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2022-03-31-accounts

Company registration number: 5328096 England and Wales

THE TENDRING FURNITURE SCHEME A COMPANY LIMITED BY GUARANTEE TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Charity Number 1108869

ANTHONY BATTYE Chartered Accountant 8 Ashlyns Road Frinton on Sea Essex CO13 9ED

THE TENDRING FURNITURE SCHEME INDEX

CONTENTS PAGE
Reference and administrative details of the charity, its trustees and advisers* 1
Trustees' report* 2/5
Independent examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9/13
The following pages do not form part of the statutory financial statements
Detailed management accounts 14/17

*Pages 1 to 5 incorporate the directors' report for the purposes of the Companies Act 2006.

THE TENDRING FURNITURE SCHEME (Limited by Guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY For the year ended 31 March 2022

The Trustees of the Charity, for the purposes of company law, are also Directors, who served during the year are as follows:

Mr J Allison, Chairman Mrs T Hearne, Treasurer Mrs R Spinney (resigned 1 December 2022) Mrs P Ridgeon (appointed 1 December 2022) Mr B Hearne (appointed 1 December 2022) Mr J J Allison (appointed 1 December 2022)

The trustees have taken on boards the recommendations of the Charity Commissioners and new appointments to be made in the near future

Company registered number

05328096

Charity registered number

1108869

Registered office

Rocket House, 43, Stephenson Road, Clacton on Sea, Essex, CO15 4XA

Company Secretary

Mrs T Hearne

Accountant

Anthony Battye, Chartered Accountant 8 Ashlyns Road, Frinton on Sea, Essex CO13 9ED

Bankers

Barclays

- 1 -

THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2022

The Trustees, who are also directors for the purposes of company law, are pleased to present this report and the financial statements of The Tendring Furniture Scheme for the year ended 31 March 2022.

The impact of COVID continues to have an impact on the day to day running of the organisation, and is commented on where appropriate. Thankfully government/local government money in terms of grants and the furlough scheme have managed to see the Charity through an incredibly difficult period.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Trustees have obligations as employers of staff and as owners of Rocket House, the warehouse and office facility from which the scheme operates.

Governing Document

The Tendring Furniture Scheme is a company limited by guarantee governed by its Memorandum and Articles of Association dated 10 January 2005 and amended on 11 March 2005 in accordance with Charity Commission guidance. It is registered as a charity with the Charity Commission.

The principal objects of the charity are

Appointment of trustees

The management of the charity is the responsibility of the three current trustees who are elected under the terms of the Constitution.

The trustees have taken on boards the recommendations of the Charity Commissioners and new appointments to be made in the near future

New trustees will receive induction, training, and regular meetings with the existing trustees. The charity holds regular meetings where personnel and trustees discuss the operations, priorities and strategic direction, and the trustees themselves meet separately on a regular basis.

During the induction process new trustees meet key employees. They are encouraged to attend training events which will facilitate them in successfully carrying out their role.

Organisation and Management

The board of trustees administers the charity. The board meets on a regular basis. The Trustees have filled the managerial role on a voluntary basis.

THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT (cont.)

Organisation and Management (cont.)

Employed on average were four full time staff, two part time and four volunteers not including the Trustees themselves. These cover warehouse, driving, office and cleaning duties.

Risk Management

The trustees have a risk management strategy which comprises:

In particular, the financial controls in place aim to be robust and appropriate and conform to the guidelines issued by the Charity Commission. They include the production and reporting of budget performance on a monthly basis, reporting mechanisms for recording information and an accountability framework.

A key element in the management of financial risk is the setting of a reserves’ policy and its regular review by the trustees.

OBJECTIVES AND ACTIVITIES

In setting out its aims and objectives the trustees confirm that they have had regard to the Charity Commissioners guidance on public benefit and are satisfied that the organisation conforms with these requirements.

The charity has the general aim of improving the quality of life and standard of living of low income households within its catchment area and of reducing social exclusion.

