## **The Rootes Archive Centre Trust** ## **Trustees Report & Financial Statements Year Ended 31 December 2024** **Registered Charity Number 1108882** **www.rootesarchive.org** ## **Trustees** Andy Bye (Chairman) James Spencer (Secretary) Matt Ollman (Treasurer) Roger Plaskett Charity Commission registration number: 1108882 Bankers Lloyds Bank Salisbury Auditor L.D.W. Rowe ## **Trustees’ Annual Report for the period** ## **From 1.1.24 Period start date to 31.12.24 Period end date** **Charity name: The Rootes Archive Centre Trust Charity registration number: 1108882** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education in the subjects of
Automotive and Motor Industry history and
heritage, by the establishment and
maintenance of an archive centre/museum for
the preservation and study of archives or other
material of historical significance of or
connected with the Rootes Group and
associated or successor companies. At their
discretion, the Trustees may spend all or part
of the capital of the Charity in furthering these
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The activities of the Rootes Archive Centre
Trust are:
Hold, preserve, catalogue, and make available
the archives of the Rootes Group engineering
department and other archives or material of
historical significance, connected with Rootes
Groupor its associated companies| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|No grants made| |Contribution made by
volunteers|Para 1.38|During 2024 the volunteer Trustees were
assisted by a small group of volunteers who
assisted with Cataloguing engineering
drawings, identifying documentation and
photographs, and promoting the Trust.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2024, the Trust ‘s focus was fundraising to
ensure all running costs could be met along
with funding for the acquisition of new
exhibits.
To maintain regular contact with the Rootes
community the Trust continued production of
their newsletter called “Rootes Gazette” which
is published as an e-book on a bi-monthly basis
& 6 editions were produced. This has
continued to be well received and is proving
very popular.
During the year the Trust continued to supply
technical drawings and Heritage certificates to
Rootes’s car owners, and the number of
requests has increased.
The Trust has now had over 250,000 of the
engineering drawings contained on aperture
cards professionally scanned. This means
easier accessibility to the drawings but also the
ability to safely store copies of them off site
thereby eliminating any risk of loss. This work
was funded by donations.
The trustees have agreed to reserve (ringfence)
8 years of Archive Centre running costs (£48k)
within the accounts to ensure the sustainability
of the Archive should there be any issues with
fundraising in the future thereby allowing time
for an action plan to be created to preserve the
assets and find a new location.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Trust has no debts and through
proactive fundraising and successful friends
programme meets all its financial
objectives.| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity has had another successful year
fund raising and has no debts and covers all its
runningcosts.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The trust holds 8 years of annual running costs
(£48k) within its accounts as a contingency
fund.| |Amount of reserves held|Para 1.22|£48000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties for the charity| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees must undertake a period of
volunteering to fully understand the operation
of the Archive before being considered as a
trustee candidate.| ## **Reference and Administrative details** |Charityname|The Rootes Archive Centre Trust| |---|---| |Other name the charity uses|| |Registered charitynumber|1108882| |---|---| |Charity’s principal address|15 Apollo Park
Ironstone Lane
Wroxton
Banbury
OX15 6AY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew Bye|Chair||| ||Matthew Ollman|Treasurer||| ||James Spencer|Secretary||| ||Roger Plaskett|||| |||||| |||||| |||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |Freehold Building
transferred to the Charity
Commission as Official
Custodian on a vesting
order|**August 2024**|| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how
these fallswithin the
custodian charity’s objects|The activities of the Rootes Archive Centre Trust are:
Hold, preserve, catalogue, and make available the archives of
the Rootes Group engineering department and other archives
or material of historical significance, connected with Rootes
Group or its associated companies| |Details of arrangements for
safe custody and
segregation of such assets|| from the charity’s own assets ~~pe~~ ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Auditor** David Rowe 10 Austen Gardens, Hayling Island. PO11 9FF ~~—————~~ ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Andrew Bye **Position (eg Secretary,** Chairman & Trustee **Chair, etc)** ~~ee~~ ~~ee~~ **Date** 7/10/2025 I (MAthn COMMtsS Recelpts and pa ents accounts CC16• r• Sgction A Recelpts and paymènt$ *+r¥=l•rf PJ ?S7IL 3511& 273*8 AJP• .?J S•¢tlon B Stat•ment ol ￿••lI •rKI Ilablllti•8 at th• •rKI of th• P•fSod i-rv V4tr r•• lund• Ca•h ¢lwrtty's 04vn Dfft CHARITY COMMISSION FOR ENGLAND AND WALES | Independent examlnerfs report on the accounts d•pwthnt E%•mlnef s R•port A•P￿t0￿• l _ On th• Y••f 14£L S•t out offl p•g•• thathy lihe Tn￿1"3 Irr the er￿d 4 2L>i R••poi*lbillfj•• •n4 IYK chwty *wt••• ol Ttkna. rnsrthsblo fo( Ihe pr•p•v81ty1 bas14 ol r•port c41h• •LL>)ufiii trA r•qurernls rl .tht Aci 11 (Th@ Act" clx•n 145 d the >)11 *vJ ffj carykng oth ry •¥annal￿, I h*•* ••)J(xI 14S5Xb) of It4 Ad I ry ernxnabjn I confirrn Ihal no rn*•ri￿ ftmllery Indeptndeni prow wder¥tJndifil tg th• K£s>Jftl• lo b• stynad: eisGo qu￿lIk￿lIs1 or boty lrfany): Ad01•60: 14AY L IAI eoil qF IER O¢tobOf 2418 Sectlon Dlsclosure Onty complete rf the examiner needs lo h4hlh3hl mattets of corKem (see CC32. IndepeTrJenl examinalion crf charty ￿)￿nIS.. direth)ns guKlar￿ for ex￿iners1. Glve hern brief detslls of any iterns thatthe examlner wishes to dis¢lose. IER October 2018