## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 04 2019 31 03 2020 **From** **To** ## Section A Reference and administration details **Charity name** SOLIHULL ROUND TABLE NO 209 CHARITABLE TRUST **Other names charity is known by** **Registered charity number (if any)** 1108930 **Charity's principal address** Round Table, Marchesi House, 4 Embassy Drive, Calthorpe Road, Birmingham **Postcode B15 1TP** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Paul Vaughan Chairman
2 Adrian Lennon Vice Chairman
3 Matthew Warren Treasurer
4
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document TRUST DEED DATED 22 FEBRUARY 2005 (eg. trust deed, constitution) How the charity is TRUST constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)[APPOINTED BY MEMBERS] March **2012** **TAR** 1 ## **Section C Objectives and activities** FOR SUCH CHARITABLE PURPOSE OR PURPOSES ACCORDING TO THE LAWS OF ENGLAND & WALES IN GREAT BRITAIN AND ELSEWHERE (WORLDWIDE) AND OR TO OR FOR THE BENEFIT OF **Summary of the objects** SUCH ONE OR MORE CHARITABLE BODIES TRUSTS **of the charity set out in** ASSOCIATIONS INSTITUTIONS OR ORGANISATIONS ESTABLISHED **its governing document** FOR SUCH CHARITABLE PURPOSES AS AFORESAID AND IN SUCH ASSOCIATIONS INSTITUTIONS OR ORGANISATIONS ESTABLISHED FOR SUCH CHARITABLE PURPOSES AS AFORESAID AND IN SUCH SHARES AND IN SUCH MANNER AS THE CLUB IN ORDINARY MEETING SHALL IN ITS ABSOLUTE DISCRETION DETERMINE OR SELECT. ## WHAT: GENERAL CHARITABLE PURPOSES ## WHO: CHILDREN / YOUNG PEOPLE ELDERLY / OLD PEOPLE PEOPLE WITH DISABILITIES OTHER CHARITIES OR VOLUNTARY BODIES THE GENERAL PUBLIC / MANKIND **Summary of the main** HOW: **activities undertaken for** MAKES GRANTS TO INDIVIDUALS **the public benefit in** MAKES GRANTS TO ORGANISATIONS **relation to these objects** PROVIDES HUMAN RESOURCES **(include within this** OTHER CHARITABLE ACTIVITIES **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** SOLIHULL ROUND TABLE 209 MEMBERS ARE MEN AGED BETWEEN 18 & 45 WHO MEET FOR FELLOWSHIP AND COMMUNITY SERVICE FOCUSED PREDOMINATELY ON AND AROUND THE SOLIHULL AREA. FUNDS ARE RAISED THROUGH COMMUNITY EVENTS SUCH AS THE ANNUAL FIREWORK DISPLAY AT TUDOR GRANGE PARK AND CHRISTMAS FLOAT COLLECTION. March **2012** **TAR** 2 ## **Section E Financial review** **Brief statement of the** UNSPENT FUNDS ARE CARRIED FORWARDS WITHOUT **charity’s policy on** RESTRICTION **reserves** **Details of any funds** NO FUNDS IN DEFICIT **materially in deficit** ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Paul Vaughan Angus Phillips **Position (eg Secretary,** Chairman Secretary **Chair, etc)** **Date** March **2012** **TAR** 3 ## **HSBC Charity Account Receipts** |Date|Payer|Total|Sponsorship|Fireworks|Misc|General Acc| |---|---|---|---|---|---|---| |15/04/2019|Santa Collections 2018|1,026.45||||| |27/06/2019|ANGUS PHILLIPS TAP 25/05/19 - see payments for offset|262.95|||262.95|| |13/09/2019|PHILLIPS AWH DONATION|20.00|||20.00|| |06/11/2019|BIRMINGHAM29 (UK) TS50511 - Fireworks Tickets|295.50||295.50||| |13/11/2019|BIRMINGHAM29 (UK) TS50223 - Fireworks Tickets|27,278.07||27,278.07||| |26/11/2019|CASH IN AT 404127 - Fireworks cash|1,500.00||1,500.00||| |26/11/2019|CASH IN AT 404127 - Fireworks cash|307.00||307.00||| |26/11/2019|CASH IN AT 404127 - Fireworks cash|360.93||360.93||| |29/11/2019|Solihull College - FIreworks Sponsorship|4,000.00||4,000.00||| |16/12/2019|MRS ALISON MM LONNWAGON LANE|1,258.41||||| |16/12/2019|MRS ALISON MM LONNLODE LANE|718.32||||| |16/12/2019|MRS ALISON MM LONNDOVEHOUSE|869.69||||| |16/12/2019|MRS ALISON MM LONNCORNYX|615.32||||| |16/12/2019|MRS ALISON MM LONNHILLFIELD|482.63||||| |16/12/2019|MRS ALISON MM LONNLINKS DRIVE|621.17||||| |03/01/2020|MRS ALISON MM LONNULLERIES|661.69||||| |03/01/2020|MRS ALISON MM LONNPROPECT|500.10||||| |03/01/2020|MRS ALISON MM LONNWIDNEY|714.08||||| |03/01/2020|MRS ALISON MM LONNALDERBROOK ROAD|669.43||||| |03/01/2020|MRS ALISON MM LONNROWOOD DRIVE|483.36||||| |03/01/2020|MRS ALISON MM LONNMONSTERY DRIVE|756.66||||| |18/01/2020|Christmas party costs|440.00|||440.00|| |20/02/2020|DONR.com|3.76|||3.76|| 43,845.52 - 33,741.50 726.71 - - Insurance Xmas Santa 1,026.45 1,258.41 718.32 869.69 615.32 482.63 621.17 661.69 500.10 714.08 669.43 483.36 756.66 9 377.31 ## **SECTION A** ## **Independent Examiners Report** |**Report to the trustees / members of**|ROUND TABLE||| |---|---|---|---| |**On accounts for the year ended**|31/03/2021|**Charity No**|1108930| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** The charity’s gross income exceeded £50,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of CIMA I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. Please consider recommendations listed under SECTION B. . I have no material concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**SIGNED:**|| |---|---| |**NAME:**|SHAMYLLA SADIQ| |**DATE:**|20/04/2022| |**PROFESSION:AL BODY:**|CIMA| |**MEMBERSHIP NUMBER:**|1-4L6471| |**ADDRESS:**|46 Sheaf Lane, Birmingham, B26 3HA| **Oct 2018** 1 **IER** ## **SECTION B** ## **Disclosure** **Give here brief details of any items that the examiner wishes to disclose** . Recommendations for improvement this year: - 1) Floats taken out in cash for events are used as petty cash for expenditure on the day, the remaining is recorded as turnover combined with monies collected from entries. Resulting in an overstatement in Turnover and under statement in expenses: - a. Receipts to be obtained for expenditure incurred on the event - b. Ticketing / record of on the day sales to be kept - c. Float taken out should be re-banked as a float, the net amount should not be included within Turnover - d. Reconciliation of turnover, expenses and float should equate to monies that is banked. Recommendations for improvement Carried forward: - 1) Charitable donations given should have paperwork to show agreement of Board of the donation to be made, charity name and the amount. This can be minutes of the Board approval, confirmation email from the charity of receipt of the donation or an invoice / receipt - 2) Payments made should match invoices that have been provided, where discounts have subsequently been agreed a credit note should be received to match the difference in payment versus the invoice **Oct 2018** 2 **IER**