St Alban’s PFA Chair’s Report for 2021-22
by Jane Burke
The role of the PFA is set out in our constitution (available on our website for all) and has not been changed in the past year: we exist to assist with building the social community of the school and to raise funds to create better learning experiences for our children. All parents are automatically members. Our constitution is closely modelled on that suggested by the central PFA body ‘Parentkind’ (of which we are members and with whom we have our insurance).
This report confirms the trustees have had regard to the guidance issued by the Charity Commission on public benefit. It should be read alongside the financial report, which fully details exactly how our money is raised and spent, our £2000 savings deminimis and the positive financial position at the year end. We hold no investments or property, pay no salaries, make no grants and have no debts. Our principal achievement for the year is the £18,210 given to the school and the £1305 donation to the DEC Ukraine appeal.
The Committee must be three at least and at the AGM it was confirmed that Emma-Jane Farrell would be continuing as temporary Chair until her maternity leave, Emma Boland would be Secretary and Carolina Stannard would return as Treasurer. Jane Burke and Angela Bennett continue as committee members with Jane's roles covering tax, banking and return filing. (From November to March, Jane became acting Chair after which the committee proceeded without a chair.) Any member can stand for any of the posts available, they need to only be proposed and seconded by two other members, and if ever there were more than one person standing then a vote would be held. Furthermore, we are supported by a wonderful events committee of volunteers and a similarly brilliant small team of year reps. We are an official charity and the trustees are Joseph McCrossan and the Committee. Bank Signatories include Jane, Carolina, Teeba Lundy and Elizabeth Callery. Caiohme Keenan kindly employs her professional expertise to advise us all on Health and Safety. Our return to the charity commission for the previous year was filed on time and has not been queried.
Every year we agree on a draft plan for events and fundraising. Mr McCrossan represents the teachers and liaises with the governors in agreeing the plan. All fundraising campaigns over £2000 are explicitly agreed to be in line with the school’s prioritised investment plans. We circulate the draft in rough to those who will help most often and then communicate it to all members (as a plan). We are always open to flexibly changing the plan for better suggestions or to respond to changes in events and this has been proven true this year more than most.
Highlights of the past year include:
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Pumpkin parties were able to proceed again and were hugely enjoyed by the majority of the children with some very inventive entries to the pumpkin carving competition.
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A fun and craft-filled Advent Fair that set off the advent period in cheer - with old favourites and successful new additions to the stalls. Parents were unable to attend after-school - due to covid - so no Carols or hot food at the end. We trialled the sale of Christmas trees, though this produced disappointing sales.
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'Ice Cream' sales all proceeded (though they were ice lolly sales, again due
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to covid and uncertainty over the application of Natasha's law to ice cream in cones assembled on site)
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A very well attended Spring Social organised by year 5 families - complete with bar, curry and dancing - that was a fantastic return to parents being allowed to attend events in school - contributed to a brilliant sense of a return to participating in the school community for many.
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We trialled a ‘break the rules days’ for our annual sponsored event. This was an idea stolen from other primary schools, and allowed children to pay to break a pre-agreed list of rules harmlessly. The school council contributed ideas, with silly hair and squash in water bottles being favourites amongst the children.
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The achievement of a push for fundraising towards a new set of laptops - the £5000 target was achieved with help from a large one-off donation but also very many contributions from all families. This took our payments to the school over the year to over £10,000, including theatre performances, science week, Y4 brass instruments, topic box materials, Y6 coach hire, and minibus service/MOT. This year there were fewer in-year emergency school repairs than usual!
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A full Summer Fete - with perfect weather for an afternoon with friends in the school grounds. This included a full BBQ and bar, Irish dancing, raffles, book stalls, tombolas, water fights, crockery smash, sporting challenges and very popular hook the duck and splat the rat! The stylish bunting deserves a mention too!
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A move to taking digital payments on two hand-held card devices.
Uniform sales, bags to school, Christmas cards, strawberries/music evenings and Christmas lunches completed a return to our more normal post-covid offering to the pupils and parents. Indeed, the only event that was cancelled completely this year were the cake sales in the Autumn term.
