Company registration number: 05328096 England and Wales
# THE TENDRING FURNITURE SCHEME A COMPANY LIMITED BY GUARANTEE TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Charity Number 1108869
ANTHONY BATTYE Chartered Accountant 47 Hadleigh Road Frinton on Sea Essex CO13 9HQ
## THE TENDRING FURNITURE SCHEME INDEX
|CONTENTS|PAGE|
|---|---|
|Reference and administrative details of the charity, its trustees and advisers*|1|
|Trustees' report*|2/5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9/13|
*Pages 1 to 5 incorporate the directors' report for the purposes of the Companies Act 2006.
## THE TENDRING FURNITURE SCHEME (Limited by Guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY For the year ended 31 March 2024
The Trustees of the Charity, for the purposes of company law, are also Directors, who served during the year are as follows:
Mr J Allison, Chairman Mrs T Hearne, Treasurer Mrs P Ridgeon Mr B Hearne Mr J J Allison
Company registered number
05328096
Charity registered number
1108869
## Registered office
Rocket House, 43, Stephenson Road, Clacton on Sea, Essex, CO15 4XA
Company Secretary
Mrs T Hearne
## Accountant
Anthony Battye, Chartered Accountant 47 Hadleigh Road, Frinton on Sea, Essex CO13 9HQ
**-** 1 **-**
## THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2024
The Trustees, who are also directors for the purposes of company law, are pleased to present this report and the financial statements of The Tendring Furniture Scheme for the year ended 31 March 2024.
## STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trustees have obligations as employers of staff and as owners of Rocket House, the warehouse and office facility from which the scheme operates.
## Governing Document
The Tendring Furniture Scheme is a company limited by guarantee governed by its Memorandum and Articles of Association dated 10 January 2005 and amended on 11 March 2005 in accordance with Charity Commission guidance. It is registered as a charity with the Charity Commission.
The principal objects of the charity are
- a) “to relieve either generally or individually persons resident in Tendring, Essex and its surrounding areas who are in conditions of need, hardship or distress by the provision of furniture and other household accessories calculated to reduce the need, hardship or distress of such persons who have no other means of obtaining help.”
- b) “to develop the capacity and skills of the members of the socially and economically disadvantaged community of Tendring, Essex, and its surrounding areas by providing training of volunteers to enhance their opportunities to develop their skills so that they are better able to identify, and help meet, their needs and to participate more fully in society.”
## Appointment of trustees
The management of the charity is the responsibility of the current trustees, as set out on page 1, who are elected under the terms of the Constitution.
New trustees receive induction, training, and regular meetings with the existing trustees. The charity holds regular meetings where personnel and trustees discuss the operations, priorities and strategic direction, and the trustees themselves meet separately on a regular basis.
During the induction process new trustees meet key employees. They are encouraged to attend training events which will facilitate them in successfully carrying out their role.
## Organisation and Management
The board of trustees administers the charity. The board meets on a regular basis.
The Trustees have filled the managerial role on a voluntary basis.
Employed on average were three full time staff, five part time and three volunteers not including the Trustees themselves. These cover warehouse, driving, office and cleaning duties.
## Risk Management
The trustees have a risk management strategy which comprises:
- Regular reviews of the risks the charity may face.
- Responding to any identified risks and recommend appropriate action by the board of trustees.
- The implementation of procedures designed to minimise any impact on the charity should those risks materialise.
- 2 -
## THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2024
## Risk Management (cont.)
In particular, the financial controls in place aim to be robust and appropriate and conform to the guidelines issued by the Charity Commission. They include the production and reporting of budget performance on a monthly basis, reporting mechanisms for recording information and an accountability framework.
A key element in the management of financial risk is the setting of a reserves’ policy and its regular review by the trustees.
## OBJECTIVES AND ACTIVITIES
In setting out its aims and objectives the trustees confirm that they have had regard to the Charity Commissioners guidance on public benefit and are satisfied that the organisation conforms with these requirements.
The charity has the general aim of improving the quality of life and standard of living of low income households within its catchment area and of reducing social exclusion.
The charity operates two core functions: the collection of donated furniture items and their redistribution to people in need; and the provision of training and work experience opportunities for volunteers and placements. The trustees are keen to encourage their staff and volunteers to attain a wide range of good quality skills.
An important, additional benefit of the scheme is the diversion of a significant amount of material from landfill which contributes to an enhanced environment for all residents. This objective is carried out in conjunction with Tendring District Council, Essex County Council and relevant authorities/social groups.
