REGISTERED COMPANY NUMBER: 05336853 (England and Wales) REGISTERED CHARITY NUMBER: 1108844 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR TANYARD YOUTH PROJECT LIMITED Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA714LB
TANYARD YOUTH PROJECT LIMITED CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Page Report of the Trustees Independent Examiner's Report ststement of Financial Activities Balance Sheet Notes to the Financial Statements 9 to 15 Detailed Statement of Financlal Activities 16 to 17
TANYARD YOUTH PROJECT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees who are also directors of the charrty for the purposes of the Companies Act 200e, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charrties preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The Tanyard Youth Project exists to provide a safe and welcoming space for young people. The core Youth Drop-ln provision allows young people to make constructive use of their leisure time and to access infonnation, advi and support on a wide range of issues. For children and young people with additional social or leaming needs, we provide altemative provisions in a quieter setting. The Tanyard Youth Project aims to make a posf(ive difference to young people's lives. In furtherance of these objectives, the Tanyard provides a meeting place in Pembroke where infonnal sessions and other fonns of leisure time occupation are provided for the benefit of young persons and the wider community. The Chartty at all times observes and encourages ethical values. Public benefit The Trustees have reviewed the activities of Tanyard Youth Project Limited and believe that they are of general public benef The worf( of the Tanyard has been aCknoedged by the Neighbourhood Policing Team, the Youth Offending Team and Street Pastors as having a significant impact on the reduction and prevention of anti-social behaviour and offending by young people. Page 1
TANYARD YOUTH PROJECT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 ACHIEVEMENTS AND PERFORMANCE Review of activities During 2024 to 2025 the Tanyard Youth Project provided drop-in sessions, themed groups, film, photography and music tuition and a variety of activities and projects over 48 weeks. engaging with 271 different children and young people. 101 of these were retuming members from Ihe previous year and 170 of them were new members. Members had the opportunity to make constwctive use of their leisure time by participating in a wde range of activities. These included arts and crafts. sports and games, cooking. music, drama, filmmaking, photography, employability and lrfe skills, and health and well-being workshops. We introduced our Friday '1=1 appointments which allowed members some time dedicated to whatever they need, from school help, friendship advice and learning new skills. Drop-ins continued to provide members not only a space to relax and have fun but also to leam skills, gain Confiden and seek guidance and support in a range of areas. During the year our children and young people participated in 'Frt and Fed, activities during the school holidays, where they could try various physical activrties and have a healthy meal and snack afterwards. Our members hosted a youth worker from EYST, painted gnomes for a local community garden, made a visit to a local retirement communty and attended Pembroke Soup to discuss food poverty. We buirt a great relationship wf(h PATCH and received a generous number of donations which led to multiple pizza making lessons, and funding from Pembrokeshire Youth Bank allowed our members to plan and execute the Tanyard's Important Little Things project. which continues to provide free personal hygiene and care products to members, their families and members of the community. We hosted our South Korean friends from the Central Church of London and enjoyed Korean food and music. In the summer members were taken to Pembroke Castle on a weekly basis where they could learn aboui local history, explore the grounds and enjoy the food. At the end of the year, our children and young people helped to run a clothes giveaway where hundreds of clothing items, shoes and baby toys were given to local families for free. Our Boatyard Film and Music Studio has continued to provide free tuition to the children and young people of Pembroke. Young people of various ages had the opportunrty to learn new instruments and take part in photography and film lessons. The studio launched its summer NEET provision which provided young people aged 17-25 Ihe opportunity to learn new skills. OPur projecvservice-specific funders this year have induded our local authorty, SPF Sustainable Communities Fund. BBC Children in Need. the Council for Wales of Voluntary Youth Services ICWVYS), Bluestone Foundation Community Fund, Clothworkers Foundation, Community Cohesion Fund, South Hook LNG, and Welsh Church Acts Fund. We also received unrestricted grants from Albert Hunt Trust, Henry Smith Charity, Moondance Foundation, Grainger-Tubolt, Masonic Charitable Foundation. and UK Youth & Pears Foundation Cost of Living Fund. In addition to these grants, we also received donations from Mytilineos Energy and Metals, Croft Court, and Pembroke Town Team amongst other miscellaneous donations throughout the year. We are immensely grateful to all of the above on behalf of our service users. We continue to maintain and repair our old building that nestles into the 14th centurytown walls. This year we have renovated the bathrooms and tidied up the garden by building new benches and planting flowers. Still facing an evolmng set of challenges during a Cost-of-LiMng Crisis, the Tanyard continues lo work positively and successfully wth some of the most disadvantaged children and young people in Pembrokeshire, as well as the wder community. This year we have served 1,738 free hot meals to our members, serving 38 meals in one night alone. Staff are qualified and registered youth workers supported by well-trained part-time staff, volunteers and trustees. Safeguarding is everyone's top priority. and the Board maintains a dose involvement in all aspects of the chartys operations. Page 2