I would like to personally thank the committee for their tireless support, the events committee for an amazing Advent Fair at very short notice, and the Year Reps for keeping me on the straight and narrow and actually making everything happen. The members have supported us every time with overwhelming good will and we exist only because of them. Thank you especially Emma for saving us all by taking on the secretary role brilliantly and crucially bringing the committee up to the legal quorum.
Next year we very much hope to have a full programme of events, and look forward to fully welcoming the families who have joined the school during the covid period. We strive to support the community and not to burden it. It will always be true, that the more people who can and choose to get directly involved, the more fun we all have. Our provision will be all the better for the introduction of new ideas, talents and enthusiasms. Time volunteered will always be gladly received and warmly welcomed.
It has been a privilege to be (acting) Chair again, and although personal circumstances mean I had to take a sabbatical from the end of March due to ill health, I will (of course) continue to support the committee and community actively.
Parents and Friends Association of St Alban 2021/22 Annual Acco
| Opening Balance 1 September Income Expenditure Funding paid to school Money spent (Donation to Ukraine) |
Opening Balance 1 September Income Expenditure Funding paid to school Money spent (Donation to Ukraine) |
Opening Balance 1 September Income Expenditure Funding paid to school Money spent (Donation to Ukraine) |
2021/22 -£ 7,431.11- -£ 35,614.15- -£ 4,839.49- -£ 18,210.00- -£ 1,305.00- |
equals actual in bank on 31 aug adjusted for outstanding payments from 19/20 (Donation to WC) (Bfund out) |
equals actual in bank on 31 aug adjusted for outstanding payments from 19/20 (Donation to WC) (Bfund out) |
2020/21 3338.68 (15,268.65) (292.15) -£ 10,128.33- 329 632.56 |
(£939 was bene |
|---|---|---|---|---|---|---|---|
| Closing Balance of Accounts on 31 August | -£ 18,690.77- |
(7,225.29) | |||||
| Actual in bank on 31 August -£ 177.36- ( cheques uncashed and money owed) |
-£ 18,868.13- |
7431.11 | (306.44 Bfund) | ||||
| Income | Expenditure | Net income | Income | Expenditure | Net income | Income | |
| Lottery licence | (0.00) | (40.00) | (40.00) | (0.00) | (40.00) | (40.00) | (0.00) |
| Advent fair | (2,109.52) | (358.80) | (1,750.72) | (0.00) | (0.00) | (0.00) | (1,848.64) |
| Icecream sales | (1,155.10) | (117.90) | (1,037.20) | (0.00) | (50.00) | (50.00) | (0.00) |
| Cake sales | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (1,029.30) |
| Bag2school | (243.00) | (0.00) | (243.00) | (261.00) | (0.00) | (261.00) | (138.00) |
| Uniform sales | (583.55) | (0.00) | (583.55) | (363.00) | (0.00) | (363.00) | (185.00) |
| Pumpkin party | (373.00) | (333.00) | (40.00) | (0.00) | (0.00) | (0.00) | (594.45) |
|---|---|---|---|---|---|---|---|
| Veg boxes | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) |
| Christmas Cards | (526.50) | (0.00) | (526.50) | (0.00) | (0.00) | (0.00) | (194.00) |
| Sponsored Event** | (2,605.16) | (0.00) | (2,605.16) | (1,706.00) | (0.00) | (1,706.00) | (3,000.00) |
| Concert - strawberries | (160.00) | (0.00) | (160.00) | (0.00) | (0.00) | (0.00) | (0.00) |
| Social Evening | (2,497.47) | (1,598.14) | (899.33) | (178.00) | (0.00) | (178.00) | (0.00) |
| Leavers disco | (994.45) | (368.95) | (625.50) | (0.00) | (0.00) | (0.00) | (0.00) |
| Summer Fete** | (4,154.22) | (1,204.50) | (2,949.72) | (823.00) | (0.00) | (823.00) | (0.00) |
| Equipment/expenses | (50.00) | (50.00) | (0.00) | (0.00) | (0.00) | (0.00) | |