Specifically closer working with Social; groups such as CVST and Peabody Housing has enabled furniture needs of those who have found themselves homeless to have at least their basic needs met on a timely basis.
## ACHIEVEMENTS AND PERFORMANCE
As far as possible COVID preventative measures have continued in place (and this includes other similar viruses), including safety screens, masks, visors, gloves and antibacterial sanitation sprays together with hand gels for the use of staff and clients when entering the building.
Clients enter through doors which open automatically.
Upgraded computer systems to achieve enhanced security and more efficient processing of data. Data is reviewed on a regular basis
Linked in to social media mainly Facebook, enhancing publicity and sales
Improved the efficiency of handling of bulky waste which has achieved a cost reduction
The ongoing problem with the building flooding in period of exceptional rainfall has been addressed but constant supervision is required.
As in previous years:
There is an emphasis on the importance of effective waste management.
We have dealt with similar volumes of collections of furniture items, and sales of furniture items. This has all been achieved without increasing prices significantly, continuing a policy of not charging for collection and delivery – there is a discount price for those who are eligible (including means tested benefits and many other groups) and the scope of this has been widened.
We continue to concentrate our service in the most deprived wards of the District, but are always conscious that the rural areas have problems of access that make our service to them particularly important.
- 3 -
THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2024
## ACHIEVEMENTS AND PERFORMANCE (cont.)
We have continued to work in partnership with many of the local statutory and community caring and support agencies including Essex County Council, Tendring District Council, Peabody Housing, Social Services, CVS Tendring and other community groups including local churches, and many others to forge successful relationships with them to the benefit of our clients, volunteers and placements.
The Trustees are immensely grateful for the support and contribution of the staff, volunteers and the placements who work within the scheme as well as the general public at large. We know we could not function without them. We should like to record our thanks to them all.
## FINANCIAL REVIEW
## Reserves policy
The accounts conform to the requirements of the Accounting and Reporting by Charities: Statement of Recommended Practice. It is the policy of the trustees to aim to have sufficient reserves to cover 6-12 months’ running costs, which allows the charity to continue to operate/prudently wind down in the event of a significant drop in income/ increase in costs.
## PLANS FOR FUTURE PERIODS
The following items:
- Planning the purchase of a new vehicle. This has become a priority due high running costs of maintenance and the hiring of a replacement vehicle in times of need.
- A new lift to replace the old one which has now been out of commission for over four years but there is concern amongst the general public and especially those who are disabled.
- Refurbishment of toilet and hygiene facilities. Again this is becoming urgent
Other matters also need addressing
- Solar panelling is being planned for
- New roller shutter for rear door
- Plastic curtain for rear roller door
- Upgrade of the warehouse flooring
- Replacement of the disable lift
The Charity has existed from self generated income since about 2008. A lot of streamlining and prudent management has served to reduce costs BUT funding will be required to fund major items as set out above. All options are under consideration.
The Trustees’ vision is to provide a means through which the needs of the disadvantaged of the Community are effectively met and satisfied, and that those volunteers and staff working within the Charity fulfil their own personal and career goals through the work that they do.
- 4 -
## THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2024
## TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.
Under Company (and Charity) law The Trustees are required to prepare a statement of accounts for each financial year which gives a true and fair view of the state of affairs of the Charitable Company at the end of the financial year and of the incoming resources and application of resources in the year. In preparing the statements of account, the Trustees are required to:
- select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the statement of accounts;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable Company will continue its operations.
The Trustees are responsible for keeping proper records which disclose with reasonable accuracy at any time the financial position of the Charitable Company at that time and to enable the Trustees to ensure that any statement of account prepared by them complies with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Board on 17 February 2025 and signed on its behalf by
Mr J Allison Chairman
Mrs T Hearne Director
- 5 -
## THE TENDRING FURNITURE SCHEME INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE TENDRING FURNITURE SCHEME (A company limited by guarantee)
I report on the accounts of the company for the year ended 31 March 2024, which are set out on pages 7 to 13.
## Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
* examine the accounts under section 145 of the 2011 Act;
* to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
* to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented by those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present "a true and fair view" and the report is limited to those matters set out in the statement below.
## Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
* to keep accounting records in accordance with s386 of the Companies Act 2006; and
* to prepare accounts which accord with the accounting records, comply with the accounting requirements of sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
ANTHONYBATTYE Chartered Accountant 8 Ashlyns Road Frinton on Sea Essex CO13 9ED
17 February 2025
- 6 -
## THE TENDRING FURNITURE SCHEME STATEMENT OF FINANCIAL ACTIVITIES
## (incorporating income and expenditure account) YEAR ENDED 31 MARCH 2024
|Note
2
3
4
TOTAL INCOMING RESOURCES
5
TOTAL RESOURCES EXPENDED
6
10
INCOME AND ENDOWMENTS
FROM:
NET INCOME/(DEFICIT)
BEFORE TRANSFERS
Donations and legacies
Investment income
Charitable activities
EXPENDITURE ON:
Charitable activities
Funds brought forward
TOTAL FUNDS AT 31 MARCH
2024
Transfers between funds
NET INCOME/(DEFICIT) FOR
THE YEAR|Unrestricted
Funds 2024
£
182286
-
7687
189973
189322
189322
651
-
651
132692
133343|Restricted
Funds 2024
£
-
-
-
-
-
-
-
-
-
-
-|Endowment
Funds 2024
£
-
-
-
-
4125
4125
(4125)
-
(4125)
70530
66405|Endowment
Funds 2024
£
-
-
-
-
4125
4125
(4125)
-
(4125)
70530
66405|Total Funds
2024
£
182286
-
7687
189973
193447
193447
(3474)
-
(3474)
203222
199748|Total
Funds
2023
£|Total
Funds
2023
£|
|---|---|---|---|---|---|---|---|
||||||||167912
-
7799
175711
165734
165734
9977
-|
|||||||||
|||||||||
||||||||9977
193245
203222|
The Statement of Financial Activities includes all gain and losses recognised in the year.
The notes on pages 9 to 13 form part of these financial statements.
- 7 -
## THE TENDRING FURNITURE SCHEME BALANCE SHEET
## AS AT 31 MARCH 2024
|Note
7
8
9
9
10
10
CREDITORS: Amounts falling due
after more than one year
Endowment funds
FIXED ASSETS
Tangible Assets
NET CURRENT ASSETS
Unrestricted funds
CURRENT ASSETS
Debtors
Cafcash main acount sweep
Cash at bank and in hand
CREDITORS: Amounts falling due
within one year
TOTAL ASSETS LESS CURRENT
LIABILITIES
CHARITY FUNDS|2024
£
86510
3467
112271
115738
(2500)
113238
199748
-
199748
66405
133343
199748|2023
£|2023
£|
|---|---|---|---|
||||91814
3236
110172
113408
(2000)
111408
203222
-|
||||203222
70530
132692
203222|
The trustees are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.
The trustees acknowledge their responsibility for:
- (i) ensuring that the company keeps proper accounting records which comply with section 386 of the Act, and
- (ii) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of sections 394 and 395, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
These financial statements were approved by the Board on 17 February 2025 and signed on their behalf by
Mr J Allison
Chairman
The notes on pages 9 to 13 form part of these financial statements.
- 8 -
THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024
## 1 ACCOUNTING POLICIES
## Basis of preparation of the financial statements
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), with FRS 102 and the Companies Act 2006 and with the requirements of the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## Cash flow statement
The trustees have taken advantage of the exemption in Financial Reporting Standard No 1 (revised) from including a cash flow statement in the financial statements on the grounds that the charity is small.
## Funds
Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purposes and are available as general funds.
Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund.
Endowment funds are funds that cannot be used as if they were income i.e. they cannot be used to make payment or grants to others.
## Resources expended
Resources expended are recognised in the year in which they are incurred.
The bulk of resources expended are on charitable activities. Governance and fundraising costs in the opinion of the trustees are less than 5% of total expenditure and therefore the split is deemed not to be material.
## Fixed assets
All fixed assets are initially recorded at cost.
## Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of the asset as follows:
Freehold property - 2% of cost, 10% on cost for fixtures Equipment /Computer Eqmt - 25%/33% of written down value Motor vehicles - 25% of written down value
## Incoming resources
Voluntary income received by way of donations and gifts and is included in full in the statement of financial activities when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at value to the charity where this can be quantified and a third party is bearing the cost. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is recognised when receivable.