TANYARD YOUTH PROJECT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW Financial position This year the Trust has recorded a deficit of £20,946. this follows a deficit of £20,623 in 2024. Reserves of £119,403 cash at bank were held at the year end. The Trustees have reviewed the financial position and are satisfied that the charity is able to continue in operation for the foreseeable future and for at least the next twelve months.Several grants have already been successfully achieved in 202512026. Principal funding sources The Tanyard relies on funding from both the private and public sector, including sale of serwces. Investment policy and objectives The Project does not hold investments. Reserves policy The Trustees, whilst recognising the need for a Reserves Policy, have detennined the appropriate level as 3 months, salaries and redundancy costs which equates to approximately £32.500. Going concem The Trustees have rewewed the Tanyard Youth Project as a going concern and are satisfied that there are sufficient funds available for the Project for the foreseeable future. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document. a deed of trust. and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Organisational structure The Trustee Board is drawn from a Ihride range of backgrounds in the local community and provides the skills and experience to operate, manage and develop the Project. Board meetings are held regularly (usually every 6 weeks), at which the policies of the Project and its general running are discussed, and detailed financial reports are given so that infonned decisions may be made about the Project's finanS. The Projecl is run by a full-time Project Manager. There is one other full-time member of staff, eight part-time and approximately ten adult and young-adult volunteers Some funds are raised by the young people themselves (coffee mornings, cake sales, craft stalls) and this income is earmarked specifically for activities and equipment chosen or requested by them. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05336853 {England and Wales) Registered Charity number 1108844 Registered off ice The Tanyard Commons Road Pembroke Pembrokeshire SA714EA Page 3
TANYARD YOUTH PROJECT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Trustees Rev R Jones Mrs L Edwards Mrs A E Mortenson J A Grimes Miss K L Quant (resigned 22.8.24) J D Watson-Probert P J Cook (appointed 21.11.241 Mrs S Harvey (appointed 21.11.24) Company Secretary Independent Examiner Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA71 4LB Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Mailing Kent ME19 4JQ Approved by order of the board of trustees on . Mrs L Edwards - Trustee Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TANYARD YOUTH PROJECT LIMITED Independent examiner's report to the trustees of Tanyard Youth Project Limited {'the Company.) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordan wth the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied mysew that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act., or the accounts do not accord with those records: or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for aOUntIng and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Caroline Wheeler Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA714LB Page 5
TANYARD YOUTH PROJECT LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Totsl funds 2024 Total funds Unrestricted Restricted fund fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 11.107 139,046 150,153 121,793 Other trading activities Investment income Other income 53.669 2,116 53,669 2,116 52,079 2.670 3.807 Total 66.988 139,046 206,034 180,349 EXPENDITURE ON Charitable activities Provision of services 87,934 139,046 226,980 200,972 NET INCOMEI{EXPENDITURE) (20,946) (20,946> (20,623) RECONCILIATION OF FUNDS Total funds brought forward 177.980 177,980 198,603 TOTAL FUNDS CARRIED FORWARD 157.034 157,034 177,980 The notes fonn part of these financial statements Page 6
TANYARD YOUTH PROJECT LIMITED BALANCE SHEET 31 MARCH 2025 2025 2024 Notes FIXED ASSETS Tangible assets 126,435 144,007 CURRENT ASSETS Slocks Debtors Cash at bank and in hand 10 11 250 3,000 119,403 250 438 134,234 122,653 134,922 CREDITORS Amounts falling due within one year 12 (12,654) (11,599) NET CURRENT ASSETS 109,999 123,323 TOTAL ASSETS LESS CURRENT LIABILITIES 236,434 267,330 CREDITORS Amounts falling due after more than one year 13 (79,400) {89,350) NET ASSETS 157,034 177,980 FUNDS Unrestricted funds 15 157,034 177.980 TOTAL FUNDS 157,034 177,980 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company to obtain an audit of i(s financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for {8) ensuring that the charitable company keeps accounting records that comply wth Sections 386 and 387 of the Companies Act 2006 and preparing financial ststements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwse comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. (b) The notes form part of these financial statements Page 7 continued..