The charity operates two core functions: the collection of donated furniture items and their redistribution to people in need; and the provision of training and work experience opportunities for volunteers and placements. The trustees are keen to encourage their staff and volunteers to attain a wide range of good quality skills.

An important, additional benefit of the scheme is the diversion of a significant amount of material from landfill which contributes to an enhanced environment for all residents. This objective is carried out in conjunction with Tendring District Council, Essex County Council and relevant authorities.

ACHIEVEMENTS AND PERFORMANCE

As far as possible COVID preventative measures have continued in place, including safety screens, masks, visors, gloves and antibacterial sanitation sprays together with hand gels for the use of staff and clients when entering the building.

Clients enter through doors which open automatically.

Eco friendly lighting has been completed.

Improved handling of bulky waste achieved

Air curtain over the front door in the winter is now in place, yielding more efficient heat utilisation.

CCTV has been upgraded.

Computer system and software completely renewed and updated enhancing financial control..

Security gates fitted to improve security.

THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2022

ACHIEVEMENTS AND PERFORMANCE (cont.)

During the COVID period the trustees concentrated as far as possible on refurbishment and upgrading where possible. This has assisted in getting activity back to normal levels.

As in previous years:

There is an emphasis on the importance of effective waste management as a whole and the income generating/cost saving opportunities therein. For example recycling scrap saves on waste disposal costs and also generates some income.

We have dealt with similar volumes of collections of furniture items, and sales of furniture items. This has all been achieved without increasing prices, continuing a policy of not charging for collection and delivery – there is a discount price for those who are eligible (including means tested benefits and many other groups).

We continue to concentrate our service in the most deprived wards of the District, but are always conscious that the rural areas have problems of access that make our service to them particularly important.

We have continued to work in partnership with many of the local statutory and community caring and support agencies including Essex County Council, Tendring District Council, Peabody Housing, Social Services, CVS Tendring and other community groups including local churches, to forge successful relationships with them to the benefit of our clients, volunteers and placements.

The Trustees are immensely grateful for the support and contribution of the staff, volunteers and the placements who work within the scheme as well as the general public at large. We know we could not function without them. We should like to record our thanks to them all.

FINANCIAL REVIEW

Reserves policy

The accounts conform to the requirements of the Accounting and Reporting by Charities: Statement of Recommended Practice. It is the policy of the trustees to aim to have sufficient reserves to cover 6-12 months’ running costs, which allows the charity to continue to operate/prudently wind down in the event of a significant drop in income/ increase in costs.

PLANS FOR FUTURE PERIODS

The following items are in a state progess:

THE TENDRING FURNITURE SCHEME (Limited by Guarantee) TRUSTEES’ REPORT For the year ended 31 March 2022

The Trustees’ vision is to provide a means through which the needs of the disadvantaged of the Community are effectively met and satisfied, and that those volunteers and staff working within the Charity fulfil their own personal and career goals through the work that they do.

TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

Under Company (and Charity) law The Trustees are required to prepare a statement of accounts for each financial year which gives a true and fair view of the state of affairs of the Charitable Company at the end of the financial year and of the incoming resources and application of resources in the year. In preparing the statements of account, the Trustees are required to:

The Trustees are responsible for keeping proper records which disclose with reasonable accuracy at any time the financial position of the Charitable Company at that time and to enable the Trustees to ensure that any statement of account prepared by them complies with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Board on 1 December 2022 and signed on its behalf by

Mr J Allison Chairman

Mrs T Hearne Director

THE TENDRING FURNITURE SCHEME INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE TENDRING FURNITURE SCHEME (A company limited by guarantee)

I report on the accounts of the company for the year ended 31 March 2022 which are set out on pages 7 to 13.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented by those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present "a true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

