REGISTERED COMPANY NUMBER: 05141838 (England and Wales)
REGISTERED CHARITY NUMBER: 1108859
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2025
FOR
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY (A COMPANY LIMITED BY GUARANTEE)
Duncan & Toplis Limited 18 Northgate Sleaford Lincolnshire NG34 7B)
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
----- Start of picture text -----
Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Statement of Financial Position 5 to 6
Notes to the Financial Statements 7 to 11
Detailed Statement of Financial Activities 12 to 13
----- End of picture text -----
HECKINGTON AND DISTRICT
AGRICULTURAL SOCIETY
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 SEPTEMBER 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the company are the advancement of agriculture, horticulture and rural crafts for the benefit of the public by the holding of an annual show.
Public benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and planning future activities. All of the trustees give their time freely and no trustee remuneration was paid in the year. ACHIEVEMENTS AND PERFORMANCE Charitable activities The principal activity of the charity is the staging of the annual Heckington Show. The 2025 show was held on 26th and 27th July and was highly successful in showcasing the best of rural life and strengthening the community it serves. This was reflected in the high level of attendance by both exhibitors and visitors which helped generate a financial surplus to strengthen the charity's reserves and act as a buffer against rising costs.
Investment performance
Interest and dividends contributed £12,360 to general funds.
The high level of reserves noted in the reserves policy below has largely been generated by the hard work and dedication of many volunteers from Heckington and the surrounding area who have given thousands of hours free of charge.
FINANCIAL REVIEW
Investment policy and objectives
Cash is held in interest earning deposits at banks and other institutions. Funds not required to be immediately accessed are held in high interest rate deposits at varying periods of notice relating to the likely timescale on which they would need to be accessed. This policy is reviewed annually.
Reserves policy
At 30th September 2025 the charity had £744,043 in unrestricted reserves of which £514,439 is represented by fixed assets and investments.
The reserves are held at this level as a protective measure in case the costs incurred in preparation for a show are not met by income due to bad weather or any other unfortunate event on the day. The target is therefore to hold two years full costs in reserve. One of the principal risks is the future of the showground. Our policy is therefore to accumulate costs of acquiring and servicing a showground. These are estimated to be in the region of £500,000. The reserves policy is reviewed annually.
Due to the level of reserves held, the trustees have no concerns about the charity's ability to continue to operate in future years.
FUTURE PLANS
We will maintain our policy of continuous improvement through each successive show. The focus for the next period will include:
-
Enhancing the horticulture section of the show.
-
Using modern methods of communication to promote and raise awareness of the show
-
Continuing to serve the community through staging the 158th show on 25th and 26th July 2026.
Page 1
HECKINGTON AND DISTRICT
AGRICULTURAL SOCIETY
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 SEPTEMBER 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The original society was founded in 1863.
The charitable company was incorporated 1st June 2004 and commenced trading on that date, acquiring all of the assets of Heckington and District Agricultural Society (an association) registered charity number 507328 on 1st October 2004.
The company is limited by guarantee and has no share capital.
The governing document of the charity is its Memorandum and Articles of Association.
The charity is managed by the trustees who meet on a regular basis and decisions are made at these meetings.
The trustees are elected at the AGM and receive no benefits. They are supported by a committee of 60 elected by the members.
Recruitment and appointment of new trustees
The directors are committed to ensuring that their members have the life and professional experiences essential to the growth of the charity. They are open to any opportunity to attract new members. All new trustees and volunteers are given relevant induction training on their first day or as soon after as it is possible. Training will be on an “on-the-job” basis as is necessary.
Risk management
Trustees have reviewed risk and undertake regular health and safety assessments.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number 05141838 (England and Wales)
Registered Charity number 1108859 Registered office Home Farm East Heckington Boston Lincolnshire PE20 30F
Trustees
CA Pinchbeck MrsJ A Wright T MAtkinson M A Sardeson Mrs S E Grant
Company Secretary MsJ Lewin
Independent Examiner
Duncan & Toplis Limited
18 Northgate
Sleaford Lincolnshire
NG34 7B)
Approved by order of the board of trustees on _le\z)2e, and signed on its behalf by:
“ _ MsJ Lewih - Secretary
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
Independent examiner's report to the trustees of Heckington and District Agricultural Society (‘the Company’) | report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. | can confirm that | am qualified to undertake the examination because | am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving
me cause to believe:
-
1, accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Keith Phillips FCA
Duncan & Toplis Limited 18 Northgate
Sleaford Lincolnshire NG34 7B) Date: AB. pal 2.at —
Page 3
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2025
----- Start of picture text -----
||||||
|---|---|---|---|---|
|2025|2024|
|Unrestricted|Total|
|fund|funds|
|Notes|£|£|
|INCOME AND|ENDOWMENTS|FROM|
|Donations|and|legacies|4,352|7,302|
|Charitable|activities|
|Heckington Show|356,003|370,926|
|Investment|income|2|12,360|33,609|
|Total|372,715|411,837|
|EXPENDITURE|ON|
|Charitable|activities|
|Heckington|Show|329,108|330,576|
|NET INCOME|43,607|81,261|
|RECONCILIATION|OF|FUNDS|
|Total|funds|brought forward|700,436|619,175|
|TOTAL FUNDS CARRIED FORWARD|744,043|700,436|
----- End of picture text -----
The notes form part of these financial statements
Page 4
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
STATEMENT OF FINANCIAL POSITION
30 SEPTEMBER 2025
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|2025|2024|
|Unrestricted|Total|
|fund|funds|
|Notes|£|£|
|FIXED|ASSETS|
|Tangible|assets|6|47,618|48,538|
|Investments|7|466,821|448,487|
|514,439|497,025|
|CURRENT ASSETS|
|Debtors|8|6,601|7,368|
|Cash|at|bank|224,977|200,311|
|231,578|207,679|
|CREDITORS|
|Amounts|falling|due|within|one|year|9|(1,974)|(4,268)|
|NET CURRENT|ASSETS|229,604|203,411|
|TOTAL ASSETS|LESS CURRENT|LIABILITIES|744,043|700,436|
|NET ASSETS|744,043|700,436|
|FUNDS|10|
|Unrestricted|funds|744,043|700,436|
|TOTAL FUNDS|744,043|700,436|
----- End of picture text -----
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 5
continued...