TANYARD YOUTH PROJECT LIMITED BALANCE SHEET - continued 31 MARCH 2025 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on ..N.J.V.e*4W..2&)xSnd were signed on rts behalf by: R Jone L Edwards- Trustee A E Mortenson - Trustee JAG mes - Trustee The notes fom part of these financial statements Page 8
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charrtable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP {FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing Iheir accounts in accordance th the Financial Reporting Stsndard applicable in the UK and Republic of Ireland {FRS 1021 (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the histoncal cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expendrture as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to actiwties on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful lrfe. Freehold propety Plant and machinery Fixtures and frttings 40A straight line 20,/0 on cost 200/0 on cost Stocks Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. Taxatlon The charrty is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Restricted funds can only be used for particular restricted purposes wthin the objects of the charty. Restrictions arise when specified by Ihe donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Pension costs and other post-retirement benefits The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable companvs pension scheme are charged to the Statement of Financial Activilie5 in the period to which they relate. Page 9 continued..
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 DONATIONS AND LEGACIES 2025 2024 Donations Grants 7,107 143,046 7,855 113,938 150,153 121,793 Grants received, included in the above. are as follows.. 2025 2024 Pembrokeshire County Council Children I n Need cwvys Communty Foundation in Wales Bluestone Foundation Clothworkers Foundation - Studio refurbishment Postcode Local Trust Lidl Community Fund Local Giving Pembrokeshire Youth Bank UK Youth DWF Foundation waurtonS Community Grants Albert Hunt Trust Masonic Charitable Foundation Pembrokeshire County Council - Studio refurbishment Henry Smtth Charity South Hook LNG 39.033 24.200 29,679 7,500 12,500 1.300 20,000 25.000 1,750 4,963 1,072 20,000 146 400 2,000 10,000 4,000 14,250 38,700 491 143.046 113,938 OTHER TRADING ACTIVITIES 2025 2024 Provision of services and projects 53,669 52,079 INVESTMENT INCOME 2025 2024 Deposit account interest 2,116 2,670 Page 10 continued...
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 NET INCOMEI{EXPENDITURE) Net incomel(expenditurel is stated after chargingl{credrting)'. 2025 2024 Depreciation - owned assets 17,572 20.866 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. ST AFF COSTS The average monthly number of employees during the year was as follows.. 2025 2024 Full and part time No employees received emoluments in eXS of £60.000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 64.855 56,938 121,793 Other trading activtties Investment income Other income 52,079 2,670 3,807 52,079 2,670 3,807 Total 123.411 56,938 180,349 EXPENDITURE ON Charitable activities Provision of services 144,034 56,938 200,972 NET INCOMEI{EXPENDITURE (20,623) (20,623) RECONCILIATION OF FUNDS Total funds brought fOnard 198,603 198,603 TOTAL FUNDS CARRIED FORWARD 177,980 177,980 P3ge11 continued...
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 TANGIBLE FIXED ASSETS Improvements to property Fixiures and frttings Freehold property Plant and machinery Totals COST At 1 April 2024 and 31 March 2025 306,316 188.334 56,070 13,642 564,362 DEPRECIATION At 1 April 2024 Charge for year 259,589 8.968 92.278 7,532 55,031 1,035 13,457 37 420,355 17,572 At 31 March 2025 268,557 99,810 56,066 13,494 437,927 NET BOOK VALUE At 31 March 2025 37,759 88.524 148 126,435 At 31 March 2024 46.727 96,056 1,039 185 144,007 Included in freehold propety is £118,000 relating to funding from Big Lottery Fund. Included in property improvements is £129,377 relating to funding from Big Lottery Fund. The depreciation relating to freehold propety is £4.720, the grant released against this is £2.950. The depreciation relating to propety improvements is £5,174. Amounts included in propety improvement (£58,957) and equipment {£2,491) relates to funding by Garfield Weston Foundation. The depreciation relating to the property improvements is £2,358, the grant released against this is £6,500. 10. STOCKS 2025 2024 Stocks 250 250 11. DEBTORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 2025 2024 Other debtors Prepayments 3,000 82 356 3,000 438 Page 12 continued...
