metro Council re garage 9.16 9.16
4/20/2022 Bank Charges 5.00 5.00
5/3/2022 Solihull Moors donation 1,000.00 1,000.00
5/11/2022 The Animal House sponsorship 300.00 300.00
5/16/2022 Solihull Metro Council re garage 9.14 9.14
5/21/2022 Bank Charges 5.00 5.00
5/23/2022 Neil Willies - insurance 647.46 647.46
6/15/2022 Solihull Metro Council re garage 9.14 9.14
6/20/2022 Bank Charges 5.00 5.00
6/21/2022 Friends of Damson Park Donation 1 5,000.00 5,000.00
6/22/2022 Friends of Damson Park Donation 2 5,000.00 5,000.00
8/3/2022 Angus re personal donation to Tom Russell 250.00 250.00
6/29/2022 Bank Charges 5.00 5.00
8/9/2022 Bloodbikes 2,000.00 2,000.00
8/18/2022 Dan re Oltonfest toilet hire 276.00 276.00
8/24/2022 Square up card reader purchase 19.20 19.20
8/25/2022 Ad re 41 flask 52.00 52.00
8/25/2022 ANdy loos Fireworks toliets deposit 600.43 600.43
9/1/2022 123 reg Domain renewals 179.90 179.90
9/2/2022 Oltonfest Social media posting 20.00 20.00
9/2/2022 OltonFest Fuel 19.69 19.69
9/2/2022 OltonFest Volunteers Breakfast 44.12 44.12
9/5/2022 Google 1.34 1.34
9/27/2022 LOz re Fireworks hoodies 126.17 126.17
9/27/2022 Loz gen acc re fireworks hoodies 164.00 164.00
9/27/2022 Fireworks - initial 3,000.00 3,000.00
10/3/2022 Silhills Junior shirts 450.00 450.00
10/4/2022 Google suite 20.70 20.70
10/5/2022 Fireworks toilets 1,115.09 1,115.09
10/7/2022 Changes UK re fireworks 4,411.09 4,411.09
10/10/2022 Reach - Fireworks advertising 600.00 600.00
10/10/2022 Tim re personal donations 250.00 250.00
10/12/2022 Square up card reader purchase 38.40 38.40
10/14/2022 Solihull Hospital Peadiatric donation 15,000.00 15,000.00
10/18/2022 Just giving re Dan and Gez for Changes (bail) 1,000.00 1,000.00
10/18/2022 Loz (gen acc) re presonal donations 250.00 250.00
10/24/2022 Scouts Jamboree 500.00 500.00
10/26/2022 Mid-way - Fencing for Fireworks 1,961.76
 1,961.76
11/3/2022 Google 20.70 20.70
11/3/2022 Craig - VIP tent food 1,380.00
 1,380.00
11/3/2022 Paul - VIP drinks 683.16
 683.16
11/3/2022 Paul - tent and pegs 141.47
 141.47
11/4/2022 Float for gates - cash withdrawal 1,100.00
 1,100.00
11/8/2022 Fencing extra cost 480.00
 480.00
11/8/2022 to gen re Andrew fireworks vols drinks 25.40
 25.40
11/8/2022 to gen re Tim Friday volunteers lunch 92.57
 92.57
11/8/2022 Angus - Nails/Gas, Lights and cable ties 257.95
 257.95
11/8/2022 Richard - Friday fireworks vols breakfast 47.90
 47.90
11/8/2022 to gen re Dan lunches for Volunteers 110.40
 110.40
11/8/2022 Nail Gun Hire 205.52
 205.52
11/8/2022 Scouts 500.00
 500.00
11/10/2022 Shirley round table re Fireworks 2021 owed 1,000.00 1,000.00
11/11/2022 Immediate Care medical 1,680.00
 1,680.00
11/11/2022 2G creative - audio part 1 2,500.00
 2,500.00
11/11/2022 2G creative - audio part 2 2,752.88
 2,752.88
11/16/2022 Halletts Birmingham re lights for fireworks 780.00
 780.00
11/16/2022 Euro Guard - Security at Fireworks 2,088.00
 2,088.00
11/16/2022 to Gen re Gez fireworks facebook ads 200.00
 200.00
11/16/2022 to Gen re Stu sleigh repair costs 114.85
 114.85
11/18/2022 Children in need donation 375.00 375.00
11/21/2022 Fireworks volunteers meal 397.10
 397.10
11/22/2022 Triplex Fireworks Lights 1,740.00
 1,740.00
11/22/2022 Bloodbikes 1,000.00 1,000.00
11/22/2022 Fur and Feathers 1,000.00 1,000.00
22/11/2022 Tim re Santa Costs 190.83
11/22/2022 Chris re Fireworks Costs 1,167.24
 1,167.24
11/25/2022 Round Table Childrens Wish donation 2,500.00 2,500.00
11/30/2022 Tim re Sleigh items 25.98
12/1/2022 BBC Children in Need 179.19 179.19
12/5/2022 Google costs 20.70 20.70
12/5/2022 Powar Tents and Marquees - Fireowrks VIP 280.00
 280.00
12/12/2022 Tim re fuel for Sleigh 18.15
12/12/2022 to gen re dan fuel for Sleigh 6.96
12/13/2022 Terraspan - Pick up Repair 456.00
 456.00
12/13/2022 The Scout Association - Emily Bacon donation 500.00
12/13/2022 Solihull County Scout Concil - Santa Sleigh 1,050.00
12/13/2022 James Arney re Sils Rugby - Santa Sleigh 700.00
12/13/2022 Olton Mere Sailing Club - Santa Sleigh 350.00
12/13/2022 Air Cadets Treasurers Account - Santa Sleigh 350.00
12/13/2022 Yardley Basketball Club - Santa Sleigh 350.00
12/20/2022 Air Cadets Treasurers Account - Santa Sleigh 350.00
12/20/2022 Greswold PTA 0 Santa Sleigh 350.00
12/20/2022 4x4 Response - donation 2,000.00
 1,000.00
12/21/2022 Solihull MBC - Children in care xmas vouchers 5,000.00 5,000.00
12/22/2022 Presidents Chain for 41 club 138.75 138.75
1/3/2023 Gsuite 20.70 20.70
1/9/2023 Gez - colebridge donation and changes xmas dinner donati800.00 800.00
1/9/2023 gen acc re Gez colebridge donation 340.61 340.61
1/9/2023 Solihull Junior Ice hockey 500.00 500.00
1/12/2023 Sils Rugby - Donation 1,000.00 1,000.00
1/12/2023 Solihull 41 Club - Donation re fireworks 8,000.00 8,000.00
1/12/2023 solihull 41 Club - Donation re sleigh 350.00 350.00
1/12/2023 Shirley RT donation 4,500.00 4,500.00
1/26/2023 Elonex Sports - Advertising signage 684.00
 684.00
2/3/2023 Gsuite 20.70 20.70
2/7/2023 Schuchmann re Car seat donation 2,429.00 2,429.00
2/22/2023 Solihull Coucil - Park use for Fireworks 1,107.00
 1,107.00
2/22/2023 Age UK donation 5,000.00 5,000.00
3/3/2023 GSuite 20.70 20.70
3/21/2023 Ad Lonnon re AGM cuff links and pin badges 114.83 114.83
3/23/2023 Anthony Hass donation re daughter death 500.00 500.00
3/27/2023 Solihull Metro Council re garage 82.26 82.26
3/28/2023 Old Sils Hockey donation 1,022.00 1,022.00