ANTHONYBATTYE Chartered Accountant 8 Ashlyns Road Frinton on Sea Essex CO13 9ED

1 December 2022

THE TENDRING FURNITURE SCHEME STATEMENT OF FINANCIAL ACTIVITIES

(incorporating income and expenditure account) AS AT 31 MARCH 2022

Note
2
3
4
TOTAL INCOMING RESOURCES
5
TOTAL RESOURCES EXPENDED
6
10
NET MOVEMENT IN FUNDS
FOR THE YEAR
Funds brought forward
TOTAL FUNDS AT 31 MARCH
2022
Transfers between funds
INCOME/(DEFICIT)BEFORE
TRANSFERS FOR THE YEAR
INCOME AND ENDOWMENTS
FROM:
NET
INCOME/(DEFICIT)BEFORE
Donations and legacies
Investment income
Charitable activities
EXPENDITURE ON:
Charitable activities
Grants
Donations and legacies 2020
Unrestricted
Funds 2022
£
168337
-
11841
-
6040
186218
165758
165758
20460
-
20460
20460
112423
132883
Unrestricted
Funds 2022
£
168337
-
11841
-
6040
186218
165758
165758
20460
-
20460
20460
112423
132883
Restricted
Funds 2022
£
-
-
-
-
-
-
-
-
-
-
-
-
Endowment
Funds 2022
£
-
-
-
-
4125
4125
(4125)
-
(4125)
(4125)
78780
74655
Endowment
Funds 2022
£
-
-
-
-
4125
4125
(4125)
-
(4125)
(4125)
78780
74655
Total Funds
2022
£
168337
-
11841
-
6040
186218
169883
169883
16335
-
16335
16335
191203
207538
Total Funds
2022
£
168337
-
11841
-
6040
186218
169883
169883
16335
-
16335
16335
191203
207538
Total
Funds
2021
£
Total
Funds
2021
£
45981
14293
103819
-
2816
166909
147151
147151
19758
-
19758
19758
171445
191203

The Statement of Financial Activities includes all gain and losses recognised in the year.

The Scheme was closed during the government appointed lockdown periods.

The notes on pages 9 to 13 form part of these financial statements.

THE TENDRING FURNITURE SCHEME BALANCE SHEET AS AT 31 MARCH 2022

Note
7
8
9
9
10
10
FIXED ASSETS
Tangible Assets
NET CURRENT ASSETS
Unrestricted funds
CURRENT ASSETS
Debtors
Cash at bank and in hand
CREDITORS: Amounts falling due
within one year
TOTAL ASSETS LESS CURRENT
LIABILITIES
CHARITY FUNDS
CREDITORS: Amounts falling due
after more than one year
Endowment funds
2022
£
97249
-6809
2565
-
112849
115414
(5125)
210
110289
207538
-
207538
74655
132883
207538
2021
£
93743
2365
100118
102483
(5023)
97460
191203
-
191203
78780
112423
191203

The trustees are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.

The trustees acknowledge their responsibility for:

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

These financial statements were approved by the Board on 1 December 2022 and signed on their behalf by

Mr J Allison

Chairman

The notes on pages 9 to 13 form part of these financial statements.

THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

1 ACCOUNTING POLICIES

Basis of preparation of the financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), with FRS 102 and the Companies Act 2006 and with the requirements of the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

Cash flow statement

The trustees have taken advantage of the exemption in Financial Reporting Standard No 1 (revised) from including a cash flow statement in the financial statements on the grounds that the charity is small.

Funds

Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purposes and are available as general funds.

Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund.

Endowment funds are funds that cannot be used as if they were income i.e. they cannot be used to make payment or grants to others.

Resources expended

Resources expended are recognised in the year in which they are incurred.

The bulk of resources expended are on charitable activities. Governance and fundraising costs in the opinion of the trustees are less than 5% of total expenditure and therefore the split is deemed not to be material.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of the asset as follows:

Freehold property - 2% of cost, 10% on cost for fixtures Equipment /Computer Eqmt - 25%/33% of written down value Motor vehicles - 25% of written down value

Incoming resources

Voluntary income received by way of donations and gifts and is included in full in the statement of financial activities when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at value to the charity where this can be quantified and a third party is bearing the cost. The value of services provided by volunteers has not been included.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

Income from investments is recognised when receivable.

THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS AS AT 31 MARCH 2022

2 DONATIONS AND LEGACIES

2
DONATIONS AND LEGACI
ES
W
3
Bank interest receivable
INVESTMENT INCOME
Donations
Sale of donated goods
Unrestricted
Funds 2022
£
168337
Unrestricted
Funds 2022
£
-
Restricted
Funds 2022
£
-
Restricted
Funds 2022
£
-
Endowment
Funds 2022
£
-
Endowment
Funds 2022
£
-
Total Funds
2022
£
168337
Total Funds
2022
£
-
Total Funds
2021
£
127737
Total Funds
2021
£
-
Unrestricted
Funds 2022
Restricted
Funds 2022
£
£
W
6040
-
-
-
6040
-
5
Unrestricted
Funds 2022
Restricted
Funds 2022
£
£
165758
-
COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE
Proceeds from
recycled materials
Cost of activities in
furtherance of the
charity's objects
Reuse credits income
Endowment
Funds 2022
£
-
-
-
Endowment
Funds 2022
£
4125
Total Funds
2022
£
6040
-
6040
Total Funds
2022
£
169883
Total Funds
2021
£
Total Funds
2021
£
2816
-
2816
Total Funds
2021
£
147151

THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

6 NET INCOME

Net income is stated after charging/(crediting)

6
NET INCOME
Net income is stated after charging/(crediting)
6
NET INCOME
Net income is stated after charging/(crediting)
7
TANGIBLE FIXED ASSETS
Cost at 1 April 2021
Additions
Disposals
Eliminated on disposal
Independent Examiners fees
Depreciation
Staff pension contributions
Net book value at 31 March 2022
Cost at 31 March 2022
Net book value at 1 April 2021
Depreciation at 1 April 2021
Charge for the year
Depreciation at 31 March 2022
£
193839
7750
-
201589
113312
4125
-
117437
84152
Freehold
property
2022
£
5580
2134
2000
£
67140
1336
-
68476
53924
1455
-
55379
13097
Plant and
equipment etc.
2021
£
6606
1940
1300
Total
£
260979
9086
-
270065
167236
5580
-
172816
97249
Net book value at 1 April 2021 80527 13216 93743

8 DEBTORS

DEBTORS
2022
£
608
1957
2565
2022
£
-
5125
5125
Trade creditors
Accruals and deferred income
Prepayments and accrued income
CREDITORS
Other debtors
2021
£
608
1757
2365
2021
£
-
5023
5023

9 CREDITORS

THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

10 STATEMENT OF FUNDS

STATEMENT OF FUNDS
Brought
forward
£
78258
522
78780
Big Lottery Fund
Own Funds
ENDOWMENT FUNDS
ANALYSIS OF NET ASSETS BETWEEN FUNDS
ENDOWMENT FUND
Big Lottery Fund
Own Funds
Incoming
resources
£
-
-
Resources
Expended
£
(4125)
-
Transfers
in/out
Carried
forward
£
£
-
74133
-
522
-
74655
Net
current
assets
Total
£
£
-
74133
-
522
-
74655
- (4125)
Tangible
fixed
assets
£
74133
522
74655

11 ANALYSIS OF NET ASSETS BETWEEN FUNDS

12 PURPOSE OF FUNDS

Unrestricted funds

General funds - to cover running costs in the event of reduced funding. The trustees aim to have at least six months worth of running costs in reserves.

Endowment funds

Big Lottery Fund: The balance will fund future depreciation of the freehold property.

13 STAFF COSTS AND EMOLUMENTS

STAFF COSTS AND EMOLUMENTS
Social security costs
Other pension costs
Total staff costs were as follows
Wages and salaries
2022
£
100766
8204
2134
111104
2021
£
96007
7170
1940
105117

Particulars of employees

The average number of employees during the year, calculated on the basis of full time equivalents

2022
No
Part time assistant manager in training/admin
Driver/delivery
Manager in training
Warehouse
Warehouse: Part time assistant in training
2
1
1
1
1
2021
No
2
1
1
1
1

No employee received emoluments of more than £60,000 during the year (2021 - nil) *The trustees continue to have an intensive supervisory role in an unpaid capacity while the training continues.

