## **The Rootes Archive Centre Trust** ## **Trustees Report & Financial Statements Year Ended 31 December 2023** **Registered Charity Number 1108882** **www.rootesarchive.org** ## **Trustees** Andy Bye (Chairman) James Spencer (Secretary) Matt Ollman (Treasurer) Roger Plaskett Nick Harrison Charity Commission registration number: 1108882 Bankers Lloyds Bank Salisbury Auditor L.D.W. Rowe ## **Trustees’ Annual Report for the period** ## **From 1.1.23 Period start date to 31.12.23 Period end date** **Charity name: The Rootes Archive Centre Trust Charity registration number: 1108882** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education in the subjects of
Automotive and Motor Industry history and
heritage, by the establishment and
maintenance of an archive centre/museum for
the preservation and study of archives or other
material of historical significance of or
connected with the Rootes Group and
associated or successor companies. At their
discretion, the Trustees may spend all or part
of the capital of the Charity in furthering these
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The activities of the Rootes Archive Centre
Trust are:
Hold, preserve, catalogue, and make available
the archives of the Rootes Group engineering
department and other archives or material of
historical significance, connected with Rootes
Groupor its associated companies| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|No grants made| |Contribution made by
volunteers|Para 1.38|During 2023 the volunteer Trustees were
assisted by a small group of volunteers who
assisted with Cataloguing engineering
drawings, identifying documentation and
photographs, and promoting the Trust.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2023, the Trust ‘s focus was fundraising to
ensure all running costs could be met along
with the acquisition of new exhibits.
After the COVID restrictions ended the number
of open days and exhibitions the trust has
organised has increased again.
To maintain regular contact with the Rootes
community the Trust continued production of
their newsletter called “Rootes Gazette” which
is published as an e-book on a bi-monthly
basis. This has continued to be well received
and is proving very popular.
During the year the Trust continued to supply
technical drawings and Heritage certificates to
Rootes’s car owners, and the number of
requests has increased.
The Trust has now had over 250,000 of the
engineering drawings contained on aperture
cards professionally scanned. This means
easier accessibility to the drawings but also the
ability to safely store copies of them off site
thereby eliminating any risk of loss. This work
was funded by donations.
The trustees have agreed to reserve (ringfence)
8 years of Archive Centre running costs (£48k)
within the accounts to ensure the sustainability
of the Archive should there be any issues with
fundraising in the future thereby allowing time
for an action plan to be created to preserve the
assets and find a new location.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Trust has no debts and through
proactive fundraising and successful friends
programme meets its financial objectives.| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The charity has had another successful year
fund raising and has no debts and covers its
runningcosts.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The trust holds 8 years of annual running costs
(£48k) within its accounts as a contingency
fund.| |Amount of reserves held|Para 1.22|£48000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties for the charity| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royalcharter)|
Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees must undertake a period of
volunteering to fully understand the operation
of the Archive before being considered as a
trustee candidate.| ## **Reference and Administrative details** |Charityname|The Rootes Archive Centre Trust| |---|---| |Other name the charity uses|| |Registered charitynumber|1108882| |Charity’s principal address|15 Apollo Park