- 9 -
## THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024
## 2 DONATIONS AND LEGACIES
|2
DONATIONS AND LEGACIES|||||
|---|---|---|---|---|
|Unrestricted
Funds 2024
Restricted
Funds 2024
£
£
W
182285
-
3
Unrestricted
Funds 2024
Restricted
Funds 2024
£
£
-
-
4
Unrestricted
Funds 2024
Restricted
Funds 2024
£
£
W
7687
-
-
-
7687
-
5
Unrestricted
Funds 2024
Restricted
Funds 2024
£
£
189322
-
Proceeds from
recycled materials
Cost of activities in
furtherance of the
charity's objects
Reuse credits income
COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE
Donations
Sale of donated goods
INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Bank interest receivable
INVESTMENT INCOME|Endowment
Funds 2024
£
-
Endowment
Funds 2024
£
-
Endowment
Funds 2024
£
-
-
-
Endowment
Funds 2024
£
-|Total Funds
2024
£
182285
Total Funds
2024
£
-
Total Funds
2024
£
7687
-
7687
Total Funds
2024
£
189322|Total Funds
2023
£||
||||167912||
||||Total Funds
2023
£||
||||-||
||||Total Funds
2023
£||
||||7799
-||
||||5695||
||||Total Funds
2023
£||
|||||165734|
- 10 -
## THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024
## 6 NET INCOME
Net income is stated after charging/(crediting)
|6
NET INCOME
Net income is stated after charging/(crediting)|6
NET INCOME
Net income is stated after charging/(crediting)||||||||
|---|---|---|---|---|---|---|---|---|
|7
Net book value at 31 March 2024
Cost at 31 March 2024
Net book value at 1 April 2023
Depreciation at 1 April 2023
Charge for the year
Depreciation at 31 March 2024
Independent Examiners fees
Depreciation
Staff pension contributions
TANGIBLE FIXED ASSETS
Cost at 1 April 2023
Additions
Disposals
Eliminated on disposal||£
201589
-
-
201589
121562
4125
-
125687
75902
Freehold
property|||2024
£
5304
2068
900
£
68476
-
-
68476
56689
1179
-
57868
10608
Plant and
equipment etc.||2023
£||
|||||||||5435
2066
2000|
|||||||||Total
£
270065
-
-|
|||||||||270065
178251
5304
-|
|||||||||183555
86510|
||||||||||
||Net book value at 1 April 2023|||80027||11787||91814|
## 8 DEBTORS
|DEBTORS|||
|---|---|---|
|2024
£
-
3467
3467
2024
£
-
2500
2500
Accruals and deferred income
Prepayments and accrued income
CREDITORS
Other debtors
Trade creditors|2023
£||
|||-|
|||3236|
|||3236|
||2023
£||
|||-|
|||2001|
|||2001|
## 9 CREDITORS
- 11 -
## THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024
## 10 STATEMENT OF FUNDS
|STATEMENT OF FUNDS||||
|---|---|---|---|
|Brought
forward
£
70008
522
70530
Big Lottery Fund
Own Funds
ENDOWMENT FUNDS
ANALYSIS OF NET ASSETS BETWEEN FUNDS
ENDOWMENT FUND
Big Lottery Fund
Own Funds|Incoming
resources
£
-
-|Resources
Expended
£
(4125)
-|Transfers
in/out
Carried
forward
£
£
-
65883
-
522
-
66405
Net
current
assets
Total
£
£
-
65883
-
522
-
66405|
||-|(4125)
Tangible
fixed
assets
£
65883
522
66405||
|||||
## 11 ANALYSIS OF NET ASSETS BETWEEN FUNDS
## 12 PURPOSE OF FUNDS
## Unrestricted funds
General funds - to cover running costs in the event of reduced funding. The trustees aim to have at least six months worth of running costs in reserves.
## Endowment funds
Big Lottery Fund: The balance will fund future depreciation of the freehold property.
## 13 STAFF COSTS AND EMOLUMENTS
|STAFF COSTS AND EMOLUMENTS|||
|---|---|---|
|Social security costs
Other pension costs
Total staff costs were as follows
Wages and salaries|2024
£
122976
9199
2068
134243|2023
£|
|||106189
8437
2066
116692|
## Particulars of employees
The average number of employees during the year, calculated on the basis of full time equivalents
|2024
No
Warehouse: Part time assistant
Driver /delivery
Manager
Warehouse/cleaner
Part time assistant manager|2
1
1
1
1|2023
No|
|---|---|---|
|||2
1
1
1
1|
No employee received emoluments of more than £60,000 during the year (2023- nil)
*The trustees continue to have a supervisory role in an unpaid capacity.
- 12 -
THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024
## 14 COMPANY LIMITED BY GUARANTEE
The company is limited by guarantee and therefore has no share capital.
- 13 -