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
STATEMENT OF FINANCIAL POSITION - continued
30 SEPTEMBER 2025
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for iSSUC OM ceeccccssescccsesseseeeeserenee and were signed on its behalf by:
CA Pinchbeck - Trustee
MA Sardeson - Trustee
The notes form part of these financial statements
Page 6
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2025
- ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland:
. the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Freehold property | - | not provided |
|---|---|---|
| Improvements to property | - | 20% on reducing balance |
| Plant and machinery | - | 20% on reducing balance |
| Computerequipment | - | 33%onreducingbalance |
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Investments
Investments in long term deposit accounts are included at their fair value at the reporting date.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Page 7
continued...
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 30 SEPTEMBER 2025
- INVESTMENT INCOME
----- Start of picture text -----
||||||
|---|---|---|---|---|
|2025|2024|
|£|£|
|Interest|income|3,388|14,334|
|Gains/(losses)|on|investments|8,972|19,275|
|12,360|33,609|
|3.|NET|INCOME/(EXPENDITURE)|
----- End of picture text -----
Net income/(expenditure) is stated after charging/(crediting):
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2025|2024|
|£|£|
|Depreciation|-|owned|assets|920|1,167|
|Hire|of|plant and|machinery|60,084|59,066|
|(Gains)/losses|on|investments|(8,972)|(19,275)|
|Independent|examiner's|fee|1,947|1,860|
----- End of picture text -----
4. TRUSTEES' REMUNERATION AND BENEFITS
Honorariums totalling £1,560 (2024: £1,560) were paid to the following Trustees in the year: S Grant, C Pinchbeck and M Sardeson.
Trustees' expenses
During the year ended 30 September 2025, Trustee expenses of £2,170 (2024: £3,600) were incurred.
- COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Unrestricted|
|fund|
|£|
|INCOME|AND|ENDOWMENTS|FROM|
|Donations|and|legacies|7,302|
|Charitable|activities|
|Heckington|Show|370,926|
|Investment|income|33,609|
|Total|411,837|
|EXPENDITURE|ON|
|Charitable|activities|
|Heckington|Show|330,576|
|NET|INCOME|81,261|
|RECONCILIATION|OF|FUNDS|
|Total|funds|brought|forward|619,175|
|TOTAL FUNDS CARRIED|FORWARD|700,436|
----- End of picture text -----
Page 8
continued...
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2025
- TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETSASSETS | |||||
|---|---|---|---|---|---|---|
| Improvements | ||||||
| Freehold | to | Plantand | Computer | |||
| property | property | machinery | equipment | Totals | ||
| £ | £ | £ | £ | £ | ||
| COST | ||||||
| At 1 October 2024 and | ||||||
| 30September 2025 | 44,078 | 12,625 | 39,211 | 5,893 | 101,807 | |
| DEPRECIATION | ||||||
| At 1 October2024 | - | 11,668 | 35,922 | 5,679 | 53,269 | |
| Charge foryear | - | 191 | 658 | 71 | 920 | |
| At 30September2025 | - | 11,859 | 36,580 | 5,750 | 54,189 | |
| NET BOOK VALUE | ||||||
| At 30September2025 | 44,078 | 766 | 2,631 | 143 | 47,618 | |
| At 30September 2024 | 44,078 | 957 | 3,289 | 214 | 48,538 | |
| 7. | FIXED ASSET INVESTMENTS | |||||
| Listed | Unlisted | |||||
| investments | investments | Totals | ||||
| £ | £ | £ | ||||
| MARKETVALUE | ||||||
| At 1 October 2024 | 140,234 | 308,253 | 448,487 | |||
| Additions | - | 151,282 | 151,282 | |||
| Disposals Revaluations |
- 8,972 |
(138,573) (3,347) |
(138,573) 5,625 |
|||
| At 30September 2025 | 149,206 | 317,615 | 466,821 | |||
| NET BOOKVALUE | ||||||
| At30September 2025 | 149,206 | 317,615 | 466,821 | |||
| At 30September 2024 | 140,234 | 308,253 | 448,487 | |||
| There were no investment assets outside the UK. | ||||||
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||||
| 2025 | 2024 | |||||
| £ | £ | |||||
| Trade debtors | 56 | 56 | ||||
| Prepayments and accrued income | 6,545 | 7,312 | ||||
| 6,601 | 7,368 |
Page 9
continued...