THE TENDRING FURNITURE SCHEME NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

14 COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee and therefore has no share capital.

THE TENDRING FURNITURE SCHEME MANAGEMENT INFORMATION YEAR ENDED 31 MARCH 2022

The following pages do not form part of the statutory financial statements.

THE TENDRING FURNITURE SCHEME DETAILED STATEMENT OF FINANCIAL ACTIVITIES (incorporating income and expenditure account) YEAR ENDED 31 MARCH 2022

Charitable activities
TOTAL RESOURCES EXPENDED
INCOME AND ENDOWMENTS FROM
(page 16)
EXPENDITURE ON:
(page 17)
Funds brought forward
TOTAL FUNDS AT 31 MARCH
2022
NET (DEFICIT) BEFORE
TRANSFERS
Transfers between funds
NET (DEFICIT)/INCOME FOR
THE YEAR
Unrestricted
Funds 2022
£
186218
165758
165758
20460
-
20460
112423
132883
Restricted
Funds 2022
£
-
-
-
-
-
-
-
-
Endowment
Funds 2022
£
-
4125
4125
(4125)
-
(4125)
78780
74655
Total Funds
2022
£
186218
169883
169883
16335
-
16335
191203
207538
Total
Funds
2021
£
Total
Funds
2021
£
166909
142764
142764
19758
-
19758
171445
191203

THE TENDRING FURNITURE SCHEME DETAILED STATEMENT OF FINANCIAL ACTIVITIES (incorporating income and expenditure account) YEAR ENDED 31 MARCH 2022

Sale of donated goods
Tendring District Council
Furlough Scheme
Sale of donated goods - prior
Incoming resources from
generated funds
Voluntary income
Donations
Grants:
TOTAL INCOMING RESOURCES
(page 15)
Incoming resources from
charitable activities
Reuse credits income
Unrestricted
Funds 2022
£
168337
-
168337
8000
3841
180178
6040
6040
186218
Restricted
Funds 2022
£
-
-
-
-
-
-
-
-
Endowment
Funds 2022
£
-
-
-
-
-
-
-
-
Total Funds
2022
£
168337
-
168337
8000
3841
180178
6040
6040
186218
Total
Funds
2021
£
Total
Funds
2021
£
45981
14293
60274
52715
51104
164093
2816
2816
166909

THE TENDRING FURNITURE SCHEME DETAILED STATEMENT OF FINANCIAL ACTIVITIES

(incorporating income and expenditure account) YEAR ENDED 31 MARCH 2022

Unrestricted
Funds 2022
Note
£
TOTAL INCOMING RESOURCES b/f
186218
RESOURCES EXPENDED
Staff costs
111104
Employers NIC
8204
Pension costs
2134
Waste disposal
1535
Rent and rates
1019
Light and heat
2306
Repairs and maintenance
5212
Insurance
2148
Motor expenses
8588
Accountancy fees
3417
Accountancy fees - relating to previous years
-
Legal and professional
3067
Telephone
cloud syste
2178
3822
Depreciation
1455
Protective clothing
1750
Sundries
1627
Advertising and website costs
5084
Equipment hire/service charges
558
Charitable activities
165758
165758
TOTAL RESOURCES EXPENDED (page 15)
Postage, stationery and computer
supplies
Restricted
Funds 2022
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Endowment
Funds 2022
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4125
-
-
-
-
4125
4125
Total Funds
2022
£
186218
111104
8204
2134
1535
1019
2306
5212
2148
8588
3417
-
3067
2178
3822
5580
1750
1627
5084
558
169883
169883
Total
Funds
2021
£
Total
Funds
2021
£
166909
96007
7170
1940
1705
274
3751
5778
2325
3231
1300
1514
-
4665
2910
6606
1184
3189
3100
502
147151
147151