| Christmas crackers/tablecloths | (0.00) | (0.00) | (0.00) | (0.00) | (91.15) | (91.15) | (0.00) |
| PTA UK (insurance and membership) | (0.00) | (116.00) | (116.00) | (0.00) | (111.00) | (111.00) | (0.00) |
| Easter eggs | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) |
| Donations direct to bank** | (11,911.00) | (0.00) | (11,911.00) | (1,486.00) | (0.00) | (1,486.00) | (852.00) |
| Donations via website (not event) | (1,298.47) | (0.00) | (1,298.47) | (7,480.00) | (0.00) | (7,480.00) | (75.00) |
| Easyfundraising & amazonsmile | (545.67) | (0.00) | (545.67) | (299.47) | (0.00) | (299.47) | (80.78) |
| Lego/Easter egg auction/craft fair | (0.00) | (0.00) | (0.00) | (222.10) | (0.00) | (222.10) | (0.00) |
| Waitrose | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) |
| Gift Aid | (3,315.00) | (0.00) | (3,315.00) | (1,724.08) | (0.00) | (1,724.08) | (0.00) |
| Knitting club | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) |
| Parent Sponsored Activities | (1,111.59) | (0.00) | (1,111.59) | (0.00) | (0.00) | (0.00) | (0.00) |
| World book day & Global day | (165.55) | (0.00) | (165.55) | (726.00) | |||
| Christmas trees/Wreaths | (927.00) | (652.20) | (274.80) | ||||
| ** raffle only in 21/22 | (937.90) | (0.00) | (937.90) | ||||
| ** Break the rules day Big donation (10,000.00) Subtotals (35,614.15) (4,839.49) (30,774.66) (15,268.65) (292.15) (14,250.50) (7,997.17)** Money paid to fund school 18,210.00 10,128.33 -10,128.33 Money spent on charitable donations 1,305.00 -1,305.00 329.00 -329.00 Money spent on playground 0.00 0.00 0.00 |
Totals 35,614.15 24,354.49 11,259.66 15,268.65 10,749.48 4,519.17 7,997.17
The charity trustees have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the co Equipment/expenses = £50
Gift Aid is claimed a year in arrears - income for money raised will be claimed in 23/24
Owing - nil
Two signatories are required on withdrawals on the account, current signatories are JB, SP, EC, TL, CS HMRC authorised person is JB Authorised to file charity commission return is JB Authorised for Gambling licence JB Closing balance does not reconcile withactual bank as money owing and cheques uncashed
(Figures in green are reported for charities under 2
ns Catholic Primary School ounts
| ounts | |||||||
|---|---|---|---|---|---|---|---|
| volent fund) (KS2 playground) (Donation to ACT) |
2019/20 24740.92 (7,997.17) (1,173.47) 5244.95 21,834.00 1500 (2,985.67) 3,353.76 |
2017/18 11889.76 16712.57 3341.7 13065.54 2437.72 9757.37 11574.49 |
|||||
| Expenditure | Net income | Income | Expenditure | Net income | Income | Expenditure | Net income |
| (20.00) | (20.00) | (0.00) | (20.00) | (20.00) | (0.00) | (20.00) | (20.00) |
| (342.04) | (1,506.60) | (1,888.47) | (266.12) | (1,622.35) | (1,555.92) | (253.46) | (1,302.46) |
| (0.00) | (0.00) | (921.70) | (16.98) | (904.72) | (632.92) | (53.91) | (579.01) |
| (0.00) | (1,029.30) | (920.63) | (0.00) | (920.63) | (806.14) | (0.00) | (806.14) |
| (0.00) | (138.00) | (124.00) | (0.00) | (124.00) | (116.00) | (0.00) | (116.00) |
| (0.00) | (185.00) | (467.27) | (0.00) | (467.27) | (243.60) | (0.00) | (243.60) |
| (468.27) | (126.18) | (559.31) | (427.84) | (131.47) | (536.55) | (460.25) | (76.30) | |||
|---|---|---|---|---|---|---|---|---|---|---|
| (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (44.32) | (0.00) | (44.32) | |||
| (0.00) | (194.00) | (336.00) | (0.00) | (336.00) | (237.00) | (0.00) | (237.00) | |||
| (0.00) | (3,000.00) | (5,364.25) | (0.00) | (5,364.25) | (4,875.54) | (0.00) | (4,875.54) | |||
| (0.00) | (0.00) | (66.80) | (40.00) | (26.80) | (0.00) | (64.92) | (64.92) | |||
| (0.00) | (0.00) | (3,016.50) | (1,399.85) | (1,616.65) | (969.00) | (431.54) | (537.46) | |||