Ironstone Lane
Wroxton
Banbury
OX15 6AY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew Bye|Chair||| ||Nick Harrison|||| ||Matthew Ollman|Treasurer||| ||James Spencer|Secretary||| ||Roger Plaskett|||| |||||| |||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Nick Harrison||| |Matthew Ollman||| |James Spencer||| |Andrew Bye||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Archive building at Wroxton| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how
these fallswithin the
custodian charity’s objects|The activities of the Rootes Archive Centre Trust are:
Hold, preserve, catalogue, and make available the archives of
the Rootes Group engineering department and other archives
or material of historical significance, connected with Rootes
Group or its associated companies| |Details of arrangements for
safe custody and
segregation of such assets|| from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Auditor**|David Rowe|10 Austen Gardens, Hayling Island. PO11 9FF| |||| |||| |||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Andrew Bye|| ||
Chairman & Trustee|| ||7/10/2024|| ||7/10/2024|| CHARITY COMMISSIO FOR ENGLAND AND WALE Ilog8SI Recelpts and payments accounts CC16a Ftsrth• P•ritiO ,l.,Iz3 To Section A Receipts and payments Unresthcted fund* R*strKlgd fvnds £ndowmon¢ Toi*1 lund¥ A1 R•c•l 2Q73 .T)JA¥r 47 z61 2111 $￿L0 1 4 4Q 7iZ Sub loi•llGffjs5 In￿￿$ ffor AR} 273 1*8 27348 A2 JM•t •nd {He tsbl* Sub lolal 3240 A3 P4yrfrtni• rtYFS ofpf OTh bSTS 10478 101&?8 E￿s Sub tol•l 43ts qo A4A•¥rtand iTrv•*tm•nt Sub lot81 43D 14olofTrrvIp￿IPttYM￿nts) 13q41 A6 C•Jh fund* lalt y•ar•nd C#sh fimds Ihl¥ y••rvnd 2ts5 7J¥& %g7 CCMRI VAwnkn(SS) Section B Statement of assets and liabilities at the end of the period Unrestrictèd lundÈ b)n•¥￿t£ R•stnded funds Endcwm•nt JThd 81 Ca¥h funds n1 6AfvJK PRY PAL FILcvLJhJ T Sioèo- I g13 Total caslj lunds 73. Unr**tAcW l¢Jn(l• Endo¥mMnt funds DBtail$ Fund*)wh*h ¢urMnt¥4lu• D@tsils B3 hwo¥tm•rt amel8 Fundlowhkh Cutrnntv4h B4 A•Mt• rntalnB(I lorth• charfty'• own u$• Fundtowhkh Al￿ntd etails BO U•bllttlo8 tyongort*otruth¢son Pnnl Narn? Daio of roval COX¥R2*¢ttunblBSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent 8xamlnerf8 report on the accounts Sectioii A IiidÈpoTiderit Exainiiier'5 Report Reportto thg tru•t•Mlmwnb•rn of •¢counts forth• y•ar •nd•d C￿lty no Ilf any) 1108 6g 8rt04rton pty•• I report to thetnJste86 on rny examination of the *o)unts of the #t¢)¥e tharity Ilhe Trusfi forthg year ended R•winslbllltles 4nd As the charity trusloos oftho Tw81, you ar• re$FOn￿￿$1Or thg preparaivn bas18 ol Mport ofthe awounts In accotdanc* wbth Iht requirements of th• CharilTh Aet 2011 fthg Arfl. I r•p)rt in re$pe¢t of my ex￿In&￿¢n ofthe TTUSt's accounts carried out undor stidion 145 of the 2011Acl aTrts in carrying Out my examination, I have folb**d the appfThNo Diradions given tythg Charity Commi88h)n under 8gthn 14515llbl ofthe Act. I hav# c4Jmpbted my eX*n1nat￿n. I confirm Ihat ￿ rftatehal rn8lten have come to my attentK>n lotherthan thot dI8d0￿ b¥tsw'l in cJJnn&ak)n th? ¢xaminatKn which gNes me eaus• to bdiave that in. any malefial Inde￿ndInt •x•mln•rf• 8t•tsm•nt accounlnq r￿ords￿*1e not kept in ac￿rdanC8￿1th 8ecb)n 130 of theActor the 8censJnts (S) not *cord **h the accojnting records I havg Th) concems and hav• ￿me *ross no other maiters in Con￿1￿)n the examination to whth attent￿n shJuk1 te d￿n in orderto •nabkq a proper understandiry of the accounts to be reac*ed. ' Ple8sg dplotg wo￿$ ￿ Ihe brack•ts rfth¢ydo nol4Jpty. Slgned." Nam•: R•l•vant prof•s•knal qualNk•llonl•l or body Ilf anyl: AddM•: 10 6flIPVJS HA￿f541 qrf¢ IER Octo￿1 2018 Section B Di5cIosLJie Onty compkte rf the examiner needs lo hohlom matters of concem (see CC32. Inde￿￿Jen1 ex*nina￿ *c￿nts.. dir￿1￿ aThJ guthrte for ex8minersl. Givg h•r• bri•f dotsilJ of any lloms thotth• examiner wish•s to d5sclo••. IER O¢tob•r 2018