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Social security and other taxes Other creditors Accrued expenses Deferred grants 1,243 891 570 9,950 402 570 10,627 12,654 11,599 Included in deferred grant are defeed grants relaling to receipts from Big Lottery Fund and Garfield Weston Foundation. These are released against depreciation. under the tems of the grant freehold propety is released over 40 years, property improvements are released over 10 years and plant and equipment are released over 5 years. 13. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 2025 2024 Deferred grants 79,400 89,350 14. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2025 Total funds 2024 Total funds Unrestricted Restricted fund fund Fixed assets Current assets Current liabilities Long term liabilities 126.435 122,653 {12.654) 179.400) 126,435 122.653 {12,654) (79,400) 144,007 134,922 {11,599) {89,350) 157.034 157,034 177,980 15. MOVEMENT IN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestricted funds General fund 177,980 (20,946) 157,034 TOTAL FUNDS 177.980 {20,9461 157,034 Page 13 continued...
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 15. MOVEMENT IN FUNDS - continued Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 66,988 {87.934) {20,9461 Restricted funds Restricted 139,048 {139.0461 TOTAL FUNDS 206,034 (226,9801 {20,946) Comparatives for movement in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 198,603 {20,623) 177,980 TOTAL FUNDS 198,603 {20,6231 177,980 Comparative net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 123,411 (144,034) {20,623) Restricted funds Restricted 56.938 (56,938) TOTAL FUNDS 180,349 (200,972) (20,623) A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.25 At 1.4.23 Unrestricted funds General fund 198,603 (41.569) 157,034 TOTAL FUNDS 198,603 (41.569) 157,034 Page 14 continued...
TANYARD YOUTH PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 15. MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows= Incoming resources Resources expended Movement in funds Unrestricted funds General fund 190,399 (231,968) (41,569) Restricted funds Restricted 195,984 (195,984) TOTAL FUNDS 386,383 {427,952) {41,569) 16. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. 17. VOLUNTEERS TIME During the year the charity has benefitted from vdunteer support, no adjustment has been made to the accounts to reflect the value of volunteer time. 18. GOING CONCERN Although the charity has suffered a defi¢tt of £20,946 this year the current level of reserves is sufficient to support the on going activities for at least another 12 months. Page 15
TANYARD YOUTH PROJECT LIMITED DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND ENDOWMENTS Donations and legacies Donations Grants 7,107 143,046 7,855 113,938 150,153 121.793 Other trading activities Provision of SerS and projects 53,669 52,079 Investment income Deposf( account interest 2,116 2,670 i 55 Other income other income 3,807 Total incoming resources 206,034 180,349 EXPENDITURE Charitable activities Wages Pensions Insurance Light and heat Sundries Travel and subsistence Premise costs Coffee bar Project expenses Studio refurbishment Depreciation charge for year Release of capital grant 128,941 3,267 1,871 6,619 1,816 21 8,470 125,365 4,224 1,757 6,609 1,236 48 9,089 811 22,653 15,190 37,450 17,572 {10,627) 20,866 {11,625) 210,590 181,033 Support costs Management Telephone Subscriptions and affiliations 1,876 2,129 1,330 2,377 4,005 3,707 Finance Bank charges 80 66 L Support costs Postage, printing and stationery Accountancy fees Carried forward 7.112 552 6,565 540 7,105 This page does not fom part of the statutory financial statements Page 16
TANYARD YOUTH PROJECT LIMITED DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Support costs Brought forward Professional fees Payroll expenses Resources staff facilities Repairs, maintenance and minor equipment staff training 7,664 259 1,462 7,105 1,081 1,026 174 1,253 1,687 1,360 5,420 12,325 16,166 d Total resources expended 226.980 200,972 Net expenditure {20,946) (20,623) This page does not fomi part of the statutory financial statements Page 17