108,793.66 67,734.55 33,949.98 647.46 1,219.75

Check total of analysis

Xmas Santa

190.83 25.98

18.15 6.96 500.00 1,050.00 700.00 350.00 350.00 350.00 350.00 350.00 1,000.00

SECTION A

Independent Examiners Report

Report to the trustees / members of ROUND TABLE
On accounts for the year ended 31/03/2023 Charity No 1108930

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent The charity’s gross income exceeded £50,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of CIMA

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. Please consider recommendations listed under SECTION B.

.

I have no material concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

SIGNED:
NAME: SHAMYLLA SADIQ
DATE: 18/11/2024
PROFESSION:AL BODY: CIMA
MEMBERSHIP NUMBER: 1-4L6471
ADDRESS: 46 Sheaf Lane, Birmingham, B26 3HA

Oct 2018

1

IER

SECTION B

Disclosure

Give here brief details of any items that the examiner wishes to disclose .

Recommendations for improvement this year: Recommendations for improvement this year:
1. To ensure floats taken out are being banked back separately and any income and
costs generated from the event are recorded individually and not netted off
Action all outstanding recommendations from prior years
Recommendations for improvement Carried forward:
1) Charitable donations given should have paperwork to show agreement of Board of
the donation to be made, charity name and the amount. This can be minutes of the
Board approval, confirmation email from the charity of receipt of the donation or an
invoice / receipt
2) Payments made should match invoices that have been provided, where discounts
have subsequently been agreed a credit note should be received to match the
difference in payment versus the invoice
3) Floats taken out in cash for events are used as petty cash for expenditure on the day,
the remaining is recorded as turnover combined with monies collected from entries.
Resulting in an overstatement in Turnover and under statement in expenses:
a.
Receipts to be obtained for expenditure incurred on the event
b.
Ticketing / record of on the day sales to be kept
c.
Float taken out should be re-banked as a float, the net amount should not be
included within Turnover
d.
Reconciliation of turnover, expenses and float should equate to monies that
is banked.

Oct 2018

2

IER