| (0.00) | (0.00) | (1,086.10) | (464.13) | (621.97) | (1,111.61) | (467.44) | (644.17) | |||
| (128.58) | (128.58) | (4,666.43) | (1,043.59) | (3,622.84) | (4,462.56) | (1,305.31) | (3,157.25) | |||
| (104.58) | (104.58) | (0.00) | (256.07) | (256.07) | (0.00) | (84.87) | (84.87) | |||
| (0.00) | (0.00) | (0.00) | (50.00) | (50.00) | (0.00) | (45.00) | (45.00) | |||
| (110.00) | (110.00) | (0.00) | (105.00) | (105.00) | (0.00) | (105.00) | (105.00) | |||
| (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | (0.00) | |||
| (0.00) | (852.00) | (875.00) | (0.00) | (875.00) | (730.00) | (0.00) | (730.00) | |||
| (0.00) | (75.00) | (160.86) | (0.00) | (160.86) | ||||||
| (0.00) | (80.78) | |||||||||
| (0.00) | (0.00) | (530.00) | (355.00) | (175.00) | (209.41) | (0.00) | (209.41) | |||
| (0.00) | (0.00) | (220.00) | (0.00) | (220.00) | (182.00) | (0.00) | (182.00) | |||
| (0.00) | (0.00) | (197.87) | (0.00) | (197.87) | (0.00) | (0.00) | (0.00) | |||
| (0.00) | (0.00) | (0.00) | (12.00) | (12.00) | (0.00) | (50.00) | (50.00) | |||
| (0.00) | (0.00) | (6,391.00) | (0.00) | (6,391.00) | ||||||
| (1,173.47) (6,823.70) (27,792.19) (4,456.58) (23,335.61) (16,712.57) (3,341.70) (13,370.87) 5,244.95 -5,244.95 6,481.87 -6,481.87 13,065.54 -13,065.54 1,500.00 -1,500.00 2,437.72 -2,437.72 21,834.00 -21,834.00 1,956.33 -1,956.33 |
29,752.42 -21,755.25 27,792.19 12,894.78 14,897.41 16,712.57 18,844.96 -2,132.39
mmission
25k)
Independent Examlners Report to The A5)ciatIon of Parents and Frlends of St Alban's Catholl¢ School Trustees, for the perlod I September 2021 to 31 August 2022 Charlty No: 1108918 Responslbllltles and basls of report As the charSVs trustees of the Company (who are alsothe dirertors of company for the purposes of company lawl, you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Att 21)61-the 21J)6 Acri. Having sat15fd myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2(6 Art and are eligible for independent examination, I report in respect of my examination of your charivs accoynts as carried out under section 145 of the Charitie5 Act 20111.lhe 2011 Acri. In carrying out my examinatlon, I have followed ihe tlrection$8iven ty the Charity Commlsslon lunder section 14515llbl of the 2011 A¢t. Independent examlnef s ststement An Independent examination is a form of external StrlnV that provides a limited check on specific matter5. Thi5 limited form of thKk (sometimes referred to a5'ne8ative assurance'l provides less assurance in ttrms of the depth of work to tarrbed ou¢ an audit, and is limited as to the matters on whith the examlner report I have completed my examinaiion. I confirm that no materlal matters have come to my attentloft whlch glves me cause tg believe that: attountin8 records were not kept in accordarKe with sectlon 386 of the Companies Act 2CKJ6.' or the accounts do not accord wth suth records: or the accounts have not been prepared in accordance with the Charities ftP IFRS1021. IER 2 October 20181 have no concems and have come aCfOSS no other matters in connection with the examination lo which attention should be drawn in this report in order to enable proper understsnding of the accounts to be feathed. In order to reliably make these attestatlons the profit and10ss account was obtained and a sample of items were requested and verified to underlying independent third party record515uch as bank statements, cheque books and or invoice51 The review was undertaken from February through May 2023 with the Trustee Carolina Stannard. Slgned= Date: 17 May 2023 Narnè: Anthony l. Mbadiwe Relt¥ant prnfesslonal QualifKaUon: AslatiOn of Chartered Cenified Ac¢ountsnts- Fellow Email Address.. anthony_mbadiwe@yahoo.co.uk