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 30 SEPTEMBER 2025
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONEYEAR | |||
|---|---|---|---|---|
| 2025 | 2024 | |||
| £ | £ | |||
| Trade creditors | - | 2,408 | ||
| Accrued expenses | 1,974 | 1,860 | ||
| 1,974 | 4,268 | |||
| 10. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.10.24 | in funds | 30.9.25 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 700,436 | 43,607 | 744,043 | |
| TOTAL FUNDS | 700,436 | 43,607 | 744,043 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 372,715 | (329,108) | 43,607 | |
| TOTALFUNDS | 372,715 | (329,108) | 43,607 | |
| Comparatives formovement in funds | ||||
| Net | ||||
| At | movement | At | ||
| 1.10.23 | in funds | 30.9.24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 619,175 | 81,261 | 700,436 | |
| TOTAL FUNDS | 619,175 | 81,261 | 700,436 | |
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 411,837 | (330,576) | 81,261 | |
| TOTALFUNDS | 411,837 | (330,576) | 81,261 |
Page 10
continued...
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2025
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Net|
|At|movement|At|
|1.10.23|in|funds|30.9.25|
|£|£|£|
|Unrestricted|funds|
|General|fund|619,175|124,868|744,043|
|TOTAL FUNDS|619,175|124,868|744,043|
----- End of picture text -----
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|784,552|(659,684)|124,868|
|TOTAL FUNDS|784,552|(659,684)|124,868|
|11.|RELATED|PARTY DISCLOSURES|
----- End of picture text -----
There were no related party transactions for the year ended 30 September 2025, with the exception of those already disclosed under note4 of the financial statements.
Page 11
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2025
| FOR THETHE YEAR ENDED 30 SEPTEMBERSEPTEMBER 2025 | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| INCOMEAND ENDOWMENTS | ||
| Donationsand legacies | ||
| Sponsorship and donations | 4,352 | 7,302 |
| Investment income | ||
| Interest income Gains/(losses) on investments |
3,388 8,972 |
14,334 19,275 |
| 12,360 | 33,609 | |
| Charitable activities | ||
| Entry fees | 17,287 | 14,827 |
| Gate money | 123,491 | 137,977 |
| Advance ticketsales | 96,880 | 108,327 |
| Programme adverts | 930 | 2,330 |
| Programme sales | 1,526 | 1,889 |
| Tradestands | 111,911 | 101,532 |
| Membership income | 2,868 | 3,065 |
| Miscellaneous income | 1,110 | 979 |
| 356,003 | 370,926 | |
| Total incomingresources | 372,715 | 411,837 |
| EXPENDITURE | ||
| Charitable activities | ||
| Equipment hire | 60,084 | 59,066 |
| Entertainment | 42,660 | 37,047 |
| Insurance Utilities |
11,322 4,611 |
8,962 7,754 |
| Licences and subscriptions | 3,749 | 654 |
| Printing, post and stationery Advertising |
7,065 9,804 |
8,096 8,718 |
| Contractwork | 38,559 | 45,656 |
| Badges and rosettes | 4,341 | 4,805 |
| Cateringand hospitality | 12,107 | 11,134 |
| Gatemen and stewards | 1,405 | 1,145 |
| Gate expenditure | 37,343 | 35,033 |
| Trophies | 3,096 | 6,291 |
| Judgesexpenses | 831 | 1,244 |
| Field licence Prizes |
34,050 17,783 |
32,250 18,699 |
| Security | 15,757 | 14,808 |
| Ground preparation | 3,597 | 2,246 |
| Signs | 4,639 | 5,557 |
| Miscellaneous and clothing | - | 1,032 |
| Administrative expenses | 3,150 | 2,014 |
| Bank charges | 4,924 | 5,192 |
| Repairs and renewals | 1,309 | 6,790 |
| Depreciation oftangiblefixed assets | 920 | 1,167 |
| 323,106 | 325,360 |
This page does not form part of the statutory financial statements
Page 12
HECKINGTON AND DISTRICT AGRICULTURAL SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2025
| FOR THETHE YEAR ENDED 30 SEPTEMBERSEPTEMBER 2025 | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Support costs | ||
| Management | ||
| Telephone | 874 | 626 |
| Governance costs | ||
| Honoraria | 2,810 | 2,410 |
| Accountancy and legal fees | 2,318 | 2,180 |
| 5,128 | 4,590 | |
| Total resources expended | 329,108 | 330,576 |
| Netincome | 43,607 | 81,261 |
This page does not form part of the statutory financial statements
Page 13